96 FEB 15.DOC
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on February 15, 1996 at the regular meeting place
of the Council. Alderman Smith delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton, and Twitty answered ROLL CALL. Alderman
Fletcher came in at approximately 7:04 p.m. PRESENT TEN (10),
ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum
expressing appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Davitt, Personnel Director
Michael Beeman, Assistant to the Mayor Mark Powers, City Engineer
Duane Reel, Public Works Coordinator Murice Green, Director of
Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire
Chief Rick Ezell, Chamber of Commerce Director Mickey Anders,
Community Development Director Tony Ply, Planning Commissioner
Kenny Elliott, General Mgr. of Jacksonville Waterworks Ken
Anderson, Mrs. Judy Swaim, Mrs. D.D. Hibbs, other City employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of February 1, 1996 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Wilson, that the
minutes of the Regular City Council Meeting of January 18, 1996 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA: POLICE DEPARTMENT
Regular Monthly Report/Police Department
Alderman Knight moved, seconded by Alderman Lewis, that the
Regular Monthly Report for January, 1996 of the Jacksonville
Police Department be APPROVED. Said report reflects: Fine
Settlements, $ 91,035.57, Miscellaneous Payments $ 1,860.50,
Report Sales $ 277.00 for a total Collections of $93,173.07. ROLL
CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0).
MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
CONSENT AGENDA CONTINUED: FIRE DEPARTMENT
Regular Monthly Report/Fire Department
Alderman Knight moved, seconded by Alderman Lewis, that the
Regular Monthly Report for January, 1996 of the Jacksonville Fire
Department be APPROVED. (Said report reflects an estimated fire
loss of $13,000.00 for the month of January) ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
Regular Monthly Report/CDBG Department
Alderman Knight moved, seconded by Alderman Lewis, that the
Regular Monthly Report of the Community Development Department for
January, 1996 be approved. Said report reflects:
Informal Meetings ....................................... 4
HUD Meetings............................................. 0
Public Hearings.......................................... 0
HUD Monitoring Visit..................................... 0
a. Letters to prospective applicants..................... 0
b. Applications received................................. 0
c. Bids Advertised....................................... 4
d. Work write-ups & estimates............................ 4
e. Pre-constructions conferences......................... 1
f. Appraisals & Environmental reviews.................... 1
g. Interim Inspections................................... 17
h. Final inspections..................................... 3
i. Emergency Inspection................................. 1
j. Partial payments...................................... 1
k. Project Close-outs.................................... 2
l. Warranty Repairs...................................... 5
m. Contracts signed...................................... 1
n. Rehab mortgages released............................. 2
Public Works:
a. Bids Received-Sunnyside Drainage ..................... 0
b. Interim Inspections................................... 10
c. Project Close-out..................................... 0
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0).
MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
Regular Monthly Report/January/Animal Control Department
Alderman Knight moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of January 1996.
Report reflects the following:
CONTRIBUTIONS............................. $ .00
ADOPTION/FINES ............................$ 430.50
SECURITY DEPOSITS..........................$ 300.00
TOTAL..................................... $ 730.50
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid/General Purpose
Tractor
Mayor Swaim related that this is a budgeted item from the Street
Department.
Alderman Wilson moved, seconded by Alderman Sansing to approve the
low bid from Capital Ford New Holland in the amount of $10,000.00.
MOTION CARRIED.
b. Request to Accept Bid/Dump Truck with Pusher System
Mayor Swaim related that the item will replace a dump truck which
is no longer able to fulfill necessary services. He pointed out
that this is also a budgeted item for the Street Department.
In response to a question posed by Alderman Smith, Public Works
Director Murice Green related that a pusher system adds an extra
set of axles to the vehicle allowing for extra loads.
Alderman Smith moved, seconded by Alderman Sansing to approve the
low bid from Russell Chevrolet Company in the amount of 48,691.29.
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MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
c. Request to Accept Bid/Finishing Mower
Public Works Director Murice Green related that the low bid did
not meet the requested specifications citing a few hundred dollars
difference. He then pointed out that with regard for materials
the recommended bid is better quality and will last longer for
consideration of price.
Mayor Swaim informed the Council that in actuality it is a bush
hog which will be used by the Street Department, offering that
other riding type lawn mowers and push mowers are used by the
Beautification Department.
Alderman Knight moved, seconded by Alderman Smith to approve the
recommended bid from Capital Ford New Holland in the amount of
1,449.00 to be drawn from funds budgeted for the Street
Department. MOTION CARRIED.
d. ORDINANCE 1053 (#2-96)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF
JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING A
COMPUTERIZED SIGN PROGRAM, PLOTTER/CUTTER, AND SUPPORT SERVICES
FOR USE BY THE STREET DEPARTMENT; DECLARING AN EMERGENCY; AND FOR
OTHER PURPOSES.
Mayor Swaim gave a brief overview of the process for making signs
in the past and citing benefits regarding the new equipment for
the City.
Alderman Knight moved, seconded by Alderman Sansing to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Sansing to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY(0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
In response to a question posed by Alderman Wilson, Mayor Swaim
related that the equipment and software package is recommended by
3M, adding that he was able to tour the factory and view the
process. He then related that it is consistent with what other
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cities are using stating that the Federal Government has passed
laws regarding increased reflective quality of signs which will be
accomplished with the new equipment.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
Discussion ensued as to other valuable capabilities offered by the
new equipment and software.
Alderman Sansing moved, seconded by Alderman Lewis to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance.
Alderman Knight moved, seconded by Alderman Lewis to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Lewis moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
In response to an inquiry by Mayor Swaim, City Engineer Reel
related that a tour of the sign shop would be most feasible after
the equipment has arrived and is functional. He stated that
Jacksonville, in conjunction with Conway employees, will train
together cutting costs for both cities.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1053 THIS THE 15th DAY
OF FEBRUARY 1996.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT: Request to Accept Bid: Truck With Trash
Loader
PLANNING COMMISSION:
GENERAL:
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
DEVIATION IN AGENDA:
APPOINTMENTS:
Mayor Swaim related that, with the resent resignation of Pat
Wilson and an additional vacancy left by the passing of Mr. Chuck
Drummond, there are two openings on the Water Commission. He said
that Mr. Ken Anderson has asked that the Council consider
appointing Mr. Jim Peacock to fill the vacancy left by Mr.
Drummond.
Alderman Fletcher moved, seconded by Alderman Sansing to suspend
the rules and place consideration of an appointment to the Water
Commission on the agenda. By a ROLL CALL VOTE all the Council
Members voted AYE.
Alderman Knight moved, seconded by Alderman Smith to approve the
appointment of Mr. Jim Peacock to fulfill the unexpired term of
Mr. Chuck Drummond on the Water Commission. MOTION CARRIED.
APPOINTMENTS: SEE DEVIATION IN AGENDA
DEVIATION IN AGENDA:
SANITATION DEPARTMENT: Request to Accept Bid: Truck With Trash
Loader
Mayor Swaim stated that the truck is a boom-loader and a truck all
in one unit pointing out that less trips to the landfill, due to
the grinding of yard waste, made the shuttle truck inefficient.
He said that the truck now being used is doing real well.
Alderman Wilson moved, seconded by Alderman Ray that the bid of
$62,547.00 from Central Ford Center be accepted. MOTION CARRIED.
(It was pointed out by Mayor Swaim that the item was budgeted.)
DEVIATION IN AGENDA:
Mayor Swaim introduced Mr. Phil Sullivan who gave an update on
plans for a clean-up day in the City.
Mr. Sullivan pointed out that support for the upcoming effort has
been good and that more volunteers and supplies are needed for the
endeavor. He made note of several groups, organizations, and
individuals who have committed themselves to the planting of
trees, flowers, construction of fences, flower beds, etc. to help
in the beautification of numerous locations around the City. He
said that the Governor Homer Adkins monument will be relocated in
a median downtown.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 15, 1996
7:00 P.M. - 7:40 P.M.
He noted work to be done by AP&L with regard to the painting of
some poles and that the Cooperative Extension Service has analyzed
soil for all areas.
He encouraged volunteer labor in efforts to maintain the proposed
enhancement to the downtown area.
The Clean-Up Day was announced as 23 March 1996.
ANNOUNCEMENTS:
(1) City Hall Will Be Closed 19 February in Observance of
Presidents Day
(2) Mayor Swaim announced a public hearing at 6:00 p.m., Tuesday
20 February 1996 at Northside Jr. High School, to discuss the
possibility of a middle school for the City of Jacksonville.
(3) Mayor Swaim related that meetings during which presentations
have been made with regard to the "Overpass" have been very
productive pointing out that at this time there is not a
designated route. He said that costs relating to each possible
location will be presented around the City.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:40 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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