97 JUN 19.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 19, 1997
7:00 P.M. - 7:20 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on June 19, 1997 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL
CALL and declared a quorum. He expressed appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E. Bamburg, City Engineer Duane Reel, Police Chief Larry Hibbs, Deputy City Clerk Susan Davitt, Finance Director Paul Mushrush,
Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, other City employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of June 5, 1997 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of May 15, 1997 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Lewis moved, seconded by Alderman Sansing that the Regular Monthly Report for May, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss
of $92,850.00 for the month of May) ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT:
Regular Monthly Report/Police Department
Alderman Lewis moved, seconded by Alderman Sansing that the Regular Monthly Report for May, 1997 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements,
$70,238.82, Miscellaneous Payments $ 285.00, Report Sales, $338.00 for a total Collections of $70,861.82.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 19, 1997
7:00 P.M. - 7:20 P.M.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: PROPOSED 1997 ASPHALT OVERLAY PROGRAM
Mayor Swaim stated that at the City Council Meeting of June 5, 1997 he and the City Engineer were authorized to negotiate with Mr. Lassiter's company regarding ashpalt work. He related
that the contractor is not interested in taking the paving without the milling of the streets. He said that readvertising for bids would extend the time frame this year adding that
the work can be delayed until next year since severe repair is not needed at this time.
City Engineer Reel said that two contractors have related to him that if the date of completion could be extended to December 1, 1997 they could consider the jobs. He also said that
there are no streets in direct need of maintenance at this time, that he had just as soon the work be carried over into the 1998 asphalt program.
After further discussion regarding the time factor as related to weather conditions, the following motion was made.
Mayor Swaim stated that funding for street related projects is designated and cannot be used otherwise.
Alderman Wilson moved, seconded by Alderman Sansing that the asphalt program for 1997 be postponed and that bidding for the 1997/1998 overlay work begin in January 1998. MOTION CARRIED.
Alderman Keaton suggested that bidding for roto-milling and asphalt work be done separately, that a specialty company might come in and do the roto-milling of the streets.
b. REQUEST TO ACCEPT BID: Stonewall Drainage
Alderman Elliott voiced that information has not been received from the contractor making the low bid, which is $30,000.00 different from the high bid. He requested that the Council
address the item at the next meeting after a response from said contractor and reference checks.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 19, 1997
7:00 P.M. - 7:20 P.M.
NON-AGENDA ITEM: STATUS of SOUTHEASTERN AVENUE from MILITARY RD. TO VALENTINE RD.
City Engineer Reel related that he has talked with Bob Lane about the problems existing on the County Road. He said that the County is pursuing the situation steadily.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: REQUEST TO ACCEPT BID: Rehab Construction Superintendent
Mr. Phil Sullivan recommended the low bid from Darryl V. Talley Remodeling Service. He said that Mr. Talley has twenty years experience as a general contractor in the Little Rock and
North Little Rock area and is familiar with HUD standards. He said that payment for the work will be done in phases.
Alderman Sansing moved, seconded by Alderman Ray to APPROVE the low bid from Darryl V. Talley, Talley Remodeling Service, in the amount of $12,000.00. MOTION CARRIED.
Mayor Swaim related that City Attorney Bamburg is finalizing a contract for the OECD Department.
APPOINTMENTS:
ANNOUNCEMENTS:
Alderman Sansing posed a question regarding the "Fencing Ordinance" under the perusal of the Planning Commission and the City Council.
City Attorney Bamburg voiced that the item was not dealt with at the June meeting. He stated that he was not in attendance due to a family emergency and that it will be discussed at
the July meeting.
City Clerk Leonard related that there were other health related matters that affected the attendance at the June meeting noting that only five (5) members were present.
The language of the Ordinance regarding automobile repair shops was noted as a concern and a suggestion was made that the Planning Commission look at zoning in relation to the fencing
ordinance.
Alderman Fletcher expressed concern with regard to areas that need to be cleaned up pointing out a need to address cosmetics as the ordinance is considered.
Alderman Ray requested that the City look into some relief for truckers who desire to park their vehicles.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 19, 1997
7:00 P.M. - 7:20 P.M.
Mayor Swaim voiced that he did not know if a place can be provided for the truckers to park mentioning that it is not done for the School District who has a large number of school busses
but that he is open to suggestions.
Alderman Lewis expressed a problem in his neighborhood with noise in that truckers park and run the vehicles, while parked, for numerous hours disturbing the neighbors.
City Attorney Bamburg stated that there is a noise ordinance which sets forth a limit of 75 decibels.
Mayor Swaim gave opportunity for comments by those attending Municipal League Sessions in Little Rock.
Alderman Howard related problems on frontage roads.
Mayor Swaim related that video tapes of area frontage roads have been presented to the State for their perusal. He said that perhaps a written plan can be obtained in the near future.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:30 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer