98 JAN 15.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 15, 1998
7:00 P.M. - 7:40 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 15, 1998 at the regular meeting place of the Council. Alderman Howard delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Fletcher came in at approximately 7:08 p.m. PRESENT NINE (9),
ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Director Murice Green, Finance Director
Paul Mushrush, Office of Economic and Community Director of Economic Development Frank Rowland, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Director of Human Resources Steve Ward,
Chamber of Commerce Director Mickey Anders, A member of the Water Commission Mr. Thad Gray, Wastewater Department Manager David Thomas and Chairman of the Sewer Commission Joan Zumwalt,
Chairman of the Planning Commission Bart Gray Jr., Mrs. Judy Swaim, Mrs. Edith Smith, Mrs. DeDe Hibbs, other City employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of December 18, 1997 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of December 4th, 1997 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: ANIMAL CONTROL DEPT:
Animal Control Regular Monthly Report/December
Alderman Sansing moved, seconded by Alderman Elliott to APPROVE the monthly Animal Control Report for December 1997.
Report reflects the following:
REVENUES.................................. $ 382.00
CONTRIBUTIONS..............................$ .00
ADOPTIONS & FINES..........................$ 382.00
TOTAL..................................... $ 382.00
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 15, 1998
7:00 P.M. - 7:40 P.M.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE. MOTION CARRIED.
ANIMAL CONTROL DEPT: ANNUAL REPORT
Alderman Sansing moved, seconded by Alderman Elliott to APPROVE the Annual Animal Control Report for 1997.
Report reflects the following:
REVENUES:................................. $ 7,960.50
CONTRIBUTIONS:.............................$ 45.00
ADOPTIONS AND FINES........................$ 7,915.50
TOTAL..................................... $ 7,960.50
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE. MOTION CARRIED.
Public Works Director Murice Green made a presentation regarding the activity in the Animal Control Department since passage of an Ordinance last year governing activity in that department.
His comments explained statistics in the annual report submitted to the Council. He commented on the following:
1. Adoption rates are at the highest point since 1993
2. The hiring of an additional employee
3. Increased adoption fees
4. Opened the animal shelter on Saturdays
5. Euthanization
6. Working to educate the public and adopt more animals.
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department/December
Alderman Sansing moved, seconded by Alderman Elliott that the Regular Monthly Report for December, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $18,250.00 for the month of December.) ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT:
Regular Monthly Report/Police Department/December
Alderman Sansing moved, seconded by Alderman Elliott that the Regular Monthly Report for December of the Jacksonville Police
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 15, 1998
7:00 P.M. - 7:40 P.M.
Department be APPROVED. Said report reflects: Fine Settlements, $ 58,222.46, Miscellaneous Payments $ 2,922.00 Report Sales $333.00 for a total Collections of $61.477.46. ROLL CALL:
Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
OECD DEPARTMENT:
Regular Monthly Report/OECD Department
Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December, of Economic and Community Development Department be approved. Said report reflects:
Public Works: Dec. Yr to
date
a. Projects Bid..........................................1 5
b. Interim Inspections...................................0 115
c. Project Close-out.....................................0 4
d. Pre-construction Conference...........................1 4
HAG:
Applications Processed...................................0 21
Grants Approved..........................................0 20
Approval Pending.........................................1
Rehab:
a. Letters to prospective applicants.....................6 35
b. Applications received.................................2 19
c. Work write-up & cost estimate.........................3 15
d. Appraisals & Environmental reviews....................0 0
e. Bids Advertised.......................................2 15
f. Pre-construction conferences/Contracts signed.........2 13
g. Interim inspections..................................36 156
h. Final inspections.....................................3 13
i. Project Starts........................................3 13
j. Project Closeouts.....................................3 13
k. Emergency Inspection/Worked.........................1/1 2/2
l. Warranty Repairs......................................1 3
m. Rehab mortgages released..............................0
MEETINGS:
Informational Meetings (ED)..............................2
Informational Meetings (CD)..............................1
Public Meeting (OECD)....................................2
Conferences/Seminars/Training............................1
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT: ANNUAL REPORT/1997 (see General)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 15, 1998
7:00 P.M. - 7:40 P.M.
