96 SEP 19.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1996
7:00 P.M. - 7:25 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on September 19, 1996 at the regular meeting place of the Council. Mayor Swaim delivered the invocation
after which he led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Williamson, Keaton and Twitty answered ROLL CALL. Alderman Lewis came in at approximately 7:04 p.m. Alderman Sansing came in at approximately
7:10 p.m. PRESENT NINE (8), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistants Michael Beeman and Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public
Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Community Development Director Tony Ply, Planning Commissioner
Kenny Elliott, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Evelyn Smith, other City employees, petitioners, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of September 5, 1996 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of August 15, 1996 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: POLICE DEPARTMENT/AUGUST
Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report, for the month of August, of the Jacksonville Police Department be APPROVED. Said report reflects:
Fine Settlements, $ 79,395.47, Miscellaneous Payments $ 743.00, Report Sales $ 315.00 for a total Collections of $ 80,453.47. ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT/APRIL
Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report for August 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $30,050.00 for the month of August) ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1996
7:00 P.M. - 7:25 P.M.
CDBG/APRIL
Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report of the Community Development Department for August, 1996 be approved. Said report reflects:
Informal Meetings ....................................... 2
HUD Meetings............................................. 2
Public Hearings.......................................... 0
Professional meetings.................................... 1
a. Letters to prospective applicants..................... 0
b. Applications received................................. 2
c. Bids Advertised....................................... 0
d. Work write-ups & estimates............................ 0
e. Pre-constructions conferences......................... 1
f. Appraisals & Environmental reviews.................... 0
g. Interim Inspections................................... 60
h. Final inspections..................................... 3
i. Emergency Inspection................................. 0
j. Partial payments...................................... 1
k. Project Close-outs.................................... 2
l. Warranty Repairs...................................... 1
m. Contracts signed...................................... 1
n. Rehab mortgages released............................. 1
Public Works:
a. Proposals Received.................................... 0
b. Interim Inspections................................... 14
c. Project Close-out..................................... 1
d. Pre-construction Conference........................... 0
ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid: Hickory St. (bid sheet included in these minutes as exhibit A)
Mayor Swaim explained that the project has been under consideration for a long time due to settling and soil movement which have aided in misalignment of the curb.
City Engineer Reel stated that none of the driving surface will be taken out but that about 800 feet of curb will be removed from Jones to Gray Street.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1996
7:00 P.M. - 7:25 P.M.
He pointed out that the new curb will be raised two (2) inches and will have a continuous run of reinforcing steel so there will not be differential settling from joint to joint. He
said that the street will be overlayed with whatever it takes to get a smooth driving surface. He related that the low bid was satisfactory.
Alderman Knight moved, seconded by Alderman Lewis that the low bid from Barger Excavating in the amount of $19,171.30 for Hickory Street Repairs be ACCEPTED. MOTION CARRIED. (Mayor
Swaim named the Construction Account of the Street Department Funds as the funding source.)
b. Request to Accept Bid: James St. Drainage Project
City Engineer Reel related that the work begins at School Drive and runs behind Pizza Hut and Taco Bell Restaurants tieing into concrete drainage that Dupree built that came down through
mini-warehouses and storage units along James Street. He said that this will complete work from Bonanza down to where it ties into the main Eastview ditch after crossing School and
Stone Streets.
Mayor Swaim related that work on the area ditches has been underway since the late 80's with one section which goes from Eastview to an area close to the railroad track yet to be done
for completion of the whole drainage project.
Alderman Knight moved, seconded by Alderman Wilson that the low bid from Jefco in the amount of $53,740.00 be ACCEPTED with the source of funding being STREET DRAINAGE FUNDS. MOTION
CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
Alderman Sansing came in at approximately 7:10 p.m.
Ordinance 1065 (#14-96) PENNPOINTE IMPROVEMENT DISTRICT PHASE 11
AN ORDINANCE ESTABLISHING PENNPOINTE MUNICIPAL PROPERTY OWNERS IMPROVEMENT DISTRICT NUMBER TWO FOR PENNPOINTE SUBDIVISION, PHASE 11; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim recognized City Attorney Bamburg who commented that when Pennpointe Subdivision Phase 1 was developed a tax improvement district was chosen versus a property owners association.
He said that the law requires that the City assist in forming the district adding that it is not responsible for any tax
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1996
7:00 P.M. - 7:25 P.M.
obligations for the subdivision nor does it participate as a contributing member. He said that parties who participate in the district are those who buy property therein.
Alderman Smith moved, seconded by Alderman Wilson to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty
voted AYE. Motion received nine (9) affirmative votes, (0) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Smith to suspend the rules and dispense with the reading of the ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Williamson, Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wilson to ACCEPT ORDINANCE ON FIRST READING ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty
voted AYE. Motion received nine (9) affirmative votes, (0) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the Second time.
Alderman Ray moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on THIRD READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Knight that the ORDINANCE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and
Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Ray that the EMERGENCY CLAUSE TO ORDINANCE 1065 (#14-96) BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 16, 1996
7:00 P.M. - 8:40 P.M.
DEVIATION IN AGENDA:
Alderman Keaton moved, seconded by Alderman Knight that the FINAL PLAT of PENNPOINTE SUBDIVISION PHASE 11 be placed on the agenda for action. MOTION CARRIED by a ROLL CALL VOTE with
all members voting AYE.
Alderman Wilson moved, seconded by Alderman Knight that THE FINAL PLAT OF PENNPOINTE SUBDIVISION PHASE 11 be APPROVED as submitted by the Planning Commission. MOTION CARRIED.
GENERAL: Discussion: Recycling Building Remodeling
Mayor Swaim explained that progress has been made in that the asbestos has been removed from the outside of the third section on the south end of the building and asbestos pipes removed
from all the building used in recycling efforts. He said that he is working with the State Corrections Department regarding prisoners to tear the building down.
He said that the north section of the building needs considerable repair but is usable adding that the amount spent for repairs should be limited in that the building will eventually
have to be torn down.
He explained that the architect initially chosen to work on designing the Emergency Response Bldg. and the recycling project has closed his architectural business and gone into another
business making it necessary to begin again with both projects.
He asked that the Council give he and City Engineer Reel authority
to find another architect. He said that the Council would be made aware of plans before anything becomes final.
The general consensus was that the Mayor and City Engineer Reel continue to pursue a project engineer.
APPOINTMENTS: Board of Adjustment: Mr. Ken Nabors for a term to expire 2/5/1998 (filling the unexpired term of Mr. Larry Baldwin)
Alderman Knight moved, seconded by Alderman Smith that Mr. Ken Nabors be appointed to the Board of Adjustment to complete the unexpired term of Mr. Larry Baldwin ending 02/05/1998.
MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim announced that the CDBG Department will host a Public Hearing at 7:00 p.m. at City Hall on September 30, 1996 with regard to 1997 CDBG WORK PROGRAM.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1996
7:00 P.M. - 7:25 P.M.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:25 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer