95 NOV 16.doc CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on November 16, 1995 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty answered ROLL CALL. Present, nine (9). Absent (1). Mayor Swaim also answered ROLL CALL,
declared a quorum, and expressed appreciation for those in attendance.
Others present for the meeting were: City Engineer Duane Reel, Mayor Swaim's Secretary Bertha Tipton, City Attorney Robert E. Bamburg, Mayoral Aide Michael Beeman, Finance Director
Paul Mushrush, Police Chief Larry Hibbs, Tony Ply Community Development Director, Parks and Recreation Director Zack Rowan, Parks Commissioner Bob Stroud, Economic Development Director
Phil Sullivan, Fireman Larry Hamshire, Planning Commission Chairman Art Brannen, Chamber President Martha Yagos, Executive Director of the Chamber of Commerce Mickey Anders, Attorney
Ben Rice, Mrs. Judy Swaim and Mrs. DD. Hibbs, other City employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of November 2, 1995 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of October 19, 1995 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith that the Regular Monthly Report for October, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire
loss of $ 500.00 for the month of October, 1995) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
POLICE DEPARTMENT REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith that the Regular Monthly Report for October of the Jacksonville Police Department be APPROVED. Said report reflects: Computer Collections,
$76,780.22, Miscellaneous Payments $617.75, Report Copies $451.00 for a total Collections of $77,848.97. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
ANIMAL CONTROL REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith to APPROVE the monthly Animal Control Report for the month of October 1995.
Report reflects the following:
CONTRIBUTIONS............................. $ 0.00,
ADOPTION/FINES ............................$ 736.50,
SECURITY DEPOSITS..........................$ 375.00,
TOTAL..................................... $1,111.50.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Keaton and Twitty voted AYE. MOTION CARRIED.
CDBG REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith that the Regular Monthly Report for October of the Community Development Department be approved. Said report reflects:
1. Informal Meetings ..................................... 4
2. HUD Meetings (two staff) .............................. 1
3. Public Hearing ........................................ 0
4. HUD Monitoring Visit .................................. 0
5. Rehab:
a. Letters to prospective applicants ................ 0
b. Applications received............................. 4
c. Bids Advertised................................... 1
d. Work write-ups & estimates........................ 1
e. Pre-constructions conferences..................... 4
f. Appraisals & Environmental reviews................ 3
g. Interim Inspections............................... 145
h. Final Inspections................................. 3
i. Emergency Inspections............................. 0
j. Partial payments.................................. 0
k. Project Closeout.................................. 3
l. Warranty Repairs.................................. 0
m. Contracts signed.................................. 4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
6. Public Works:
a. Bids Received......................................... 0
b. Interim Inspections................................... 5
c. Project Close-out..................................... 0
d. Consultant Contracts Awarded (CAPDD)................. 1
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: REDMOND ROAD BRIDGE
City Engineer Reel related that the Highway Department conducted inspections regarding all structures in the area that cover major tributaries. He related that the Highway Department
cited the bridge located between Municipal Drive and the Advanced Concrete Plant, noting that the bridge is between 25 and 30 years old. He presented the City Council with pictures
of the bridge and the different structural problems. He related efforts in the past to stabilize the bridge, adding that the bridge will have to be dissembled for repairs. He then
related that the Highway Department has asked that the load limit be lowered until the repair work is completed.
He stated that the Highway Department will make recommendations with regard to the repairs and design standards, adding that the project will go to bid.
Mayor Swaim pointed out that there is a bridge manufacturing company that specializes in making a steel overlay that can be put in place much faster. He related that cost will be high,
adding that there are emergency funds in the Street Department budget that can be utilized. He stated that industry negates immediate repair.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: Recommend to refer rezoning item back to Planning Commission (Buford Latta Property)
Mayor Swaim review the request to rezone property fronting T.P. White Drive owned by Mr. Buford Latta.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
He then related that it is his recommendation that the item be referred back to the Planning Commission for further consideration. He informed the Council that this can be done on the
basis that a different formation of the same property is now under consideration than was requested initally.
City Attorney Bamburg related that the change of consideration by motion could be referred back to the Planning Commission.
Mayor Swaim related that the authority regarding change of proposal is with the Planning Commission, adding that after the Planning Commission has completed its action it can be sent
before the City Council for further consideration.
Alderman Smith moved, seconded by Alderman Keaton to refer the rezoning back to the Planning Commission for their consideration.
In response to a question posed by Alderman Ray, Mayor Swaim clarified that the action taken by the Planning Commission involved a larger portion of the property.
