94 OCT 20.DOC CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on October 20, 1994 at the regular meeting place of the Council. Alderman Smith delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT ten (10), ABSENT (0). Mayor Swaim also answered
ROLL CALL and declared a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman, City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings, City Engineer Duane Reel, Public Works Director Skip
Spears, Economic Development Director Phil Sullivan, Police Chief Larry Hibbs, Parks & Recreation Director Annabelle Davis, Code Enforcement Officer Wayne Cox, CDBG Director Tony Ply,
Hospital Commissioner Dr. Lindy Bollen Sr., Mrs. Judy Swaim, Mrs. Deede Hibbs, Mrs. Marshall Smith, other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of October 6, 1994 for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Knight moved, seconded by Alderman Wilson that the minutes of the Regular City Council Meeting of September 15, 1994 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/SEPTEMBER 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular Monthly Report for the month of September 1994, of the Jacksonville Fire Department be APPROVED. (Said report reflects
an estimated fire loss of $25,400.00) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/SEPTEMBER 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular Monthly Report of the Jacksonville Police Department for the month of September be APPROVED. Said report reflects:
Computer Collections, $48,991.10, Miscellaneous Payments $835.50, Report
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Copies $385.00 for a total Collections of $50,211.60 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0).
MOTION CARRIED.
RECYCLING QUARTERLY REPORT: SEPTEMBER 1994
Public Works Director Spears pointed out to the Council that there had been unexpected price increases per lb. for recyclables collected which would account for the three thousand dollar
difference between the 2nd and 3rd quarter monies collected. He related that twelve thousand dollars had been budgeted for recyclable revenue, adding that eighteen thousand has already
been collected for the year. Relating another positive note, Director Spears informed the Council that over one million lbs. will have been collected since December of last year, giving
the citizens of Jacksonville credit for their recycling efforts. In response to a question posed by Alderman Smith, Director Spears related that almost one third of the City is currently
receiving curb side pickup. He then related that the Toneyville area and Towering Oaks will be incorporated into the pickup area using most of the three hundred bins left in supply.
He related that with the increase of "drive thru" activity and because Jacksonville had received a $25,000.00 grant which included monies for an additional employee, the recycling center
has hired an individual who will man the recycling center on Saturdays from 8:00 a.m. till 4:00 p.m. He related that the employees work week will be Tuesday thru Saturday. He pointed
out that $3,000.00 dollars was granted for use in education. He encouraged citizens north of the river to use the recycling "drive thru".
Mayor Swaim related that not only was an $86,235.60 dollar tipping fee saved at the landfill but $18,076.03 was collected, adding that there have been many benefits from the use of the
mulch.
Alderman Knight moved, seconded by Alderman Wilson that the quarterly recycling report be APPROVED. Said report reflects the following for the 3rd quarter of 1993.
Sale of Alum. cans, Paper (Newspaper, Computer, White, Mixed), Cardboard, Scrap Metal and Plastics 1 & 2 was $ 8,146.25; total Lbs. collected for Sale 986,302.
Ground Yard Waste 6,960 Cubic Yards.
Number of people through Recycling center 1,838.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Sale of Mulch $ 75.00.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid on the Industrial Drive Expansion
Mayor Swaim related that with the opening of the new community center traffic will increase in the area, adding that there have been efforts over the past three years to have Industrial
Drive extended completely through to Redmond Road. He related that there are still some negotiations to be completed with the railroad and the Air Force who owns part of the right-of-way
and crossing in the area. He estimated that completion of the project could occur this year or early next year handling part of the traffic flow in the area.
City Engineer Reel related that the clearing and the grubbing was the main area of fluctuation causing the difference in total bid prices. He related that Jefco Construction is the
recommended bidder.
Mayor Swaim related that the monies will be drawn from the street fund and has been set aside for this purpose.
Alderman Smith moved, seconded by Alderman Knight to Accept the low bid of $83,160.00 from Jefco Construction Company. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
Mayor Swaim related that due to the projected increase of traffic it will be necessary to install traffic signal lights at the intersection of Industrial Drive and Main Street. He
related that this item of business will be brought before Council in the future.
b. Request to Accept Bid for a Skid Steer Loader
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Public Works Director Spears related that the present equipment is worn out, that it is seventeen years old adding that he and the City Engineer do not feel it is economically repairable.
