97 JUL 17.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. - 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 17, 1997 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton, and Howard answered ROLL CALL. PRESENT EIGHT (8), ABSENT (2). Mayor Swaim answered ROLL CALL and declared
a quorum. He voiced appreciation to the audience for their attendance and expressed the regret of Alderman Smith for his absence.
Others present for the meeting were: City Attorney Robert E. Bamburg, City Engineer Duane Reel, Police Chief Larry Hibbs, Deputy City Clerk Susan Davitt, OECD Director Phil Sullivan,
Public Works Director Murice Green, Fire Chief Rick Ezell, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, other City employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of July 3, 1997 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of June 19, 1997 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT:
Regular Monthly Report/Police Department
Alderman Lewis moved, seconded by Alderman Howard that the Regular Monthly Report for June, 1997 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements,
$70,582.02, Miscellaneous Payments .00, Report Sales, $447.00 for a total Collections of $71,029.02 ROLL CALL: Aldermen: Elliott, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and
Howard voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Lewis moved, seconded by Alderman Howard that the Regular Monthly Report for June, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss
of
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. - 7:30 P.M.
$85,100.00 for the month of June) ROLL CALL: Aldermen: Elliott, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: PUBLIC SERVICE ITEM: ORDINANCE 1082 (#10-97)
Waiving Competitive Bidding for Communications Bldg. Antenna
Mayor Swaim explained that Motorola has inspected the tower which shall serve the emergency equipment and found that the 25G tower has cracks in the legs which makes replacement necessary.
He related that a proposal from Motorola for a change order for $41,733.00 to build an antenna can void the waiving of competitive bidding. He said their recommendation at this time
is for an 80 ft. G tower and, due to FCC regulations, a strobe light or painting is required. He related that the strobe light is most desirable in that the difference in price is about
$4,000.00, taking into consideration the cost of painting the tower ever so many years.
After discussing the pros and cons of future needs, the Council made the following decision: Alderman Keaton moved, seconded by Alderman Wilson to authorize a change order to Motorola
with reference to a 150 ft. 80G tower at a cost of $41,733.00 to be paid from Capital Improvement Funds. MOTION CARRIED voiding Ord. 1082.
POLICE DEPARTMENT:
STREET DEPARTMENT: BID: Military Rd. & Trickey Lane Drainage Improvements
Mayor Swaim explained that there was a trade between the City of Jacksonville and the State Highway Department regarding sections of Trickey Lane and Military Rd. He said that a section
of the road bed needs pipe installed due to erosion and that City Engineer Reel has designed the project. He stated that the low bid of $49,470.00 made by JEFCO is recommended.
City Engineer Reel said that the low bidder is comfortable with the price and is ready to go to work.
Alderman Sansing moved, seconded by Alderman Lewis, that the low bid from Jefco, for the drainage improvements of Military Rd. & Trickey Lane in the amount of $49,470.00, to be paid
from Street Drainage Funds, be ACCEPTED. MOTION CARRIED. Alderman Wilson abstained.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. - 7:30 P.M.
PLANNING COMMISSION: FINAL PLATS:
LONG FORD COMMERCIAL SUBDIVISION
QUALITY CAR WASH SUBDIVISION
QUINCE HILL SUBDIVISION
TRICKEY HILL SUBDIVISION
Mayor Swaim explained that the four final plats have gone before the Planning Commission with approval of the same. (indicated by the data sheet included in the packet)
Alderman Wilson moved, seconded by Alderman Keaton that the Final Plats of the following subdivisions be APPROVED; LONG FORD COMMERCIAL SUBDIVISION, QUALITY CAR WASH SUBDIVISION, QUINCE
HILL SUBDIVISION, and TRICKEY HILL SUBDIVISION with the stipulation of a 35' building setback. MOTION CARRIED.
DISCUSSION: Draft Ordinance recommendations ref: fencing
Mayor Swaim voiced that he feels the need for a public forum with regard to the ordinance.
Alderman Keaton stated that he feels a committee should be appointed to work with people who will be affected by the ordinance, the Planning Commission, and the City Council.
Mayor Swaim appointed Aldermen Keaton, Sansing, Ray, and Howard to serve on the committee. It was suggested that Mr. Billy Hall and Mrs. Dana Nixon be appointed to the committee as
well as City Attorney Bamburg.
Alderman Wilson requested that information be obtained from the Municipal League regarding action by other cities with regard to unsightly conditions and fencing.
It was the conclusion of the Council that an enforceable ordinance is desired.
Alderman Wilson pointed out that clarification with reference to posting of signs regarding public hearings needs to be considered and the suggestion was made that a change needs to
be made in the ordinance for the Code Enforcement Office to bear the responsibility.
City Engineer Reel voiced that the office will be responsible for posting public hearing notices from the present date until said ordinance is passed. (Ordinance forthcoming from the
office of the City Attorney)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. - 7:30 P.M.
GENERAL:
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:30 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer