98 AUG 06.DOC CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 6, 1998
7:00 P.M. - 7:25 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DR.
The City Council of the City of Jacksonville, Arkansas met in Regular Session on August 6, 1998 at the regular meeting place of the Council. Alderman Howard delivered the invocation
after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton, and Howard answered ROLL CALL. Alderman Williamson was out of town. Mayor Swaim also answered
ROLL CALL declaring a quorum. Mayor Swaim answered ROLL CALL and declared a quorum. PRESENT nine (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Director Murice Green, Police Chief Larry
Hibbs, Finance Director Paul Mushrush, OECD Director Frank Rowland, Fire Chief John Vanderhoof, Executive Director of the Chamber of Commerce Mickey Anders, Steve Ward, Paramedic Bill
Plunk of the Jacksonville Fire Department, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, Mrs. Robert Lewis, Mrs. Edith Smith, interested citizens and Jacksonville Patriot Editor John Parham.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of July 16, 1998 for approval and/or correction at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Elliott that the minutes of the Regular City Council Meeting of July 2, 1998 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing that the Regular Monthly Report for June of the Jacksonville Police Department be APPROVED. Said report reflects; Fine Settlements $75,669.50,
Report Sales $300.50 making TOTAL COLLECTIONS: $75,970.00. ASSESSED: $51,080.00. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted
AYE. NAY 0. MOTION CARRIED.
REGULAR MONTHLY REPORT/ANIMAL CONTROL DEPT
Alderman Ray moved, seconded by Alderman Sansing to APPROVE the monthly Animal Control Report for July.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 6, 1998
7:00 P.M. - 7:25 P.M.
Report reflects the following:
REVENUES:................................. $ 809.00
CONTRIBUTIONS:.............................$ 0.00
ADOPTIONS AND FINES........................$ 809.00
TOTAL..................................... $ 809.00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted AYE. MOTION CARRIED.
Alderman Wilson requested an update with regard to the status of the communications building since damages occurring from a recent lightening strike.
Police Chief Hibbs and Fire Chief John Vanderhoof responded.
Chief Vanderhoof related that an estimate totaling $12,300.00, $6,200.00 for labor and $6,100.00 for parts, has been submitted.
He said that the 911 system is fully operable, that only one console is down adding that the projected cost at this time is a low cost of $15,000.00 with a high of $20,000.00.
Chief Hibbs explained that there is a back-up recorder which records both radio and 911 calls for approximately 15 or 20 minutes adding that a cassette is used if it is determined that
a record of the call should be kept. He added that a primary recorder which keeps an extended record of all calls received is forthcoming in the repair efforts.
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. DISCUSSION: Year 2000 Computer Conversion
Mayor Swaim said that Y2K is an unknown factor and that there are a number of computers owned by the City, some new and some older, which may not be programmed such that they will be
compatible for changes related to the year 2000. He said that he has attended some presentations concerning the matter adding that a seminar is planned by the State Municipal League
and the National League of Cities also. He related that no one is immune from the problem coming in the year 2000 in that whether one owns a personal computer or not, our lives will
be affected by problems which may be created. He explained that his major concern is public safety
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 6, 1998
7:00 P.M. - 7:25 P.M.
noting an old system at the Police Department which stands to lose a large amount of data.
He said that the City will have to spend some money in efforts to maintain the record keeping systems within its government. He pointed out that the State of Arkansas estimated and
budgeted ten million dollars which has been revised and projected to possibly cost ten times that much. He said that City Finance Director Paul Mushrush is working on the network system
within City Hall making sure that it meets the Y2K qualifications. He added that funds will have to be budgeted to cover the expense of hiring someone having the expertise to get the
City through the problems which may
occur during the change-over.
Alderman Smith commented on the issue and expressed that he feels there is a need to budget for the anticipated complex problems which may exist in the year 2000.
Alderman Wilson questioned whether or not a committee made up of a representative from each department has been appointed to address the problem.
Mayor Swaim replied that no committee is in place at this time adding that advice is needed to help the City go the right direction with regard to Y2K.
Alderman Ray requested that the item be included in agenda preparation on a continual basis in that continuing efforts will be made as the year 2000 approaches.
Alderman Wilson voiced that there is a person at the First Arkansas Bank and Trust who has done a very good job and that she can serve as a volunteer to help the City at this time to
work with Finance Director Mushrush initially to help identify and address areas of concern and problems.
b. DISCUSSION: Recommendation for Quorum Court Appointment
Mayor Swaim related that there had been three people who previously expressed interest in the appointment but that two have realized that they do not live in the right area or have decided
that they are not interested. He said that he has brought it before the Council as a discussion item, that the decision for the appointment is not that of the City Council.
It was the decision of the Council not to make a recommendation for the Quorum Court appointment.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 6, 1998
7:00 P.M. - 7:25 P.M.
c. ORDINANCE 1099 (#9-98) SETTING ELECTED OFFICIALS SALARY
AN ORDINANCE CREATING AND MODIFYING SECTION 2.06.010, 2.08.020, 2.10.010 AND 2.12.012 OF THE JACKSONVILLE MUNICIPAL CODE FOR THE PURPOSE OF CREATING MINIMUM SALARY AMOUNTS FOR THE ELECTED
POSITIONS OF MAYOR, CITY CLERK/TREASURER, CITY ATTORNEY AND MUNICIPAL JUDGE IN THE CITY OF JACKSONVILLE; AND, FOR OTHER PURPOSES.
Mayor Swaim pointed out that the ordinance was prepared following a discussion at the last City Council Meeting regarding beginning salaries for elected officials.
Alderman Smith moved, seconded by Alderman Sansing, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Keaton and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Wilson that Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Keaton and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Lewis moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Keaton, and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the
SECOND TIME.
Alderman Smith moved, seconded by Alderman Wilson, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Keaton,
and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Keaton, and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1099 THIS 6TH DAY OF AUGUST 1998.
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim related that the Planning Commission has been working for some time on an ordinance concerning the area outside the City limits and around the LRAFB. He said that Chairman
of the Planning Commission, Bart Gray Jr., has tentatively planned a joint meeting of the Council and the Planning Commission along with Richard Magee from Metroplan as an educational
time to share information regarding land use, zoning, annexation, and overlay districts. He said that the meeting is scheduled for 27 August 1998 will begin at 6:30 at the Community
Center.
He announced the Planning Commission Meeting of 10 August 1998 at 7:00 p.m. with regard to a public hearing scheduled for that time regarding the AICUZ Study and draft ordinance which
sets forth land use in the area of the LRAFB.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:25 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer