98 DEC 29.DOC
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1998
7:00 P.M. - 7:16 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 29, 1998 at the regular meeting place
of the Council. Alderman Howard delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, Keaton, and Howard answered ROLL CALL.
Alderman Fletcher was not present. PRESENT Nine (9), ABSENT (1).
Mayor Swaim answered ROLL CALL and declared a quorum. He
expressed appreciation to the audience for their presence.
Others present for the meeting were: Deputy City Clerk Susan
Davitt, Director of Human Resources Steve Ward, City Engineer
Duane Reel, Public Works Director Murice Green, Finance Director
Paul Mushrush, Purchasing Agent June Brown, Fire Chief John
Vanderhoof, Police Chief Larry Hibbs, City employees, OECD
Director Frank Rowland, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, Mrs.
Robert Lewis, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Budget Hearing Meeting,
6:00 p.m. and the Regular City Council Meeting of December 17,
1998 for study and action at the next Regular City Council
Meeting.
Mayor Swaim voiced that the minutes of the December 10, 1998
Regular City Council Meeting will be on the January 7, 1998 Agenda
for action as well.
GENERAL: ORDINANCE 1114 (#24-98)
AN ORDINANCE ADOPTING A BUDGET FOR 1999; MAKING APPROPRIATIONS
AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS
OF CITY GOVERNMENT, FOR THE PURCHASE OF MATERIALS, SUPPLIES,
EQUIPMENT, AND SERVICES (COVERS: GENERAL FUND OPERATIONS, STREET
DEPARTMENT, AND SANITATION FUND:; DECLARING AN EMERGENCY; AND,
FOR OTHER PURPOSES.
Mayor Swaim recognized Finance Director Paul Mushrush who
explained some procedures from a 1999 Summary Overview used in
preparation of the 1999 budget and presented in book form to the
Council and on file in the office of the City Clerk.
He related that included in the budget summary overview, on pages
12 and 13, is a list of authorized personnel staffing of the City
of Jacksonville. He said that the chart shows clearly a three-
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year
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1998
7:00 P.M. - 7:16 P.M.
history of position changes noting specifically that the 911
communication center formed in its own department, not in the
Police Department noting two personnel added.
Alderman Smith moved, seconded by Alderman Elliott to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. Whereupon, Mayor Swaim read
Ordinance 1114.
Alderman Ray moved, seconded by Alderman Wilson to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton, and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Wilson to ACCEPT the
Ordinance on FIRST READING.
There were comments from Alderman Sansing regarding an article in
the local newspaper regarding percentage increases with regard to
public safety showing an increase from 5.1 to 6.3 million dollars.
He said that he felt the public should know that the realigning
of expenditures into the various departments and that it did not
reflect a true million dollar plus increase going into public
safety.
Mayor Swaim pointed out that the summary overview presented by Mr.
Mushrush shows that information. He commented that $355,000.00
came out of the Police and Fire Departments, adjusting those two
departments separately, but still staying in public safety. He
noted that changes in accounting practices that insurance, which
in the Police Department is $321,000.00, Worker's Comp., and FICA,
insurance match and retirement.
Alderman Sansing commented that salaries of the policemen have
increased with the 7% raise, and is still only $25,000.00 less in
the 1999 budget than in the 1998 one.
Mayor Swaim explained that the changes in budget procedures will
give the appearance of a terrible jump adding that it didn't
because areas were expensed where they really should be and that
total costs can be looked at for each department.
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There were other comments regarding percentages of departments and
the funding of equipment.
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1998
7:00 P.M. - 7:16 P.M.
Mayor Swaim related that the budget before the Council is a good
one, fundable with a seven percent to everbody, cutting no slots.
He added that not all positions requested were filled in budget
considerations.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton, and Howard voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Elliott moved, seconded by Alderman Lewis to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton, and Howard voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon Mayor Swaim read the Ordinance for the Second
Time.
Alderman Ray moved, seconded by Alderman Lewis to APPROVE the
Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Ray, moved, seconded by Alderman Lewis, that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard
voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD
AND FINAL TIME by Mayor Tommy Swaim.
Alderman Sansing moved, seconded by Alderman Wilson, that
Ordinance 1091 be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton,
and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Williamson, that
EMERGENCY CLAUSE BE ATTACHED TO ORDINANCE 1114. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton, and Howard voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1114 THIS THE 29TH DAY
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OF DECEMBER 1998.
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1998
7:00 P.M. - 7:16 P.M.
ANNOUNCEMENT:
Mayor Swaim set two ceremonies to Swear In the elected candidates
for their terms beginning January 1, 1999. Two dates, 1 January
1999 at 9:00 a.m. and 7 January 1999, at the beginning of the
Regular City Council Meeting, were chosen.
At this point, Alderman Wilson expressed appreciation for Council
Members Phil Keaton and Terry Sansing for their time of service on
the City Council and to City Clerk Lula M. Hawkins for serving the
City over seventeen (17) years as City Clerk-Treasurer.
An applause was given by a standing audience.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:16 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer
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