98 JUN 04.DOC CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DR.
The City Council of the City of Jacksonville, Arkansas met in Regular Session on June 4, 1998 at the regular meeting place of the Council. Alderman Reedie Ray delivered the invocation
after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL declaring a quorum.
PRESENT ten (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public Works Director Murice Green, Deputy City Clerk Susan Davitt, Police Chief Larry
Hibbs, Director of Human Resources Steve Ward, Finance Director Paul Mushrush, OECD Director Frank Rowland, Battalion Leaders John Vanderhoof and Ron Peek, Mr. Frederick Gentry, Mrs.
Dee Dee Hibbs, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of May 21, 1998 for approval and/or correction at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of 7 May 1998 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL/MAY
Alderman Sansing moved, seconded by Alderman Wilson to APPROVE the monthly Animal Control Report for May 1998.
Report reflects the following:
REVENUES.................................. $ 714.00
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES.............................$ 714.00
TOTAL REVENUES.............................$ 714.00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
REGULAR MONTHLY REPORT/OECD/MAY
Alderman Sansing moved, seconded by Alderman Wilson that the Regular Monthly Report for May, of Economic and Community Development Department be approved. Said report reflects:
APR YR-TO DATE
Public Works:
a. Projects Bid.....................................1 1*
b. Interim Inspections..............................2 9
c. Project Close-out................................0 2
d. Pre-construction Conference......................1 1
(*may include redo)
HAG:
Applications received...............................2 8
Approval Pending....................................2 n/a
Grants Approved.....................................1 3
Rehab:
a. Letters to prospective applicants................5 31
b. Applications received............................2 8
c. Work write-up & cost estimate....................3 11
d. Appraisals & Environmental reviews...............0 2
e. Bids Advertised..................................3 11*
f. Pre-construction conferences/Contracts signed....2 9
g. Project starts...................................2 9
h. Interim inspections.............................26 50
i. Final inspections................................2 8
j. Project Closeouts................................2 8
k. Emergency Inspection/Worked....................0/0 1/1
l. Warranty Repairs.................................0 1
m. Disability Access (program add 3/98).............1 2
n. Rehab mortgages released.........................0 1
(*may include redo)
MEETINGS:
Informational Meetings (ED).......................4/6 16/19
Public Meeting (OE/CD)............................0/3 0/4
Conferences/Seminars/Training.....................0/1 0/5
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard, voted AYE, NAY (0). MOTION CARRIED.
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
a. Extending Contract with Arkansas Emergency Transport
Alderman Fletcher moved, seconded by Alderman Williamson to extend the Arkansas Emergency Transport contract for an additional year.
Battalion Chief John Vanderhoof related that the AET works well with the Fire Department, complimenting them highly.
At this time, the MOTION CARRIED.
b. ORDINANCE 1097 (#7-98)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE ARKANSAS, FOR THE PURPOSE OF PURCHASING A CASE MANAGEMENT SYSTEM AND SUPPORT SERVICES FOR USE BY THE JACKSONVILLE
MUNICIPAL COURT; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim pointed out that the change in court fine disbursements created a problem for the Municipal Court. He related that Finance Director Paul Mushrush has worked for several
months on finding a system that will be compatible with equipment which is in place at this time. He asked that $16,000.00 be budgeted from the Small Claims Court to be used to complete
the purchase, relating that Municipal Judge Batton has agreed to the expenditure from money collected from fines. He asked that the additional $10,000.00, particularly to complete the
training for the court clerks, be taken from general fund balance.
Alderman Wilson questioned whether or not the software has been used and proven to be what is needed at the court.
Mr. Mushrush related that Justice Systems out of New Mexico has been in business about 18 years and produces case court management software.
He said that he has reviewed 285 available sources of software, narrowing down to six that could potentially work, with the only one able to be incorporated into the Court system was
Justice Systems Inc. He said they are providers of software on a state-wide basis to three different states adding that they are immediately available with direct support by modem.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
He said that they can adapt their software to the criteria of Arkansas Act 1256. He said that it is excellent software and that an actual demo has been done between Albuquerque and
the City of Jacksonville for approximately an hour and fifteen minutes. He said that the company can rewrite portions of the program if that is needed. He said that he has spoken with
others who have the software adding that they are very pleased with it.
Alderman Smith moved, seconded by Alderman Ray to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Howard,
and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Wilson to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Howard, and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Sansing moved, seconded by Alderman Ray to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton,
and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton, and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance
for the Second Time.
Alderman Smith, moved, seconded by Alderman Sansing, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton, and Howard voted AYE. NAY (0). Motion received ten, (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney
Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance 1097 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis, that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton, and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1097 THIS THE 4th DAY OF JUNE, 1998.
c. RESOLUTION 506 (#2-98) A RESOLUTION URGING THE SUPPORT OF THE PROPOSED ANNEXATION OF THE PROPERTY COMMONLY KNOWN AS OF THE WATKINS PROPERTY; AND FOR OTHER PURPOSES.
Mayor Swaim explained that the property is surrounded by the City limits of the City of Jacksonville and is part of the property owned by Waste Management of Arkansas and is part of
the Brushy Island Landfill. He related that the Council has previously approved the annexation and that the ordinance is a part of completing the process.
Mayor Swaim explained that there is more property along the freeway that will be given annexation consideration in the future if the Council sees fit.
Alderman Ray moved, seconded by Alderman Wilson to read Resolution 506(#2-98). MOTION CARRIED. Resolution read by City Attorney Robert Bamburg.
Alderman Reedie Ray moved, seconded by Alderman Smith to dispense with the reading of the Resolution in its entirety. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Lewis that Resolution 506 (#2-98) be APPROVED. MOTION CARRIED.
d. APPROPRIATION of Capital Improvement Funds/Roof Repair #2 Fire Station
Mayor Swaim related that there is a significant problem with the roof leaking at #2 Fire Station. He said that the bids obtained by the Battalion Chiefs will exceed the $10,000.00 allowed
without advertising for bids. He requested that the Council appropriate a substantial amount to meet the bids with any excess not to be spent. He related that the low bid, of three
in hand at this time,
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
is $6,800.00 but that tearing off portions of the roof are not included adding that he feels strongly that the old roof needs to be torn off with replacement of a membrane type roof.
He estimated a total of twelve to sixteen thousand for a total cost to replace the flat roof like to one replaced on old city hall and the building used previously by the Water Department.
Alderman Smith moved, seconded by Alderman Williamson to go out for bids regarding roof repair of Fire Station #2. MOTION CARRIED.
Due to the Municipal League Meeting scheduled for 17, 18, and 19 June, Mayor Swaim asked for input regarding the Regular Meeting of the City Council on 18 June.
Alderman Smith moved, seconded by Alderman Ray to cancel the 18 June 1998 regular meeting of the City Council unless an item of business makes it necessary to convene. MOTION CARRIED.
APPOINTMENTS: Reappointment of Mr. Steve Evans for a five year term to expire 05/09/2003
Alderman Elliott moved, seconded by Alderman Sansing to Approve the reappointment of Mr. Steve Evans to the Parks & Recreation Department for a five year term to expire 05/09/2003.
MOTION CARRIED.
ANNOUNCEMENTS: Mayor Swaim announced that there will be a fishing derby at Dupree Lake 14 June 1998 and encouraged attendance on said date.
DEVIATION IN AGENDA:
FIRE CHIEF APPOINTMENT:
Mayor Swaim related that the process in choosing a Fire Chief has been a tough one, adding that there were applicants from outside the City and five very good applicants from the Fire
Department which he narrowed down to three, one person outside the department and two from inside the department, announcing the appointment of Mr. John Vanderhoof as Fire Chief with
salary retroactive from May 31, 1998.
Alderman Elliott moved, seconded by Alderman Wilson to place the item on the agenda. MOTION CARRIED.
Alderman Fletcher moved, seconded b Alderman Wilson to confirm the appointment of John Vanderhoof as Fire Chief for the City of Jacksonville. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 4, 1998
7:00 P.M. - 7:35 P.M.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer