98 MAY 07.DOC
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DR.
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 7, 1998 at the regular meeting place of the
Council. Alderman Robert Lewis delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge
of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson,
Fletcher, Williamson and Howard answered ROLL CALL. Mayor Swaim
also answered ROLL CALL declaring a quorum. PRESENT eight (8),
ABSENT two (2). Alderman Sansing was attending an awards ceremony
for one of his sons. Alderman Keaton was absent due to illness.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Davitt, Police Chief Larry Hibbs,
Finance Director Paul Mushrush, Chamber of Commerce Director
Mickey Anders, OECD Director Frank Rowland, Chairman Bart Gray of
the Planning Commission, Mrs. Tommy Swaim, Mrs. Dee Dee Hibbs,
Mrs. Edith Smith, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of April 16, 1998 for approval and/or correction at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of 2 April 1998 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL/APRIL
Alderman Wilson moved, seconded by Alderman Elliott to APPROVE the
monthly Animal Control Report for April 1998.
Report reflects the following:
REVENUES.................................. $ 743.50
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES.............................$ 743.50
TOTAL REVENUES.............................$ 743.50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher,
Williamson and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE
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REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
REGULAR MONTHLY REPORT/OECD/APRIL
Alderman Wilson moved, seconded by Alderman Elliott that the
Regular Monthly Report for April, of Economic and Community
Development Department be approved. Said report reflects:
APR YR-TO DATE
Public Works:
a. Projects Bid.....................................0 0*
b. Interim Inspections..............................1 7
c. Project Close-out................................0 2
d. Pre-construction Conference......................0 0
(*includes redo)
HAG:
Applications Processed..............................0 2
Grants Approved.....................................0 2
Approval Pending....................................0 0
Rehab:
a. Letters to prospective applicants................0 26
b. Applications received............................2 6
c. Work write-up & cost estimate....................2 8
d. Appraisals & Environmental reviews...............2 2
e. Bids Advertised..................................2 10*
f. Pre-construction conferences/Contracts signed....1 5
g. Project starts...................................1 5
h. Interim inspections.............................12 24
i. Final inspections...............................18 42
j. Project Closeouts................................1 3
k. Emergency Inspection/Worked....................0/0 1/1
l. Warranty Repairs.................................1 1
m. Disability Access (program add 3/98).............1 1
n. Rehab mortgages released.........................0 1
(*includes rodeo)
MEETINGS:
Informational Meetings (ED).......................2/4 12/13
Public Meeting (OE/CD)............................0/2 0/3
Conferences/Seminars/Training.....................0/1 0/4
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson,
Fletcher, Williamson, and Howard, voted AYE, NAY (0). MOTION
CARRIED.
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
CITY OF JACKSONVILLE
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REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
STREET DEPARTMENT:
Mayor Swaim updated the Council that asphalt milling is in
progress and that overlay work will begin in the next few days.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
a. Recommendation: Land Use Map Amendment
b. FINAL PLAT: Jamestown Subdivision
DEVIATION IN AGENDA:
b. FINAL PLAT: Jamestown Subdivision
Mayor Swaim explained that Jamestown is a continuation of Jackson
Heights Subdivision and connects to Knights Place continuing to
John Harden Drive.
Alderman Elliott questioned whether or not Lots 18 and 19 are
addressed with regard to houses facing side yards.
Engineer Tommy Bond stated that they have.
Alderman Elliott moved, seconded by Alderman Smith that the FINAL
PLAT of JAMESTOWN SUBDIVISION BE APPROVED with the stipulation
that homes constructed on Lots 18 and 19 not face the side yard
and that said stipulation be included in the Bill of Assurance as
well. MOTION CARRIED.
RESUME AGENDA:
a. Land Use Map Amendment
There was a general discussion regarding the need to modify the
Land Use Map. Alderman Wilson questioned why the City has a Land
Use Map and a Zoning Map pointing out that delays for developers
may need to be changed.
