98 DEC 29.DOC CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1998
7:00 P.M. - 7:16 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 29, 1998 at the regular meeting place of the Council. Alderman Howard delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Fletcher was not present. PRESENT Nine (9), ABSENT (1).
Mayor Swaim answered ROLL CALL and declared a quorum. He expressed appreciation to the audience for their presence.
Others present for the meeting were: Deputy City Clerk Susan Davitt, Director of Human Resources Steve Ward, City Engineer Duane Reel, Public Works Director Murice Green, Finance Director
Paul Mushrush, Purchasing Agent June Brown, Fire Chief John Vanderhoof, Police Chief Larry Hibbs, City employees, OECD Director Frank Rowland, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, Mrs.
Robert Lewis, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Budget Hearing Meeting, 6:00 p.m. and the Regular City Council Meeting of December 17, 1998 for study and action at the next Regular City Council
Meeting.
Mayor Swaim voiced that the minutes of the December 10, 1998 Regular City Council Meeting will be on the January 7, 1998 Agenda for action as well.
GENERAL: ORDINANCE 1114 (#24-98)
AN ORDINANCE ADOPTING A BUDGET FOR 1999; MAKING APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT, FOR THE PURCHASE OF MATERIALS, SUPPLIES,
EQUIPMENT, AND SERVICES (COVERS: GENERAL FUND OPERATIONS, STREET DEPARTMENT, AND SANITATION FUND:; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim recognized Finance Director Paul Mushrush who explained some procedures from a 1999 Summary Overview used in preparation of the 1999 budget and presented in book form to
the Council and on file in the office of the City Clerk.
He related that included in the budget summary overview, on pages 12 and 13, is a list of authorized personnel staffing of the City of Jacksonville. He said that the chart shows clearly
a three-year
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1998
7:00 P.M. - 7:16 P.M.
history of position changes noting specifically that the 911 communication center formed in its own department, not in the Police Department noting two personnel added.
Alderman Smith moved, seconded by Alderman Elliott to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, Mayor Swaim
read Ordinance 1114.
Alderman Ray moved, seconded by Alderman Wilson to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton, and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Wilson to ACCEPT the Ordinance on FIRST READING.
There were comments from Alderman Sansing regarding an article in the local newspaper regarding percentage increases with regard to public safety showing an increase from 5.1 to 6.3
million dollars. He said that he felt the public should know that the realigning of expenditures into the various departments and that it did not reflect a true million dollar plus
increase going into public safety.
Mayor Swaim pointed out that the summary overview presented by Mr. Mushrush shows that information. He commented that $355,000.00 came out of the Police and Fire Departments, adjusting
those two departments separately, but still staying in public safety. He noted that changes in accounting practices that insurance, which in the Police Department is $321,000.00, Worker's
Comp., and FICA, insurance match and retirement.
Alderman Sansing commented that salaries of the policemen have increased with the 7% raise, and is still only $25,000.00 less in the 1999 budget than in the 1998 one.
Mayor Swaim explained that the changes in budget procedures will give the appearance of a terrible jump adding that it didn't because areas were expensed where they really should be
and that total costs can be looked at for each department.
There were other comments regarding percentages of departments and the funding of equipment.
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1998
7:00 P.M. - 7:16 P.M.
Mayor Swaim related that the budget before the Council is a good one, fundable with a seven percent to everbody, cutting no slots.
He added that not all positions requested were filled in budget considerations.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton, and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon Mayor Swaim read the Ordinance for the
Second Time.
Alderman Ray moved, seconded by Alderman Lewis to APPROVE the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Ray, moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton, and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by Mayor Tommy Swaim.
Alderman Sansing moved, seconded by Alderman Wilson, that Ordinance 1091 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton,
and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Williamson, that EMERGENCY CLAUSE BE ATTACHED TO ORDINANCE 1114. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton, and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1114 THIS THE 29TH DAY OF DECEMBER 1998.
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1998
7:00 P.M. - 7:16 P.M.
ANNOUNCEMENT:
Mayor Swaim set two ceremonies to Swear In the elected candidates for their terms beginning January 1, 1999. Two dates, 1 January 1999 at 9:00 a.m. and 7 January 1999, at the beginning
of the Regular City Council Meeting, were chosen.
At this point, Alderman Wilson expressed appreciation for Council Members Phil Keaton and Terry Sansing for their time of service on the City Council and to City Clerk Lula M. Hawkins
for serving the City over seventeen (17) years as City Clerk-Treasurer.
An applause was given by a standing audience.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:16 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer