95 MAR 02.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. - 7:35 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on March 2, 1995 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty answered ROLL CALL. Alderman Fletcher arrived at approximately 7:05 p.m. PRESENT nine
(9), ABSENT (1). Mayor Swaim also answered ROLL CALL and declared a quorum. He expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman, Mayor's Secretary Bertha Tipton, City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public Works Director Skip
Spears, Economic Development Director Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Park and Rec Director Zack Rowan, Annabelle Davis, Park & Rec. Director Pat Bond,
Mrs. Judy Swaim, Mrs. D.D. Hibbs, other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of February 16, 1995 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of February 2, 1995 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid: One Ton Truck
Mayor Swaim pointed out that one bid was received, late, due to mail service. He related that no bid from local dealers was received stating that the bidding process would start over.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. - 7:35 P.M.
He made the Council aware of a bill before the legislature which would, with Council approval, grant purchases up to $10,000.00 noting that it would aid in projects such as the one now
ongoing
by City Engineer Reel as the contractor on the shop building.
PARKS & REC DEPARTMENT: a. Discussion: Funds for Equipment and Program Supplies
Mayor Swaim related that the building is being constructed with one cent sales tax monies. He said that all one cent sales tax money received this year would be used to pay for the
Community Center or operations of the same. He said that the building would be paid for the first of 1996.
He pointed out that the department has composed a list of items which will be needed to open the building. He said that funding the request would delay the payback on the total cost
of the building. He noted that the amount for the items he felt would be necessary would come to approximately $59,000.00 versus $87,060.00 requested initially.
Mayor Swaim pointed out the items cut from the list noting that he felt there were other sources that could cover the expenses.
It was pointed out that Regal Ware made a donation to the kitchen and Mr. Zack Rowan mentioned a gift catalog which may be made available. He said that requests for use of the banquet
rooms are coming in.
Mayor Swaim voiced that the grand opening date is targeted for the last week in March.
Alderman Smith moved, seconded by Alderman Knight that $59,000.00 be taken from one cent sales tax receipts to fund some of the items requested by the Parks & Recreation Department for
the new Community Center. MOTION CARRIED.
b. ORDINANCE 1040 (#4-95) Ref: Sound System/New Community Center
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING A SOUND SYSTEM FOR THE JACKSONVILLE COMMUNITY CENTER; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim read a statement from Purchasing Agent Liz Tuck which related that competitive bidding should be waived in that six bid packets were sent out, legal notices were issued
in the newspapers and that two vendors attended the pre-bid conference and that the cost is less than budgeted by the department for the system.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. - 7:35 P.M.
Mayor Swaim related that the banquet rooms can't be used until the sound equipment is in place.
Alderman Wilson moved, seconded by Alderman Knight, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson, to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis that Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty
voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Ray moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Keaton, and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the
SECOND TIME.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton,
and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Knight moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. - 7:35 P.M.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1040 THIS 2nd DAY OF MARCH 1995.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: DISCUSSION: DEMOLITION OF CONDEMNED HOUSES
Mayor Swaim related that he met with Mr. Spears and Mr. Bob Martin and the feeling is that the houses can be torn down with city equipment after the asbestos is removed by persons qualified
to do so at an approximate cost of $3,600.00 each.
It was pointed out by the City Attorney that all legal notices are in order.
Alderman Sansing moved, seconded by Alderman Knight that funds as budgeted totaling $7,200.00 for the demolition of two houses be APPROVED. MOTION CARRIED.
APPOINTMENTS: Housing Authority Appointment
Mayor Swaim related that Mr. Robert Whatley has been recommended by the Housing Authority for re-appointment by the Board.
Alderman Fletcher moved, seconded by Alderman Ray that Mr. Robert Whatley be appointed to the Housing Authority for a term to expire 17 March 2000. MOTION CARRIED with Aldermen Wilson
and Sansing voting NAY.
ANNOUNCEMENTS:
Mayor Swaim informed the Council that the "Takings Bill" could cause the abolishment of the Planning Commission and the City Attorney added that the Water, Sewer and Street Departments
could also be affected with regard to easements etc.
The Mayor encouraged that contacts be made regarding the issue and its passage.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. - 7:35 P.M.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer