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95 JUN 15.DOC CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on June 15, 1995 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty answered ROLL CALL. Alderman Fletcher arrived at approximately 7:15 p.m. Present ten (10). Absent (0). Mayor Swaim also answered ROLL CALL and declared a quorum and expressed appreciation for those in attendance. Others present for the meeting were: Mayoral Aide Michael Beeman, Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public Works Director Skip Spears, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Community Development Director Tony Ply, Economic Development Director Phil Sullivan, Mrs. Judy Swaim and Mrs. D.D. Hibbs, Mrs. Nelda Spears, Planning Commission Chairman, Art Brannen, Commissioners: Jack Patton, Lester Piggee, Bart Gray Jr., Rudy Reid, Connie Foster, Jim Dornblaser, Kenny Elliott, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of June 1, 1995 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of May 18, 1995 be APPROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPT: FIRE DEPT: ANIMAL CONTROL DEPT: CDBG DEPT: Police Dept: Regular Monthly Report/May, 1995 Alderman Wilson moved, seconded by Alderman Knight that the Regular Monthly Report for May of the Jacksonville Police Department be APPROVED. Said report reflects: Computer Collections, $66,822.45, Miscellaneous Payments $1,382.25, Report Copies $340.00 for a total Collections of $68,349.50. ROLL CALL: 1 Aldermen: Knight, Smith, CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. Fire Dept: Regular Monthly Report/May, 1995 Alderman Wilson moved, seconded by Alderman Knight that the Regular Monthly Report for May, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $6,450.00 for the month of May.) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. b. Animal Control Dept: Regular Monthly Report/May 1995 Alderman Wilson moved, seconded by Alderman Knight to APPROVE the monthly Animal Control Report for the month of May 1995. Report reflects the following: CONTRIBUTIONS............................. $ 20.00 ADOPTION/FINES ............................$428.00 SECURITY DEPOSITS..........................$250.00 TOTAL..................................... $ 698.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. CDBG Dept: Regular Monthly Report/May, 1995 Alderman Wilson moved, seconded by Alderman Knight that the Regular Monthly Report for May, 1995, of the Community Development Department be approved. Said report reflects: Informal Meetings .......................................3 Conducted Contractor Seminar.............................0 Rehab: a. Letters to prospective applicants.....................9 b. Applications received.................................2 c. Bids Advertised.......................................0 d. Work write-ups & estimates............................2 e. Pre-constructions conferences.........................2 f. Appraisals & Environmental reviews....................0 g. Interim Inspections...................................130 h. Final Inspections.....................................2 i. Partial Payments......................................2 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. j. Project Close-outs....................................5 k. Project Closeout......................................0 l. Warranty Repairs......................................1 Public Works: a. Bids Received.........................................0 b. Interim Inspections...................................5 c. HUD Meeting...........................................1 d. Project Close-out.....................................0 e. Contract Awarded......................................0 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. Mayor Swaim related that Mr. Skip Spears, Public Works Director, is no longer employed by the City of Jacksonville, that he resigned his position to move to Texas to care for his ailing parents. He remarked that Mr. Spears had done an outstanding job and expressed appreciation for his good work. At this time Mayor Swaim recognized Mr. Spears who addressed the Council. Mr. Spears expressed his appreciation to Mayor Swaim for his confidence and for giving him the opportunity to serve as Public Works Director. He complimented the City Council for their cooperation and work as leaders of the City. He thanked all his co-workers for giving him their support and cooperation and wished the City the best in the future. Mayor Swaim remarked that Mr. Spears helped tremendously in the clean-up of the two landfills complimenting him highly. WATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: a. Verbal Up-date by City Engineer Duane Reel Mr. Reel voiced that he would miss Mr. Spears more than anyone expressing appreciation for what he had learned during their association as co-workers. He related that the following projects are underway at this time: 3 1. Sign Shop/four to five weeks to be completed to the point of remodeling the inside. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. 2. Industrial Drive/final process for completion of the project begun June 15, 1995. Monday, June 19, 1995, final overlay. Two entrances for the shopping area across from City Hall to be completed in the next few days. 3. Signal Installation/Industrial & Main Street saving approximately $15,000.00 with completion the early part of August. 4. Sidewalks/bid opening on 22 June, 1995. a. North side of Loop Road from Linda Lane over to the Wal- Mart Shopping Center b. The west side of Berkshire Drive to connect Loop Road with Stonewall c. The east side of Bailey from Martin south to Main Street d. The south side of Graham Road from Harold Street to Southeastern then south on Southeastern to connect with the sidewalk on Ray Road He pointed out that the City would need permission from Pulaski County Special School District to install sidewalks on some of their property. Alderman Ray, President of the School Board, gave permission to make a deal with them regarding the request. 5. Railroad Crossing/now in the 9th week of an 8 to 16 week span of time for completion as promised by the Railroad. He made note of bidding to be accepted regarding boring on the Industrial Spur concerning water lines and work to take care of Eastview storm drainage. He pointed out that when Industrial Drive is completed, Redmond Rd. will have to be closed for six to eight weeks due to repair, per Highway Department regulations, of the bridge located near Midstate Materials. He related that Bayou Meto Bridge needs to be sand blasted according to the Highway Department. Mayor Swaim pointed out that $120,000.00 was budgeted for use in sidewalk installation noting that the downtown area is targeted for the same. He welcomed suggestions for the renaming of Industrial Drive. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. b. Request to accept bid: RR Boring for water line and storm drain Mayor Swaim stated that the recommendation before the Council is to accept the low bid of $37,470.00 for drainage work which will allow removal of water out of the Eastview area over to Highway 161. Alderman Knight moved, seconded by Alderman Wilson that the low bid from S & J Construction be accepted with funding from the Drainage Fund. MOTION CARRIED. Mayor Swaim pointed out work on the sign shop as he related that the State of Arkansas has changed purchasing procedures which limited cities to $5,000.00 per purchase setting the limit as of 27 July 1995 to $10,000.00. He related that he would propose to the Council that the limit, which he believes is justified, be raised for the City of Jacksonville. In relation to the street light installation at Main and Industrial Drive, he said the ability to purchase what is needed would be much desired as he pointed out the cost of the installation. c. Matching Funds to Highway Department for widening of Highway 161 Mayor Swaim related to the Council that in 1993 the widening of Hwy. 161 to five lanes was begun. He said that the City contributed $87,000.00 toward the project before it was started and that there is a request for $152,289.00. He said that $150,000.00 was set aside which is insufficient to meet the total of $239,289.00 and suggested that funding be shifted from the Capital Improvement Fund to the Street Department Fund leaving the $150,000.00 for other projects. Alderman Smith moved, seconded by Alderman Williamson to approve $240,000.00 in matching funds, from Street Department reserves, payable to the State Highway Department for the share of the City of Jacksonville in the widening of Highway 161 from Hickory Street to the Wal-Mart intersection. MOTION CARRIED. Mayor Swaim said that traffic demand is the reason for the widening of Hwy 161 pointing out that Second Street is a four-lane street and that plans are that traffic will be diverted in that 5 direction to the downtown area. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 1046 (#10-95) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: PROPERTY IMMEDIATELY NORTH OF BART GRAY REALTY, T.P. WHITE DRIVE, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Mayor Swaim pointed out that the parcel has been before the Planning Commission with their approval and explained the normal procedure of items sent to the City Council by the Planning Commission. Alderman Wilson moved, seconded by Alderman Knight, that the Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg. Alderman Smith moved, seconded by Alderman Ray that the Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Sansing moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the SECOND TIME. Alderman Knight moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 6 (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. Alderman Ray moved, seconded by Alderman Lewis, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1046 THIS THE 15th DAY OF JUNE 1995. GENERAL: Renewal of Ambulance Service Contract with Arkansas Emergency Transport formerly Pafford Ambulance Service Fire Chief Ezell was recognized by Mayor Swaim. He expressed appreciation to the Mayor and the City Council from Police Chief Hibbs and himself for their support in the latest election which brought millage collections to one (1) mill for the Police and one (1) mill for the Firemen under the "old plan" of retirement benefits. The increase will benefit both the Fire and Police Pension Plans and enable the departments to apply for state funding relating to pension funds which are not actuarially sound. He explained that since 1988 the City and Pafford Ambulance Service have had an agreement regarding non-emergency ambulance service for the citizens of Jacksonville as well as a back-up for emergency services. He said that Pafford has been bought out by Arkansas Emergency Transport Service. He noted that Mr. Roger Hosman, the President of the company, their Medical Director, Dr. David A. Schmidt, and Andy Daugherty Office Manager were in attendance. He said that they desire to renegotiate the contract with the City. Mr. Hosman expressed that his company was formulated and purchased the business in October of 1994. He said that they desire to continue to operate within the city. Mayor Swaim voiced that the contract was for one year with a renewal clause of two years. He asked that authorization be given himself and the City Clerk to renew the contract with Arkansas Emergency Transport Service. He pointed out that the conditions and prices of the new agreement would be the same as the one between the City of Jacksonville and Pafford Ambulance Service. Alderman Knight moved, seconded by Alderman Wilson that the Mayor 7 and the City Clerk be authorized to sign an agreement to enter into a contract with Arkansas Emergency Transport Service for one year regarding non-emergency service with the option to renew for an additional year. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. At this time, Mayor expressed appreciation to the Planning Commission for their attendance at the City Council Meeting. He pointed out that there is a five year plan for the City of Jacksonville in which the Planning Commission is quite involved. Inclusive in the plan is land use in the area of annexation and proper use of lands already within the city limits. He complimented their efforts as volunteers and pledged support from the City Council for planned, organized recommendations from the Planning Commission. He recognized Mr. Brannen, Chairman of the Planning Commission. Mr. Brannen expressed appreciation to Mayor Swaim for the opportunity given the Planning Commission to meet with the City Council. He introduced each member; Commissioners: Rudy Reid, Connie Foster, Jim Dornblaser, Kenny Elliott, Bart Gray Jr., Lester Piggee, Jack Patton and mentioned Mrs. Leslie Belden, who is also Chairman of the Board of Adjustment, but was not in attendance. He pointed out that the five-year to twenty-year plan includes, the Master Street Plan, the Comprehensive Development Plan, zoning laws, land use and annexation plans. He related that two workshops have been attended by the Commission and some members of the Council as well as the City Attorney, Engineering and the City Clerk's Office staff. He said that currently the Commission is working on changes in zoning regulations. He said that a workshop is planned for June 26, 1995 from 6:00 p.m. to 9:00 p.m. in the evening at City Hall. He invited the Council to attend. Mayor Swaim related that there are excessive, heavy responsibilities resting on the Commission and that very important decisions regarding the organized growth of the community are within their jurisdiction. He encouraged the Commission to be more pro-active and thanked them for attending the Council meeting. There were brief comments from each Commissioner with appreciation expressed for the workshops by Metroplan and the efforts of Chairman Brannen, the support of the City Council and Mayor Swaim, and for the opportunity to serve the City of Jacksonville. 8 Alderman Knight expressed appreciation for the training efforts with regard to the Metroplan workshops and for the dedication of the members of the Commission. Alderman Ray questioned the upgrading of the Master Street Plan. Mayor Swaim pointed out that it is up to date. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 15, 1995 7:00 P.M. - 8:00 P.M. Alderman Fletcher voiced concern regarding annexation efforts. Mayor Swaim related that the Planning Commission is in the process of pulling information together for annexation recommendations in the near future. Mr. Phil Sullivan was recognized by Mayor Swaim. He pointed out that efforts are underway to view the downtown area by bus for pros and cons with regard to improving the same. He invited the Council to participate in the efforts, bringing someone from their ward to help with the survey. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:00 p.m. Respectfully, ___________________________ ____________________________ Lula M. Leonard MAYOR City Clerk-Treasurer 9