Mayor Swaim related that State Law mandates that if the City has a
Planning Commission it must have a Land Use Map which projects
what should be the trend of the future.
Alderman Wilson suggested that step by step information be
provided developers with regard to steps to be followed in
requests for land use changes.
Alderman Williamson pointed out that delay could be detrimental to
industrial development.
CITY OF JACKSONVILLE
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REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
Mayor Swaim pointed out that a review of the Land Use Map can be
made at any time, adding that the City does not have to wait until
a request is made before its modification.
City Attorney Bamburg stated that before a property can be
recommended to the City Council by the Planning Commission for
rezoning, the Land Use Map has to match what the classification
provides. He said that in this particular instance the Land Use
Map lists the property as residential and the request is for
commercial. He pointed out that advertising, done per State
Statute, for requests to rezone properties cannot be done until
Council action modifies the Land Use Map.
Alderman Wilson voiced that he felt the process is too lengthy and
suggested that efforts be made to change State Law if necessary.
Mayor Swaim pointed out that he felt changing State Law is not the
answer noting that in Portland, Oregon it takes a year for a
developer to complete the same process. He explained that a
developer is subject to a lawsuit if someone is displeased with
his development.
ORDINANCE 1095 (#5-98)
AN ORDINANCE AMENDING THE LAND USE MAP OF THE CITY OF
JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Lewis to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Ray, Wilson, Fletcher, Williamson, and Howard voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance.
Alderman Elliott moved, seconded by Alderman Ray to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Ray, Wilson, Fletcher, Williamson, and Howard voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher,
Williamson, and Howard voted AYE. NAY (0). Motion received eight
(8) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon City Attorney Bamburg read the Ordinance for the Second
Time.
CITY OF JACKSONVILLE
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REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
Alderman Ray, moved, seconded by Alderman Howard, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and
Howard voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD
AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Lewis, that Ordinance
1095 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howard voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Elliott, that the
EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and
Howard voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1095 THIS THE 7th DAY
Mayor Swaim voiced that he would request that the City Engineer
work with the City Attorney in preparing information regarding
proper procedure to be followed with reference to different
requests affecting land use and rezoning changes.
GENERAL:
a. Public Hearing: CDBG Neighborhood Revitalization Strategy
Area
Mayor Swaim introduced Mr. Frank Rowland who addressed the
Council.
He explained that the proposal to revitalize neighborhoods is
basically a fine tuning of the five-year consolidated plan that
was passed in December of 1997. He said that the goal of that
plan is to help low and very low income families. He said that
will be continued and an area will be targeted in the Sunnyside
Hills Addition which contains well over 50% of low and very low
income households. He said he desires to streamline the project
with HUD and designate the area as a neighborhood revitalization
strategy area. He said working the total neighborhood does give
some flexibility as far as spending money in that a block may be
considered, if a majority of its residents meet the criteria for
low income. He requested that Council review the draft of the
strategy plan and approve the same at the next Council meeting.
Mayor Swaim opened the public hearing at approximately 7:24 p.m.
He stated that the main focus is to try to improve on the efforts
of the City in Sunnyside Addition since 1977. He related that
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
improving streets and blocks in specific areas where most or all
of the homes show the need for improvement.
He informed the Council about a volunteer effort, showing
pictures, of improvements made with funds buying materials with
labor done by volunteers.
He also mentioned the possibility of having vest pocket parks in
the improvement efforts.
Mr. Rowland related that in helping themselves through
neighborhood
associations stretches dollars. He said that home emergency care
can be addressed anywhere in the City in response to concerns
expressed by Alderman Fletcher in obligating full block areas.
Mayor Swaim closed the public hearing at approximately 7:35 p.m.
b. RESOLUTION 505 (#2-98) Records Destruction
Mayor Swaim explained that the resolution proposes to keep records
longer that is required by State Law, 10 years versus 7 years.