WASTEWATER DEPARTMENT: ANNUAL REPORT/1997 (see General)
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid: Gum and Hospital Drive Drainage (item held over for action in February, 1998)
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: a. Final Plat: Bellevue Subd. Ph III
Alderman Wilson moved, seconded by Alderman Keaton that the Final Plat of Bellevue Phase III be APPROVED. MOTION CARRIED.
b. Unnamed Road/Requested Two Pine Drive
Mayor Swaim stated that the location of the street is the entrance for the Brushy Island landfill adding that there are no businesses or residences on the road. He pointed out that
a name change is proposed for the landfill.
Alderman Smith moved, seconded by Alderman Ray that the entrance road to the Brushy Island landfill be named Two Pine Drive. MOTION CARRIED.
GENERAL:
a. ORDINANCE 1091 (#1-98)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE 8.04, 18.44.030, 18.48.020, 18.48.030, 18.52.020, 18.52.030, AND 18.56.020 TO ADDRESS PROVISIONS FOR THE OPERATION AND APPLICABLE ZONING
REQUIREMENTS OF COMMERCIAL MOTOR VEHICLE PARTS, REPAIR, SALES, AND/OR SALVAGE ESTABLISHMENTS; AND, FOR OTHER PURPOSES.
Mayor Swaim recognized Alderman Keaton, Chairman of a committee that worked on the ordinance for three or four months.
Mr. Keaton pointed out that the ordinance was reviewed by the Planning Commission adding that their comments were incorporated regarding any zoning changes that might be needed.
He said that City Attorney Bamburg has advised that the ordinance be placed on first reading and delayed for a second reading at the next regular meeting of the City Council giving time
for comments from the general public.
Alderman Keaton moved, seconded by Alderman Ray to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 15, 1998
7:00 P.M. - 7:40 P.M.
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney
Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Williamson to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes.
Alderman Ray moved, seconded by Alderman Sansing to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
By general consensus of the City Council to delay the reading of Ordinance 1091 (#1-98) until the next regular meeting. Mayor Swaim announced a Public Hearing at 7:05 p.m. 5 February
1998.
b. STATE OF THE CITY REPORT
Mayor Swaim recognized Mr. Thad Gray, Chairman of the Water Commission who presented a written report and gave the following verbal report highlighting the achievements of the Water
Commission during the year 1997.
WATER DEPARTMENT ANNUAL REPORT 1997 by Mr. Thad Gray
1. Serves 8425 customers
2. 31 full-time employees - 6 licensed and four attempting to attain a license
3. He said that the department has worked with the Fire Department to obtain the ISO rating.
4. Completed Phase VI of Sunnyside Subdivision
5. Replaced 1170 meters (major emphasis of 1998 program)
6. Production increase of 2%
7. 1,856,000 gallons of water flow through the system
with LRAFB accounting for 16% of the metered water
Cabot 16%, Furlough 4% and Bayou II system 4%
City of Jacksonville using 60%
8. Average daily 5,084,000 with peak capacity on 5 August 1997 of
8,600,000
Thanks were expressed by Mayor Swaim for the report by Mr. Gray.
Alderman Wilson expressed appreciation to the Waterworks Commission for their work with the Fire Dept. to get the ISO rating lowered.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 15, 1998
7:00 P.M. - 7:40 P.M.
WASTEWATER UTILITY ANNUAL REPORT 1997
Mayor Swaim introduced Mr. Dave Thomas of the Wastewater Utility.
Mr. Thomas provided the Council with a written report and made a verbal presentation as well regarding the activity of the department for the year 1997.
He thanked the Mayor and the Council for their support in helping the department obtain additional revenue required for the major rehabilitation effort of the Wastewater Utility.
He said that a significant amount of the rehabilitation has been accomplished and will continue for the next two years.
The following are highlights of the status of the department in 1997:
1. 3/4 of a mile of sewer line has been added to the collection system indicating growth in the City
2. the addition of one construction crew
3. completion of engineering plans for treatment plant expansion
4. installation of a system diverting the west plant to the
Johnson plant (with no discharge excursions in over 1 1/2 yrs.
5. reduction of monitoring from five days per week to one
Wastewater Utility Chairman Mrs. Joan Zumwalt expressed that due to illness Dr. James Weber has resigned as a commissioner and has moved to Little Rock. She said that Kathy Parson,
a retired educator, has agreed to fill his unexpired term.
Mayor Swaim expressed appreciation for the work done by those who serve and have served on the Water and Wastewater Commissions.
STATE OF THE CITY by Mayor Swaim
The following are highlights of the presentation to the City Council by Mayor Swaim. A written report is on file in the office of the City Clerk.
1. Operation within established budget
2. Approval of funding (ISTEA - 3 million dollars) by the Metropolitan Planning Board for Main Street Railroad Overpass
3. LRAFB continues to be an integral part of the City
4. Completion of "clean-up" at Vertac
5. 25% reduction in reported burglaries/47% recovery rate for
stolen property
6. Falling crime index for the third year in a row (2% in 1997)
7. No homicides in 1997
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 15, 1998
7:00 P.M. - 7:40 P.M.
8. Reduction of ISO Fire Rating from a class four to a class three
9. The purchase of a $500,000.00 ladder fire truck
10. The purchase of a new ambulance
11. Growth of commercial construction - 64.9%
12. Drainage improvements amounting to $554,750.00 completed
13. Expansion of landscaping of areas in the City
Beautification Department and Boy Scouts complimented
14. $20,000.00 grant for recycling efforts/900,000 lbs. collected
(a savings to the City of $7,700.47 in landfill costs)
15. Addition of leaf vacuum equipment
16. A 4.5% increase in animal adoption
17. Purchase of 20 acres for soccer complex
18. Purchase of 50 acres for future development of parks
19. Expansion of depth and size of Dupree Lake
20. Establishment of Jacksonville Leadership Class by Chamber of
Commerce (20 graduates in 1997)
21. Inception of Middle School concept for elementary and junior high students
22. Sale of 13 acres to Apache Moving and Storage
23. Walk of Pride Memorial completed/2nd in State wide competition
24. Seasonal banner placement in downtown area
Alderman Smith complimented Mayor Swaim, workers, and administration, for his guidance in the tremendous success of the City in 1997.
APPOINTMENTS: a. Housing Facilities Board Appointment of Art Kellar to expire 10/24/2002
Alderman Wilson moved, seconded by Alderman Ray to appoint Mr. Art Kellar to the Housing Facilities Board for a term to expire 10/24/2002. MOTION CARRIED.
b. Planning Commission Appointment of Lester Piggee to expire 1/1/2001
Alderman Elliott moved, seconded by Alderman Smith that Mr. Lester Piggee be appointed to the Jacksonville Planning Commission for a term to expire 1/1/2001. MOTION CARRIED.
c. Sewer Commission Appointment of Kathy Parson to fill the un-expired term of Dr. James Weber
Alderman Sansing moved, seconded by Alderman Ray to appoint Kathy Parson to fill the unexpired term of Dr. James Weber expiring 4/20/2002. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 15, 1998
7:00 P.M. - 7:40 P.M.
Mayor Swaim recognized the Americore Students pointing out that are working toward providing a college education, the program basically designed by a citizen of Jacksonville, Mrs. Billie
Ann Meyer.
NON AGENDA ITEM:
SELECTION OF AUDITOR
Alderman Elliott moved, seconded by Alderman Ray to suspend the rules for the purpose of placing the selection of an auditor on the agenda for action. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Elliott to accept the low bid by McAllister and Associates as auditor for the City of Jacksonville /budgeted funding from the Finance Department.
MOTION CARRIED.
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:40 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer