98 APR 02.doc CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 2, 1998
7:00 P.M. - 7:45 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 2, 1998 at the regular meeting place of the Council. Alderman Howard delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Lewis came in at approximately 7:04 p.m. Alderman Fletcher
was absent. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum and welcomed those in attendance.
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Police Chief Larry Hibbs, Public Works Director Murice
Green, Director of Human Resources Mr. Steven Ward, Finance Director Paul Mushrush, OECD Director Frank Rowland, Executive Director of the Chamber of Commerce Mickey Anders, Planning
Commission Chairman Bart Gray Jr., Captains John Vanderhoof and Ron Peek of the Jacksonville Fire Department, Mrs. Dee Dee Hibbs, Mrs. Edith Smith, other City employees, interested citizens
and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of March 19, 1998 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of March 5, 1998 be APPROVED. MOTION CARRIED.
Alderman Lewis came in at approximately 7:04 p.m.
CONSENT AGENDA:
Alderman Smith moved, seconded by Alderman Howard to APPROVE the
Regular Monthly Report for March, 1998 of the Economic and Community Development Department be approved. Said report reflects:
Public Works:
a. Projects bid..........................................0
b. Interim Inspections...................................1
c. Project Close-out.....................................0
d. Pre-construction Conference...........................0
Hag:
Applications Processed...................................0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 2, 1998
7:00 P.M. - 7:45 P.M.
Grants Approved..........................................2
Approval Pending.........................................0
Rehab:
a. Letters to prospective applicants.....................6
b. Applications received.................................3
c. Work write-ups & estimates............................2
d. Appraisals & Environmental reviews....................2
e. Bids Advertised.......................................2
f. Pre-construction conferences/Contracts signed.........1
g. Interim inspections..................................12
h. Final Inspections.....................................2
i. Project starts........................................2
j. Project Closeouts.....................................2
k. Emergency Inspection/worked...........................1/1
l. Warranty Repairs......................................0
m. Disability Access (program add 3/98)..................1
n. Rehab mortgages released..............................0
Meetings:
Informational Meetings(OE/CD)............................2/3
Public Meeting (0ECD)....................................0/1
Conferences/Seminars/Training............................0/1
Mr. Rowland encouraged that the Council be mindful of and attend the functions with reference to Fair Housing Month and Community Development during the month of April.
Mr. Green, Public Works Director, pointed out that Mayor Swaim signed a proclamation with reference to "Clean-up Week", April 21 thru 25 in the City. He said that the 25th is the day
for community wide involvement adding that approximately 21 groups and organizations already assigned to work on that Saturday.
He encouraged efforts for any street, building or area in the City. He related that the Pulaski County Solid Waste District has been working to get a household chemical clean-up in motion.
Mayor Swaim encouraged participation by all adding that young people have been a part of the activity in the past.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 2, 1998
7:00 P.M. - 7:45 P.M.
DEVIATION IN AGENDA:
PARKS & RECREATION DEPT: Child Sitting Services
Mayor Swaim explained that when the Park & Recreation Center was first designed there was an area 25' wide and the full width of the building for meeting rooms and a child sitting area
for children of persons utilizing the facility for a limited amount of time. He said the section was taken out adding that the department is making an effort to provide the sitting
service at the Community Center and would like to make a proposal to the Council and introduced Mr. Donnie Griggs who made the following presentation.
He commented that the Park & Recreation Commission still feels, even though the section originally planned to be utilized was deleted, that the service would enable younger couples with
smaller children to participate in programs available at the Center. He said that the area planned at present is part of the concession area to the right of the front entry way into
the building and that installation of a wall, security cameras, and furnishings to accommodate children from six weeks to nine years old, amounting to a cost of $4,760.00, is needed
to get the program started. He said that plans are to have one lady in charge with one helper is planned adding that the Commission hopes that the service, with a two hour maximum service
at the cost of $1.00 per hour initially, will pay for itself from its beginning in that there will be a fee for the service.
Mayor Swaim pointed out that the service is "child sitting" and not a day care service and that there is available in the Capital Improvement Fund from 1% sales tax collections for the
expenditure.
Mr. George Biggs verified that there are no state regulations governing the service with Mr. Griggs adding that the services of other facilities has been viewed in the planning of the
endeavor.
Alderman Wilson moved, seconded by Alderman Lewis that the request for $4,760.00 from the Capital Improvement Fund to initiate the "child sitting service" at the Community Center be
approved. MOTION CARRIED.
RESUME AGENDA: At this time Mayor Swaim called for a ROLL CALL vote on the Consent Agenda.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson Williamson, Keaton, and Howard voted AYE, NAY (0). MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 2, 1998
7:00 P.M. - 7:45 P.M.
PLANNING COMMISSION:
GENERAL: a. Team City Announcement (Entergy)
Mayor Swaim stated that a program being worked on with Entergy will be announced at a later date.
b. ORDINANCE 1094 (#4-98) Ref: Elimination of outdated Jacksonville Municipal Code provisions
AN ORDINANCE ELIMINATING, DELETING, AND REPEALING CHAPTERS 8.36 (MEATS) AND 8.40 (RESTAURANTS) FROM THE JACKSONVILLE MUNICIPAL CODE; AND FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman Lewis to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Wilson moved, seconded by Alderman Lewis to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second
Time.
Alderman Elliott, moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton
and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Lewis, that Ordinance 1094 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1094 THIS THE 2nd DAY OF APRIL, 1998.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 2, 1998
7:00 P.M. - 7:45 P.M.
DEVIATION IN AGENDA: FIRE DEPARTMENT ITEM/COMMUNICATIONS CENTER/RING OUT FOR FIRE EQUIPMENT
Acting Chief Ron Peek voiced that the department was advised to use the old VHF System during the processing of equipment considerations. He said that present equipment, at least eighteen
to twenty years old, has been patched into the 800 system but that it is not working well. He explained that in use of the multi-select, there could be delay in alerting some engines.
He pointed out that a slower response is possible and can never be regained adding that the recommendation is to purchase new equipment to bring the system up to where it needs to be.
Alderman Williamson commented that he thought that the expenditure of a million and a half dollars worth of equipment took care of what was needed.
Mayor Swaim said that Chief Ezell looked at what was available and decided that he could use what was there as a portion of that ring-out system. He said that the cost of the new equipment
is $11,521.79 for the change. He said that the purchase could have been made through a change order but that he felt the Council should be made aware of the matter.
Alderman Williamson moved, seconded by Alderman Keaton to suspend the rules and place an item of business regarding an equipment purchase to enhance an 800 dispatch system for the Fire
Department.
MOTION CARRIED.
Alderman Williamson moved, seconded by Alderman Keaton to purchase new equipment, amounting to $11,521.79 needed to enhance the dispatch system as requested by the Fire Department using
Capital Improvement Funds.
Mr. Peek related that the equipment should be completely installed within a month.
It was pointed out by Mr. Peek that no calls by the general public for the assistance of the Fire Department will be missed in the interim but that service will be improved with the
purchase of the new equipment.
Alderman Ray questioned whether or not all the equipment will be compatible.
Chief Hibbs related that this equipment will work from a transmitter and not through the phone lines.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 2, 1998
7:00 P.M. - 7:45 P.M.
He went on to explain that they are working with GTE and Southwestern Bell in getting the system on line. He said that the old system was kept on line so calls would be handled in a
timely fashion. He related that the transition was a smooth one with one line, 982-1111, which was part of the system of GTE. He said that in changing to the Southwestern Bell system
that number was not part of their data base. He said that calls from the dispatch center at Jacksonville can now be dispatched direct to any 911 service center anywhere in the immediate
area pointing out that there is a great deal more capability than was possible in the past. He related that there is a direct hook-up with the Southwestern Bell 911 service center as
a question about mobile phones issued out of Little Rock was questioned by Alderman Wilson.
Mayor Swaim expressed that on the date of the next Council Meeting the Council will have opportunity to tour the Communications Center.
He pointed out that a punch-card machine purchase may be necessary in that there is a difference in those used by the Police and Fire Departments.
At this time Mayor Swaim called for a vote on the purchase. MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENT:
Mayor Swaim announced a public hearing scheduled by the Planning Commission for 13 April 1998 to consider the Little Rock Air Force Base encroachment area and the Land Use Plan in general
and specific areas.
LOOP ROAD COMPLETION:
Mayor Swaim suggested, since there seemed to be confusion about it, that a letter be composed to the Highway Department requesting a completion date in writing.
ADJOURNMENT:
Alderman Reedie Ray moved, seconded by Alderman Larry Wilson to adjourn the meeting at approximately 7:45 p.m. MOTION CARRIED.
Respectfully,
___________________________ ____________________________
Lula M. Hawkins MAYOR
City Clerk-Treasurer