97 JAN 16.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 16, 1997 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL
CALL and declared a quorum expressing appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Mayoral Aide Mark Powers, Public Works Director Murice
Green, Office of Economic and Community Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Chamber of Commerce Director Mickey Anders, General
Mgr. of Jacksonville Waterworks Mr. Ken Anderson, Wastewater Department Manager David Thomas and Chairman of the Sewer Commission Joan Zumwalt, Chairman of the Planning Commission Bart
Gray Jr., Water Commissioner Mr. Thad Gray, Parks & Recreation Director Zack Rowan, Mrs. Judy Swaim, Mrs. Edith Smith, Mr. Shane Swaim, Mrs. DeDe Hibbs, other City employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of January 2, 1997 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of December 19, 1996 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: ANIMAL CONTROL DEPT:
Animal Control Regular Monthly Report/December
Alderman Wilson moved, seconded by Alderman Sansing to APPROVE the monthly Animal Control Report for December 1996.
Report reflects the following:
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES ........................... $ 425.50
SECURITY DEPOSITS......................... $ 275.00
TOTAL.................................... $ 700.50
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. MOTION CARRIED.
ANIMAL CONTROL DEPT: ANNUAL REPORT
Alderman Wilson moved, seconded by Alderman Sansing to APPROVE the Annual Animal Control Report for 1996.
Report reflects the following:
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES ............................$ 7,019.00
SECURITY DEPOSITS..........................$ 2,375.00
TOTAL..................................... $ 9,394.00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. MOTION CARRIED.
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $43,400.00 for the month of December.) ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION
CARRIED.
POLICE DEPARTMENT:
Regular Monthly Report/Police Department
Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December of the Jacksonville Police Department be APPROVED. Said report reflects: Computer Collections,
$ 80,105.33, Miscellaneous Payments $ 818.00, Report Copies $ 311.00 for a total Collections of $57,422.25. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
OECD DEPARTMENT:
Regular Monthly Report/OECD Department
Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December, of Economic and Community Development Department be approved. Said report reflects:
Informal Meetings ....................................... 0
Hud Meetings............................................. 0
Public Hearings.......................................... 1
Professional Meetings.................................... 0
a. Letters to prospective applicants..................... 0
b. Applications received(sewer yardlines)................ 3
c. Bids Advertised....................................... 2
d. Work write-ups & estimates............................ 2
e. Pre-constructions conferences......................... 7
f. Appraisals & Environmental reviews.................... 0
g. Interim Inspections................................... 36
h. Final inspections..................................... 1
i. Emergency Inspection................................. 0
j. Partial payments...................................... 1
k. Project Close-outs.................................... 1
l. Warranty Repairs...................................... 2
m. Contracts signed...................................... 6
n. Rehab mortgages released.............................. 0
Public Works:
a. Bids Received-Sunnyside Drainage ..................... 0
b. Interim Inspections................................... 0
c. Project Close-out..................................... 0
d. Pre-construction Conference........................... 1
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT: ANNUAL REPORT/1996 (see General)
WASTEWATER DEPARTMENT: ANNUAL REPORT/1996 (see General)
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
PLANNING COMMISSION:
a. FINAL PLAT KEVIN SUBDIVISION
Alderman Smith moved, seconded by Alderman Elliott that the Final Plat of Kevin Subdivision be APPROVED as recommended by the Planning Commission. MOTION CARRIED with all Aldermen voting
AYE except Alderman Keaton who ABSTAINED.
b. ORDINANCE 1073 (#1-97) REZONING: General Location Northgate Drive from C-3 to C-4
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: NORTHGATE DRIVE (EAST OF STONEWALL SUBDIVISION, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE
NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Keaton to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Sansing to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes.
Alderman Elliott moved, seconded by Alderman Smith to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance
for the Second Time.
Alderman Lewis, moved, seconded by Alderman Elliott, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Howard, Keaton, Williamson, Fletcher, Wilson, Ray, Sansing,
Lewis, Smith, and Elliott voted AYE. NAY (0). Motion received ten (10)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Lewis, that Ordinance 1073 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1073 THIS THE 16th DAY OF JANUARY 1997.
GENERAL:
a. RESOLUTION 495 (#2-97) Ref: Authorizing City Participation in Federal Aid Monies for Main Street Railroad Grade Separation
Mayor Swaim commented that this does not mean the City is as far along as it wants to be with regard to the railroad overpass but that it does mean that $128,000.00 can be obtained from
the federal government with the resolution on file as a matter of record.
Alderman Smith moved, seconded by Alderman Lewis that Resolution 495 (#2-97) be read. MOTION CARRIED. Whereupon City Attorney Robert Bamburg read the resolution.
Alderman Keaton moved, seconded by Alderman Lewis that Resolution 495 (#2-97) be APPROVED. MOTION CARRIED.
Mayor Swaim said that rules set by the Arkansas Highway Department are being followed with regard to requesting bids relating that two letters of interest have been received after advertisement
was done by the City of Jacksonville. He added that a review of those letters is underway by a committee with a decision as to which is best forthcoming. He said that the City would
progress from that point, choosing a design engineer, and that hopefully by the end of the year the design phase would be underway.
b. State of the City Report
Mayor Swaim voiced that Mr. Thad Gray, Chairman of the Water Commission along with the General Manager Mr. Ken Anderson, Chairman of the Wastewater Commission Mrs. Joan Zumwalt along
with General Manager Mr. Dave Thomas, were present.
WATER DEPARTMENT ANNUAL REPORT 1996
Mayor Swaim recognized Mr. Ken Anderson who gave a brief summary of accomplishments in the Water Department.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
Mr. Anderson related that the department finished the year under budget while completing many improvements to the water system.
He said that the waterworks forces have finished the tie-overs of customer service lines on North First Street, which included the installment of a 12" line in 1995. He said that adjustments
to valves and fire hydrants have been made accommodating the widening of North First Street. He pointed out the installation of two large production meters at the East Plant along Military
Road, which will give more information with regard to monitoring the flow from the high service pumps into the water system.
He noted that approximately 11,000 feet of water mains were been installed during 1996 in the following; Keaton Addition, Fair Oaks Subdivision, South James, John Harden Drive, Jacksonville
Drive, Paradise Park Road, Northlake Subdivision, Pennpointe Subdivision Phase II, and Foxwood Phase X.
He related that the average daily flow for 1996 was 4.9 million gallons per day compared to 5.2 million gallons per day in 1995. He said that the maximum daily flow for the year was
7.8 million gallons occurring in July compared to 9.2 million gallons per day in 1995. He said that total production for the year was 1.8 billion gallons, which was a 4% decrease from
the year 1995. He pointed out that the water loss has decreased to 6.9% of the total production as compared to the previous year of 8.7%.
He related that the American Waterworks Association recommends that any system that wants to maintain a viable system should maintain a water loss of less than 10%.
He said that the Waterworks Department continues to meet all the requirements of the Arkansas Health Department in meeting the water quality and their regulations.
He thanked the Mayor and the Council for their support in helping the Water Department to improve the water system for the City of Jacksonville.
Mayor Swaim said that work done by the Water Department is imperative to improving the fire rating within the City.
WASTEWATER UTILITY ANNUAL REPORT 1996
Mr. Dave Thomas expressed appreciation to the Mayor and Council for their support as well as the Commission and Chairman Joan Zumwalt.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
He related that the report starts with a recapitulation of the results a mandated EPA study, which was completed in 1996. He said that it is the launching pad for significant collection
system rehabilitation as well as expansion of the Wastewater Treatment Plant.
He said that the department is required to monitor the effluent discharge from the plant. He said that about 2,000 samples are taken annually and that in 1996, the permit was exceeded
once. He expressed appreciation for the staff at the Wastewater Utility.
He said that the department has begun contacting customers for the repair of private service lines. He related that a system is in place, which will assure that for every customer call
there will be a follow up call to insure that the department has given good service.
The possibility of having an operation, which would generate revenue from the sale of sludge, was discussed.
Mr. Thomas related that EPA maintains enforcement over the utility
and that all else is reported to the State. He said that he feels closing of the West Plant is a priority with EPA.
Mayor Swaim expressed appreciation to the Water and Wastewater Departments and the Commissions governing them for the reports.
STATE OF THE CITY by Mayor Swaim (on file in the office of the City Clerk-Treasurer)
Mayor Swaim pointed out that state law requires the report.
The following is a brief description of accomplishments during 1996.
Finances: He said that there is a strong financial base to work from while continuing to be conservative with tax dollars.
Vertac Clean-up: More that 3,000 drums of 2,4,5,T waste was removed off-site for disposal and 33,972 drums of sodium chloride produced during incineration were removed from the cite.
Records of decision were signed on the remaining clean-up units.
Land Purchases: He related that the City purchased 150 acres of industrial property, made possible through funds from the sale of
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
Franklin Electric property, which provides a tremendous opportunity to be more competitive and flexible when working to recruit new business and industry to the City.
He said that the acquisition of twenty acres adjacent to Dupree Park for developing soccer fields has taken several years of negotiations but was worth the wait.
Community Center: Comments regarding the worth of the facility to the community were expressed as information regarding income from the sale of passes, up 68%, and the banquet and meeting
room use, 90%, and revenue, up 120%, has increased as well. He pointed out that 134,000 people have attended the center for different functions in the meeting rooms.
Public Safety Departments: A 35% decrease in the number of criminal offenses was pointed out by Mayor Swaim. He said that 46% of them were cleared with 47% of the stolen property recovered.
He related that fire prevention and education are stressed in the Fire Department. He pointed out that in a few short months 1,214 children and adults were afforded fire safety instruction
through the purchase of a fire safety house. More than 16,000 hours of training for employees of the department were provided by the City.
Equipment Purchases: He related that two 1500-gallon pumper trucks, replacing an eighteen and a twenty-year-old pumpers, were purchased. He added that a change from a custom truck
chassis to a standard model saved over $100,000.00.
Mayor Swaim pointed out that in December a contract was signed to purchase an 800 radio system at a cost of four million dollars with no request for tax increase or bond issue indebtedness
to the citizens of the City.
Construction: The Mayor related that there was a total of $18,707,067.00 worth of construction, which took place in the City in 1996 adding that it was a $10,202,000.00, which reflects
a 45% growth over 1995. He pointed out that most of the growth was commercial noting that $6,403,400.00 was from single-family housing, a 29.8% growth in the number of houses constructed
in 1995.
OECD: Mayor Swaim related that the offices of Economic and Community Development were combined in the past year allowing more flexibility with federal funds for both departments with
a saving in tax dollars. Downtown revitalization was pointed out with appreciation expressed for fund raising efforts by volunteers.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
Drainage: Mayor Swaim related that $475,055.00 on contract projects during the year 1996 adding that street crews installed an additional 100,000 feet of drainage pipe throughout the
community.
Streets: He pointed that the asphalt program resurfaced 5.2 miles of street. He said that the widening of North First, funded by federal funds matched by the City, to five lanes is
99% complete.
He encouraged that the report be read in its entirety in that the accomplishments of many other departments are listed therein.
Mayor Swaim voiced that outstanding employees deserve credit in relation to all accomplishments of the City as well as the Council and understanding citizens of the community.
He commented that the report is much improved from previous ones expressing appreciation to those responsible for its preparation.
APPOINTMENTS:
a. PLANNING COMMISSION: Appointment of Mr. Bob Walker to fill the unexpired term of Mrs. Connie Foster ending 1/1/1999
Alderman Fletcher moved, seconded by Alderman Elliott to appoint Mr. Bob Walker a member of the Jacksonville Planning Commission to fill the unexpired term of Mrs. Connie Foster ending
1/1/1999. MOTION CARRIED.
b. WATER COMMISSION: Appointment of Mr. David Chamblee for a term to expire 4/20/2004
Alderman Wilson moved, seconded by Alderman Fletcher to appoint Mr. David Chamblee a member of the Jacksonville Water Commission for a term expiring 4/20/2004. MOTION CARRIED.
ANNOUNCEMENTS: Mayor Swaim recognized Mr. Phil Sullivan who in turn introduced Community Development Specialist Mr. Frank Rowland.
Improvements to Old City Hall were noted and all were encouraged to visit the OECD facility.
Committee appointments: Mayor Swaim requested that any changes to assignments be brought to his attention adding that he will announce the selection of a Vice Mayor at the next meeting
of the Council.
Alderman Marshall Smith announced that the Legislative Board of the Chamber of Commerce would meet at 7:30 p.m. Friday 16 January 1997 at Ramada Inn.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
Mayor Swaim encouraged the Council to attend sessions of the State Legislature as he commented that mandates handed down by the Federal Government are affecting cities more than before.
The City Clerk reminded the City Council that filing the Code of Ethics and Financial Interest Statements will be late after January 31, 1997.
Alderman Wilson voiced appreciation to the Mayor and complimented him for the excellent ways he has served the citizens of the City of Jacksonville.
Alderman Smith also related that the ability to make purchases such as the radio system for the City has been due to Mayor Swaim's leadership.
Mayor Swaim commented that interest drawn on reserves has been used to the advantage of the citizens and their needs.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer