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97 FEB 20.DOC CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 20, 1997 7:00 P.M. - 7:40 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 20, 1997 at the regular meeting place of the Council. Alderman Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. PRESENT EIGHT (8), ABSENT (2). Mayor Swaim voiced that Alderman Sansing was absent due to job obligations and Alderman Elliott was out of town. He answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Personnel Director Michael Beeman, Public Works Director Murice Green, Office of Economic and Community Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Chamber of Commerce Director Mickey Anders, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mrs. Barbara Green other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of February 6, 1997 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Williamson that the minutes of the Regular City Council Meeting of January 16, 1997 be APPROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARTMENT: Regular Monthly Report/Fire Department Alderman Smith moved, seconded by Alderman Ray that the Regular Monthly Report for January, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $17,200.00 for the month of January) ROLL CALL: Aldermen: Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 20, 1997 7:00 P.M. - 7:40 P.M. POLICE DEPARTMENT: Regular Monthly Report/Police Department Alderman Smith moved, seconded by Alderman Ray that the Regular Monthly Report for January, of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 76,608.60, Miscellaneous Payments $ .00, Report Sales $ 350.00 for a total Collections of $76,958.60. ROLL CALL: Aldermen: Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED. OECD DEPARTMENT: Regular Monthly Report/OECD Department Alderman Smith moved, seconded by Alderman Ray that the Regular Monthly Report for January, of Economic and Community Development Department be approved. Said report reflects: Informal Meetings ....................................... 0 Hud Meetings............................................. 1 Public Hearings.......................................... 1 Professional Meetings.................................... 1 a. Letters to prospective applicants..................... 0 b. Applications received(sewer yardlines)................ 0 c. Bids Advertised....................................... 0 d. Work write-ups & estimates............................ 0 e. Pre-constructions conferences......................... 0 f. Appraisals & Environmental reviews.................... 0 g. Interim Inspections................................... 40 h. Final inspections..................................... 2 i. Emergency Inspection................................. 0 j. Partial payments...................................... 1 k. Project Close-outs.................................... 2 l. Warranty Repairs...................................... 0 m. Contracts signed...................................... 0 n. Rehab mortgages released.............................. 0 Public Works: a. Proposals received.................................... 0 b. Interim Inspections................................... 18 c. Project Close-out..................................... 0 d. Pre-construction Conference........................... 0 ROLL CALL: Aldermen: Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 20, 1997 7:00 P.M. - 7:40 P.M. FIRE DEPARTMENT: Request to accept bid: Emergency Transport Vehicle Chief Ezell voiced that only two units are in operation at this time, one 1989 and one 1990 model, seven and eight years old respectively. He said that they have given good service but as time goes on, downtime for maintenance increases. He related that the private ambulance service in town has backed the department up. He pointed out that there is $50,000.00 in the Ambulance Membership Fund which is to be used for equipment. He said purchasing a new ambulance will enable the department to have one reserve unit. He recommended the Emergency Services Supply unit bid of $67,930.00 which is comparable to those in the department at this time. He requested an additional item, a special ambulance cot, at a cost of $2,225.00. He related that there have been numerous workers comp claims due to back injuries due to loading patients which hopefully will be eliminated with the use of the cot. He said that the low bid was rejected in that the quality of the unit was in question as well as electrical wiring. Alderman Marshall Smith moved, seconded by Alderman Reedie Ray to reject the low bid from Taylor Made Ambulances, due to the quality of electrical wiring and alternators, to accept the Emergency Services Supply bid of $67,930.00 and to purchace a special ambulance cot costing $2,225.00. MOTION CARRIED. (funding source; Ambulance Membership Funds and the Equipment Fund, to be replaced with funds received from another ambulance membership drive) POLICE DEPARTMENT: STREET DEPARTMENT: a. Briarfield Drainage b. Marshall Road Phase I Mayor Swaim recognized City Engineer Reel who related that the low bidder on Briarfield Drainage is the same contractor who built the ditch that runs behind Whit Davis Lumber Company. He said that the low bidder on Marshall Rd. Drainage is Mr. Tom Brooks who has done a lot of work in Sherwood. He said that the City Engineer there expressed that he is pleased with Mr. Brooks 3 work there. He recommended Building & Utility Contractors, Inc. for the Briarfield project and Cinergi for the Marshall Road project. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 20, 1997 7:00 P.M. - 7:40 P.M. Alderman Fletcher commented that Phase I of the Marshall Road project should not be used as a model for Phase II and Alderman Keaton commented that inspections during construction should be looked at closely as the bids were discussed by the Council. City Engineer Reel said that bigger blocks and an anchoring system are being used in the second phase of the Marshall Rd. project and that he has already spoken with those making inspections during construction. He related that a bond accompanies the bid and that good recommendations have come from persons who have used the services of Mr. Brooks. Alderman Ray moved, seconded by Alderman Williamson that the low bid of $43,620.00 from Cinergi, Tom Brooks, be ACCEPTED with funding from Street Drainage. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Keaton that the low bid of Building and Utility Contractors, Inc. $82,640.00 with funding from the "Reserve Drainage Fund". MOTION CARRIED. Alderman Fletcher questioned putting a cover over the drainage ditches on Marshall Rd. Mayor Swaim requested that the City Engineer look into the matter and bring a recommendation to the Council at their next regular meeting. Alderman Wilson mentioned an area at James and Thompson Streets is posing a problem and requested that the City Engineer bring information on how to correct the problem at the next meeting also. Problems at the railroad overpass and Hwy 161 was discussed with Alderman Wilson requesting that a formal letter be written to Mr. Ralph Hall of the Highway Department regarding the matter. c. Tractor Mower Mayor Swaim recognized Public Works Director Murice Green who recommended that the City go with the higher bid from Capitol Ford because the Alamo boom mower is more desirable and that the Ford dealer has all parts for the mower and tractor readily available. He said that the deck from the lower bid is really not designed for the heavy brush cutting which is done on the side of the road. 4 He said that there is a specific difference in a chain versus a hydraulic drive listed in the specifications which is not met in the low bid. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 20, 1997 7:00 P.M. - 7:40 P.M. Alderman Wilson moved, seconded by Alderman Lewis to reject the low bid from Little Rock Equipment Company in that specifications were not met and accept the bid from Capital Ford New Holland of $41,980.00 with funding from the Street Department Equipment Fund. MOTION CARRIED. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: Sanitation Truck with Loader Mr. Green related that there were four bids, two from Diamond International and two from Central Ford Center. He said that the low bids from both bidders do not meet specs with reference to loaders. He related that both trucks have Heil Packers which are presently used in the department. He said that all trucks being used at this time in the Sanitation Department are ford trucks noting that some parts are in stock. He related that getting parts for the International vehicle in times past has been difficult with purchases at times from overseas noting a two-month waiting period for a part to repair a transmission in a truck in the Sanitation Department. He pointed out that he felt money would be saved in the long run relating to service, downtime and availability of parts for the International vehicle recommending the Central Ford bid of $86,185.00. Alderman Smith moved, seconded by Alderman Lewis to reject the bid of Diamond International Trucks in that it does not meet the specifications set forth in the bid and past experience with transmission failure and unavailability of parts and to accept the bid of $86,185.00 from Central Ford Center, Inc. 2 with funding from the Sanitation Depreciation Fund. MOTION CARRIED. PLANNING COMMISSION: GENERAL: REPORT: Building Demolition by Public Works Director Murice Green Mr. Green related that asbestos removal is about 85% completed with asbestos piping having been removed from all the buildings. He said that the Department of Correction has actually been demolishing the buildings for the City. He pointed out that the work has gone well, that a good job has been done by the Department of Corrections and that in a week or two with favorable 5 weather the job should be complete. He said that as soon as a decision is made regarding a new location or rebuilding in the area, the north end of the building, which is the drop-off for the recycling center, will be finished. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 20, 1997 7:00 P.M. - 7:40 P.M. Mayor Swaim asked that, with the general consensus of the Council, the City Attorney review the Jacksonville Municipal Code with regard to amending what authority the City may have at present with fencing for unsightly areas with regard to automobile repair. APPOINTMENTS: Mayor Swaim said that there is an appointment available for the Civil Service Commission encouraging Council Members to place recommendations if they so desire. ANNOUNCEMENTS: City Engineer Reel related that signal lights at the different Fire Station locations were being looked at with an explanation made for dealing with each one. He said that Mr. Charlie Bocksnick is working on the project. Mayor Swaim voiced that he has not received any modifications regarding committee appointments announcing that he has chosen Alderman Gary Fletcher as Vice Mayor for 1997. Mr. Mickey Anders introduced Ms. Lil Maddox as Director of Communications with the Chamber of Commerce. He related that the Chamber has adopted a plan to achieve the ACE program sponsored by AIDC having to do with certification for Industrial Recruiting. He expressed that participation of the Aldermen in a team effort of the Chamber with regard to Industrial Recruiting would be appreciated. He expressed appreciation to elected officials, Mayor Swaim, the City Attorney and Alderman Larry Wilson as well as Public Works Director Murice Green, for their participation in a leadership training session previously held earlier in the week. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:40 p.m. Respectfully, 6 ___________________________ ____________________________ Lula M. Leonard MAYOR City Clerk-Treasurer 7