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95 SEP 21.DOC CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1995 7:00 P.M. - 7:35 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on September 21, 1995 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. Present, ten (10). Absent (0). Mayor Swaim also answered ROLL CALL, declared a quorum, and expressed appreciation for those in attendance. Others present for the meeting were: City Engineer Duane Reel, Mayor Swaim's Secretary Bertha Tipton, City Attorney Robert E. Bamburg, Mayoral Aide Michael Beeman, Fire Chief Rick Ezell, Police Chief Larry Hibbs, Tony Ply Community Development Director, Economic Development Director Phil Sullivan, Industrial Specialist Jerry Halsell, Executive Director of the Chamber of Commerce Mickey Anders, Mrs. Judy Swaim and Mrs. Edith Smith, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of September 7, 1995 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Lewis moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of August 17, 1995 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Police Department Regular Monthly Report/August Alderman Knight moved, seconded by Alderman Ray that the Regular Monthly Report for August of the Jacksonville Police Department be APPROVED. Said report reflects: Computer Collections, $61,531.20, Miscellaneous Payments $296.43, Report Copies $317.00 for a total Collections of $56,265.50. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. Fire Department Regular Monthly Report/August Alderman Knight moved, seconded by Alderman Ray that the Regular Monthly Report for August, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1995 7:00 P.M. - 7:35 P.M. $85,800.00 for the month of August, 1995.) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. CDBG Regular Monthly Report/August Alderman Knight moved, seconded by Alderman Ray that the Regular Monthly Report for August, of the Community Development Department be approved. Said report reflects: Informal Meetings ....................................... 4 HUD Meetings............................................. 1 a. Letters to prospective applicants..................... 4 b. Applications received................................. 3 c. Bids Advertised....................................... 0 d. Work write-ups & estimates............................ 3 e. Pre-constructions conferences......................... 0 f. Appraisals & Environmental reviews.................... 3 g. Interim Inspections................................... 64 h. Final Inspections..................................... 1 i. Emergency Inspections................................. 0 j. Partial payments...................................... 2 k. Project Closeout...................................... 2 l. Warranty Repairs...................................... 1 Public Works: a. Bids Received......................................... 3 b. Interim Inspections................................... 0 c. Project Close-out..................................... 0 d. Contract Awarded...................................... 1 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: Request to Accept Bid: Fire Trucks Mayor Swaim related that the State Legislature two sessions ago passed a bill, Act 833, which earmarks some insurance funds for the purchase of equipment for fire departments. He said that the income per year is approximately $20,000.00. He said that the City has received $65,000.00 so far and will receive another five thousand dollars by the end of this year. He related that possibly by May or June of 1996 another $5,000.00 will be received. He pointed out that the funds cannot be used for anything other than CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1995 7:00 P.M. - 7:35 P.M. training or the purchase of fire apparatus or equipment. He related that the general fund may be reimbursed with said money in the event the Council gave consent to purchase two fire trucks. He mentioned that an earlier request from Fire Chief Ezell was for the purchase of two pumper trucks, that bids were advertised for one. He said that a different concept, as explained in a former meeting of the Council, is the type of truck given consideration in the bid process. He related that the truck will have a standard cab as opposed to a custom truck, equipped, which costs from $240,000.00 to $275,000.00. He said that the low bid on the standard cab pumper is $169,786.00 and that there is no difference in performance between the standard or custom cab pumpers. Chief Ezell confirmed Mayor Swaim's statements. He said that the standard chassis has proven itself relating that he visited the manufacturer recently and checked references of users of their equipment. Mayor Swaim pointed out that through negotiations the cost of two fire trucks will be approximately $292,828.00, which is only a little more than the price of one custom truck. He said that with the purchase of the two trucks, the department will be 100% into diesel equipment with one back-up, a main line pumper. He said that he would like approval by the Council to sell the two trucks which could be used as trade-ins, noting that they might bring a better price. He related that if they are not sold before the delivery date of the new trucks, they would become a part of negotiations for a final price on the new diesel trucks. Mayor Swaim related that with the purchase of the new equipment the City will receive a higher ISO rating. Fire Chief Ezell related that the ISO rating should occur sometime in the middle of next year, which will allow for delivery time. By common consent the Council gave their approval and the following motion was made. Alderman Williamson moved, seconded by Alderman Knight that two (2) fire trucks be purchased at a price before trade of $308,428.00 to be drawn from the Equipment Fund through the General Fund. MOTION CARRIED. POLICE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1995 7:00 P.M. - 7:35 P.M. STREET DEPARTMENT: Request to accept Bid for Loop Road Drainage Project. City Engineer Reel related that the project area is from Ferrel Drive to Northeastern Avenue, adding that part of the problem is piping under driveways that was installed too high. He stated that the funeral home is unable to maintain their part of the ditch because of standing water in the wet season. Alderman Knight moved, seconded by Alderman Sansing to Accept the low recommended bid from S & J Construction for $38,892.15 with funds to be drawn from the Street Department Drainage Fund as budgeted. It was related by City Engineer Reel that the ditch would be designed with concrete such that the ditch could easily be maintained by the property owners. At this time the MOTION CARRIED. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: a. Request to set Public Hearing for Ordinance 1048 (#12-95) Ref: Revisions to various chapters of the Jacksonville Municipal Code. Mayor Swaim announced that by due process the public hearing will be set for October 19, 1995 at 7:05 p.m. at City Hall Council Chambers. Mayor Swaim related that the requested changes are in line with recent changes in laws and procedures. City Engineer Reel cited cutter design at the end of driveways and regulations for playground equipment such as basketball goals at the end of streets as areas for ordinance revision. b. Final Plat Foxwood Subdivision Phase X It was noted that all stipulations have been met. Alderman Knight moved, seconded by Alderman Wilson to Approve the final plat of Foxwood Subdivision Phase X. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1995 7:00 P.M. - 7:35 P.M. GENERAL: APPOINTMENTS: Jacksonville Parks & Recreation Commission Mayor Swaim explained that Mr. Lindy Bollen, Jr. has recently sold his home and is no longer living in Jacksonville, adding that his brother Greg Bollen is recommended to fill the un-expired term. Alderman Wilson moved, seconded by Alderman Williamson to approve the appointment of Greg Bollen to the Jacksonville Parks & Recreation Commission to fill the un-expired term of Lindy Bollen, Jr. MOTION CARRIED. ANNOUNCEMENTS: Jacksonville City Fest will be Saturday 30 September and Sunday 1 October, 1995. Mayor Swaim commented on the completion of the sidewalks, adding that the railroad has not completed their portion of the project. He announced that from five people chosen, Ms. Billie Ann Myers will serve on the Arena Facilities Board as the only member from Jacksonville. He then announced the completion ceremony for the Rogers and Graham Road Landfills to be held Monday 25 September at 11:00 a.m. He stated that the public is encouraged to attend, adding that the ceremony will be at the Graham Road Landfill. Mayor Swaim related that the City of Jacksonville won 3rd place in state competition in the field of Economic Development regarding the Community Center. He then noted past recognition received by the City and some individuals for various projects including the recycling center, the elderly center and City Fest. He commended the Chamber of Commerce and Director Mickey Anders for their efforts and hard work. Mayor Swaim related that through the efforts of the Department of Economic Development Pulaski Technical College will offer a new Certified Nursing Assistant Course. Economic Director Phil Sullivan related that one of the concerns addressed in the five year plan was work force training and education. He further related that Certified Nursing Assistants were in demand but there was no technical school offered in central Arkansas. He outlined the efforts by his department to bring together Rebsamen Regional Medical Center, Beverly Health and CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1995 7:00 P.M. - 7:35 P.M. Rehabilitation Center with Pulaski Technical College in offering a new Certified Nursing Assistant Course off campus. He stated that part of the incentive for Pulaski Technical College to being such a program was the donation of all clinical and laboratory supplies at no charge to the students. He stated that two great community minded employers combined with an educational institute have brought benefits that will belong to the City of Jacksonville and the residents of North Pulaski and Lonoke Counties. Mayor Swaim highlighted a recent trip to El Dorado, describing the progress which can be achieved when you have cooperation between city officials and local business. Alderman Williamson who was able to make the trip concurred. Alderman Wilson stated that the City can use its resources to work together and create good things for Jacksonville. Mayor Swaim stated that it is useful to take a look at what other cities are doing and pattern actions that work, adding that industrial recruiting efforts in other cities seems to be a major focus. He said that while older cities may have more resources our City does not need to take a back seat in this area. He stated that he is proud of the efforts made in the City of Jacksonville by the Chamber of Commerce and the Commerce Corporation, adding that the spirit of cooperation is there. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:35 p.m. Respectfully, ___________________________ ____________________________ Lula M. Leonard MAYOR City Clerk-Treasurer