94 DEC 15.doc
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 15, 1994 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, and Keaton answered ROLL CALL. Alderman
Twitty arrived at approximately 7:08 p.m. PRESENT ten (10),
ABSENT (0). Mayor Swaim also answered ROLL CALL and declared a
quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings,
City Engineer Duane Reel, Public Works Director Skip Spears,
Economic Development Director Phil Sullivan, Police Chief Larry
Hibbs, Fire Chief Rick Ezell, Finance Director Paul Mushrush,
Parks & Recreation Director Annabelle Davis, CDBG Director Tony
Ply, Planning Commission Chairman Kenny Elliott, Mrs. Judy Swaim,
Mrs. Deede Hibbs, Mrs. Marshall Smith, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of December 1, 1994 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved, seconded by Alderman Sansing that the
minutes of the Regular City Council Meeting of November 17, 1994
be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton MOTION
CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL: REGULAR MONTHLY REPORT/NOVEMBER 1994
Alderman Smith moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for the month of November 1994.
Report reflects the following:
CONTRIBUTIONS..............................$ 0.00,
ADOPTION/FINES ............................$ 607.50,
SECURITY DEPOSITS..........................$ 150.00,
TOTAL...................................... $ 757.50.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/NOVEMBER 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department for the month
of November be APPROVED. Said report reflects: Computer
Collections, $51,524.92, Miscellaneous Payments $190.75, Report
Copies $335.00 for a total Collections of $52,050.67 ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/NOVEMBER 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for the month of November 1994, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $51,965.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY 0. MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/NOVEMBER 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for November 1994, of the Community Development
Department be APPROVED. Said report reflects:
Informal Meetings ....................................... 6
Public Hearings.......................................... 0
a. Letters to prospective applicants..................... 0
b. Applications received................................. 0
c. Bids advertised ...................................... 0
d. Work write-ups & estimates ........................... 0
e. Pre-construction conferences.......................... 1
f. Appraisals & Environmental reviews ................... 0
g. Interim Inspections ..................................22
h. Final Inspections .................................... 0
i. Emergency Inspection ................................. 1
j. Partial payments ..................................... 0
k. Project Close-outs ................................... 0
l. Warranty Repairs ..................................... 3
Public Works:
a. Bids Received ........................................ 1
b. Interim Inspections...................................10
c. HUD Workshops......................................... 1
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d. Project Close-out .................................... 1
e. Contract Awarded ..................................... 0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0).
MOTION CARRIED.
PUBLIC WORKS: Trash and Garbage Cost
Mayor Swaim noted that in 1991 it cost $3.00 per cubic yard to put
trash in the landfill this year with cost rising to $4.40 and with
prices expected to be closer to $5.00 in 1995. He related that
the cost has risen while the sanitation fee collected by the City
has remain the same.
POLICE DEPARTMENT:
Alderman Wilson commended the Police Department for its efforts in
solving a recent murder case.
DEVIATION IN AGENDA:
CDBG PUBLIC HEARING
Mayor Swaim declared the public hearing open at approximately 7:12
p.m. and invited CDBG Director Mr. Tony Ply to address the
Council.
Mr. Ply related that Community Development is anticipating
receiving the same funds as in 1994. He related that working with
HUD they arrived at the figure of $ 369,000.00, which will
complete the work in phases and that the funds will be dispersed
as follows:
Administration $ 62,000.00
Rehabilitation 40,000.00
Johnson Park street 15,000.00
Home Buyers assistance 15,000.00
Ray Road Project Ph. II 40,000.00
Pike Avenue Reconstruction 80,000.00
Sunnyside Water, Phase VII 40,000.00
Lemac Drive Phase I, Engineering 15,000.00
TOTAL 1995 GRANT FUNDS $ 369,000.00
It was noted in conversation that the street construction
involving Johnson Park would extend from Church Street to Goshen
Street. It was related that Johnson Park will have two entrances
off Ray Road cutting out the "S" curve entrance and providing
better patrol ability with regard to park activity. He then
related that the Ray Road Project would include the widening of
the road which extends from South Road to Goshen where it first
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curves into the park and placement of curbs and gutters along with
ditch maintenance to divert flooding waters in the area. He
related the overlay plans for the Pike Avenue Reconstruction
Project.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
He stated that according to the Water Department Phase VII is the
last phase of the Sunnyside Water Project, relating the difficulty
to achieve a better water system because of the location of the
old water lines. He related that the Lemac Drive Phase I,
engineering project will provide a road from Southeastern to
Stanphill without involving Military or Ray Road.
Mayor Swaim related that this will spread CDBG funds among the low
and moderate income areas to make projects available. He opened
the public hearing for comments from the public.
Mayor Swaim closed the public hearing at approximately 7:20 p.m.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: a. ORDINANCE 1035 (#18-94)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: PROPERTY LOCATED IN THE NORTHWEST
PORTION OF PENNPOINTE SUBDIVISION); AMENDING ORDINANCE NUMBERS 213
AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER
PURPOSES.
City Engineer Reel related that the piece of property is on the
west side of the lake bordering the north boundry line of
Pennpointe Subdivision. He related that the rezoning will
accommodate condominium type construction featuring high security
for the area. He related that the price range will be between
$100,000.00 to $125,000.00 for the minimum and maximum of 2,000 to
2,500 square footage.
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Alderman Wilson moved, seconded by Alderman Knight, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Keaton, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Wilson moved, seconded by Alderman Williamson that
Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE
ACCEPTED ON FIRST READING.
Alderman Knight moved, seconded by Alderman Smith to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the SECOND TIME.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Wilson moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1035 THIS 15TH DAY OF
DECEMBER 1994.
b. Proposed Annexation of 25.0 Acres/General Location Valentine
and Highway 161
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City Engineer Reel referred to the vicinity map, relating that the
annexation and rezoning will involve 30 acres of land, five acres
of which is requested to be rezoned from R-0 to R-1A and the
twenty five acres in the County requested for annexation of a R-1A
status.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
He related that R-1A is a five thousand square foot lot minimum
with 25 foot front yard and 25 foot rear yard with 6 1/2 foot side
yard. He stated that the owner has made application to the County
for release of property for annexation into the City of
Jacksonville.
In response to a question posed by Alderman Ray, City Engineer
Reel related that there is property available for recreational
use.
Discussion ensued as to the property that is not a part of the
annexation in the same vicinity and concern was expressed as to
the close proximity of a liquor store. It was noted that a liquor
store may operate in the City of Jacksonville if it is outside of
Gray Township.
Alderman Wilson suggested annexation of the total area which would
include two tracts of land that presently cut into the annexation
sketch plat.
Alderman Fletcher expressed traffic concerns with regard to the
present commercial activity.
Alderman Knight requested that she be allowed to address the item
of business and abstain from the voting process. She related that
she feels that it would be better for the City to control the
development, adding that the owner and developer are aware that
they can proceed with their plans for development with separate
County and City approval for the prospective lands that belong to
each. She related that it will boost the census, and addressed
formentioned concerns saying that anyone who builds in the area
will certainly be aware of the liquor store and the traffic in the
area.
Alderman Ray related concerns for annexing the liquor store with
regard to public reaction.
Alderman Wilson reiterated the rules involving the operation of a
liquor store in the city limits. He stated that it would be an
island if not annexed adding that he believed that they would want
police and fire protection as the area develops. He related that
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with the loop from the airport moving into the area it would be
natural to annex the area including the liquor store.
Alderman Ray related that there is going to be an annexation
request in the next five years for the area around Valentine and
Wooten Road. He stated that the area is presently working on a
sewer system to tie into the City's system.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
Alderman Wilson moved, seconded by Alderman Williamson to proceed
with the annexation of 25 acres in the general vicinity of
Valentine Road and Hwy 161 as presented to Council by plot and
vicinity map. ROLL CALL: Aldermen: Smith, Lewis, Ray, Sansing,
Wilson, Williamson, Keaton, and Twitty voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (1) negative votes.
Alderman Knight abstained from the voting process. MOTION
CARRIED.
GENERAL: a. ORDINANCE 1034 (#17-94)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A COMPUTER SOFTWARE PACKAGE FOR AMBULANCE BILLING
PURPOSES FOR THE CITY FINANCE DEPARTMENT; DECLARING AN EMERGENCY;
AND, FOR OTHER PURPOSES.
Mayor Swaim related that the Ordinance was previously presented
before Council on December 1, 1994 and passed on first reading.
Alderman Smith moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and Twitty
voted AYE. NAY (0). Motion received ten (10) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Williamson, that the
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EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1034 THIS 15TH DAY OF
DECEMBER 1994.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
b. CDBG/Block Grant Funding for 1995
Alderman Wilson moved, seconded by Alderman Lewis to approved the
plan from CDBG for the Block Grant Funding for 1995. MOTION
CARRIED.
c. Request to Accept Bid for the Johnson Park parking lot
expansion and walkway
Mayor Swaim related that the project has received approval for
funding, pointing out that there is a large spread in the bids
received.
Alderman Knight moved, seconded by Alderman Sansing to accept the
low bid from Jefco Construction Company in the amount of
$32,680.00 to be taken from the budgeted CDBG fund. MOTION
CARRIED.
d. BUDGET for 1995
Mayor Swaim presented the press with a copy of the budget. He
commended Finance Director Paul Mushrush along with his staff for
the layout presentation of the 1995 budget booklet.
Mayor Swaim read his comments from the budget message.
"The budget document of any organization reflects the philosophy,
goals, and operational priorities which we strive to achieve. To
be successful, we must focus on allocation of funds to specific
areas to provide the best service for our citizens while keeping
in mind the limitation of resources.
Our basic approach in preparing this budget was to insure the
continuation of the scope and level of traditional services and
functions. I am pleased to present to you the proposed 1995
budget that maintains our existing services, offers opportunity
for improvement in some areas, and does not propose raising taxes
for fees."
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It was noted in discussion that the budget reflects employee pay
raises of $1,000.00 for all employees.
Mayor Swaim stated that a lower paid employee is traditionally
penalized with a percentage type scale. He related that this is
an effort to raise the lower paid employee while department heads
who make $34,000.00 or above will loose money. He stated that he
has spoken with those department heads and related that they are
willing to do that in order to help their employees on the lower
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
end receive a better raise. He related that this will provide the
opportunity to raise the starting pay of the police and fire
department. It related that for employees coming on at the end of
the year and employees who have been employed awhile will
basically be making the same amount of money, adding that it is an
attempt to levelize the starting pay of employees. He related
that some of the Sanitation workers starting pay is $10,800.00;
that a driver for the Sanitation department's starting pay is
$12,000.00 requiring a commercial drivers license. He related
that the salary proposal is a one year attempt and is designed to
raise the starting pay of the police and firemen and other
employee positions. He related that the pay grade scale will not
be abandoned adding that the pay grades are appropriate when a
salary has to be adjusted when an employee receives increased
duties.
He related that proposals for education incentives are being
looked at for uniformed personnel. He related that compared to
cities of our size we are doing well. He stated that the
incentive involving unused sick leave was not very successful. He
stated that there is a stop gap measure with regard to sick leave
requiring a slip from a doctor after two days for Fire Department
employees and three days for other City employees.
Alderman Knight requested information concerning the Firemen's
Pension Fund.
Mayor Swaim related that it is not reflected in the budget at this
time adding that he and the chief are looking at legislation that
is proposed for 1995. He related that there are major attempts
within the state to stabilize all the old pension funds that are
not funded. He related that if the bill passes the state will
help fund pensions that are not actuarially sound with the
stipulation that the city have assessed a full one mill on the
taxes. He related that it would be more cost effective on the
citizens because the proposed funding would come from state funds
(turnback insurance money) as opposed to coming from tax dollars.
He related that there are some comparisons between the two plans
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pointing out that LOPFI does not get 50% until after 20 years. He
related that the citizens may more understand the need to pass the
one mill if the legislation is passed. He informed the Council
that the firemen may request a special election if the legislation
passes.
It was concluded that the Council will study the budget and call a
special meeting for December 29, 1994 at 7:00 p.m. in the City
Council Chambers.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. - 8:00 P.M.
APPOINTMENTS:
ANNOUNCEMENTS: Christmas Open House will be held at City Hall
December 16th from 1:00 p.m. till 4:00 p.m.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
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