94 JUNE 16.docCITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. - 8:00 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on June 16, 1994 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings, City Engineer Duane Reel, Public Works Coordinator Skip Spears, Finance Director
Paul Mushrush, Economic Development Director Phil Sullivan, Police Chief Larry Hibbs, CDBG Director Tony Ply, other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of June 2, 1994 for study and action at the next Regular City Council Meeting.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT TEN (9), ABSENT (1).
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved, seconded by Alderman Wilson that the minutes of the Regular City Council Meeting of May 19, 1994 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/MAY 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular Monthly Report of the Jacksonville Police Department for the month of May be APPROVED. Said report reflects: Computer
Collections, $52,881.61, Miscellaneous Payments $569.75, Report Copies $428.25 for a total Collections of $53,879.61 ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/MAY 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular Monthly Report for the month of May 1994, of the Jacksonville Fire Department be APPROVED. Said report reflects an
estimated fire loss of $59,800.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. - 8:00 P.M.
CDBG: REGULAR MONTHLY REPORT/MAY 1994
Alderman Wilson moved, seconded by Alderman Knight that the Regular Monthly Report for May 1994, of the Community Development Department be APPROVED. Said report reflects:
Informal Meetings ........................................1
Public Hearings ..........................................0
a. Letters to prospective applicants......................0
b. Applications received .................................0
c. Bid Advertised ........................................3
d. Work write-ups & estimates ............................2
e. Pre-construction conferences ..........................2
f. Appraisals & Environmental reviews.....................3
g. Interim Inspections ..................................28
h. Final Inspections......................................2
i. Partial payments ......................................0
j. Project Close-outs ....................................2
k. Warranty Repairs ......................................4
Public Works:
a. Bids Received .........................................0
b. Interim Inspections ...................................9
c. HUD Workshops .........................................1
d. Project Close-outs ....................................0
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
DEVIATION IN AGENDA:
Mayor Swaim recognized Public Works Director Skip Spears to update the Council regarding sanitation pick-up activity within the city.
Mr. Spears related that the recent thunderstorms have resulted in an extraordinary amount of yard waste pointing out that during June of 1993 the department picked up 106 trailer loads
of yard waste. He said that this month as of 4:30 p.m. June 16, 103 trailer loads, three short of the entire month a year ago. He related that Saturday work and two hours overtime daily
is the schedule at this time. He stressed that truck maintenance is a concern with the continued heavy usage. He stated the position the City takes with regard to professional tree
services for citizens, mentioning also work done by Arkansas Power & Light Co. with regard to tree trimming. He said that anything related to storm damage, if cut to ordinance specifications,
will be picked up.
He said that "large item" pick-up will be as scheduled the last week of the month. He expressed appreciation for those people who are bringing waste to the tub grinder.
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CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. - 8:00 P.M.
Mayor Swaim presented a photograph of the yard waste which has been collected and waiting to be ground at the tub grinder.
Alderman Wilson requested that information be released to the press every week or so to inform the community regarding sanitation pick up activity.
Mayor Swaim pointed out that there has not been a change in the ordinance governing collections in the Sanitation Department.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
LAND SALE: West Treatment Plant RESOLUTION 472 (#6-94)
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AND EXECUTE ALL DOCUMENTS NECESSARY REGARDING THE SALE OF 6.54 ACRES OF JACKSONVILLE WASTEWATER UTILITY WEST TREATMENT PLANT
PROPERTY; AND, FOR OTHER PURPOSES.
Mayor Swaim noted that the property backs up to the industrial area off Redmond loop. He said that the city gave opportunity for anyone to bid on the property and that one bid was acceptable.
Alderman Wilson moved, seconded by Alderman Knight that Resolution 472 (#6-94) be READ. MOTION CARRIED. Whereupon City Attorney Robert Bamburg read the Resolution.
Mayor Swaim pointed out that the property is not accessible to anyone else but the property owners who back up to Redmond loop because of EPA restriction regarding access to that site.
Alderman Knight moved, seconded by Alderman Wilson that Resolution 472 (#6-94) be APPROVED. MOTION CARRIED.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
Request to Accept Bid/Carpet
Mayor Swaim recommended that the remodeled area at the Police Department be carpeted using funds from the Capital Improvement Fund. He noted that the carpet has been water damaged.
Alderman Knight moved, seconded by Alderman Wilson that the low bid of $5,980.98 from Sterling Paint to replace the carpet in the remodeled addition of the Police Department be accepted
and funded from the Capital Improvement Fund. MOTION CARRIED.
Mayor Swaim related that the building is almost ready for Open House.
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CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. - 8:00 P.M.
STREET DEPARTMENT:
Request to Accept bid/Harpole Drainage
Mayor Swaim related that the low bidder, S & J Construction, has performed satisfactory work for the City in the last two years. He related that the funds can be drawn from the Drainage
Fund.
Alderman Wilson moved, seconded by Alderman Keaton to ACCEPT the low bid from S & J Construction for $74,820.36 with funding from the Drainage Fund. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 473 (#7 94)
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AND EXECUTE ALL DOCUMENTS NECESSARY FOR THE TRANSFER OF LOT 4, REBSAMEN MEDICAL SUBDIVISION I; AND, FOR OTHER PURPOSES.
Mayor Swaim related that Rebsamen sold Lot 4 of the Rebsamen Medical Subdivision for the purpose of constructing a dialysis clinic. He then related that the purchaser has requested
a lot exchange adding that lot four touches the flood zone and would not accommodate the size building to be constructed. He stated that the lots are evenly valued.
Alderman Wilson moved, seconded by Alderman Smith to read Resolution 473. MOTION CARRIED. Whereupon City Attorney Robert Bamburg read the Resolution.
Alderman Ray moved, seconded by Alderman Wilson to suspend the rules and dispense with the reading of the Resolution in its entirety. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Wilson to APPROVE Resolution 473. MOTION CARRIED.
b. Renewal of the Ambulance Transfer Service
Mayor Swaim related that the service was bid last year with the option to renew for three years. He pointed out that if the City is satisfied with the service the contract allows the
City to renew at the same price. He stated that Chief Ezell has related that he is satisfied with the current service and recommends renewal.
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CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 16, 1994
7:00 P.M. - 8:00 P.M.
Alderman Smith moved, seconded by Alderman Wilson to APPROVE the renewal of the Pafford Ambulance Transfer contract for one year. MOTION CARRIED.
c. Digital Display Radar
Police Chief Hibbs related that the device is not being used to issue tickets but as a public relations service at this time.
Mayor Swaim related that it has been a major deterrent to speeders because they are able to see how fast they are going. He then related that the device is on loan from the City of
Sherwood adding that Chief Hibbs recommends the purchase of a Digital Display Radar for the Jacksonville Police Department.
Chief Hibbs related that it would cost $1,795.00 a unit offor an adequate size which can be serviced locally.
Alderman Knight moved, seconded by Alderman Smith to APPROVE the purchase of a Digital Display Radar for $1,795.00 plus tax from
C M I MPH. to be funded from the Equipment Fund. MOTION CARRIED.
Alderman Wilson suggested that the public be informed as to the purpose and purchase of a Digital Display Radar.
Mayor Swaim related that education is the main purpose, hopefully decreasing accidents and saving lives.
d. Establishing an "Our Club"
Mayor Swaim related that the Pulaski County Prevention Institute is trying to establish youth programs in the communities of Pulaski County. He related that the "Our Club" program
was recommended and has been successful in other areas, adding that the problem here is the lack of a sponsor or organization that would take responsibility. He related that the Jacksonville
Boys and Girls Club has tentatively accepted. He then related that based on the pro rata of the population of Jacksonville our contribution comes to $2,000.00. He stated that there
will be a contract showing the services for Jacksonville will be drawn up. He related that the request is to take $2,000.00 from the Contingency Fund to help establish an "Our Club"
adding that if the Boys and Girls Club can not participate, the City will work with some other organizations.
Alderman Wilson moved, seconded by Alderman Knight to donate $2,000.00 from the Contingency Fund to help establish an "Our Club". MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 16, 1994
7:00 P.M. - 8:00 P.M.
APPOINTMENTS:
ANNOUNCEMENTS: Mayor Swaim related that City Hall will be closed Monday July 4th in observation of Independence Day adding that there will be a fireworks show and soft ball game at
Little Rock Air Force Base on the 2nd of July, inviting everyone to attend.
Mayor Swaim informed the City Council that the vacancy of the Probation Officer will be discussed at their next regularly scheduled for 7 July 1994.
Mayor Swaim related that the City has received a letter from the Federal Emergency Management Agency quoting "On behalf of the Federal Insurance Administration (FIA), I would like to
congratulate your community on its application to the National Flood Insurance Program (NFIP), Community Rating System (CRS). The voluntary actions undertaken by your community exceeding
the minimum standards of the NFIP meet the requirements for an initial Class 9 rating in the CRS."
Mayor Swaim pointed out that drainage within the city has been improved greatly and that citizens receive a 5% discount at present and stand a chance of getting more.
City Engineer Reel voiced that information regarding flood prone areas is available to the citizens of Jacksonville at the Public Library and in the Engineering Office. He said that
keeping the information available qualifies the city for the discount.
He said that the flood plain map is updated approximately every ten years. He related that alterations to the flood plain maps are fairly easily attained if requested by an individual
property owner but not so easily attained and very expensive if requested any other way.
ADJOURNMENT:
Alderman Reedie Ray moved, seconded by Alderman Fletcher that the meeting adjourn at approximately 8:00 p.m.
Respectfully,
_____________________________ _____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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