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95 JUL 06.DOC CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 6, 1995 7:00 P.M. - 7:35 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 7, 1995 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Twitty answered ROLL CALL. Aldermen Knight was absent due to illness and Alderman Keaton was absent due to a business committment. Present eight (8). Absent (2). Mayor Swaim also answered ROLL CALL, declared a quorum, and expressed appreciation for those in attendance. Others present for the meeting were: Mayoral Aide Michael Beeman, Mayor's Secretary Bertha Tipton, City Attorney Robert E. Bamburg, City Engineer Duane Reel, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Finance Director Paul Mushrush, Industrial Specialist Jerry Halsell, Economic Development Director Phil Sullivan and Administrative Assistant Liz Hicks, Mrs. Judy Swaim, Mrs. DeDe Hibbs, City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of June 15, 1995 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of June 1, 1995 be APPROVED. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPT: b. Animal Control Dept: Regular Monthly Report/May 1995 Alderman Wilson moved, seconded by Alderman Lewis to APPROVE the monthly Animal Control Report for the month of June 1995. Report reflects the following: CONTRIBUTIONS............................. $ 0.00 ADOPTION/FINES ............................$747.00 SECURITY DEPOSITS..........................$175.00 TOTAL..................................... $ 922.00. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 6, 1995 7:00 P.M. - 7:35 P.M. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: a. Request to accept bid: Striping (bid sheet included in these minutes as exhibit a.) Mayor Swaim pointed out that the recommendation of the City Engineer is that the low bid from Contractor Specialty Service Co., of $5,200.00 be accepted. Alderman Ray moved, seconded by Alderman Wilson that the low bid of $5,200.00 from Contractor Specialty Service Co., be accepted for striping with funding from budgeted Street Funds. MOTION CARRIED. b. Setting aside of Matching Funds for Widening of Loop Road Mayor Swaim pointed out that the funds will aid in the widening of Loop Road to four lanes from Linda Lane to J.P. Wright Loop intersection with Hwy 161. He said the project has been on the TIP for a long time with the possibility of consideration to finalize the project if matching funds from the City of Jacksonville are allocated. He requested $115,000.00 be put in reserve out of Street funds as he noted that the total cost of the project is estimated to be $572,400.00. He pointed out that the total cost of the widening of Hwy 161 is over four million dollars, right of ways being one million and eighty thousand dollars. He related that all funds are in place and that the contractor has indicated that hopefully the project will get started before winter. Alderman Smith moved, seconded by Alderman Wilson that $115,000.00 be set aside from reserves in the Street Fund for the widening of Loop Road to four lanes from Linda Lane to J.P. Wright Loop & Hwy 161 intersection. MOTION CARRIED. c. Request to accept bid: Sidewalks (bid sheet included in these minutes as exhibit b.) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 6, 1995 7:00 P.M. - 7:35 P.M. Mayor Swaim pointed out that the total bid is $110,696.00 from Jefco Construction. He related the location of sidewalks which are included in the funding. (see bid sheet) He pointed out that funds are reserved in the Street Department Budget for the sidewalks. Alderman Wilson moved, seconded by Alderman Ray that the low bid of $110,696.00 from Jefco Construction be ACCEPTED with funding from monies reserved in the Street Department Budget. MOTION CARRIED. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. 1994 Audit Presentation Mayor Swaim introduced Mr. Mack McAlister, of McAlister and Associates, P.A. who performed the 1994 audit. Mr. McAlister recognized Mr. Gerald Clark who performed the audit and commented that the management of the financial resources of the City have improved over the past few years. He expressed appreciation for the opportunity to do the audit. He pointed out that the total operating revenues in 1994 were $11,687,000.00. He said that the portion of the Pulaski County one percent sales tax received by the City of Jacksonville in 1994 was $3,949,000.00 and the one percent City sales tax was $1,928,000.00. He said that together the one percent sales tax provides approximately one half the revenues of the City. He noted that the total of Capital Expenditures in 1994 were $12,200,000.00, a 23% increase over 1993. He said included in that amount is $2,800,000.00 for the Community Center. He pointed out that overall operating and capital expenditures exceeded revenues by approximately $500,000.00 and that reserves in the operating fund of the City were 6.4 million dollars at the end of 1994. He related that in the General Fund expenditures were approximately $370,000.00 less than budgeted expenditures adding that said amount reflects extremely good budgetary controls during 1994 and effective cost containment by the management of the City. He said that compliance with Federal and State laws and regulations governing financial activities were met during the past year. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 6, 1995 7:00 P.M. - 7:35 P.M. He related that recommendations contained in the management letter will strengthen the internal controls already in place and improve the efficiency of the financial operations of the City. He said that sound financial management is reflected and complimented the Mayor, the staff and the Finance Department for their assistance and contributions to the preparation of the audit report. He said that recommendations presented to the City at the time of the 1993 audit have been complied with. Mayor Swaim complimented the department heads for their management of funds and expressed appreciation to the McAlister firm. He said that he was pleased with the reserve amount noting that a lot of the reserve has been set aside for specific projects mentioning the radio system for the Police and Fire Departments which will cost approximately 1.2 to 1.9 million dollars. b. RESOLUTION 483 (#7-95) Ref: AGL BOND ISSUE A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE DOCUMENTATION FOR REAL PROPERTY FROM THE CITY OF JACKSONVILLE TO AGL CORPORATION UPON RETIREMENT OF THE AGL CORPORATION PROJECT, SERIES 1980, BOND ISSUE; AND, FOR OTHER PURPOSES. Alderman Wilson moved, seconded by Alderman Ray that Resolution 483 be read. By a ROLL CALL vote of all Aldermen present, the MOTION CARRIED. Resolution read by City Attorney Robert E. Bamburg. Alderman Ray moved, seconded by Alderman Smith that the rules be suspended regarding the reading of the Resolution in its entirety. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Williamson that Resolution 483 be APPROVED. MOTION CARRIED. Alderman Wilson complimented the company for their contribution to the business community. APPOINTMENTS: HOSPITAL COMMISSION a. Reappointment of Mr. Roy Hart b. Appointment of Mr. Dale Dabbs for five (5) yr. terms to expire 30 June 2000 Alderman Smith moved, seconded by Alderman Ray that Mr. Roy Hart and Mr. Dale Dabbs be appointed to serve five year terms expiring 30 June 2000. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 6, 1995 7:00 P.M. - 7:35 P.M. ANNOUNCEMENTS: Mayor Swaim related that the Municipal League Meeting was a successful one and that worthwhile information was afforded the cities of Arkansas mentioning the one-cent sales tax lawsuit issue of which the City of Jacksonville is a part. City Attorney Bamburg explained that the ruling regarding the Pine Bluff decision could be reversed as early as Monday the tenth of July pointing out suits filed since that case would be moot in the event the decision is reversed and the tax is declared legal. Mayor Swaim noted that work is being done on a contingency plan in the event the decision is not reversed. He said that reserves will make the City operational for a few months. Mayor Swaim recognized Mr. Frederick Gentry, an Eagle Scout, and congratulated him on his involvement in scouts and government. He announced a public meeting to be led by Ms. Linda Joyce regarding the River Project immediately following the City Council Meeting and encouraged interested citizens to attend. City Engineer Reel related that Thompson Street will probably be completed in approximately two weeks in answer to a question from Alderman Fletcher. It was pointed out by Alderman Twitty that AP&L will be closing on Friday 7 July 1995. Alderman Ray complimented the office of Economic Development for efforts in revitalizing the downtown area. Mayor Swaim recognized Mr. Phil Sullivan, Director of Economic Development within the City. Mr. Sullivan introduced his Administrative Assistant Ms. Liz Hicks. ADJOURNMENT: Alderman Ray moved, seconded by Alderman Fletcher that the meeting adjourn at approximately 7:35 p.m. MOTION CARRIED. Respectfully, ___________________________ ____________________________ Lula M. Leonard MAYOR City Clerk-Treasurer