98 NOV 05.DOC
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DR.
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 5, 1998 at the regular meeting place
of the Council. Alderman Bill Howard delivered the invocation
after which Mayor Tommy Swaim led the standing audience in the
"Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Fletcher, and Howard answered ROLL CALL. Mayor Swaim also
answered ROLL CALL, declaring a quorum. PRESENT seven (7), ABSENT
three (3). Alderman Williamson and Keaton were absent for unknown
reasons and Alderman Wilson was out of town.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Davitt, Police Chief Larry Hibbs,
Fire Chief John Vanderhoof, City Engineer Duane Reel, Finance
Director Paul Mushrush, Public Works Director Murice Green, Mrs.
Tommy Swaim, Mrs. Edith Smith, interested employees from the
Police Department, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 15, 1998 for approval and/or correction at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of 1 October 1998 be APPROVED.
MOTION CARRIED.
GENERAL: a. Public Hearing: 7:00 p.m. CDBG / RESOLUTION 510
(#6-98) 16th Year Entitlement Increment
The public hearing was delayed in that OECD Director Frank Rowland
was not present at that time.
DEVIATION IN AGENDA: CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Elliott to APPROVE the
monthly Animal Control Report for October 1998.
Report reflects the following:
REVENUES.................................. $ 566.50
CONTRIBUTIONS............................. $ .00
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
ADOPTION/FINES.............................$ 566.50
TOTAL REVENUES.............................$ 566.50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Fletcher, and Howard voted AYE. MOTION CARRIED.
REGULAR MONTHLY REPORT/OECD
Alderman Ray moved, seconded by Alderman Elliott, that the Regular
Monthly Report for October, of Economic and Community Development
Department be approved. Said report reflects:
OCT. YR-TO DATE
HOMEBUYER ASSISTANCE GRANTS (HAG):
a. Applications Received ...................... 2 11
b. Processed:.................................. 2 13
c. Total Approved ..............................2 11
OCT. YR-TO-DATE
HOUSING REHABILITATION:
a. Loan Applications (HOME):................... 2 8
b. Grant Applications (CDBG):....................2 10
c. Emergency/Handicap (CDBG)................... 0/0 2/2
d. Warranty Repairs.............................0 2
Total Job Bids:..............................4 26
Total Jobs Done:.............................2 24
SEWER LINE (Loans & Grants): OCT.
Applications Received:.......................1 2
Total Job Bids:..............................1 2
Total Jobs:..................................0 1
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, Keaton, and Howard, voted AYE, NAY (0).
MOTION CARRIED.
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
DEVIATION IN AGENDA: ORD. 1107 (#17-98) WAS DELAYED UNTIL LATER
IN THAT 2/3'S MAJORITY WAS NEEDED TO SUSPEND THE RULES AND
COMPLETE PASSAGE OF THE ORDINANCE AT THE MEETING.
STREET DEPARTMENT: BID: Drainage/Calhoun Branch
City Engineer Reel related that the City does not have a problem
with the low bid by Building and Utilities in the amount of
$196,413.00.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
Alderman Ray moved, seconded by Alderman smith that the low bid
of, $196,413.00 from Building and Utilities be APPROVED with
funding from the Drainage Funds. MOTION CARRIED.
Bid: Madden Rd.-T.P. White Drainage
City Engineer Reel that there is not a problem from the standpoint
of the City with the low bid. He said that Brian Boroughs had
related to him that he was comfortable with the bid and felt he
could do the work for the amount of the bid.
Alderman Ray moved, seconded by Alderman Elliott that the low bid
of $54,156.10 from Boroco be APPROVED with funding from the Street
Drainage Fund.
DEVIATION IN AGENDA: PUBLIC HEARING: RESOLUTION 511 (#7-98)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE,
ARKANSAS, APPROVING THE STATEMENT OF COMMUNITY DEVELOPMENT
OBJECTIVES AND PROJECTED USE OF FUNDS FOR THE SIXTEENTH YEAR
ENTITLEMENT INCREMENT OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM MAKING CERTAIN REQUIRED CERTIFICATIONS TO THE DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT, AND AUTHORIZING THE MAYOR TO
SUBMIT THE PROGRAM MATERIALS TO THE DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Mayor Swaim opened the public hearing at approximately 7:06 p.m.
Mr. Frank Rowland addressed the item of business which Mayor Swaim
said is predicated on the City obtaining $300,000.00 in grants
from the Federal Government.
He apologized for being late. He alluded to notes from previous
public meetings which were included in the packet of each
Alderman.
He pointed out priorities as chosen by citizens in those meetings;
(1) Sage Street widening for safety (projected funding $50,000.00)
(2) Stanphill Street sidewalks - safety for children
(3) Sunnyside sidewalks - (may be funded from prior year's
remaining funds)
(4) 177 Roosevelt (ditch-safety) (may be funded from prior year's
remaining funds)
(5) Ghoshen Street (gully and sewer)(may be funded from prior
year's remaining funds)
(6) Home Rehab ($90,000.00) (Estimated 16 Grants/$5,000.00)
(7) Neighborhood Revitalization ($10,000/Playground
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Equip./Galloway Pk.)
(8) Job Creation/Small Business ($50,000.00 (Program Commitment
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
for Incubator Operations)
(9) Homebuyers Assistance Grant (HAG) ($20,000.00 (Estimated 20
Grants/$1,000.00)
(10) Public Improvements/Street Projects ($70,000.00 (See 2nd
Public Meeting Notes (Items 1-5)
(11) Program Administration ($60,000.00 (HUD Program commitment)
Mayor Swaim pointed out that the HAG funding is to help with
closing costs. Under the Home Rehab recommendation: "Delegate
administrative authority to approve Loan/Grants up to $25,000.00
on a case by case basis", Mayor Swaim stated that he has a
concern. He said that one or two of the same would not leave
enough funding to complete other projects on the list. He said
remodeling is different than bringing a home into a safe, sound,
and sanitary condition.
Alderman Sansing related that a case by case individual problem
noting that one or two homes owners have need of more that twelve
or fifteen thousand dollars for improvements. He said that he
felt Mr. Rowland should have the flexibility to go beyond current
levels in a case by case study. He said that it is very important
to the program in the City.
Mrs. Linda Jones of 164 Roosevelt Rd. and President of the
Sunnyside Hills Neighborhood Association, related that there is
one house in particular that will need the maximum allowed to get
it livable. She related that she has a grant loan, which she is
repaying, for improvements on her property. She suggested that
type of thing for those home owners needing major improvements on
their properties.
Mr. Rowland related that there is a Section 8, Minimum HUD
Standards used as a check list with regard to funding. He said
that loan grants, under Home Funding, use the same check list.
He said that the $25,000.00 funding with one or two houses would
use CDBG funds for the year mentioning that he knows of one in
particular meeting the need for the maximum funding. He said that
his recommendation is for $25,000.00 in Loan Grant funding.
Mayor Swaim said that he had no problem with the Loan Grant
recommendation from Mr. Rowland. He said that pay back is
percentage wise, according to income. He closed the public
hearing at approximately 7:25 p.m.
Alderman Ray moved, seconded by Alderman Sansing that Resolution
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510 (#6-98) be read. MOTION CARRIED. Whereupon, City Attorney
Robert Bamburg read the resolution.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
Alderman Ray moved, seconded by Alderman Smith, that the rules be
suspended and that the resolution not be read in its entirety.
MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Ray that Resolution
510 (#6-98) be APPROVED. MOTION CARRIED.
DEVIATION IN AGENDA: ORDINANCE NO. 1107 (#17-98)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF
JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING A TRAINED
POLICE DOG FOR THE JACKSONVILLE POLICE DEPARTMENT; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim recognized Police Chief Hibbs who stated that the
purchase for a K-9 officer is recommended to be made from K-9
Unlimited, where previous K-9's have been purchased. He said that
Sherwood Police Department is also purchasing a K-9 from the same
company and that training expense will be shared.
Chief Hibbs said that funds are available for the purchase, that
no money has to be appropriated. He said that he desires to
purchase another animal in about six months.
Alderman Smith moved, seconded by Elliott to place Ordinance 1107
on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis,
Sansing, Ray, Fletcher, and Howard voted AYE. NAY (0). Motion
received seven (7) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Smith to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and
Howard voted AYE. NAY (0). Motion received seven (7) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Smith to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY (0).
Motion received seven (7) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Howard moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and
Howard voted AYE. NAY (0). Motion received seven (7) affirmative
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
votes, (0) negative votes. MOTION CARRIED. Whereupon City
Attorney
Bamburg read the Ordinance for the Second Time.
Alderman Sansing, moved, seconded by Alderman Lewis, that
Ordinance be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and
Howard voted AYE. NAY (0). Motion received seven (7) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD
AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Lewis moved, seconded by Alderman Elliott, that Ordinance
1095 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ray, that the EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1107 THIS THE 5TH DAY
OF NOVEMBER, 1998.
DEVIATION IN AGENDA: BID: Demolition of Houses
Mayor Swaim introduced City Engineer Reel who voiced that the
contractor with the low bid has done very good work in the past.
Mr. Reel related that the structure listed as item four (127
Roosevelt) should be deleted, that it is being remodeled by OECD.
He said that Rogers & Dillon are reputable contractors.
Alderman Smith moved, seconded by Alderman Howard to APPROVE the
bid of Rogers & Dillon in the amount of $16,400.00 for the
Demolition of Houses, as listed on the bid sheet included in these
minutes, with one deletion, 127 Roosevelt. MOTION CARRIED. (from
Inspection Department budgeted funds)
RESUME AGENDA:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
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APPOINTMENTS: Health Care Facilities Board
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
Mayor Swaim stated that there is a need to reestablish the Board
due to the fact that the Pathfinder Organization is getting read
to do some extensive programs and build some buildings using bond
funds which are available through the City. He said that there is
the ability to borrow ten million dollars a year under the bank
approved bonds.
He named the following as recommended appointments for five-year
terms beginning November 5, 1998 extending through November 5,
2003: Mr. Lloyd Aclin, #1 Cindy Lane
Mrs. Mabel Marson, 1104 McArthur Dr.
Dr. Rex Moore, #7 Delta Cove
Mr. Pat O'Brien, 602 W. Main St.
Mr. Joey L. Price, 300 Cloverdale, Jacksonville, AR.
Alderman Elliott moved, seconded by Alderman Howard to appoint
Mr. Lloyd Aclin, #1 Cindy Lane
Mrs. Mabel Marson, 1104 McArthur Dr.
Dr. Rex Moore, #7 Delta Cove
Mr. Pat O'Brien, 602 W. Main St.
Mr. Joey L. Price, 300 Cloverdale, Jacksonville, AR.
to the HOUSING FACILITIES BOARD for five year terms beginning upon
appointment and ending on November 5, 2003. MOTION CARRIED.
DEVIATION IN AGENDA:
Mayor Swaim pointed out that an item regarding the roof at #2 Fire
Station noting a handout from City Engineer Reel as reference to
the item.
He said that there is also a proposed addition is included in the
drawing. He related that the estimated cost of the improvements
is $27,500.00
Alderman Smith moved, seconded by Alderman Ray that an item of
business regarding replacing the roof at Fire Station #2 on Graham
Road be placed on the agenda. MOTION CARRIED.
Mr. Reel addressed the Council explaining that he and Alderman
Phillip Keaton met at the facility and came to the conclusion that
a corrugated, 26 gauge metal roof with a mansard around the
building with a one in twelve slope would improve the roof
situation adding that it would take about thirty days to do the
work, explaining the nature of the same to the Council. He said
that maintenance on the roof would be cut to zero for the next
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thirty or forty years. He said the finished product would be
about a 42-inch mansard around the building. He said that the
cost would be approximately $27,500.00.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 5, 1998
7:00 P.M. - 7:45 P.M.
It was pointed out by Mayor Swaim that bids could not be obtained,
that it was advertised for bids.
City Engineer related that prices may be obtained from two
reputable contractors for submission at the next regular City
Council Meeting.
City Attorney Bamburg and Mayor Swaim affirmed that it would be
legally correct.
There was no action on the item at this time.
ANNOUNCEMENTS:
There were comments regarding service received by the citizens of
Jacksonville from Comcast. Mayor Swaim said that a study
regarding the same is progressing.
Alderman Wilson announced that Jacksonville Towers would have a
dinner on Friday, inviting everyone to attend.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:00 p.m.
MOTION CARRIED.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer
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