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97 DEC 18.DOC CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 18, 1997 7:00 P.M. - 7:20 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 18, 1997 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum. He expressed appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Fire Chief Rick Ezell, Police Chief Larry Hibbs, Director of Economic and Community Development Department Mr. Frank Rowland , Public Works Director Murice Green, Finance Director Paul Mushrush, Accountant Cheryl Erkel, Director of Human Resources Steve Ward , Attorney Ben Rice, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, Mrs. Edith Smith, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of December 4, 1997 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Lewis moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of November 20, 1997 be APPROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARTMENT: Alderman Elliott moved, seconded by Alderman Smith that the Regular Monthly Report for November, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $41,200.00 for the month of November.) ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED. POLICE DEPARTMENT: Alderman Wilson moved, seconded by Alderman Lewis that the Regular Monthly Report for November of the Jacksonville Police Department CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 18, 1997 7:00 P.M. - 7:20 P.M. be APPROVED. Said report reflects: Fine Settlements, $ 53,843.06, Miscellaneous Payments $ .00, Report Copies $ 268.00 for a total Collections of $ 54,111.06. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: Appropriation of $50,000.00 for completion of Soccer Field Contracts Alderman Wilson moved, seconded by Alderman Williamson to approve the appropriation of $500,000.00 from the Capital Improvement Funds for completion of Soccer Field Contracts. MOTION CARRIED. Alderman Wilson mentioned the good work done by National Coatings, Inc., Mr. Mac Hogan, and suggested that a letter of appreciation be sent from the Mayor's office expressing the same from the Council. SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: ORDINANCE 1090 (#18-97) 1998 BUDGET AN ORDINANCE ADOPTING A BUDGET FOR 1998; MAKING APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT, FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, AND SERVICES; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. (COVERS: GENERAL FUND OPERATIONS, STREET DEPARTMENT, SANITATION FUND, AND PARKS.) Alderman Smith moved, seconded by Alderman Elliott to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. Motion received nine (9) affirmative votes, (0) negative vote. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 18, 1997 7:00 P.M. - 7:20 P.M. Alderman Ray moved, seconded by Alderman Elliott to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Fletcher, Wilson, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Lewis moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Fletcher, Wilson, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Smith, moved, seconded by Alderman Ray, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Elliott moved, seconded by Alderman Lewis, that Ordinance 1083 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Williamson, that EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1090 THIS THE 18th DAY OF DECEMBER, 1997. Mayor Swaim and the Finance Department were complimented by Council for improvements in budget presentation. b. Update/Fencing Ordinance Ald. Keaton noted that the ordinance will be on the agenda for Council action at their regular meeting of January 15, 1997. APPOINTMENTS: PLANNING COMMISSION RE-APPOINTMENT Mr. Bart Gray, Jr. for a term to expire 1/1/2001 Alderman Elliott moved, seconded by Alderman Howard that Mr. Bart Gray Jr. be re-appointed to the Jacksonville Planning Commission for a term to expire 2001. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 18, 1997 7:00 P.M. - 7:20 P.M. ANNOUNCEMENTS: Mayor Swaim announced the closing of City Hall for celebration of 24, 25 December, 1997 and 1 January, 1998. He announced also that the first City Council Meeting of the year would be cancelled adding that emergency items would merit a called meeting. There was discussion regarding the "old depot" and the possibility of it being made a part of the history of the City for a purchase price. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:20 p.m. Respectfully, ___________________________ ____________________________ Lula M. Hawkins MAYOR City Clerk-Treasurer NOTE: City Clerk Lula M. Leonard was married on December 12, 1997 to Henry F. Hawkins.