97 AUG 07.DOC
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 7, 1997 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson,
Fletcher, Keaton, and Howard answered ROLL CALL. Aldermen Lewis
and Williamson were absent. PRESENT EIGHT (8), ABSENT (2). Mayor
Swaim answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Mayoral Assistant Michael Beeman, Deputy City Clerk Susan
Davitt, City Engineer Duane Reel, Public Works Director Murice
Green, Office of Economic and Community Development Director Phil
Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Mrs.
Judy Swaim, Mrs. Dee Dee Hibbs, other City employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 17, 1997 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the
minutes of the Regular City Council Meeting of July 3, 1997 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA: ANIMAL CONTROL DEPT.
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for the month of July, 1997.
Report reflects the following:
REVENUES...............................$ 546.00
CONTRIBUTIONS..........................$ .00
ADOPTION/FINES ........................$ 546.00
SECURITY DEPOSITS......................$ .00
TOTAL..................................$ 546.00
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson,
Fletcher, Keaton and Howard voted AYE. MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
OECD AGENCY:
Alderman Wilson moved, seconded by Alderman Ray that the Regular
Monthly Report for July, 1997 of the Economic and Community
Development Department be approved. Said report reflects:
Informal meetings (OECD)..............................2
Informal meetings (OECD)..............................3
Public meeting (OECD).................................1
a. Letters to prospective applicants.....................6
b. Applications received.................................6
c. Bids Advertised.......................................3
d. Work write-ups & estimates............................3
e. Pre-construction conferences..........................0
f. Appraisals & Environmental reviews....................0
g. Interim inspections...................................0
h. Final Inspections.....................................0
i. Emergency Inspection..................................0
j. Partial payments......................................0
k. Project Closeout......................................0
l. Warranty Repairs......................................0
m. Contracts signed......................................0
n. Rehab mortgages released..............................0
Public Works:
a. Bids Received.........................................1
b. Interim Inspections..................................16
c. Project Close-out.....................................1
d. Pre-construction Conference...........................0
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson,
Fletcher, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
a. RESOLUTION 502 (#8-97)
A RESOLUTION REQUIRING COMPLIANCE WITH THE FEDERAL MILITARY
SELECTIVE SERVICE ACT AS A CONDITION OF EMPLOYMENT WITH ANY ENTITY
OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES
Alderman Keaton moved, seconded by Alderman Sansing that
Resolution 502 (#8-97) be read. MOTION CARRIED. (read by City
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Atty. Bamburg)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
Alderman Sansing moved, seconded by Alderman Ray that Resolution
502 (#8-97) be APPROVED. MOTION CARRIED.
b. ORDINANCE 1082 (#10-97) POSTING OR PUBLIC HEARING NOTICES
AN ORDINANCE CREATING JACKSONVILLE MUNICIPAL CODE 2.32.060 AND
AMENDING JACKSONVILLE MUNICIPAL CODE 18.88.030 TO PROVIDE NOTICE
PROVISIONS FOR VARIOUS BUILDING AND ZONING ISSUES(S)
APPLICATION(S); DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Keaton moved, seconded by Alderman Wilson to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted AYE. NAY
(0). Motion received nine (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance.
Alderman Ray moved, seconded by Alderman Sansing to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton
and Howard voted AYE. Alderman Sansing voted NAY (0). Motion
received eight (8) affirmative votes, (1) negative vote. MOTION
CARRIED.
Alderman Smith moved, seconded by Alderman Wilson to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted AYE. NAY
(0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Fletcher,
Keaton and Howard voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon
City Attorney Bamburg read the Ordinance for the Second Time.
Alderman Ray, moved, seconded by Alderman Wilson, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Elliott, Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Robert Bamburg.
Alderman Wilson moved, seconded by Alderman Smith, that Ordinance
1073 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted
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AYE. CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Keaton, that EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1082 THIS THE 7th DAY
OF AUGUST, 1997.
c. Request to Accept Bid: CDBG Cherry Street Drainage Project
Mayor Swaim voiced that the recommended proposal is for the bid
made by McV (included as Exhibit A of these minutes).
Mr. Sullivan related that McV has previously done satisfactory
work for the City.
Alderman Sansing moved, seconded by Alderman Wilson that the bid
of $23,200.00 from McV be ACCEPTED. MOTION CARRIED. (to be paid
from CDBG Funds)
Mayor Swaim related that $200,000.00 additional money, above funds
already secured, has been received for the renovation of homes to
those who qualify for the funding. He complimented the staff for
their work in obtaining the funds.
Mr. Sullivan related that a cost of $25.00 for applications has
been quoted by the Credit Union, which is cheaper than can be done
in house. He complimented the financial institutions for their
assistance and community minded spirit.
ANNOUNCEMENTS:
SOCCER FIELDS;
Mayor Swaim informed the Council that all the dirt has been moved
and that more work was done than was expected for the amount of
money spent.
He related that bathrooms and lighting improvements are underway.
He said that the draining of Dupree Lake has begun adding that
Hercules will bear the expense of the project which is scheduled
for late summer.
CITY OF JACKSONVILLE, ARKANSAS
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REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
He informed the Council that the Central Arkansas Library System
has made a proposal regarding the maintenance and operation of the
library. He said that the proposal requesting giving the building
to the Library System with maintenance and operation becoming
their expense versus that of the City. He related that more
information is forthcoming.
COMMITTEE APPOINTMENTS;
Mayor Swaim noted that Mr. Billy Hall and Linda K. Sando have
agreed to work with the committee researching changes by Ordinance
regarding fencing regulations.
HAPSBURG PROJECT;
City Engineer Reel informed the Council that several joints of
pipe have been sealed and that the project has been expanded in
that damage was not as great as was anticipated. He said that
other drainage along James Street in the area of Second Baptist
Church is projected for improvement with completion in
approximately ten (10) days.
Mayor Swaim explained that City regulations need to specify
whether coated or plastic pipe, or an open ditch has preference
over the metal joints, noting that concrete joints can be
repaired.
SIDEWALKS/WARREN DUPREE SCHOOL;
Mayor Swaim said that sidewalks are planned for the area behind
the school after a question from Alderman Howard.
SCHOOL IMPROVEMENTS;
Alderman Elliott announced that Mrs. Pat Bond has encouraged
community involvement in cleaning up school areas, outside and
inside noting that persons interested in helping can meet at 8:00
a.m. at the Junior High School on Saturday 16 August.
ISO RATING;
Chief Ezell informed the City Council that after 16 years
representatives will be with the Water Department and the Fire
Department the week of August the eighteenth. He said that he was
confident that the rating will be changed from four (4) to three
(3) adding that their decision may be handed down in the fall of
this year.
CONDEMNATION ACTION;
Mayor Swaim and City Attorney Bamburg related that questions posed
by a concerned citizen regarding City policy in handling condemned
properties have been addressed noting that there is case law
affirming proper procedure being by the City.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. - 7:28 P.M.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:28 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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