City Clerk Hawkins related that the process would simplify the
procedure mentioning a fire that destroyed all records stored in
Campbell Warehouse in 1989.
Alderman Elliott moved, seconded by Alderman Howard that
Resolution 505 (#2-98) be read.
Finance Director Paul Mushrush addressed the Council with a
suggestion to consider an imaging system which would simplify
storing of records. He related that it will take money and
expertise requesting that his suggestion be considered an adjunct
to the resolution. He noted a cost of $30,000.00 or less adding
that not all records can be imaged which will necessitate the help
of the City Attorney. He pointed out that in his first years as
Finance Director, there were tons and tons of paper.
Mayor Swaim said that the suggestion should be given consideration
in budget considerations.
At this time the MOTION CARRIED.
At this time, Alderman Ray moved, seconded by Alderman Wilson to
dispense with the reading of the Resolution in its entirety.
MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
Alderman Wilson moved, seconded by Alderman Ray that Resolution
505 (#2-98) be APPROVED. MOTION CARRIED.
c. Team City (ENTERGY) Presentation
Mayor Swaim introduced Mr. Gary Laney, Customer Service Manager
with Entergy, who in turn introduced Mr. Mike Mauldin, Director of
Economic Development at Entergy or "Teamwork Arkansas".
Mr. Mauldin said that about one month ago the company created a
new program called Team City Partners consisting of sixteen
communities throughout the State of Arkansas as charter members of
which Jacksonville is one. He said that the program is designed
to recognize and reward those communities that have really made a
commitment to development at the local level as well as partnering
with Entergy in their Teamwork Arkansas initiative. He also
complimented Mickey Anders and Diane Williams for their work
through the Chamber of Commerce.
He said that rewards to team city partners will include site
consultant events hosted by Entergy.
A certificate was read and presented to Mayor Swaim by Gary Laney
commending the City of Jacksonville for their economic development
preparedness.
d. CIVIL WAR MEMORIAL "REED'S BRIDGE"
Mayor Swaim voiced that a presentation was made be the Sertoma
Club at a recent City Council Meeting regarding financing for the
restoration of Reed's Bridge and the purchase of seven and one
half acres of land at the site.
He asked that the Council make a decision with regard to the land
purchase and restoration of Reed's Bridge.
Alderman Wilson moved, seconded by Alderman Ray that the City of
Jacksonville team with Reed's Bridge Battlefield Preservation
Society with not more than a $25,000.00 commitment to purchase
land, which is at this time 50% of the land cost. MOTION CARRIED.
Mayor Swaim said that funding is in a holding pattern and may need
to be given consideration at budget time.
APPOINTMENTS: SEWER COMMISSION: Reappointment of Ms. Joan
Zumwalt for a five year term to expire 04/20/2003
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 7, 1998
7:00 P.M. - 7:58 P.M.
Alderman Elliott moved, seconded by Alderman Lewis that Mrs. Joan
Zumwalt be reappointed to the Sewer Commission for a five year
term
to expire 04/20/2003. MOTION CARRIED.
ANNOUNCEMENTS:
BLINKING LIGHTS/CENTRAL FIRE STATION
Mayor Swaim explained that boring under the highway is the hold-up
in the project adding that he will encourage completion when City
Engineer Reel returns from sick leave.
LOOP ROAD PROJECT
Mayor Swaim said that he has had contact with the district
engineer regarding the Loop Road Project and was assured that the
contractor is well within their time frame with 37 days left to
complete the job. He said that the asked that the contractor
never be used in another project in the City of Jacksonville.
DISTURBANCE CREATED BY CONTRACTORS EARLY IN THE A.M.
Alderman Lewis voiced that he has had complaints with regard to
contractors beginning their work day at a time when it is
necessary for others to sleep.
Mayor Swaim related that it would be difficult to limit
contractors as far as work schedule hours.
ADJOURNMENT:
Alderman Fletcher moved, seconded by Alderman Lewis that the
meeting adjourn at approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer
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