97 JUL 17.DOC
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. - 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 17, 1997 at the regular meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Lewis, Sansing, Ray, Wilson,
Fletcher, Keaton, and Howard answered ROLL CALL. PRESENT EIGHT
(8), ABSENT (2). Mayor Swaim answered ROLL CALL and declared a
quorum. He voiced appreciation to the audience for their
attendance and expressed the regret of Alderman Smith for his
absence.
Others present for the meeting were: City Attorney Robert E.
Bamburg, City Engineer Duane Reel, Police Chief Larry Hibbs,
Deputy City Clerk Susan Davitt, OECD Director Phil Sullivan,
Public Works Director Murice Green, Fire Chief Rick Ezell, Mrs.
Judy Swaim, Mrs. Dee Dee Hibbs, other City employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 3, 1997 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of June 19, 1997 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT:
Regular Monthly Report/Police Department
Alderman Lewis moved, seconded by Alderman Howard that the Regular
Monthly Report for June, 1997 of the Jacksonville Police
Department be APPROVED. Said report reflects: Fine Settlements,
$70,582.02, Miscellaneous Payments .00, Report Sales, $447.00 for
a total Collections of $71,029.02 ROLL CALL: Aldermen:
Elliott, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Howard
voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Lewis moved, seconded by Alderman Howard that the Regular
Monthly Report for June, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. - 7:30 P.M.
$85,100.00 for the month of June) ROLL CALL: Aldermen: Elliott,
Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted
AYE. NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: PUBLIC SERVICE ITEM: ORDINANCE 1082 (#10-97)
Waiving Competitive Bidding for Communications Bldg. Antenna
Mayor Swaim explained that Motorola has inspected the tower which
shall serve the emergency equipment and found that the 25G tower
has cracks in the legs which makes replacement necessary. He
related that a proposal from Motorola for a change order for
$41,733.00 to build an antenna can void the waiving of competitive
bidding. He said their recommendation at this time is for an 80
ft. G tower and, due to FCC regulations, a strobe light or
painting is required. He related that the strobe light is most
desirable in that the difference in price is about $4,000.00,
taking into consideration the cost of painting the tower ever so
many years.
After discussing the pros and cons of future needs, the Council
made the following decision: Alderman Keaton moved, seconded by
Alderman Wilson to authorize a change order to Motorola with
reference to a 150 ft. 80G tower at a cost of $41,733.00 to be
paid from Capital Improvement Funds. MOTION CARRIED voiding Ord.
1082.
POLICE DEPARTMENT:
STREET DEPARTMENT: BID: Military Rd. & Trickey Lane Drainage
Improvements
Mayor Swaim explained that there was a trade between the City of
Jacksonville and the State Highway Department regarding sections
of Trickey Lane and Military Rd. He said that a section of the
road bed needs pipe installed due to erosion and that City
Engineer Reel has designed the project. He stated that the low
bid of $49,470.00 made by JEFCO is recommended.
City Engineer Reel said that the low bidder is comfortable with
the price and is ready to go to work.
Alderman Sansing moved, seconded by Alderman Lewis, that the low
bid from Jefco, for the drainage improvements of Military Rd. &
Trickey Lane in the amount of $49,470.00, to be paid from Street
Drainage Funds, be ACCEPTED. MOTION CARRIED. Alderman Wilson
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abstained.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. - 7:30 P.M.
PLANNING COMMISSION: FINAL PLATS:
LONG FORD COMMERCIAL SUBDIVISION
QUALITY CAR WASH SUBDIVISION
QUINCE HILL SUBDIVISION
TRICKEY HILL SUBDIVISION
Mayor Swaim explained that the four final plats have gone before
the Planning Commission with approval of the same. (indicated by
the data sheet included in the packet)
Alderman Wilson moved, seconded by Alderman Keaton that the Final
Plats of the following subdivisions be APPROVED; LONG FORD
COMMERCIAL SUBDIVISION, QUALITY CAR WASH SUBDIVISION, QUINCE HILL
SUBDIVISION, and TRICKEY HILL SUBDIVISION with the stipulation of
a 35' building setback. MOTION CARRIED.
DISCUSSION: Draft Ordinance recommendations ref: fencing
Mayor Swaim voiced that he feels the need for a public forum with
regard to the ordinance.
Alderman Keaton stated that he feels a committee should be
appointed to work with people who will be affected by the
ordinance, the Planning Commission, and the City Council.
Mayor Swaim appointed Aldermen Keaton, Sansing, Ray, and Howard to
serve on the committee. It was suggested that Mr. Billy Hall and
Mrs. Dana Nixon be appointed to the committee as well as City
Attorney Bamburg.
Alderman Wilson requested that information be obtained from the
Municipal League regarding action by other cities with regard to
unsightly conditions and fencing.
It was the conclusion of the Council that an enforceable ordinance
is desired.
Alderman Wilson pointed out that clarification with reference to
posting of signs regarding public hearings needs to be considered
and the suggestion was made that a change needs to be made in the
ordinance for the Code Enforcement Office to bear the
responsibility.
City Engineer Reel voiced that the office will be responsible for
posting public hearing notices from the present date until said
ordinance is passed. (Ordinance forthcoming from the office of the
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City Attorney)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. - 7:30 P.M.
GENERAL:
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:30 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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