94 OCT 20.DOC
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 20, 1994 at the regular meeting place
of the Council. Alderman Smith delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL.
PRESENT ten (10), ABSENT (0). Mayor Swaim also answered ROLL CALL
and declared a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings,
City Engineer Duane Reel, Public Works Director Skip Spears,
Economic Development Director Phil Sullivan, Police Chief Larry
Hibbs, Parks & Recreation Director Annabelle Davis, Code
Enforcement Officer Wayne Cox, CDBG Director Tony Ply, Hospital
Commissioner Dr. Lindy Bollen Sr., Mrs. Judy Swaim, Mrs. Deede
Hibbs, Mrs. Marshall Smith, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 6, 1994 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Knight moved, seconded by Alderman Wilson that the
minutes of the Regular City Council Meeting of September 15, 1994
be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/SEPTEMBER 1994
Alderman Knight moved, seconded by Alderman Wilson that the
Regular Monthly Report for the month of September 1994, of the
Jacksonville Fire Department be APPROVED. (Said report reflects an
estimated fire loss of $25,400.00) ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/SEPTEMBER 1994
Alderman Knight moved, seconded by Alderman Wilson that the
Regular Monthly Report of the Jacksonville Police Department for
the month of September be APPROVED. Said report reflects:
Computer Collections, $48,991.10, Miscellaneous Payments $835.50,
Report
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Copies $385.00 for a total Collections of $50,211.60 ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
RECYCLING QUARTERLY REPORT: SEPTEMBER 1994
Public Works Director Spears pointed out to the Council that there
had been unexpected price increases per lb. for recyclables
collected which would account for the three thousand dollar
difference between the 2nd and 3rd quarter monies collected. He
related that twelve thousand dollars had been budgeted for
recyclable revenue, adding that eighteen thousand has already been
collected for the year. Relating another positive note, Director
Spears informed the Council that over one million lbs. will have
been collected since December of last year, giving the citizens of
Jacksonville credit for their recycling efforts. In response to a
question posed by Alderman Smith, Director Spears related that
almost one third of the City is currently receiving curb side
pickup. He then related that the Toneyville area and Towering
Oaks will be incorporated into the pickup area using most of the
three hundred bins left in supply. He related that with the
increase of "drive thru" activity and because Jacksonville had
received a $25,000.00 grant which included monies for an
additional employee, the recycling center has hired an individual
who will man the recycling center on Saturdays from 8:00 a.m. till
4:00 p.m. He related that the employees work week will be Tuesday
thru Saturday. He pointed out that $3,000.00 dollars was granted
for use in education. He encouraged citizens north of the river to
use the recycling "drive thru".
Mayor Swaim related that not only was an $86,235.60 dollar tipping
fee saved at the landfill but $18,076.03 was collected, adding
that there have been many benefits from the use of the mulch.
Alderman Knight moved, seconded by Alderman Wilson that the
quarterly recycling report be APPROVED. Said report reflects the
following for the 3rd quarter of 1993.
Sale of Alum. cans, Paper (Newspaper, Computer, White, Mixed),
Cardboard, Scrap Metal and Plastics 1 & 2 was $ 8,146.25; total
Lbs. collected for Sale 986,302.
Ground Yard Waste 6,960 Cubic Yards.
Number of people through Recycling center 1,838.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Sale of Mulch $ 75.00.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid on the Industrial
Drive Expansion
Mayor Swaim related that with the opening of the new community
center traffic will increase in the area, adding that there have
been efforts over the past three years to have Industrial Drive
extended completely through to Redmond Road. He related that
there are still some negotiations to be completed with the
railroad and the Air Force who owns part of the right-of-way and
crossing in the area. He estimated that completion of the
project could occur this year or early next year handling part of
the traffic flow in the area.
City Engineer Reel related that the clearing and the grubbing was
the main area of fluctuation causing the difference in total bid
prices. He related that Jefco Construction is the recommended
bidder.
Mayor Swaim related that the monies will be drawn from the street
fund and has been set aside for this purpose.
Alderman Smith moved, seconded by Alderman Knight to Accept the
low bid of $83,160.00 from Jefco Construction Company. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
Mayor Swaim related that due to the projected increase of traffic
it will be necessary to install traffic signal lights at the
intersection of Industrial Drive and Main Street. He related
that this item of business will be brought before Council in the
future.
b. Request to Accept Bid for a Skid Steer Loader
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Public Works Director Spears related that the present equipment is
worn out, that it is seventeen years old adding that he and the
City Engineer do not feel it is economically repairable. He
related that the equipment is used with regard to clearing out
ditches. He pointed out that the trade-in is $3,000.00 which will
make the equipment price $4,583.74. He stated that this is a
budgeted item and that the funds will be drawn from the equipment
fund under the Street Department.
In response to a question posed by Alderman Knight, Director
Spears related that weather is a lot of the deciding factor
regarding ditch work needed by the citizens as opposed to the
landfill work currently underway. He stated that priority
problems will be addressed while continuing work at the landfill.
He explained that it is "a bit of a balancing act" with a
thirteen man street crew, adding that the winter rains will
probably cease work at the landfill until as late as next summer.
Alderman Wilson moved, seconded by Alderman Knight to Accept the
bid from Capital Ford New Holland in the amount of $4,583.74
including a $3,000.00 trade-in; with funds to be drawn from the
equipment fund in the Street Department. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: Final Plat of Northlake Subdivision Phase V
City Engineer Reel informed the Council of the stipulations
imposed at the time of plat approval by the Planning Commission
regarding street completion, utility letters of acceptance, and
flood zone designation pending approval from FEMA.
Alderman Knight moved, seconded by Alderman Smith to approve the
Final Plat of the Northlake Subdivision Phase V with the
stipulations stated by the Planning Commission to be enforced by
the City Engineer.
Alderman Wilson inquired as to other possible access from Main
Street into the subdivision. It was reported by the City
Engineer that there were none.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
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Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
GENERAL: a. Request to Accept Bid on the Sunnyside Hills
Addition Water Main Reconstruction Phase VI
Mayor Swaim explained that this is a joint effort with the Water
Department adding that this is a CDBG item.
Alderman Wilson moved, seconded by Alderman Sansing to Accept the
low bid from Unique Backhoe Service, Inc. in the amount of
$38,600.00. MOTION CARRIED.
b. ORDINANCE 1033 (#16-94)
AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AND
EXECUTE ALL DOCUMENTS NECESSARY FOR THE TRANSFER OF 488 SQUARE
FEET OF MUNICIPAL PROPERTY LOCATED AT THE INTERSECTION OF CENTER
STREET AND NORTH FIRST (HIGHWAY 161), JACKSONVILLE, ARKANSAS; AND,
FOR OTHER PURPOSES.
Mayor Swaim related that the Ordinance is in regard to the
widening of Hwy 161 to a five lane street which involves a small
piece of property at the intersection of Graham Road and Hwy 161
that the Hwy Departments needs. He then related that the property
is not usable and is considered to be right-of-way.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Smith, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Smith moved, seconded by Alderman Sansing that Ordinance
be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON
FIRST READING.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Alderman Ray moved, seconded by Alderman Lewis to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the SECOND TIME.
Alderman Smith moved, seconded by Alderman Knight, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Knight moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1033 THIS 20TH DAY OF
OCTOBER 1994.
APPOINTMENTS:
ANNOUNCEMENTS:
Economic Development/Public hearing
Mayor Swaim announced that there will be a public hearing for
Economic Development's Strategic Plan adding that this is the
result of many months of work by Mr. Phil Sullivan and Mrs. Rona
Scott. He stated that it will be held at 12:00 p.m. November 10,
1994 at the Holiday Inn.
Recycling Center
Mayor Swaim reiterated that the new hours for the recycling center
include Saturday from 8:00 a.m. until 4:00 p.m. encouraging
citizens to take advantage of the new hours.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. - 7:35 P.M.
Elderly Activity Center
Alderman Smith related that Saturday the 22nd, the Elderly
Activity Center will host their annual bizarre starting at 6:00
p.m.
New Community Center
Mayor Swaim encouraged people to tour the Community Center. He
related that construction is progressing pointing out that a main
hold up had been the delivery of steel, and that the completion
date is still late December/January time frame. He explained
that he did not feel a rush on the completion date as important as
quality work being done. He related that construction is on
schedule.
Sanitation Ordinance
City Attorney Bamburg related that in either December or early in
1995 a new Sanitation Ordinance would be brought to the Council.
Mayor Swaim made mention of another ordinance currently being
considered with regard to the Water Department and new
construction.
Condemnation
Mayor Swaim related that the delay experienced on the demolition
of some homes has been a lack of response regarding bids from
contractors engaged in this type of work. He stated that the item
would be re-advertised.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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