98 JUN 04.DOC
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DR.
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 4, 1998 at the regular meeting place of
the Council. Alderman Reedie Ray delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge
of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Howard answered ROLL
CALL. Mayor Swaim also answered ROLL CALL declaring a quorum.
PRESENT ten (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert E.
Bamburg, City Engineer Duane Reel, Public Works Director Murice
Green, Deputy City Clerk Susan Davitt, Police Chief Larry Hibbs,
Director of Human Resources Steve Ward, Finance Director Paul
Mushrush, OECD Director Frank Rowland, Battalion Leaders John
Vanderhoof and Ron Peek, Mr. Frederick Gentry, Mrs. Dee Dee Hibbs,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 21, 1998 for approval and/or correction at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of 7 May 1998 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL/MAY
Alderman Sansing moved, seconded by Alderman Wilson to APPROVE
the monthly Animal Control Report for May 1998.
Report reflects the following:
REVENUES.................................. $ 714.00
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES.............................$ 714.00
TOTAL REVENUES.............................$ 714.00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE.
MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
REGULAR MONTHLY REPORT/OECD/MAY
Alderman Sansing moved, seconded by Alderman Wilson that the
Regular Monthly Report for May, of Economic and Community
Development Department be approved. Said report reflects:
APR YR-TO DATE
Public Works:
a. Projects Bid.....................................1 1*
b. Interim Inspections..............................2 9
c. Project Close-out................................0 2
d. Pre-construction Conference......................1 1
(*may include redo)
HAG:
Applications received...............................2 8
Approval Pending....................................2 n/a
Grants Approved.....................................1 3
Rehab:
a. Letters to prospective applicants................5 31
b. Applications received............................2 8
c. Work write-up & cost estimate....................3 11
d. Appraisals & Environmental reviews...............0 2
e. Bids Advertised..................................3 11*
f. Pre-construction conferences/Contracts signed....2 9
g. Project starts...................................2 9
h. Interim inspections.............................26 50
i. Final inspections................................2 8
j. Project Closeouts................................2 8
k. Emergency Inspection/Worked....................0/0 1/1
l. Warranty Repairs.................................0 1
m. Disability Access (program add 3/98).............1 2
n. Rehab mortgages released.........................0 1
(*may include redo)
MEETINGS:
Informational Meetings (ED).......................4/6 16/19
Public Meeting (OE/CD)............................0/3 0/4
Conferences/Seminars/Training.....................0/1 0/5
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton, and Howard, voted AYE, NAY
(0). MOTION CARRIED.
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
a. Extending Contract with Arkansas Emergency Transport
Alderman Fletcher moved, seconded by Alderman Williamson to extend
the Arkansas Emergency Transport contract for an additional year.
Battalion Chief John Vanderhoof related that the AET works well
with the Fire Department, complimenting them highly.
At this time, the MOTION CARRIED.
b. ORDINANCE 1097 (#7-98)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF
JACKSONVILLE ARKANSAS, FOR THE PURPOSE OF PURCHASING A CASE
MANAGEMENT SYSTEM AND SUPPORT SERVICES FOR USE BY THE JACKSONVILLE
MUNICIPAL COURT; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES.
Mayor Swaim pointed out that the change in court fine
disbursements created a problem for the Municipal Court. He
related that Finance Director Paul Mushrush has worked for several
months on finding a system that will be compatible with equipment
which is in place at this time. He asked that $16,000.00 be
budgeted from the Small Claims Court to be used to complete the
purchase, relating that Municipal Judge Batton has agreed to the
expenditure from money collected from fines. He asked that the
additional $10,000.00, particularly to complete the training for
the court clerks, be taken from general fund balance.
Alderman Wilson questioned whether or not the software has been
used and proven to be what is needed at the court.
Mr. Mushrush related that Justice Systems out of New Mexico has
been in business about 18 years and produces case court management
software.
He said that he has reviewed 285 available sources of software,
narrowing down to six that could potentially work, with the only
one able to be incorporated into the Court system was Justice
Systems Inc. He said they are providers of software on a state-
wide basis to three different states adding that they are
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immediately available with direct support by modem.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
He said that they can adapt their software to the criteria of
Arkansas Act 1256. He said that it is excellent software and that
an actual demo has been done between Albuquerque and the City of
Jacksonville for approximately an hour and fifteen minutes. He
said that the company can rewrite portions of the program if that
is needed. He said that he has spoken with others who have the
software adding that they are very pleased with it.
Alderman Smith moved, seconded by Alderman Ray to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Howard, and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Wilson to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Howard, and Howard voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Sansing moved, seconded by Alderman Ray to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton, and Howard voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon City Attorney Bamburg read the Ordinance for
the Second Time.
Alderman Smith, moved, seconded by Alderman Sansing, that
Ordinance be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton, and Howard voted AYE. NAY (0). Motion
received ten, (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney
Robert Bamburg.
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Alderman Sansing moved, seconded by Alderman Ray, that Ordinance
1097 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
and Howard voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis, that the EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton,
and Howard voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1097 THIS THE 4th DAY
OF JUNE, 1998.
c. RESOLUTION 506 (#2-98) A RESOLUTION URGING THE SUPPORT OF THE
PROPOSED ANNEXATION OF THE PROPERTY COMMONLY KNOWN AS OF THE
WATKINS PROPERTY; AND FOR OTHER PURPOSES.
Mayor Swaim explained that the property is surrounded by the City
limits of the City of Jacksonville and is part of the property
owned by Waste Management of Arkansas and is part of the Brushy
Island Landfill. He related that the Council has previously
approved the annexation and that the ordinance is a part of
completing the process.
Mayor Swaim explained that there is more property along the
freeway that will be given annexation consideration in the future
if the Council sees fit.
Alderman Ray moved, seconded by Alderman Wilson to read Resolution
506(#2-98). MOTION CARRIED. Resolution read by City Attorney
Robert Bamburg.
Alderman Reedie Ray moved, seconded by Alderman Smith to dispense
with the reading of the Resolution in its entirety. MOTION
CARRIED.
Alderman Fletcher moved, seconded by Alderman Lewis that
Resolution 506 (#2-98) be APPROVED. MOTION CARRIED.
d. APPROPRIATION of Capital Improvement Funds/Roof Repair #2 Fire
Station
Mayor Swaim related that there is a significant problem with the
roof leaking at #2 Fire Station. He said that the bids obtained
by the Battalion Chiefs will exceed the $10,000.00 allowed without
advertising for bids. He requested that the Council appropriate a
substantial amount to meet the bids with any excess not to be
spent. He related that the low bid, of three in hand at this
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time, CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
is $6,800.00 but that tearing off portions of the roof are not
included adding that he feels strongly that the old roof needs to
be torn off with replacement of a membrane type roof. He
estimated a total of twelve to sixteen thousand for a total cost
to replace the flat roof like to one replaced on old city hall and
the building used previously by the Water Department.
Alderman Smith moved, seconded by Alderman Williamson to go out
for bids regarding roof repair of Fire Station #2. MOTION
CARRIED.
Due to the Municipal League Meeting scheduled for 17, 18, and 19
June, Mayor Swaim asked for input regarding the Regular Meeting of
the City Council on 18 June.
Alderman Smith moved, seconded by Alderman Ray to cancel the 18
June 1998 regular meeting of the City Council unless an item of
business makes it necessary to convene. MOTION CARRIED.
APPOINTMENTS: Reappointment of Mr. Steve Evans for a five year
term to expire 05/09/2003
Alderman Elliott moved, seconded by Alderman Sansing to Approve
the reappointment of Mr. Steve Evans to the Parks & Recreation
Department for a five year term to expire 05/09/2003. MOTION
CARRIED.
ANNOUNCEMENTS: Mayor Swaim announced that there will be a fishing
derby at Dupree Lake 14 June 1998 and encouraged attendance on
said date.
DEVIATION IN AGENDA:
FIRE CHIEF APPOINTMENT:
Mayor Swaim related that the process in choosing a Fire Chief has
been a tough one, adding that there were applicants from outside
the City and five very good applicants from the Fire Department
which he narrowed down to three, one person outside the department
and two from inside the department, announcing the appointment of
Mr. John Vanderhoof as Fire Chief with salary retroactive from May
31, 1998.
Alderman Elliott moved, seconded by Alderman Wilson to place the
item on the agenda. MOTION CARRIED.
Alderman Fletcher moved, seconded b Alderman Wilson to confirm the
appointment of John Vanderhoof as Fire Chief for the City of
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Jacksonville. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer
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