He related that the equipment is used with regard to clearing out ditches. He pointed out that the trade-in is $3,000.00 which will make the equipment price $4,583.74. He stated that
this is a budgeted item and that the funds will be drawn from the equipment fund under the Street Department.
In response to a question posed by Alderman Knight, Director Spears related that weather is a lot of the deciding factor regarding ditch work needed by the citizens as opposed to the
landfill work currently underway. He stated that priority problems will be addressed while continuing work at the landfill. He explained that it is "a bit of a balancing act" with
a thirteen man street crew, adding that the winter rains will probably cease work at the landfill until as late as next summer.
Alderman Wilson moved, seconded by Alderman Knight to Accept the bid from Capital Ford New Holland in the amount of $4,583.74 including a $3,000.00 trade-in; with funds to be drawn from
the equipment fund in the Street Department. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: Final Plat of Northlake Subdivision Phase V
City Engineer Reel informed the Council of the stipulations imposed at the time of plat approval by the Planning Commission regarding street completion, utility letters of acceptance,
and flood zone designation pending approval from FEMA.
Alderman Knight moved, seconded by Alderman Smith to approve the Final Plat of the Northlake Subdivision Phase V with the stipulations stated by the Planning Commission to be enforced
by the City Engineer.
Alderman Wilson inquired as to other possible access from Main Street into the subdivision. It was reported by the City Engineer that there were none.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
GENERAL: a. Request to Accept Bid on the Sunnyside Hills Addition Water Main Reconstruction Phase VI
Mayor Swaim explained that this is a joint effort with the Water Department adding that this is a CDBG item.
Alderman Wilson moved, seconded by Alderman Sansing to Accept the low bid from Unique Backhoe Service, Inc. in the amount of $38,600.00. MOTION CARRIED.
b. ORDINANCE 1033 (#16-94)
AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AND EXECUTE ALL DOCUMENTS NECESSARY FOR THE TRANSFER OF 488 SQUARE FEET OF MUNICIPAL PROPERTY LOCATED AT THE INTERSECTION
OF CENTER STREET AND NORTH FIRST (HIGHWAY 161), JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Mayor Swaim related that the Ordinance is in regard to the widening of Hwy 161 to a five lane street which involves a small piece of property at the intersection of Graham Road and Hwy
161 that the Hwy Departments needs. He then related that the property is not usable and is considered to be right-of-way.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Smith, to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing that Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Alderman Ray moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance
for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Knight, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert
Bamburg.
Alderman Knight moved, seconded by Alderman Lewis, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1033 THIS 20TH DAY OF OCTOBER 1994.
APPOINTMENTS:
ANNOUNCEMENTS:
Economic Development/Public hearing
Mayor Swaim announced that there will be a public hearing for Economic Development's Strategic Plan adding that this is the result of many months of work by Mr. Phil Sullivan and Mrs.
Rona Scott. He stated that it will be held at 12:00 p.m. November 10, 1994 at the Holiday Inn.
Recycling Center
Mayor Swaim reiterated that the new hours for the recycling center include Saturday from 8:00 a.m. until 4:00 p.m. encouraging citizens to take advantage of the new hours.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Elderly Activity Center
Alderman Smith related that Saturday the 22nd, the Elderly Activity Center will host their annual bizarre starting at 6:00 p.m.
New Community Center
Mayor Swaim encouraged people to tour the Community Center. He related that construction is progressing pointing out that a main hold up had been the delivery of steel, and that the
completion date is still late December/January time frame. He explained that he did not feel a rush on the completion date as important as quality work being done. He related that
construction is on schedule.
Sanitation Ordinance
City Attorney Bamburg related that in either December or early in 1995 a new Sanitation Ordinance would be brought to the Council.
Mayor Swaim made mention of another ordinance currently being considered with regard to the Water Department and new construction.
Condemnation
Mayor Swaim related that the delay experienced on the demolition of some homes has been a lack of response regarding bids from contractors engaged in this type of work. He stated that
the item would be re-advertised.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer