94 DEC 01.doc
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. - 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 1, 1994 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Vice Mayor Williamson led the standing audience in the
"Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Sansing, Wilson, Fletcher, Keaton
and Twitty answered ROLL CALL. PRESENT SEVEN (7), ABSENT (3).
Alderman Williamson acting as Vice Mayor also answered ROLL CALL
and declared a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public
Works Coordinator Skip Spears, Director of Economic Development
Phil Sullivan, Asst. Director of Economic Development Rona Scott,
Police Chief Larry Hibbs, Fire Chief Rick Ezell, Board of
Adjustment Chairman Art Brannen, Fireman Bill Plunk and other
firemen, other city employees, Mrs. D.D. Hibbs, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Vice Mayor Williamson presented the minutes of the Regular City
Council Meeting of November 17, 1994 for study and action at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Sansing that the
minutes of the Regular City Council Meeting of November 3, 1994 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/OCTOBER 1994
Alderman Sansing moved, seconded by Alderman Keaton that the
Regular Monthly Report for October of the Jacksonville Police
Department be APPROVED. Said report reflects: Computer
Collections, $53,015.85, Miscellaneous Payments $540.00, Report
Copies $260.00 for a total Collections of $58,815.85. ROLL CALL:
Aldermen: Knight, Sansing, Wilson, Fletcher, Keaton and Twitty
voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
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REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. - 7:30 P.M.
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: Final Plat of Critter Hollow Subdivision
Alderman Wilson moved, seconded by Alderman Knight to approve the
final plat of Critter Hollow Subdivision as presented. MOTION
CARRIED.
GENERAL: a. Request to Purchase a Computer Printer by Municipal
Courts for the Police Department
Vice Mayor Williamson related that the monies will be drawn from
the Small Claims Court Fund.
Alderman Wilson moved, seconded by Alderman Sansing to approve the
purchase of a Computer Printer for the Police Department with
funds to be drawn from the Small Claims Court Fund. MOTION
CARRIED.
b. Request to Purchase Ambulance Accounts Receivable Software
Finance Director Paul Mushrush related that in looking for
Ambulance Accounts Receivable Software he considered the need for
programs that would follow along with state laws with regard to
fire reporting of ambulance runs. He related that the custom
package currently in use is not providing sufficient coverage or
billing service, adding that they are experiencing shortage areas
in receivables. He stated that those areas are non-member
insurance and bad debt, pointing out that the new software will
address that deficiency by providing contact flexibility with the
client. He pointed out the relationship between the increase of
revenues in recent years, from ambulance accounts, and the
ambulance runs. He related that the software package will meet
some of the reporting needs of the fire department aiding them in
making decisions with regard to prime location of ambulances. He
then related that the software package contains options for
tracking crew members and run activity. He related that the
option of direct electronic billing to Medicare would reduce cash
turn around time and increase revenues. He related that he would
like to incorporate this software package into the current
networking programs. He related that his request is for the
software package totaling $8,380.00 and an additional $2,770.00
to purchase the equipment with regard to installation into the
network system. He stated that the software package will require
an Ordinance waiving
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. - 7:30 P.M.
competitive bidding, while the equipment and installation of
networking would follow normal purchasing procedures. He related
that the funds would come from the 1994 equipment purchases fund.
In response to a question posed by Alderman Wilson, Mr. Mushrush
related that Pafford Ambulance along with twenty-five additional
ambulance services across Arkansas use the same software. He
stated that it is an established company offering the same quality
of product as that of the general ledger and payroll programs.
Alderman Knight moved, to place Ordinance 1034 (#17-94) on first
reading.
Alderman Sansing noted that the "on-site training" charge of
$495.00 per day plus mileage, airfare, and hotel are billable in
addition to the package price. He questioned if the requested
$700.00 listed for training is firm?
Finance Director Mushrush stated that the amount is approximated,
and that $495.00 is budgeted for an additional day of training out
of next years budget. He stated that he evaluated the cost of
training five people there or having those five people trained
here to determine the most cost efficient manner. He related two
facets of the software is that it not only handles the ambulance
portion (the tracking information), but also handles the ambulance
membership. He stated that after talking with the programmer he
has devised a way to expand its use into other areas.
Alderman Wilson seconded the motion to place Ordinance 1034 (#17-
94) on FIRST READING. ROLL CALL: Aldermen: Knight, Sansing,
Wilson, Fletcher, Keaton, and Twitty voted AYE. NAY (0) Motion
received six (6) affirmative votes, (0) negative votes. MOTION
CARRIED. Ordinance read first time by City Attorney Bamburg.
Alderman Wilson moved to dispense with the reading of the
Ordinance in its entirety.
City Attorney Bamburg related that it would require seven alderman
to complete the motion.
Discussion ensued as to the number of aldermen required to suspend
the rules and place the ordinance on second reading. It was
determined that the ordinance would be placed on the next
regularly scheduled City Council Meeting for action at that time.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. - 7:30 P.M.
c. Request to Accept Bid for Audit Services
Alderman Wilson moved, seconded by Alderman Knight to Accept the
bid of $19,900.00 from McAlister & Associates P.A. MOTION
CARRIED.
d. Request to Accept Bid for Beaver Control
In response to a question posed by Alderman Wilson, Public Works
Director Skip Spears related that the recommended bidder D & G
Varmint Control won the contract for the past two year and are up
for re-bid. He then related that the company has handled extra
request and has submitted monthly reports. He related that in
addition to catching beavers they provide the explosives to blow
up the damns.
Alderman Wilson moved, seconded by Alderman Knight to Accept the
low bid of $9,900.00 from D & G Varmint Control. MOTION CARRIED.
It was related by Finance Director Mushrush that the funds for the
audit services will be drawn from budgeted General Funds from the
Finance Department and that beaver control will come from the
General Fund.
Alderman Fletcher questioned City Engineer Reel regarding property
that may or may not be in the flood plain with reference to an
individual living on Eastview.
City Engineer Reel related that as loans are sold to other
institutions they may determine that part of the lot touches the
flood plain adding that the original loan institution may not have
been concerned because the house is not in the flood plain
according to elevations. He related that the new loan
institution may automatically require flood insurance not knowing
all the particulars involved. He related that FHMA has supplied
forms regarding if the property is to be considered in or out of
the flood plain, which can be provided to the resident and present
to his lending institution for a waiver.
Vice Mayor Williamson noted the Pension Programs chart presented
for discussion. He related that the City contributes 6% into the
retirement fund on the old pension plan while the new pension plan
receives a 11.86% City contribution. He stated that the 30
firemen on the old pension plan are asking for an equal city
contribution as received on the new plan.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. - 7:30 P.M.
Discussion surrounding LOPFI concluded as City Attorney Bamburg
related that as of 1983 it is mandatory by state law requires both
fire and police members to enroll in LOPFI as opposed to the
continuing in the local owned plans.
Alderman Wilson questioned if this has been factored with the up
coming budget?
Vice Mayor Williamson related that $57,000.00 is the City's
contribution into the old pension plan at present. He related the
need to address this matter.
APPOINTMENTS:
ANNOUNCEMENTS: Christmas Parade is scheduled for 10:00 a.m. this
Saturday.
Alderman Keaton noted the letter written in praise of a
Jacksonville police officer, Anthony R. Tabieros, who recently
helped Michelle Jones and her two daughters as they were traveling
through Arkansas and were locked out of their car.
ADJOURNMENT:
Vice Mayor Williamson adjourned the meeting at approximately
7:30 p.m.
Respectfully,
___________________________ ____________________________
Lula M. Leonard VICE MAYOR WILLIAMSON
City Clerk-Treasurer
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