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95 JAN 05.DOC CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 5, 1995 7:00 P.M. - 7:48 P.M. OATH OF OFFICE CEREMONY Mayor Swaim announced that all Council members were re-elected and that Justice of the Peace Larry Goddard was present to officiate an "Oath of Office Ceremony". Mr. Goddard administered oaths to Mayor Swaim, City Attorney Robert Bamburg, City Clerk-Treasurer Lula M. Leonard and the ten Council Members. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 5, 1995 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum. Others present for the meeting were: Mayoral Aide Michael Beeman, City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Skip Spears, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Planning Commissioner Art Brannen, Mrs. Judy Swaim, Mrs. D.D. Hibbs, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of December 15, 1994 and the minutes form the Special City Council Meeting of December 29, 1994 for Study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of December 1, 1994 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Twitty. MOTION CARRIED. DEVIATION OF AGENDA: Mayor Swaim introduced Mr. Zachary Rowan and welcomed him aboard as the new Parks and Recreation Director. Mr. Rowan said he was thankful to be here and is looking forward to the opening of the new facility and his participation as the 1 new Parks and Recreation Director for the City of Jacksonville. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 5, 1995 7:00 P.M. - 7:48 P.M. PRESENTATION BY PULASKI COUNTY SOLID WASTE BOARD: Mayor Swaim recognized Mr. Bob Lane and Ron Copeland from the Pulaski County Solid Waste Board. Mr. Ron Copeland related that the County District Board is made up of the Mayors from the five larger cities in Pulaski County and is chaired by the County Judge. He related that the purpose of the Board is planning, regulating and the operation of programs not offered by the cities with regard to collection and landfill use relating to waste materials. He related that the Board agreed that the proposal submitted by Waste Management of Arkansas was the best proposal. he stated that at the November meeting the Board adopted a Resolution recommending that the cities of the quorum court consider the proposal and decide to privatize or contract collection services. He related that with regard to this proposal for the area of Jacksonville, Maumelle, Sherwood and Pulaski County the level of service would be based on a once a week pick-up for garbage and once a week pick-up for yard waste. BFI WASTE MANAGEMENT Household waste once a week pick-up includes disposal $ 7.72 $ 5.21 Yard waste $ 3.32 $ 1.76 Bulky item pick-up $ .15 $ .18 TOTALS $11.19 $ 7.15 He stated that the change for Jacksonville under this proposal would be the level of service from tow pick-ups a week to one and that recycling would be done on a county wide basis. He pointed out that it was bid $1.85 from BFI and $1.73 by Waste management bid. He related that in regard to prices nation wide this is a very reasonable bid price. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 5, 1995 7:00 P.M. - 7:48 P.M. Public Works Director Skip Spears presented a chart of Total Cost as follows: BFI WASTE MANAGEMENT Contract includes disposal fee $11.19 $ 7.15 Yard waste disposal cost .98 .98 TOTALS $12.38 $ 8.34 Recycling charge $ 1.85 $ 1.73 Billing Fee (Water Dept.) .21 .21 GRAND TOTALS $14.23 $10.07 He related that the proposal shows breakdowns but does not offer the option of choosing one service and deleting another. He said that it is a seven year contract and will be controlled by Urban CPI for consideration of an annual increase. He related that the average increase in tipping fees for the Brushy Island Landfill has been 20% annually over the last six years. Alderman Fletcher related that he did not feel it would be good management for the City to contract services not knowing if the citizens would be imposed with annual increases. It was related that the last increase in garbage fees occurred in 1991. Alderman Wilson commented that the Jacksonville offers excellent service adding that there are very few cities that offer twice a week garbage pick-up. He said that the felt it would not be received too well by the general public if they were to have their service cut as well as an increase in cost. Mayor Swaim related that landfill increases have been absorbed by the City since 1991, adding that it is at the point now where next years level of service will have to be changed or an increase will have to be imposed in order to keep up with the rising landfill cost. He related that a tremendous amount of service has been added without increasing the cost such as the recycling benefits along with tub grinding and free mulch for the citizens. He stated that within the year the City may have to look at adjustments regarding trash and garbage. He related that tone advantage in the proposal before the City Council 3 would be a seven year contract stating that rates would not be raised more than the CPI. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 5, 1995 7:00 P.M. - 7:48 P.M. Mayor Swaim related that Bob Lane and other members of the committee have spent a lot of time and effort researching and preparing the proposal, adding that it gives us an opportunity to examine what can be done in the county as a region. He related that state government has said that Arkansas will have solid waste districts creating the atmosphere of cooperation and working together in an effort to limit the number of landfills in the state. Mayor Swaim recapped the considerations that had been proposed along with an evaluation of the price and service offered currently by the City. Discussion ensued as to the alternative plans with time considerations to the closing of the Brushy Island Landfill. Mayor Swaim related that the bulk of the cost involved with building a new landfill is the new regulations requiring a liner, sandfill or clayfill, and a pump to remove the water from the bottom of the landfill. He stated that the estimated cost two years ago nationally was $300,000.00 an acre to build a landfill. Alderman Knight asked if calculations had been considered with regard to elimination of equipment and personnel for an estimate of what could be put into other services? Mayor Swaim stated that he and Mr. Spears have considered the extent of elimination of equipment and personnel. He added that some of the equipment used by the Sanitation Department would have to be saved and used by the Street Department for situations involving storm damage and excessive yard waste. He related that a revenue that would be forfeited would be the sale of recycling materials. He related that while we would write one check to the company the City would be responsible for the collection of those monies from the citizens a cost that would have to be factored in. Alderman Williamson related that since the recycling efforts have begun he has noticed that the garbage amount for collection has decreased, adding that once we move into a 100% recycling effort Jacksonville residents could possibly get by on one pick- up a week. He stated that in the past, lack of control has always been the major consideration by Council when looking at 4 contracting garbage service. It was related by Bob Lane that garbage volume is reduced by 28% when you recycle adding that with that in mind the City might CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 5, 1995 7:00 P.M. - 7:48 P.M. want to consider once a week garbage pick-up and the County wide curbside recycling service matching the cost previously mentioned of $1.73 addressed as a separate issue. Mayor Swaim expressed thanks to the Solid Waste Committee for the presentation and their research efforts asking Council to study the information and make notes of questions they have. He complimented Public Works Director Skip Spears saying that, "He is not only doing his job here, but is also attending many meetings and worked very hard to put this into perspective". RESUME AGENDA: CONSENT AGENDA: ANIMAL CONTROL: JANUARY 1995 Alderman Wilson moved, seconded by Alderman Ray to APPROVE the monthly Animal Control Report for the month of January 1995. In discussion it was related that most of the D.O.A.'s are wild animals. Report reflects the following: CONTRIBUTIONS............................$ 45.00 ADOPTION/FINES...........................$ 602.00 SECURITY DEPOSITS........................$ 250.00 TOTAL....................................$ 897.00 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: 5 SANITATION DEPARTMENT: PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 5, 1995 7:00 P.M. - 7:48 P.M. GENERAL: APPOINTMENTS: Re-appointment of Art Brannen and Jack Patton to the Planning Commission. Alderman Smith moved, seconded by Alderman Knight to re-appoint Commissioner Art Brannen and Jack Patton to the Planning Commission for a term to expire 01/01/1998. MOTION CARRIED. ANNOUNCEMENTS: DEDICATION OF SCHOOL TO PRESIDENT CLINTON: Mayor Swaim complimented Alderman Reedie Ray for his participation in the dedication as a representative of the City of Jacksonville and Pulaski County School District. ECONOMIC DEVELOPMENT GRANT: Mayor Swaim related that Congressman Thornton's office has called to relate that he took special efforts to help with the E.D.A. Grant and that Friday he received word that the grant has been approved at 75/25 match to continue with its second year. RECYCLING BINS DONATED: Mayor Swaim related that the recycling pick-up test area of Sunnyside has been completed by the County and that they are donating the bins used in that program to the City of Jacksonville. He stated that a pick-up day has been reserved for that recycling area which will fill the available working days for the recycling truck. He related that if the recycling efforts are to continue growing we will need to look at purchasing an additional truck and hiring one more employee. Discussion ensued as to the recycling participation percentage of areas within Jacksonville. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:48 p.m. Respectfully, ___________________________ ____________________________ Lula M. Leonard MAYOR 6 City Clerk-Treasurer 7