96 OCT 17.DOC
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 17, 1996 at the regular meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson,
Keaton and Twitty answered ROLL CALL. Alderman Knight, Sansing and
Ray were absent. PRESENT SEVEN (7), ABSENT (3). Mayor Swaim
answered ROLL CALL and declared a quorum expressing appreciation to
the audience for their attendance.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Mayoral Assistants Michael Beeman and Mark Powers, Deputy
City Clerk Susan Davitt, City Engineer Duane Reel, Public Works
Coordinator Murice Green, Finance Director Paul Mushrush, Director
of Economic Development Phil Sullivan, Police Chief Larry Hibbs,
Community Development Director Tony Ply, Representative from the
Water Commission: Mr. Mike Simpson, Mr. Ken Anderson and Mr. Thad
Gray, Planning Commissioner Kenny Elliott, Mrs. Judy Swaim, Mrs.
D.D. Hibbs, Mrs. Evelyn Smith, other City employees, petitioners,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 3, 1996 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis, that the minutes
of the Regular City Council Meeting of September 19, 1996 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA: POLICE DEPARTMENT/SEPTEMBER
Alderman Wilson moved, seconded by Alderman Lewis, that the Regular
Monthly Report, for the month of September, of the Jacksonville
Police Department be APPROVED. Said report reflects: Fine
Settlements, $70,046.25, Miscellaneous Payments $ .00, Report
Sales,$ 324.00 for a total Collections of $70,370.25. ROLL CALL;
Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT/SEPTEMBER
Alderman Wilson moved, seconded by Alderman Lewis, that the Regular
Monthly Report for September 1996 of the Jacksonville fire
Department be APPROVED. (Said report reflects an estimated fire
loss of $65,000.00 for the month of September) ROLL CALL:
Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY 0. MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
CDBG/SEPTEMBER
Alderman Wilson moved, seconded by Alderman Lewis, that the Regular
Monthly Report of the Community Development Department for
September, 1996 be APPROVED. Said report reflects:
Informal Meetings ....................................... 2
HUD Meetings............................................. 0
Public Hearings.......................................... 1
Professional meetings.................................... 2
a. Letters to prospective applicants..................... 4
b. Applications received................................. 0
c. Bids Advertised....................................... 6
d. Work write-ups & estimates............................ 6
e. Pre-constructions conferences......................... 0
f. Appraisals & Environmental reviews.................... 0
g. Interim Inspections................................... 53
h. Final inspections..................................... 0
i. Emergency Inspection................................. 2
j. Partial payments...................................... 2
k. Project Close-outs.................................... 0
l. Warranty Repairs...................................... 1
m. Contracts signed...................................... 0
n. Rehab mortgages released............................. 1
Public Works:
a. Proposals Received.................................... 2
b. Interim Inspections................................... 10
c. Project Close-out..................................... 0
d. Pre-construction Conference........................... 0
ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: FINAL PLAT/Paradise Subdivision
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
Mayor Swaim related that the Planning Commission placed a
stipulation that the one-lot subdivision be approved by the City
Council. He explained that the move from an old building on
Redmond Road included an expansion of operation.
Alderman Smith moved, seconded by Alderman Wilson to approve
Paradise Subdivision as presented. ROLL CALL: Aldermen: Smith,
Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE,
NAY (0). MOTION CARRIED.
GENERAL: a. CDBG request to accept Water Bid: Sunnyside Hills
Addition Phase VII.
Mayor Swaim related that the bid was another phase of the water
improvements currently underway in the Sunnyside Hills addition.
He noted that the bid meets with all requirements from both
utilities.
Alderman Smith moved, seconded by Alderman Wilson to approve the
low bid of $47,225.40 from UNIQUE BACKHOE SER. INC. for Sunnyside
Hills Addition Phase VII. MOTION CARRIED.
b. Request to appropriate funds from Contingency/Heating Unit &
repairs for old City Hall
Mayor Swaim explained that one of the heating units at old City
Hall does not work noting that the cost of replacement is
approximately $6,000.00. He said that awnings for the building
are desired as well.
He pointed out that he plans to budget $10,000.00 in the 1997
budget to replace the air conditioners at the Nixon Library.
Mayor Swaim explained the process used even in small amounts when
asked if bids would be taken on the heating unit replacement. He
said that telephone bids, written bids etc.
He related to the Council that the CDBG Department has been moved
to that facility, noting that more space is needed at City Hall on
Municipal Drive. He said that he feels by combining CDBG and
Economic Development it will be easier to apply for and obtain
funds for the community.
Alderman Williamson moved, seconded by Alderman Wilson that
$10,000.00 be taken from the Contingency Fund for one heating unit
and other improvements to old City Hall. MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
c. Discussion: Request for Proposals regarding Engineer for
Overpass
Mayor Swaim voiced that there are certain steps that have to be
taken because the project is a federally funded one, ICTEA,
through the Highway Department. He said that they require the
hiring of a consultant. He said that the department has provided
a step by step process for the City to follow.
There were no negative comments regarding comments by Mayor Swaim
to continue with the project.
d. Closing Pulaski Industrial Park property
Mayor Swaim explained that a lot of time has been spent trying to
put together an organization which will deal with the recruiting,
sale, and development of industrial properties within the City.
He said that there are a lot of strict regulations being dealt
with due to the nature of funds used. He related that there has
been an addition containing four acres to the original agreement
located at the corner of Redmond and West Main Street. He said
that its cost is approximately $3,000.00 per acre as well as 130
to 140 acres in the general area for the same purchase price
offered to the City by the present owner(s). He said that once
the property is owned by the City, the Board that has been formed
by the City Council can merchandise and develop the property.
Alderman Wilson moved, seconded by Alderman Williamson that
Resolution 492 be read. MOTION CARRIED. Whereupon, City Attorney
Bamburg read the Resolution.
RESOLUTION 492 (#7-96) A RESOLUTION EXPRESSING AUTHORITY AND
SUPPORT FOR THE PURCHASE AND/OR TRANSFER OF REAL PROPERTY TO
ASSIST IN THE FORMATION OF A NON-PROFIT PRIVATE/PUBLIC FOUNDATION
TO ENCOURAGE, PROMOTE, AND PURSUE ECONOMIC AND INDUSTRIAL
DEVELOPMENT FOR THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR
OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Lewis that Resolution
492 by APPROVED. MOTION CARRIED.
e. ORD. 1068 (#17-96) Construction & Maintenance of Connections
to City Water Systems
ORDINANCE 1068 (#17-96)
AN ORDINANCE REGULATING THE CONSTRUCTION AND MAINTENANCE OF CROSS-
CONNECTIONS, AUXILIARY INTAKES, BY-PASSES, AND INTER-CONNECTIONS
AFFECTING THE CITY WATER SYSTEM AND ANY OTHER WATER SYSTEMS
CONNECTED TO OR PART OF THE CITY WATER DEPARTMENT; THE USE OF
WATER FROM PRIVATE SOURCES; THE FILING OF STATEMENTS CONCERNING
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
USE OF AND METHOD OF HANDLING WATER FROM PRIVATE INSTALLATIONS;
PROVIDING PENALTY PROVISIONS FOR VIOLATION OF THE TERMS OF THIS
ORDINANCE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Lewis to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance.
Alderman Smith moved, seconded by Alderman Lewis to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE. NAY(0). Motion received seven (7) affirmative
votes, (0) negative votes. MOTION CARRIED.
Mayor Swaim acknowledged that Mr. Ken Anderson, Mr. Mike Simpson,
employees of the Water Department were present as well as Mr. Thad
Gray, Chairman of the Water Commission.
Mr. Simpson voiced that the object of the Ordinance is part of
state regulation concerning cross-connection back flow and that it
is to augment the control program that the City of Jacksonville
has already adopted.
Mayor Swaim said that the public water supply will be protected in
that it will prevent anyone from tapping into the lines; that it
carries enforcement measures.
Mr. Simpson said that Little Rock and North Little Rock are on
their way to pass similar ordinances.
Alderman Wilson moved, seconded by Alderman Lewis to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance.
Alderman Wilson moved, seconded by Alderman Keaton to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received seven (7) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon City
Attorney Bamburg read the Ordinance for the Second Time.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
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Smith, Lewis, Wilson, Fletcher, Williamson, Keaton, and Twitty
voted AYE. CITY OF
JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 17, 1996
7:00 P.M. - 7:34 P.M.
NAY (0). Motion received seven (7) affirmative votes, (0)
negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL
TIME by City Attorney Robert Bamburg.
Alderman Wilson moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Smith, that the
Emergency Clause be attached to Ordinance 1068. ROLL CALL:
Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received seven (7) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1068 THIS THE 17th DAY
OF OCTOBER 1996.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:30 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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