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94 MAR 17.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 17, 1994 7:00 P.M. - 8:00 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on March 17, 1994 at the regular meeting place of the Council. Alderman Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty answered ROLL CALL. Alderman Fletcher arrived at approximately 7:06 p.m. PRESENT NINE (9), ABSENT ONE (1). Mayor Swaim answered ROLL CALL and declared a quorum. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City Engineer Duane Reel, Public Works Coordinator Skip Spears, Finance Director Paul Mushrush, CDBG Director Tony Ply, Acting Police Chief Hibbs, Fire Chief Ezell, Civil Service Chairman Jimmy Durham, Mrs. Judy Swaim, Jan Woody Manager of AP & L, other city employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of March 3, 1994 for study and action at the next Regular City Council Meeting. City Clerk Lu Leonard noted two misspelled words which have been corrected. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of February 17, 1994 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Regular Monthly Report/Police Department Alderman Ray moved, seconded by Alderman Lewis that the Regular Monthly Report for February 1994, of the Jacksonville Police Department be APPROVED. Said report reflects: Computer Collections, $ 49,220.17, Miscellaneous Payments $ 200.75, Report Copies $ 344.00 for a total Collections of $ 49,434.00. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE., NAY (0). MOTION CARRIED. Regular Monthly Report/CDBG Department Alderman Ray moved, seconded by Alderman Lewis that the Regular Monthly Report for February 1994, of the Community Development Department be APPROVED. Said report reflects: 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 17, 1994 7:00 P.M. - 8:00 P.M. Informal Meetings .........................................03 Public Hearings ........................................... 0 a. Letters to prospective applicants.......................04 b. Applications received .................................05 c. Work write-ups & estimates ............................02 d. Pre-constructions conferences .........................03 e. Paperwork for HOME Projects ............................ 0 f. Interim Inspections ....................................24 g. Final Inspections ...................................... 0 h. Partial Payments ....................................... 0 i. Project Close-outs ....................................02 Public Works: a. Bids Received .......................................... 0 b. Interim Inspections ....................................05 c. HUD Workshops ..........................................01 d. Project Inspection...................................... 0 ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, William on, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. Regular Monthly Report/Fire Department Alderman Ray moved, seconded by Alderman Lewis that the Regular Monthly Report for February, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $4,550.00 for the month of February 1994.) ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: ORDINANCE 1020 (#4-94) AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING TWO HEART MONITORS FOR THE JACKSONVILLE AMBULANCE SERVICE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Sansing moved, seconded by Alderman Wilson that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (O). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 17, 1994 7:00 P.M. - 8:00 P.M. Alderman Ray moved, seconded by Alderman Smith to suspend the rules and dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Sansing, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the SECOND TIME. Alderman Sansing moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Wilson, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Ray moved, seconded by Alderman Wilson that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Ray moved, seconded by Alderman Lewis, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ADOPTED AND.NUMBER 1020 THIS 17tH DAY OF MARCH 1994. POLICE DEPARTMENT: STREET DEPARTMENT: 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 17, 1994 7:00 P.M. - 8:00 P.M. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: ARKANSAS HOMEBUILDERS REGISTRATION Alderman Wilson related that he felt it would be beneficial to the City of Jacksonville to adopt a Homebuilders Registration. Mayor Swaim related that the fee would be twenty-five dollars a year and provide for current information on homebuilders adding that this item of business is for study with possible action to be taken at a later time. Alderman Wilson suggested that the Homebuilders Registration information be reviewed by local builders along with the City Attorney to see if the City wants to adopt such a program. He related that many of the surrounding cities have already adopted the program. Alderman Fletcher questioned the guarantee of quality work by a builder registered with the Arkansas Homebuilders Association. Alderman Smith related that the intent of the Arkansas Homebuilders Registration would be to secure reputable builders. Mr. Jimmy Durham, a local builder related that he would support a program that would improve the quality of the homebuilders in Jacksonville and the quality of the houses built. Alderman Wilson suggested that a committee be formed to evaluate implementation of the program adding that he would like to serve on the committee, inviting Jimmy Durham and B. J. Boroughs to serve. He then noted that the City Attorney and City Engineer would need to serve also. - APPOINTMENTS PLANNING COMMISSION Mayor Swaim related that Leslie Belden has served on the Planning Commission in the past and has shown an interest in serving again. Alderman Smith moved, seconded by Alderman Wilson to appoint Mrs. Leslie Belden to the Planning Commission for a term to expire January 1, 2000. MOTION CARRIED. 