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94 DEC 01.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 1, 1994 7:00 P.M. - 7:30 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 1, 1994 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation after which Vice Mayor Williamson led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Sansing, Wilson, Fletcher, Keaton and Twitty answered ROLL CALL. PRESENT SEVEN (7), ABSENT (3). Alderman Williamson acting as Vice Mayor also answered ROLL CALL and declared a quorum. Others present for the meeting were: Mayoral Aide Michael Beeman, City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public Works Coordinator Skip Spears, Director of Economic Development Phil Sullivan, Asst. Director of Economic Development Rona Scott, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Board of Adjustment Chairman Art Brannen, Fireman Bill Plunk and other firemen, other city employees, Mrs. D.D. Hibbs, interested citizens and members of the press. PRESENTATION OF MINUTES: Vice Mayor Williamson presented the minutes of the Regular City Council Meeting of November 17, 1994 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of November 3, 1994 be APPROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT: REGULAR MONTHLY REPORT/OCTOBER 1994 Alderman Sansing moved, seconded by Alderman Keaton that the Regular Monthly Report for October of the Jacksonville Police Department be APPROVED. Said report reflects: Computer Collections, $53,015.85, Miscellaneous Payments $540.00, Report Copies $260.00 for a total Collections of $58,815.85. ROLL CALL: Aldermen: Knight, Sansing, Wilson, Fletcher, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 1, 1994 7:00 P.M. - 7:30 P.M. STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: Final Plat of Critter Hollow Subdivision Alderman Wilson moved, seconded by Alderman Knight to approve the final plat of Critter Hollow Subdivision as presented. MOTION CARRIED. GENERAL: a. Request to Purchase a Computer Printer by Municipal Courts for the Police Department Vice Mayor Williamson related that the monies will be drawn from the Small Claims Court Fund. Alderman Wilson moved, seconded by Alderman Sansing to approve the purchase of a Computer Printer for the Police Department with funds to be drawn from the Small Claims Court Fund. MOTION CARRIED. b. Request to Purchase Ambulance Accounts Receivable Software Finance Director Paul Mushrush related that in looking for Ambulance Accounts Receivable Software he considered the need for programs that would follow along with state laws with regard to fire reporting of ambulance runs. He related that the custom package currently in use is not providing sufficient coverage or billing service, adding that they are experiencing shortage areas in receivables. He stated that those areas are non-member insurance and bad debt, pointing out that the new software will address that deficiency by providing contact flexibility with the client. He pointed out the relationship between the increase of revenues in recent years, from ambulance accounts, and the ambulance runs. He related that the software package will meet some of the reporting needs of the fire department aiding them in making decisions with regard to prime location of ambulances. He then related that the software package contains options for tracking crew members and run activity. He related that the option of direct electronic billing to Medicare would reduce cash turn around time and increase revenues. He related that he would like to incorporate this software package into the current networking programs. He related that his request is for the software package totaling $8,380.00 and an additional $2,770.00 to purchase the equipment with regard to installation into the network system. He stated that the software package will require an Ordinance waiving CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 1, 1994 7:00 P.M. - 7:30 P.M. competitive bidding, while the equipment and installation of networking would follow normal purchasing procedures. He related that the funds would come from the 1994 equipment purchases fund. In response to a question posed by Alderman Wilson, Mr. Mushrush related that Pafford Ambulance along with twenty-five additional ambulance services across Arkansas use the same software. He stated that it is an established company offering the same quality of product as that of the general ledger and payroll programs. Alderman Knight moved, to place Ordinance 1034 (#17-94) on first reading. Alderman Sansing noted that the "on-site training" charge of $495.00 per day plus mileage, airfare, and hotel are billable in addition to the package price. He questioned if the requested $700.00 listed for training is firm? Finance Director Mushrush stated that the amount is approximated, and that $495.00 is budgeted for an additional day of training out of next years budget. He stated that he evaluated the cost of training five people there or having those five people trained here to determine the most cost efficient manner. He related two facets of the software is that it not only handles the ambulance portion (the tracking information), but also handles the ambulance membership. He stated that after talking with the programmer he has devised a way to expand its use into other areas. Alderman Wilson seconded the motion to place Ordinance 1034 (#17-94) on FIRST READING. ROLL CALL: Aldermen: Knight, Sansing, Wilson, Fletcher, Keaton, and Twitty voted AYE. NAY (0) Motion received six (6) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read first time by City Attorney Bamburg. Alderman Wilson moved to dispense with the reading of the Ordinance in its entirety. City Attorney Bamburg related that it would require seven alderman to complete the motion. Discussion ensued as to the number of aldermen required to suspend the rules and place the ordinance on second reading. It was determined that the ordinance would be placed on the next regularly scheduled City Council Meeting for action at that time. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 1, 1994 7:00 P.M. - 7:30 P.M. c. Request to Accept Bid for Audit Services Alderman Wilson moved, seconded by Alderman Knight to Accept the bid of $19,900.00 from McAlister & Associates P.A. MOTION CARRIED. d. Request to Accept Bid for Beaver Control In response to a question posed by Alderman Wilson, Public Works Director Skip Spears related that the recommended bidder D & G Varmint Control won the contract for the past two year and are up for re-bid. He then related that the company has handled extra request and has submitted monthly reports. He related that in addition to catching beavers they provide the explosives to blow up the damns. Alderman Wilson moved, seconded by Alderman Knight to Accept the low bid of $9,900.00 from D & G Varmint Control. MOTION CARRIED. It was related by Finance Director Mushrush that the funds for the audit services will be drawn from budgeted General Funds from the Finance Department and that beaver control will come from the General Fund. Alderman Fletcher questioned City Engineer Reel regarding property that may or may not be in the flood plain with reference to an individual living on Eastview. City Engineer Reel related that as loans are sold to other institutions they may determine that part of the lot touches the flood plain adding that the original loan institution may not have been concerned because the house is not in the flood plain according to elevations. He related that the new loan institution may automatically require flood insurance not knowing all the particulars involved. He related that FHMA has supplied forms regarding if the property is to be considered in or out of the flood plain, which can be provided to the resident and present to his lending institution for a waiver. Vice Mayor Williamson noted the Pension Programs chart presented for discussion. He related that the City contributes 6% into the retirement fund on the old pension plan while the new pension plan receives a 11.86% City contribution. He stated that the 30 firemen on the old pension plan are asking for an equal city contribution as received on the new plan. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 1, 1994 7:00 P.M. - 7:30 P.M. Discussion surrounding LOPFI concluded as City Attorney Bamburg related that as of 1983 it is mandatory by state law requires both fire and police members to enroll in LOPFI as opposed to the continuing in the local owned plans. Alderman Wilson questioned if this has been factored with the up coming budget? Vice Mayor Williamson related that $57,000.00 is the City's contribution into the old pension plan at present. He related the need to address this matter. APPOINTMENTS: ANNOUNCEMENTS: Christmas Parade is scheduled for 10:00 a.m. this Saturday. Alderman Keaton noted the letter written in praise of a Jacksonville police officer, Anthony R. Tabieros, who recently helped Michelle Jones and her two daughters as they were traveling through Arkansas and were locked out of their car. ADJOURNMENT: Vice Mayor Williamson adjourned the meeting at approximately 7:30 p.m. Respectfully, ___________________________ ____________________________ Lula M. Leonard VICE MAYOR WILLIAMSON City Clerk-Treasurer