97 SEP 18.DOC
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. - 7:20 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on September 18, 1997 at the regular meeting place
of the Council. Alderman Ray delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson,
Fletcher, Keaton, and Howard answered ROLL CALL. Aldermen Sansing
and Williamson informed Mayor Swaim that they would be unable to
attend the meeting. PRESENT EIGHT (8), ABSENT (2). Mayor Swaim
answered ROLL CALL and declared a quorum. He expressed
appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Personnel Director Michael Beeman, City Engineer Duane
Reel, Fire Chief Rick Ezell, Police Chief Larry Hibbs, Police
Chief Rick Ezell, Finance Director Paul Mushrush, Economic and
Community Development Director Phil Sullivan, Mrs. Judy Swaim,
Mrs. Dee Dee Hibbs, other City employees, interested citizens and
members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of September 4, 1997 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of August 21, 1997 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Wilson moved, seconded by Alderman Smith that the Regular
Monthly Report for August, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
$13,450.00 for the month of August.) ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Keaton and Howard
voted AYE. NAY 0. MOTION CARRIED.
OECD AGENCY:
Alderman Wilson moved, seconded by Alderman Smith that the Regular
Monthly Report for August, 1997 of the Economic and Community
Development Department be approved. Said report reflects:
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. - 7:20 P.M.
Public Works:
a. Bids Received.........................................1
b. Interim Inspections...................................0
c. Project Close-out.....................................0
d. Pre-construction Conference...........................1
Hag:
Applications Processed...................................2
Grants Approved..........................................2
Approval Pending.........................................0
Rehab:
a. Letters to prospective applicants.....................0
b. Applications received.................................0
c. Work write-ups & estimates............................2
d. Bids Advertised.......................................5
e. Pre-construction conferences..........................1
f. Appraisals & Environmental reviews....................0
g. Interim inspections...................................0
h. Final Inspections.....................................0
i. Emergency Inspection..................................0
j. Partial payments......................................0
k. Project Closeout......................................0
l. Warranty Repairs......................................1
m. Contracts signed......................................1
n. Rehab mortgages released..............................0
Meetings:
Informational Meetings(ED)...............................5
Informational Meetings(CD)...............................2
Public Meeting (OECD)....................................0
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson,
Fletcher, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
Request from Finance Department: Purchase of "Fixed Asset
Software" and Additional Network Memory"
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. - 7:20 P.M.
Mayor Swaim recognized Paul Mushrush, Finance Director.
He related a previous problem with software which tracks fixed
assets. He said that for the last several years a spread sheet
has been the method used which is rather cumbersome. He said the
desired software meets all the requirements and that the request
is for funding in that the item was not budgeted. He pointed out
that the memory currently in the network is not sufficient to
cover the additional space on the hard drive that will carry the
software adding that the total cost of the two is approximately
$5,500.00.
Alderman Elliott moved, seconded by Alderman Keaton to Approve the
request of the Finance Department for software and network upgrade
amounting to approximately $5,500.00 with payment for the same
from the Equipment Fund. MOTION CARRIED.
APPOINTMENTS:
PARK & REC COMMISSION:
(Mr. Curtis Green recommended for a term to expire May 9, 2002)
Mayor Swaim related that Mr. Green has been recommended by members
of the Park & Rec Commission. He said that he has visited with
Mr. Green and feels he is interested in welfare of the youth of
the community as well as providing services for all the people of
the City.
Alderman Smith moved, seconded by Alderman Elliott to appoint Mr.
Curtis Green to the Park & Rec Commission for a term to expire May
9, 2002. MOTION CARRIED.
ANNOUNCEMENTS:
Report: Communications Committee
Alderman Smith said that the committee has had two meetings and
that an ordinance is forthcoming for the second meeting in
October.
Report: Fencing Committee
Alderman Keaton related that the initial meeting held before the
City Council Meeting was productive. He gave notice of the next
meeting to be held at 6:00 p.m. at City Hall prior to the City
Council meeting on October 2, 1997.
Mayor Swaim recommended that careful consideration be given to the
above items of business.
EXISTING 1 CENT SALES TAX USE:
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Mayor Swaim related that information was included in the packet.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. - 7:20 P.M.
He pointed out that the five-mill property tax was done away with
when the one cent tax was passed and that the use of the tax was
specifically stated.
Alderman Smith expressed that the public needs to be informed with
regard to the one cent sales tax, in the upcoming election, which
relates to sewer improvements encouraging press coverage.
BUS SERVICE/CATA:
Mayor Swaim said that the service will have to be re-evaluated,
pointing out that funding exists through Dec. 31, 1997. He
related that use has not been as good as was hoped. He said that
there is a limited time that CATA will continue the bus service as
it is a losing proposition at present.
INTRODUCTION:
Mayor Swaim introduced Graduate Intern Steve Ward who is working
on a Masters Degree in public administration through Mayor Swaim's
office.
FIRE RATING:
Mayor Swaim said that the recent ISO fire rating of the City of
Jacksonville will be known in the month of November.
MARSHALL RD. IMPROVEMENT AT BRADEN:
Mayor Swaim pointed out that in making improvements, occasionally
problems are created. He said that the fencing at the
intersection of Braden and Marshall Rd. will be reviewed.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:20 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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