4 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 17. 1994 7:00 P.M. - 8:00 P.M. CIVIL SERVICE COMMISSION Mayor Swaim related the importance of the Civil Service Commission with regard to judicature for the police and fire department conducting hearings similar to courts. He related that while there is only two vacancies he is pleased that there are four nominees willing to serve and that he would be equally proud to have any of the four serve on the Civil Service Commission. Alderman Smith moved, seconded by Alderman Sansing to go into executive session to discuss personnel at approximately 7:20 p.m. MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Smith to come out of executive session at approximately 7:30 p.m. MOTION CARRIED. Mayor Swaim related that there was no official decision made while in executive session. He opened the floor for further discussion. Alderman Smith moved, seconded by Alderman Ray to appoint Donnie Farmer and john Mitchell for terms to expire April 1, 2000, expressing appreciation for all four nominees. Mayor Swaim related that Donnie Farmer was born and grew up in Jacksonville and works for GTE beginning as a lineman working now in administration. He related that he is known by Council and is well respected in the community. He then related that John Mitchell has lived in the community for twenty years or more, has extensive experience in management, presently works for Lockheed in a management consultant situation and is retired from the military. He related that he lives in Jackson Heights and has two grown children who do not live in the area. He stated that John Mitchell served on the Parks Committee and was instrumental in the design of the building for the new Community Center showing exceptional leadership in that capacity. Mayor Swaim related that the first task of the new commissioners will be to appoint a new Chief of Police. At this time MOTION CARRIED. Mayor Swaim stated that there will be other appointments and commissions on which the City would be pleased to have Mr. Kenneth Nabors or/and Mr. Brad Ford serve. He stated that they are qualified to fill future vacancies. He stated that both men would make great commissioners offering experience with personnel. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 17, 1994 7:00 P.M. - 8:00 P.M. CONSTRUCTION UPDATE: COMMUNITY CENTER Mayor Swaim related that concrete is being poured north to south across the foundation adding that progress is on going while they are back filling where the parking lot was under cut. He stated that once the slab is poured things will move very quickly relating that we are a month behind on draws so the City is able to take advantage of the invested funds that are to pay for the construction, expecting that the building will be finished before the end of the year. POLICE AND COURTS BUILDING Chief Hibbs related that the inside of the building is coming along very well stating that the plumbing is in and the bathrooms are almost complete, inviting everyone to come by and view the progress. Mayor Swaim related that a big part of the cost is making the building ADA accessible by expanding the bathroom and installing a wheel chair ramp, adding that these things would have needed to have been done even if the other building was not purchased. Alderman Smith stated that a tremendous job was performed in matching the brick stating that it is hard to tell the difference in the appearance of brick. ECONOMIC DEVELOPMENT UPDATE Mayor Swaim related that there are partial results from the study that is being conducted. He said that the meeting of the industrial representative was well attended with good discussion and gained knowledge. He stated that one of the advantages in the program has been the response from representatives of the industry in Jacksonville adding that after the information is shared with the representatives, a press conference will be held to announce the findings. He related that the "Industrial Appreciation Day" was an informal situation providing the opportunity to visit and discuss opinions. He stated that Jacksonville has twenty industries with a payroll of fifty million dollars a year and a payroll of three-hundred and twenty-nine million from Little Rock Air Force Base. CENTRAL FIRE STATION ADDITION Mayor Swaim related that the firemen are volunteering off duty time as well as duty time to finish the addition relating that the last time he visited they were painting the walls and .getting close to starting the floor and the ceiling. He stated that both police and 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 17, 1994 7:00 P.M. - 8:00 P.M. fire have volunteered many off duty hours and should be recognized for their contributions. NEW REPRESENTATIVE FROM ARKANSAS POWER & LIGHT Mayor Swaim introduced Mrs. Jan Woody as the new manager for the Jacksonville office relating that she has been in the Jacksonville area for four weeks adding that she has been in Central Arkansas much longer and that there have been great reports from colleagues who have worked with her. He welcomed her aboard. Mrs. Woody stated that she is looking forward to working in Jacksonville adding that she would be glad to help in the community. ANNOUNCEMENTS: ADJOURNMENT Mayor adjourned the meeting at approximately 8:00 p.m. Respectfully, _________________________ ___________________________ Lula M. Leonard MAYOR City Clerk-Treasurer