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94 SEPT 1.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1994 7:00 P.M. - 7:45 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on September 1, 1994 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Fletcher, Williamson, and Keaton answered ROLL CALL. Aldermen Lewis arrived at approximately 7:03 p.m., Alderman Wilson arrived at approximately 7:06 p.m. and Alderman Twitty was absent. PRESENT NINE (9), ABSENT (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting were: Mayoral Aid Michael Beeman, City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings, City Engineer Duane Reel, Public Works Coordinator Skip Spears, Economic Development Director Phil Sullivan, Police Chief Larry Hibbs, CDBG Director Tony Ply, Hospital Commission Chairman Alton Higginbotham, Dr. Wortham, Dr. Calhoun, Former Mayor James Reid, Sewer Commission Chairman Joan Zumwalt, Bart Gray Jr., Thad Cray, other city employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of August 18, 1994 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of August 4, 1994 be APPROVED. MOTION CARRIED. CONSENT AGENDA: WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: NON-AGENDA ITEM: HARPOLE DRAINAGE PROJECT PHASE II 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1994 7:00 P.M. - 7:45 P.M. Mayor Swaim introduced City Engineer Duane Reel who informed the City Council that the work on the Harpole Drainage Project, set up two years ago, if completed in the proposed project, will tie in with the widening of Hwy 161. He requested that the item be placed on the agenda for action. Alderman Keaton moved, seconded by Alderman Knight that Harpole Drainage Project, Phase II (Vine St. to Gray St. and Gray St. to Brewer St.) be placed on the agenda for action. MOTION CARRIED. City Engineer Reel related that legally, a contract can be increased up to 20% without Council action and to finish Phase II would cost approximately $53,500.00 above the original contract of $78,000.00. He related that the time of completion will be approximately forty-five days. Mayor Swaim related that the first section was done in 1993, that the middle section was skipped and that working with the Highway Department brought about the decision to finish the last section. Alderman Knight moved, seconded by Alderman Smith chat the Street Department be allowed to complete the drainage work from Gray Street ditch to Brewer Street (Harpole Drainage Project Phase II) with an increased cost of approximately $53,500.00 from the DRAINAGE FUND. MOTION CARRIED. City Engineer Reel said that the completion will help bring all drainage projects on schedule. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: FINAL PLAT/GROWING PINES SUBDIVISION PHASE I City Engineer Reel related that everything is in and complete except the streets, adding that they are not quite finished. He suggested that until the streets are completed, no building permits be issued. He pointed out that the entrance road has sidewalks built on the south side coming off Southeastern up to the first intersection. Mr. Bart Gray Jr. voiced that ordinance requirements would be met in sidewalk placement in the subdivision. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1994 7:00 P.M. - 7:45 P.M. Mayor Swaim pointed out that sidewalks are required in through streets and arterial streets, not on every street in a subdivision. He said that there would not be sidewalks on every street in the Growing Pines Subdivision as the ordinance stands. Alderman Knight moved, seconded by Alderman Keaton that the FINAL PLAT OF GROWING PINES SUBDIVISION PHASE I be APPROVED with the STIPULATION that no building permits be issued until the streets are completed. MOTION CARRIED. GENERAL: a. Ordinance 1029 (#12-94) Re: Authorizing Assessing Fees for Probation Services AN ORDINANCE AUTHORIZING ASSESSMENT AND COLLECTION OF A PROBATION FEE BY THE JACKSONVILLE MUNICIPAL COURT; AND, FOR OTHER PURPOSES. Alderman Ray moved, seconded by Alderman Smith that Ordinance 1029 be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, William on and Keaton voted AYE. MOTION CARRIED. Ordinance read the Third and Final time by City Attorney Robert E. Bamburg. Mayor Swaim noted that he had sent Municipal Judaa Batton a letter, inviting him to the meeting and requesting his input, adding that a copy of the letter was also sent to all Council Members. Alderman Wilson moved, seconded by Alderman Ray, that Ordinance 1029 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. MOTION CARRIED. Mayor Swaim voiced that the fee, assessed by the Municipal Judge, would probably be collected at the time an offender reports to the Probation Officer. b. Policies document change in CDBG Programs Page 3, Section I, Paragraph B. now states: For the purposes of this program, the amount of each rehabilitation grant will be the cost of repairs necessary to bring the housing structure into compliance with the city's standards, or the maximum allowable grant, whichever is less. Notwithstanding any other provisions of this policy document, the maximum grant allowable will be $10,000.00. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1994 7:00 P.M. - 7:45 P.M. Section I, Paragraph B will be changed to read: For the purposes of this program, the amount of each rehabilitation grant will be the cost of repairs necessary to bring the housing structure into compliance with the City's standards, or the maximum allowable grant, whichever is less. Notwithstanding any other provisions of this policy document, the maximum grant allowable will be $12,000.00 Mr. Tony Ply pointed out that the last increase regarding building costs was made in 1987 adding that according to HUD standards, a house cannot adequately be rehabilitated under the present guideline as stated above. He noted increases in labor and material costs. Alderman Wilson moved, seconded by Alderman Williamson that the change requested by CDBG regarding increasing the maximum grant allowable amount from $10,000.00 to $12,000.00 be granted. MOTION CARRIED. c. Authorization to continue process of changing Rebsamen Regional Medical Center to a 501(c)3 Non-Profit Hospital Mayor Swaim stated that the change would help to maintain the level of employees presently with the hospital and is indicative of changes all over the state with regard to medical care. He said that opportunities to do some things which would not otherwise be possible will be afforded the hospital, which will still be owned by the City of Jacksonville. He introduced Mr. Alton Higginbotham, Chairman of the Hospital Commission, who made a brief statement affirming local control of the hospital. He pointed out other members of the Hospital Commission in attendance, Mrs. Terry Roy, Dr. Lindy Bollen, Mr. McLyle Zumwalt, Mr. Buster Smith and Mr. Tom Siemers, Hospital Administrator. He said that the Hospital Commission was unanimous in their recommendation to the City Council for the status change to a 501 (c)3 corporation which would lease the hospital from the City of Jacksonville. He said that it would remain a community based, non-profit organization with the City of Jacksonville retaining ownership. He said the goal and objective of the Commission is to provide the best health care at the lowest possible price. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL. MEETING SEPTEMBER 1, 1994 7:00 P.M. - 7:45 P.M. He recognized Mr. Tom Siemers who made a visual presentation with regard to the request for changing the Rebsamen Regional Medical Center to a 501(c)3 Non-Profit Hospital. His presentation noted the following: *More competitive pressures on doctors and hospitals - From other hospitals and health systems - From managed care companies - Reduced payments by government and private payers *Goals of Hospital Commissioners *Provide high quality healthcare to our community *Insure hospital remains competitive in today's changing environment PROPOSAL TO CITY COUNCIL _ *ESTABLISH NEW 501(c)3 CORPORATION -Private, nonprofit corporation -Bylaws prohibit Board Members from benefitting financially from the organization *New corporation leases hospital from City WHY ESTABLISH A 501(C)3 CORPORATION? *It allows the City to continue to own and receive the benefit of the hospital. *And it allows the hospital to have greater flexibility through financing and contracting to respond to a competitive environment HIGHLIGHTS OF THE LEASE *25 year lease with option to renew *City Council will confirm appointments to Board *Lease payment will consist of payments on outstanding bonds *Gives Board option to purchase hospital if City Council wishes to sell *Any improvements or additions to the hospital become the property of the City He noted the VOLUNTEER BOARD MEMBERS OF THE CORPORATION *Current Hospital Commissioners - Mr. Alton Higginbotham - Dr. Lindy Bollen - Mr. Roy Hart - Ms. Terry Roy - Mr. Buster Smith - Mr. McLyle Zumwalt - Chief of staff *Mayor or his designee 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1994 7:00 P.M. - 7:45 P.M. A summary from Rebsamen Regional Medical Center regarding the Articles of Incorporation for 501(c)3 Organization, Bylaws for 501(c)3 Organization and Lease of Hospital to 501(c)3 Organization are included in these minutes as exhibit (a.) Alderman Wilson moved, seconded by Alderman Smith to suspend the rules and place Resolution 475 on the Agenda. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lewis that Resolution 475 be read. MOTION CARRIED. Whereupon City Attorney Robert E. Bamburg read Resolution 475. Alderman Smith moved, seconded by Alderman Sansing to APPROVE RESOLUTION 475 (#9-94). MOTION CARRIED. Mayor Swaim noted that there is an outstanding eight million dollar debt service at this time. He pointed out that the City Council will need to pass an Ordinance to complete the process adding that this will allow completion of the operation now in place at Cabot in conjunction with St. Vincent Infirmary. He said that the Mayor of Jacksonville, or his designee, will serve on the Board when the first member has served a full term and is no longer eligible for reappointment. He pointed out that Rebsamen is the third largest employer in the City of Jacksonville and that the goal of the Commission and the City Council is to maintain proper healthcare and every job now in place at the hospital. He commended the Commission and the doctors for their efforts and hours of labor in arriving at this conclusion. He introduced Drs. Wortham and Calhoun who both stated that the medical staff is in complete agreement with the Board and the action they have taken. It was noted that there is much aggressiveness in the medical field at this time. Mayor Swaim noted that Dr. Wortham has 36 years of service in the community and that Glenda Hughes, RT (Radiologic Technologist) who was in attendance, has served 33 years at Rebsamen Hospital. He pointed out that he felt approval of the Resolution is a very positive step for our community and surrounding ones as well. Alderman Smith moved, seconded by Alderman Sansing to APPROVE RESOLUTION 475 (#9-94). MOTION CARRIED. APPOINTMENTS: 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1994 7:00 P.M. - 7:45 P.M. ANNOUNCEMENTS: Mayor Swaim announced a public hearing at 7:00 p.m. on September 12, 1994 at City Hall for CDBG Program Funding and encouraged attendance noting that areas for disbursement of the federal funds will be decided and that it is important that the public participate in that decision. He also announced the Mums, Music, and Muscadine Festival scheduled for October first and second. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:45 p.m. MOTION CARRIED. Respectfully, _________________________ ___________________________ Lula M. Leonard MAYOR City Clerk-Treasurer 7