Alderman Knight further clarified that the original request involved three additional parcels of land for a C-3 zoning request. She related that the request has been modified to address
one of the original four parcels and only to include the northern 200 feet fronting T.P. White Drive for a zoning request of C-2 which will accommodate quiet business. She stated that
she is representing the seller and buyer of the property, adding that the buyer wishes to operate a glass and frame shop from that location.
Mayor Swaim concluded that this specific presentation has not been addressed by the Planning Commission, adding that he felt it necessary that they deal with the item of business first.
At this time, the MOTION CARRIED.
GENERAL: Presentation of the Annual Budget for 1996
Mayor Swaim gave a brief overview of the budget as presented. No Council action was taken on any item. He asked that the Council study the budget with the suggestion that a special
budget meeting be set, if necessary, after their perusal. He related that the total amount of the 1996 budget is $7,852,100.00. He then related that funding would allow for an additional
policeman and fireman. He noted that the Fire Department will purchase two new fire trucks in 1996.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
Mayor Swaim pointed out that he is proposing a car allowance for his personal vehicle instead of a car being furnished by the City.
He stated that the annual pay raise for City employees is 3.5% with a slight benefit to the lower paid employees due to a sliding scale affecting those in the 11,000.00 to 12,000.00
dollar range.
Mayor Swaim noted that there is one change in administrative overhead with the addition of a line item in the amount of $15,000.00 for advertising and promotion purposes. He related
that the City will have a full-page add in the Heart of Arkansas Tourism publication which is distributed across the State of Arkansas in an effort to promote the City of Jacksonville.
Due to a supreme court ruling with regard to court cost the Mayor pointed out the need for a new computer system for the Municipal Court. He stated that a court clerk will be hired
for the express purpose of collecting fines, as recommended by the auditor, using part of the salary that had been budgeted for a probation officer in the past. He noted that enough
money will be left in that line item to hire a part time probation officer if one is needed.
The Mayor stated that in the Finance Department a clerk will be added, pointing out that work has been re-distributed. He said that Mr. Mushrush has decided not to fill the position
of assistant finance director but has promoted an employee to the position of payroll specialist. He also related that there is need to update software in the department pointing out
line item 5140.
He informed the Council that four departments, the Mayor's Office, Finance, Purchasing and Personnel will be networked.
He stated that there is a vacant slot in the Human Resources Department which needs to be filled pointing out more training especially with regard to City CDL employees.
Mayor Swaim pointed out that there had been a reduction in the Engineering Department salary line item. He related that a auto cad operator that has been employed part-time will, after
graduation, become a full-time employee. He pointed out that there is need to buy an updated piece of equipment with regard to plotting.
He then stated that a new employee will be hired in the Inspection Department due to increased activity in that department mentioning abandoned automobiles. He noted an increase in
the equipment line item with regard to a truck purchase for the new employee.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
He said that lot maintenance has been increased to $20,000.00 due to expense anticipated in condemnation of houses.
He related that the line item under Misc. Public Works used to fund an industrial specialist is now proposed to be used to fund a contract with the Chamber of Commerce to promote industrial
recruiting. He said that the contract is renewable each year.
Mr. Phil Sullivan related that the proposed $49,500.00 for Economic Development is the City's match for an 18 month grant which has been applied for through the E.D.A., adding that the
contribution from the City is now 50% instead of 25% due to changes in laws recently passed by Congress. He reviewed the guidelines and progress plan which is to implemented during
the next 18 months.
Mayor Swaim related that in his opinion the Department of Economic Development should continue for the City of Jacksonville whether or not federal funds are received.
Mayor Swaim pointed out that under the Department of City Mechanic a service truck is proposed for purchase, adding that the old truck will possibly be used in the Beautification Department.
Mayor Swaim said there was an increase of $3.08 family and $1.00 single coverage in the dental policy regarding the group insurance which will be absorbed by the City.
Mayor Swaim highlighted the proposed street department projects for 1996 including two new street lights and continuing efforts for the sidewalk program.
He stated that there is not significant changes in the Sanitation fund noting a slight increase in recycling collections pointing out that there is no increase in service fees for the
citizens of Jacksonville.
Mayor Swaim related that the Parks Department will have an increase in income and revenue from the city sales tax, adding that they have a $67,000.00 increase in budget.
Mayor Swaim related that Finance Director Paul Mushrush and his staff have done a fine job preparing the budget draft.
He related that two major expenditures proposed for funding from the Capital Improvement Fund is a City Radio System which will cost approximately $1,335,000.00, matching funds for the
overpass on Main Street, and the widening of Graham Road to cost $250,000.00.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. - 8:10 P.M.
(A copy of the 1996 budget, as submitted, is on file in the office of the City Clerk.)
APPOINTMENTS:
ANNOUNCEMENTS: City Hall will be closed November 24th and 25th for Thanksgiving Holidays celebration.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:10 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer