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97 MAR 06.DOC CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6, 1997 7:00 P.M. - 7:35 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on March 6, 1997 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Vice Mayor Gary Fletcher led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Fletcher, Vice Mayor, also answered Roll Call and declared a quorum. PRESENT TEN (10), ABSENT (0). Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Personnel Director Michael Beeman, Public Works Director Murice Green, Office of Economic and Community Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Mrs. DeDe Hibbs, Mrs. Edith Smith, interested citizens and members of the press. PRESENTATION OF MINUTES: Vice Mayor Fletcher presented the minutes of the Regular City Council Meeting of February 20, 1997 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Williamson that the minutes of the Regular City Council Meeting of February 6, 1997 be APPROVED. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPT: Alderman Smith moved, seconded by Alderman Lewis, to APPROVE the monthly Animal Control Report for February, 1997. Report reflects the following: CONTRIBUTIONS.................................. $ .00 ADOPTION/FINES ................................ $ 501.50 SECURITY DEPOSITS.............................. $ .00 TOTAL.......................................... $ 501.50 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE. MOTION CARRIED. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6, 1997 7:00 P.M. - 7:35 P.M. OECD DEPARTMENT: Regular Monthly Report/OECD Department Alderman Smith moved, seconded by Alderman Lewis that the Regular Monthly Report for February of Economic and Community Development Department be approved. Said report reflects: Informal Meetings ....................................... 1 Hud Meetings............................................. 0 Public Hearings.......................................... 0 Professional Meetings.................................... 0 a. Letters to prospective applicants..................... 105 b. Applications received(sewer yard lines)............... 0 c. Bids Advertised....................................... 1 d. Work write-ups & estimates............................ 1 e. Pre-constructions conferences......................... 1 f. Appraisals & Environmental reviews.................... 0 g. Interim Inspections................................... 14 h. Final inspections..................................... 2 i. Emergency Inspection................................. 1 j. Partial payments...................................... 1 k. Project Close-outs.................................... 2 l. Warranty Repairs...................................... 0 m. Contracts signed...................................... 1 n. Rehab mortgages released.............................. 0 Public Works: a. Proposals received.................................... 0 b. Interim Inspections................................... 21 c. Project Close-out..................................... 0 d. Pre-construction Conference........................... 0 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Sansing, Wilson, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Report: Design of Platform at Braden and Marshall by City Engineer Reel City Engineer Reel explained the design for a wooden platform approximately 10' by 14' which could be put over the headwalls of the drainage structure at the place where children of the Carpenter Addition congregate to catch the school bus. He said a 6' rail with chain link mesh around it is planned as a safety measure. He related that the approximate cost is $600.00 plus an approximate $100.00 for the chain link fence. 2 Ald. Williamson moved, seconded by Ald. Smith to complete the platform at Marshall Rd. & Braden costing approximately $700.00. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6, 1997 7:00 P.M. - 7:35 P.M. Alderman Keaton posed the question of ADA requirements to which City Attorney Bamburg replied in the affirmative. The motion was withdrawn by Ald. Williamson and Ald. Smith until the platform is redesigned to meet ADA requirements. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: Report: Progress regarding Hwy 161 Underpass by City Engineer Reel Mr. Reel said that he had spoken with Leonard Hall from the Highway Department who related that the department is going to clean the existing culvert. He related that they would like to see a catch basin, having an open back that would face up the railroad ditch on the east side catching the water, and a bigger pipe installed to take it to the west. He said the Hwy Dept. would allow the City to do the project according to the standard details of the Hwy Dept. adding that the highway would not be closed, that a flagman could be used as the project is completed. Alderman Wilson moved, seconded by Alderman Smith to proceed with the catch basin at the Railroad and Highway 161 at an approximate cost not to exceed $2,500.00, taken from the Contingency Fund. MOTION CARRIED. Vice Mayor Fletcher noted that recent rains have shown that work done in efforts to correct drainage problems has paid off. APPOINTMENTS: a. Jacksonville Housing Authority City Attorney Bamburg pointed out that the secretary of the Jacksonville Housing Authority said that in the 1980's a ten-mile territorial boundary was encompassed. Alderman Williamson moved, seconded by Alderman Elliott to appoint Mr. Fred West to the Jacksonville Housing Authority for a term to expire 3/17/2002. Alderman Wilson requested information regarding term limits for Commissions. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6, 1997 7:00 P.M. - 7:35 P.M. Alderman Wilson moved to amend the motion made by Alderman Williamson and Alderman Elliott to appoint Mr. Fred West to the Jacksonville Housing Authority qualifying the appointment by City Ordinance. MOTION CARRIED. Alderman Sansing voted NAY. A voice vote was taken on the original motion. MOTION CARRIED. Aldermen Howard and Sansing voted NAY. b. Planning Commission It was pointed out that Mr. William F. Corroum is retired from the Air Force and has been an asset to the City of Jacksonville for some fifteen years. Alderman Ray moved, seconded by Alderman Smith that Mr. William F. Corroum be appointed to the Jacksonville Planning Commission for a term to expire 1/1/2000. MOTION CARRIED. c. Civil Service Alderman Howard voiced that Mr. Joey Price, who is married to Mary Dupree, is a long-time resident of the City of Jacksonville and in his opinion is an outstanding member of the Community. Alderman Keaton pointed out that Mr. Jim Durham has served on the Civil Service Commission previously as well as filling the position of Alderman on the City Council. He added that he is a business man in the community and that he felt he would make an outstanding addition to the Civil Service Commission. City Attorney Bamburg listed current members of the Civil Service Commission; Clark Hastings, Donnie Farmer, Brad Ford and John Mitchell. He noted that Mr. Coop, who recently resigned his position, had been on the commission longer than the other members. Mr. Price, in answer to a question by Alderman Sansing, related that he has never served on any Board or Commission in the City. Alderman Wilson moved, seconded by Alderman Keaton that the City Council go into Executive Session to discuss personnel at approximately 7:20 p.m. MOTION CARRIED. Alderman Ray moved, seconded by Alderman Sansing that the Council come out of Executive Session at 7:24 p.m. MOTION CARRIED. Alderman Keaton moved, seconded by Alderman Wilson that Mr. Jim 4 Durham be appointed to the Civil Service Commission with Mr. Joey Price being placed in consideration at such time a vacancy occurs. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6, 1997 7:00 P.M. - 7:35 P.M. Alderman Williamson moved, seconded by Alderman Smith to suspend the rules and place on the Agenda an item regarding Emergency Lights for the Fire Department. MOTION CARRIED. City Engineer Reel said that after the last Council meeting information was gathered regarding installing the emergency lights. He said that Highway Department standards were obtained and that at South First Street, South Highway 161 and on John Harden Drive the same type of installation is proposed that will be used at Station One on Redmond Road in that Chief Ezell has pointed out that several close calls have happened during the day. He said that the preliminary price estimates on each of the installations range from $11,250.00 up to $15,005.00. He said there is some material available that has been salvaged but that four more poles will need to be purchased and that delivery of the same might be ten to twelve weeks. He said that work can proceed with materials in hand and that as soon as delivery of material, work can be started at all locations. He pointed out that purchasing procedures will be followed with regard to quotes etc. Alderman Wilson moved, seconded by Alderman Williamson to approve up to $55,000.00 from the Contingency Fund giving Mayor Swaim the authority to request funding from another source. MOTION CARRIED. Alderman Ray voted NAY. ANNOUNCEMENTS: Vice Mayor Fletcher announced a meeting of OECD 11 March 1997. Alderman Howard requested information regarding a drainage problem on James Street. City Engineer Reel said that the problem can be solved by installing a French Drain about six hundred feet or so which can be tied into a drainage structure down on the Lyle property. He said that the work will be from Thompson Street south to Second Baptist Church, that it can be placed in the work schedule and that bid procedures will be followed. ADJOURNMENT: 5 Alderman Wilson moved, seconded by Alderman Sansing to adjourn at approximately 7:35 p.m. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6, 1997 7:00 P.M. - 7:35 P.M. Respectfully, ___________________________ ____________________________ Lula M. Leonard VICE MAYOR City Clerk-Treasurer 6