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95 FEB 02.DOC CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1995 7:00 P.M. - 7:20 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 2, 1995 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Twitty answered ROLL CALL. PRESENT nine (9), ABSENT (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting were: Mayoral Aide Michael Beeman, City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Director Skip Spears, Economic Development Director Phil Sullivan, Police Chief Larry Hibbs, Planning Commissioner Art Brannen, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Edith Smith, other city employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of January 19, 1995 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of January 5, 1995 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Twitty MOTION CARRIED. CONSENT AGENDA: Mayor Swaim recognized Mr. Skip Spears to address the Council with regard to recycling. He related that one hundred and thirty recycling bins have been distributed in the Carpenter Addition, incorporating all residences west of Marshall Rd. into the recycling program. He pointed out that there are enough bins to do a couple or more areas since the City will receive five hundred bins from the County, since they have completed their test program, at no additional charge. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1995 7:00 P.M. - 7:20 P.M. POLICE DEPARTMENT: STREET DEPARTMENT: DISCUSSION: Bids for New Sign Shop Mayor Swaim pointed out that the City advertised for bids and that one was received in the amount of $46,988.00 which he said was in excess for the construction of a twelve to thirteen hundred square foot metal building in his opinion. He recommended advertising for bids be done again or that the City Engineer be authorized to act as the contractor and proceed with the construction of the shop. City Attorney Bamburg pointed out that anything subcontracted over five thousand dollars would have to be advertised for bids. City Engineer Reel related that the approximate cost per square foot is $40.00. Mr. Spears voiced that the roof on the present building leaks and that equipment amounting to $16,000.00 has been budgeted which will upgrade the quality of signs produced adding that it will not be desirable to store the equipment in the present building. The consensus of the Council was that the City proceed with the construction as suggested by Mayor Swaim. Alderman Wilson moved, seconded by Alderman Knight to proceed with the construction of a new sign shop and authorize the City Engineer to act as the contractor. MOTION CARRIED. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. Committee Appointment: from Chamber/City/Commerce Corp Mayor Swaim appointed Aldermen Wilson and Smith from the City Council and Mr. Tom Cory from The Commerce Corporation. He said that other appointments would be named at a later date. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1995 7:00 P.M. - 7:20 P.M. b. Request to accept bid: Demolition of Condemned Real Property Mayor Swaim pointed out that a sole bid of $5,500.00 per house for two on the list of ten to be demolished has been received. He said that both houses have an exterior of asbestos siding relating that EPA has certain requirements for disposing of the material which have been outlined for the City. He related that a proposal of $3,600.00 per house for removal of the asbestos has been received. He said that the total cost per house for demolition would be $9,100.00. He asked for Council permission to work with Mr. Epperson, who contracted with the City to remove one other home acquired by donation for a flat fee. He stated that Mr. Epperson was not able, due to being out of town, to give an answer at this time regarding the cost to the City. The Mayor voiced that the matter would be brought before the Council if no agreement has been made before their next meeting. Alderman Sansing voiced the urgency of the demolition endeavor. There was a general discussion regarding asbestos disposal. Mayor Swaim pointed out that EPA ruling will be followed by the City in removal of the asbestos. APPOINTMENTS: PLANNING COMMISSION / Bart Gray Jr. for a term to expire 1/1/1998 (sponsored by Mayor Swaim) Mayor Swaim pointed out that annexation is one of the challenges he presented to the Planning Commission at the beginning of the year to be more pro-active in the planning of the City of Jacksonville and that the appointment of Mr. Gray will enhance their efforts. Alderman Wilson moved, seconded by Alderman Smith to appoint Mr. Bart Gray Jr. to the Planning Commission for a term to expire 01/01/1998. MOTION CARRIED. ANNOUNCEMENTS: Mayor Swaim announced that Billy Gilmore from the Sanitation Department and Wayne Cox, Code Enforcement officer, has retired. He stated that Vern Howell will replace Mr. Cox. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1995 7:00 P.M. - 7:20 P.M. He commended the professionalism of the Fire and Police Departments mentioning a recent drowning at Paradise Lake. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:48 p.m. Respectfully, ___________________________ ____________________________ Lula M. Leonard MAYOR City Clerk-Treasurer 4