95 NOV 16.doc
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 16, 1995 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Keaton and Twitty answered ROLL CALL. Present, nine (9).
Absent (1). Mayor Swaim also answered ROLL CALL, declared a
quorum, and expressed appreciation for those in attendance.
Others present for the meeting were: City Engineer Duane Reel,
Mayor Swaim's Secretary Bertha Tipton, City Attorney Robert E.
Bamburg, Mayoral Aide Michael Beeman, Finance Director Paul
Mushrush, Police Chief Larry Hibbs, Tony Ply Community Development
Director, Parks and Recreation Director Zack Rowan, Parks
Commissioner Bob Stroud, Economic Development Director Phil
Sullivan, Fireman Larry Hamshire, Planning Commission Chairman Art
Brannen, Chamber President Martha Yagos, Executive Director of the
Chamber of Commerce Mickey Anders, Attorney Ben Rice, Mrs. Judy
Swaim and Mrs. DD. Hibbs, other City employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 2, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of October 19, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith that the Regular
Monthly Report for October, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of $ 500.00
for the month of October, 1995) ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty
voted AYE. NAY 0. MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
POLICE DEPARTMENT REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith that the Regular
Monthly Report for October of the Jacksonville Police Department
be APPROVED. Said report reflects: Computer Collections,
$76,780.22, Miscellaneous Payments $617.75, Report Copies $451.00
for a total Collections of $77,848.97. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and
Twitty voted AYE, NAY (0). MOTION CARRIED.
ANIMAL CONTROL REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control Report for the month of October 1995.
Report reflects the following:
CONTRIBUTIONS............................. $ 0.00,
ADOPTION/FINES ............................$ 736.50,
SECURITY DEPOSITS..........................$ 375.00,
TOTAL..................................... $1,111.50.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing,
Wilson, Fletcher, Keaton and Twitty voted AYE. MOTION CARRIED.
CDBG REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith that the Regular
Monthly Report for October of the Community Development Department
be approved. Said report reflects:
1. Informal Meetings ..................................... 4
2. HUD Meetings (two staff) .............................. 1
3. Public Hearing ........................................ 0
4. HUD Monitoring Visit .................................. 0
5. Rehab:
a. Letters to prospective applicants ................ 0
b. Applications received............................. 4
c. Bids Advertised................................... 1
d. Work write-ups & estimates........................ 1
e. Pre-constructions conferences..................... 4
f. Appraisals & Environmental reviews................ 3
g. Interim Inspections............................... 145
h. Final Inspections................................. 3
i. Emergency Inspections............................. 0
j. Partial payments.................................. 0
k. Project Closeout.................................. 3
l. Warranty Repairs.................................. 0
m. Contracts signed.................................. 4
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
6. Public Works:
a. Bids Received......................................... 0
b. Interim Inspections................................... 5
c. Project Close-out..................................... 0
d. Consultant Contracts Awarded (CAPDD)................. 1
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: REDMOND ROAD BRIDGE
City Engineer Reel related that the Highway Department conducted
inspections regarding all structures in the area that cover major
tributaries. He related that the Highway Department cited the
bridge located between Municipal Drive and the Advanced Concrete
Plant, noting that the bridge is between 25 and 30 years old. He
presented the City Council with pictures of the bridge and the
different structural problems. He related efforts in the past to
stabilize the bridge, adding that the bridge will have to be
dissembled for repairs. He then related that the Highway
Department has asked that the load limit be lowered until the
repair work is completed.
He stated that the Highway Department will make recommendations
with regard to the repairs and design standards, adding that the
project will go to bid.
Mayor Swaim pointed out that there is a bridge manufacturing
company that specializes in making a steel overlay that can be put
in place much faster. He related that cost will be high, adding
that there are emergency funds in the Street Department budget
that can be utilized. He stated that industry negates immediate
repair.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: Recommend to refer rezoning item back to
Planning Commission (Buford Latta Property)
Mayor Swaim review the request to rezone property fronting T.P.
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White Drive owned by Mr. Buford Latta.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
He then related that it is his recommendation that the item be
referred back to the Planning Commission for further
consideration. He informed the Council that this can be done on
the basis that a different formation of the same property is now
under consideration than was requested initally.
City Attorney Bamburg related that the change of consideration by
motion could be referred back to the Planning Commission.
Mayor Swaim related that the authority regarding change of
proposal is with the Planning Commission, adding that after the
Planning Commission has completed its action it can be sent before
the City Council for further consideration.
Alderman Smith moved, seconded by Alderman Keaton to refer the
rezoning back to the Planning Commission for their consideration.
In response to a question posed by Alderman Ray, Mayor Swaim
clarified that the action taken by the Planning Commission
involved a larger portion of the property.
