97 JAN 16.DOC
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on January 16, 1997 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL
CALL. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL
CALL and declared a quorum expressing appreciation to the audience
for their attendance.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel,
Mayoral Aide Mark Powers, Public Works Director Murice Green,
Office of Economic and Community Director of Economic Development
Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell,
Chamber of Commerce Director Mickey Anders, General Mgr. of
Jacksonville Waterworks Mr. Ken Anderson, Wastewater Department
Manager David Thomas and Chairman of the Sewer Commission Joan
Zumwalt, Chairman of the Planning Commission Bart Gray Jr., Water
Commissioner Mr. Thad Gray, Parks & Recreation Director Zack
Rowan, Mrs. Judy Swaim, Mrs. Edith Smith, Mr. Shane Swaim, Mrs.
DeDe Hibbs, other City employees, interested citizens and members
of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of January 2, 1997 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of December 19, 1996 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA: ANIMAL CONTROL DEPT:
Animal Control Regular Monthly Report/December
Alderman Wilson moved, seconded by Alderman Sansing to APPROVE the
monthly Animal Control Report for December 1996.
Report reflects the following:
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES ........................... $ 425.50
SECURITY DEPOSITS......................... $ 275.00
TOTAL.................................... $ 700.50
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. MOTION
CARRIED.
ANIMAL CONTROL DEPT: ANNUAL REPORT
Alderman Wilson moved, seconded by Alderman Sansing to APPROVE the
Annual Animal Control Report for 1996.
Report reflects the following:
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES ............................$ 7,019.00
SECURITY DEPOSITS..........................$ 2,375.00
TOTAL..................................... $ 9,394.00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Howard voted AYE. MOTION
CARRIED.
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report for December, of the Jacksonville Fire
Department be APPROVED. (Said report reflects an estimated fire
loss of $43,400.00 for the month of December.) ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT:
Regular Monthly Report/Police Department
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report for December of the Jacksonville Police
Department be APPROVED. Said report reflects: Computer
Collections, $ 80,105.33, Miscellaneous Payments $ 818.00, Report
Copies $ 311.00 for a total Collections of $57,422.25. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
OECD DEPARTMENT:
Regular Monthly Report/OECD Department
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report for December, of Economic and Community
Development Department be approved. Said report reflects:
Informal Meetings ....................................... 0
Hud Meetings............................................. 0
Public Hearings.......................................... 1
Professional Meetings.................................... 0
a. Letters to prospective applicants..................... 0
b. Applications received(sewer yardlines)................ 3
c. Bids Advertised....................................... 2
d. Work write-ups & estimates............................ 2
e. Pre-constructions conferences......................... 7
f. Appraisals & Environmental reviews.................... 0
g. Interim Inspections................................... 36
h. Final inspections..................................... 1
i. Emergency Inspection................................. 0
j. Partial payments...................................... 1
k. Project Close-outs.................................... 1
l. Warranty Repairs...................................... 2
m. Contracts signed...................................... 6
n. Rehab mortgages released.............................. 0
Public Works:
a. Bids Received-Sunnyside Drainage ..................... 0
b. Interim Inspections................................... 0
c. Project Close-out..................................... 0
d. Pre-construction Conference........................... 1
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Howard voted AYE, NAY
(0). MOTION CARRIED.
WATER DEPARTMENT: ANNUAL REPORT/1996 (see General)
WASTEWATER DEPARTMENT: ANNUAL REPORT/1996 (see General)
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
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SANITATION DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
PLANNING COMMISSION:
a. FINAL PLAT KEVIN SUBDIVISION
Alderman Smith moved, seconded by Alderman Elliott that the Final
Plat of Kevin Subdivision be APPROVED as recommended by the
Planning Commission. MOTION CARRIED with all Aldermen voting AYE
except Alderman Keaton who ABSTAINED.
b. ORDINANCE 1073 (#1-97) REZONING: General Location Northgate
Drive from C-3 to C-4
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: NORTHGATE DRIVE (EAST OF STONEWALL
SUBDIVISION, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS
213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE,
ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Keaton to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Sansing to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes.
Alderman Elliott moved, seconded by Alderman Smith to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon City Attorney Bamburg read the Ordinance for the Second
Time.
Alderman Lewis, moved, seconded by Alderman Elliott, that
Ordinance be placed on THIRD AND FINAL READING. ROLL CALL:
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Aldermen: Howard, Keaton, Williamson, Fletcher, Wilson, Ray,
Sansing, Lewis, Smith, and Elliott voted AYE. NAY (0). Motion
received ten (10) CITY OF
JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Lewis, that Ordinance
1073 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Howard voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1073 THIS THE 16th DAY
OF JANUARY 1997.
GENERAL:
a. RESOLUTION 495 (#2-97) Ref: Authorizing City Participation in
Federal Aid Monies for Main Street Railroad Grade Separation
Mayor Swaim commented that this does not mean the City is as far
along as it wants to be with regard to the railroad overpass but
that it does mean that $128,000.00 can be obtained from the
federal government with the resolution on file as a matter of
record.
Alderman Smith moved, seconded by Alderman Lewis that Resolution
495 (#2-97) be read. MOTION CARRIED. Whereupon City Attorney
Robert Bamburg read the resolution.
Alderman Keaton moved, seconded by Alderman Lewis that Resolution
495 (#2-97) be APPROVED. MOTION CARRIED.
Mayor Swaim said that rules set by the Arkansas Highway Department
are being followed with regard to requesting bids relating that
two letters of interest have been received after advertisement was
done by the City of Jacksonville. He added that a review of those
letters is underway by a committee with a decision as to which is
best forthcoming. He said that the City would progress from that
point, choosing a design engineer, and that hopefully by the end
of the year the design phase would be underway.
b. State of the City Report
Mayor Swaim voiced that Mr. Thad Gray, Chairman of the Water
Commission along with the General Manager Mr. Ken Anderson,
Chairman of the Wastewater Commission Mrs. Joan Zumwalt along with
General Manager Mr. Dave Thomas, were present.
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WATER DEPARTMENT ANNUAL REPORT 1996
Mayor Swaim recognized Mr. Ken Anderson who gave a brief summary
of accomplishments in the Water Department.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
Mr. Anderson related that the department finished the year under
budget while completing many improvements to the water system.
He said that the waterworks forces have finished the tie-overs of
customer service lines on North First Street, which included the
installment of a 12" line in 1995. He said that adjustments to
valves and fire hydrants have been made accommodating the widening
of North First Street. He pointed out the installation of two
large production meters at the East Plant along Military Road,
which will give more information with regard to monitoring the
flow from the high service pumps into the water system.
He noted that approximately 11,000 feet of water mains were been
installed during 1996 in the following; Keaton Addition, Fair Oaks
Subdivision, South James, John Harden Drive, Jacksonville Drive,
Paradise Park Road, Northlake Subdivision, Pennpointe Subdivision
Phase II, and Foxwood Phase X.
He related that the average daily flow for 1996 was 4.9 million
gallons per day compared to 5.2 million gallons per day in 1995.
He said that the maximum daily flow for the year was 7.8 million
gallons occurring in July compared to 9.2 million gallons per day
in 1995. He said that total production for the year was 1.8
billion gallons, which was a 4% decrease from the year 1995. He
pointed out that the water loss has decreased to 6.9% of the total
production as compared to the previous year of 8.7%.
He related that the American Waterworks Association recommends
that any system that wants to maintain a viable system should
maintain a water loss of less than 10%.
He said that the Waterworks Department continues to meet all the
requirements of the Arkansas Health Department in meeting the
water quality and their regulations.
He thanked the Mayor and the Council for their support in helping
the Water Department to improve the water system for the City of
Jacksonville.
Mayor Swaim said that work done by the Water Department is
imperative to improving the fire rating within the City.
WASTEWATER UTILITY ANNUAL REPORT 1996
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Mr. Dave Thomas expressed appreciation to the Mayor and Council
for their support as well as the Commission and Chairman Joan
Zumwalt.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
He related that the report starts with a recapitulation of the
results a mandated EPA study, which was completed in 1996. He
said that it is the launching pad for significant collection
system rehabilitation as well as expansion of the Wastewater
Treatment Plant.
He said that the department is required to monitor the effluent
discharge from the plant. He said that about 2,000 samples are
taken annually and that in 1996, the permit was exceeded once. He
expressed appreciation for the staff at the Wastewater Utility.
He said that the department has begun contacting customers for the
repair of private service lines. He related that a system is in
place, which will assure that for every customer call there will
be a follow up call to insure that the department has given good
service.
The possibility of having an operation, which would generate
revenue from the sale of sludge, was discussed.
Mr. Thomas related that EPA maintains enforcement over the utility
and that all else is reported to the State. He said that he feels
closing of the West Plant is a priority with EPA.
Mayor Swaim expressed appreciation to the Water and Wastewater
Departments and the Commissions governing them for the reports.
STATE OF THE CITY by Mayor Swaim (on file in the office of the
City Clerk-Treasurer)
Mayor Swaim pointed out that state law requires the report.
The following is a brief description of accomplishments during
1996.
Finances: He said that there is a strong financial base to work
from while continuing to be conservative with tax dollars.
Vertac Clean-up: More that 3,000 drums of 2,4,5,T waste was
removed off-site for disposal and 33,972 drums of sodium chloride
produced during incineration were removed from the cite. Records
of decision were signed on the remaining clean-up units.
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Land Purchases: He related that the City purchased 150 acres of
industrial property, made possible through funds from the sale of
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
Franklin Electric property, which provides a tremendous
opportunity to be more competitive and flexible when working to
recruit new business and industry to the City.
He said that the acquisition of twenty acres adjacent to Dupree
Park for developing soccer fields has taken several years of
negotiations but was worth the wait.
Community Center: Comments regarding the worth of the facility to
the community were expressed as information regarding income from
the sale of passes, up 68%, and the banquet and meeting room use,
90%, and revenue, up 120%, has increased as well. He pointed out
that 134,000 people have attended the center for different
functions in the meeting rooms.
Public Safety Departments: A 35% decrease in the number of
criminal offenses was pointed out by Mayor Swaim. He said that
46% of them were cleared with 47% of the stolen property
recovered.
He related that fire prevention and education are stressed in the
Fire Department. He pointed out that in a few short months 1,214
children and adults were afforded fire safety instruction through
the purchase of a fire safety house. More than 16,000 hours of
training for employees of the department were provided by the
City.
Equipment Purchases: He related that two 1500-gallon pumper
trucks, replacing an eighteen and a twenty-year-old pumpers, were
purchased. He added that a change from a custom truck chassis to
a standard model saved over $100,000.00.
Mayor Swaim pointed out that in December a contract was signed to
purchase an 800 radio system at a cost of four million dollars
with no request for tax increase or bond issue indebtedness to the
citizens of the City.
Construction: The Mayor related that there was a total of
$18,707,067.00 worth of construction, which took place in the City
in 1996 adding that it was a $10,202,000.00, which reflects a 45%
growth over 1995. He pointed out that most of the growth was
commercial noting that $6,403,400.00 was from single-family
housing, a 29.8% growth in the number of houses constructed in
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1995.
OECD: Mayor Swaim related that the offices of Economic and
Community Development were combined in the past year allowing more
flexibility with federal funds for both departments with a saving
in tax dollars. Downtown revitalization was pointed out with
appreciation expressed for fund raising efforts by volunteers.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
Drainage: Mayor Swaim related that $475,055.00 on contract
projects during the year 1996 adding that street crews installed
an additional 100,000 feet of drainage pipe throughout the
community.
Streets: He pointed that the asphalt program resurfaced 5.2 miles
of street. He said that the widening of North First, funded by
federal funds matched by the City, to five lanes is 99% complete.
He encouraged that the report be read in its entirety in that the
accomplishments of many other departments are listed therein.
Mayor Swaim voiced that outstanding employees deserve credit in
relation to all accomplishments of the City as well as the Council
and understanding citizens of the community.
He commented that the report is much improved from previous ones
expressing appreciation to those responsible for its preparation.
APPOINTMENTS:
a. PLANNING COMMISSION: Appointment of Mr. Bob Walker to fill
the unexpired term of Mrs. Connie Foster ending 1/1/1999
Alderman Fletcher moved, seconded by Alderman Elliott to appoint
Mr. Bob Walker a member of the Jacksonville Planning Commission to
fill the unexpired term of Mrs. Connie Foster ending 1/1/1999.
MOTION CARRIED.
b. WATER COMMISSION: Appointment of Mr. David Chamblee for a
term to expire 4/20/2004
Alderman Wilson moved, seconded by Alderman Fletcher to appoint
Mr. David Chamblee a member of the Jacksonville Water Commission
for a term expiring 4/20/2004. MOTION CARRIED.
ANNOUNCEMENTS: Mayor Swaim recognized Mr. Phil Sullivan who in
turn introduced Community Development Specialist Mr. Frank
Rowland.
Improvements to Old City Hall were noted and all were encouraged
to visit the OECD facility.
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Committee appointments: Mayor Swaim requested that any changes to
assignments be brought to his attention adding that he will
announce the selection of a Vice Mayor at the next meeting of the
Council.
Alderman Marshall Smith announced that the Legislative Board of
the Chamber of Commerce would meet at 7:30 p.m. Friday 16 January
1997 at Ramada Inn.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P.M. - 7:45 P.M.
Mayor Swaim encouraged the Council to attend sessions of the State
Legislature as he commented that mandates handed down by the
Federal Government are affecting cities more than before.
The City Clerk reminded the City Council that filing the Code of
Ethics and Financial Interest Statements will be late after
January 31, 1997.
Alderman Wilson voiced appreciation to the Mayor and complimented
him for the excellent ways he has served the citizens of the City
of Jacksonville.
Alderman Smith also related that the ability to make purchases
such as the radio system for the City has been due to Mayor
Swaim's leadership.
Mayor Swaim commented that interest drawn on reserves has been
used to the advantage of the citizens and their needs.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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