Alderman Knight further clarified that the original request
involved three additional parcels of land for a C-3 zoning
request. She related that the request has been modified to
address one of the original four parcels and only to include the
northern 200 feet fronting T.P. White Drive for a zoning request
of C-2 which will accommodate quiet business. She stated that she
is representing the seller and buyer of the property, adding that
the buyer wishes to operate a glass and frame shop from that
location.
Mayor Swaim concluded that this specific presentation has not been
addressed by the Planning Commission, adding that he felt it
necessary that they deal with the item of business first.
At this time, the MOTION CARRIED.
GENERAL: Presentation of the Annual Budget for 1996
Mayor Swaim gave a brief overview of the budget as presented. No
Council action was taken on any item. He asked that the Council
study the budget with the suggestion that a special budget meeting
be set, if necessary, after their perusal. He related that the
total amount of the 1996 budget is $7,852,100.00. He then related
that funding would allow for an additional policeman and fireman.
He noted that the Fire Department will purchase two new fire
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trucks in 1996.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
Mayor Swaim pointed out that he is proposing a car allowance for
his personal vehicle instead of a car being furnished by the City.
He stated that the annual pay raise for City employees is 3.5%
with a slight benefit to the lower paid employees due to a sliding
scale affecting those in the 11,000.00 to 12,000.00 dollar range.
Mayor Swaim noted that there is one change in administrative
overhead with the addition of a line item in the amount of
$15,000.00 for advertising and promotion purposes. He related
that the City will have a full-page add in the Heart of Arkansas
Tourism publication which is distributed across the State of
Arkansas in an effort to promote the City of Jacksonville.
Due to a supreme court ruling with regard to court cost the Mayor
pointed out the need for a new computer system for the Municipal
Court. He stated that a court clerk will be hired for the express
purpose of collecting fines, as recommended by the auditor, using
part of the salary that had been budgeted for a probation officer
in the past. He noted that enough money will be left in that line
item to hire a part time probation officer if one is needed.
The Mayor stated that in the Finance Department a clerk will be
added, pointing out that work has been re-distributed. He said
that Mr. Mushrush has decided not to fill the position of
assistant finance director but has promoted an employee to the
position of payroll specialist. He also related that there is need
to update software in the department pointing out line item 5140.
He informed the Council that four departments, the Mayor's Office,
Finance, Purchasing and Personnel will be networked.
He stated that there is a vacant slot in the Human Resources
Department which needs to be filled pointing out more training
especially with regard to City CDL employees.
Mayor Swaim pointed out that there had been a reduction in the
Engineering Department salary line item. He related that a auto
cad operator that has been employed part-time will, after
graduation, become a full-time employee. He pointed out that
there is need to buy an updated piece of equipment with regard to
plotting.
He then stated that a new employee will be hired in the Inspection
Department due to increased activity in that department mentioning
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abandoned automobiles. He noted an increase in the equipment line
item with regard to a truck purchase for the new employee.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
He said that lot maintenance has been increased to $20,000.00 due
to expense anticipated in condemnation of houses.
He related that the line item under Misc. Public Works used to
fund an industrial specialist is now proposed to be used to fund a
contract with the Chamber of Commerce to promote industrial
recruiting. He said that the contract is renewable each year.
Mr. Phil Sullivan related that the proposed $49,500.00 for
Economic Development is the City's match for an 18 month grant
which has been applied for through the E.D.A., adding that the
contribution from the City is now 50% instead of 25% due to
changes in laws recently passed by Congress. He reviewed the
guidelines and progress plan which is to implemented during the
next 18 months.
Mayor Swaim related that in his opinion the Department of Economic
Development should continue for the City of Jacksonville whether
or not federal funds are received.
Mayor Swaim pointed out that under the Department of City Mechanic
a service truck is proposed for purchase, adding that the old
truck will possibly be used in the Beautification Department.
Mayor Swaim said there was an increase of $3.08 family and $1.00
single coverage in the dental policy regarding the group insurance
which will be absorbed by the City.
Mayor Swaim highlighted the proposed street department projects
for 1996 including two new street lights and continuing efforts
for the sidewalk program.
He stated that there is not significant changes in the Sanitation
fund noting a slight increase in recycling collections pointing
out that there is no increase in service fees for the citizens of
Jacksonville.
Mayor Swaim related that the Parks Department will have an
increase in income and revenue from the city sales tax, adding
that they have a $67,000.00 increase in budget.
Mayor Swaim related that Finance Director Paul Mushrush and his
staff have done a fine job preparing the budget draft.
He related that two major expenditures proposed for funding from
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the Capital Improvement Fund is a City Radio System which will
cost approximately $1,335,000.00, matching funds for the overpass
on Main Street, and the widening of Graham Road to cost
$250,000.00.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
(A copy of the 1996 budget, as submitted, is on file in the office
of the City Clerk.)
APPOINTMENTS:
ANNOUNCEMENTS: City Hall will be closed November 24th and 25th
for Thanksgiving Holidays celebration.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:10 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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