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91 SEPT 5.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00 P.M. - 8:10 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on, September 5, 1991, at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty were present. PRESENT, Ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director and Mayoral Aide Michael Beeman, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Code Enforcement Officer John New, Community Development Director Tony Ply, Steve Whisnant, other city employees, interested citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of August 15, 1991, for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of August 1, 1991, be AP- PROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT and MUNICIPAL COURT (Probation Officer) POLICE DEPARTMENT: Alderman Lewis moved, seconded by Alderman Wilson that the regu- lar monthly report for the month of June from the Jacksonville Police Department which reflects COMPUTER COLLECTIONS OF $39,858.02, MISCELLANEOUS PAYMENTS OF $8,091.30 AND REPORT COPIES OF $277.OO, TOTALING $32,726.75 and the regular monthly report of the department for the month of July which reflects COMPUTER COLLECTIONS OF $39,062.88, MISCELLANEOUS PAYMENTS OF $7,900.14, REPORT COPIES OF $281.00 TOTALING $32,630.50 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CAR- RIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00 P.M. - 8:10 P.M. MUNICIPAL COURT/PROBATION OFFICER Mike Malone Alderman Lewis moved, seconded by Alderman Wilson that the regu- lar monthly report for the month of July, 1991 from Probation Officer Mike Malone be APPROVED. Said report reflects cases month ending July 31, 1991, 135; cases added in month of August 1991, 10; Probations completed, month ending August 31, 1991, 12; Total cases as of August 31, 1991, 133. Number of Juveniles on Probation, 6. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: REQUEST TO ACCEPT BID: Garbage Truck BID SHEET INFORMATION: Only one bid was received from Davis Trailer Truck Equipment for two (2) sanitation trucks for the Sanitation Department. The bids were opened August 19, 1991, at 11:00 a.m. Each unit was listed at $67,247 with the total cost of the two trucks $134,494.00. Delivery; 180 days. Mayor Swaim pointed out that advertising for bids was done in the state newspapers and that one bid was received from Davis Trailer Truck Equipment. He pointed out that the present trucks have been depreciated out and that there is enough money in the Sanitation Depreciation Fund to pay for the trucks. He said that three different types of trucks were looked at but that only one bid was received and discussion followed regarding delaying acceptance of the low bid and advertising for bids again. Mayor Swaim said it was anticipated that approximately $70,000.00 would be the low bid for each vehicle. Alderman Knight moved, seconded by Alderman Williamson that the two (2) sanitation trucks be purchased from the low and only bidder, Davis Trailer Truck Equipment, for $134,494.00 from the Sanitation Depreciation Fund. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00 P.M. - 8:10 P.M. Mayor Swaim pointed out that the trucks are not adept to use in a recycling program, that open bin trucks are used, not hydraulic vehicles. He said that another type vehicle would have to be purchased for use in a recycling program; that the trucks being purchased are needed for the regular garbage pickup apart from recycled articles. It was noted that the delivery date of the trucks is 180 days. PLANNING COMMISSION: GENERAL: a. CDBG Request to accept proposal for Engineering Services (King Street Project) Mr. Tony Ply explained that the proposal will cover the comple- tion of all phases as far as the engineering firm is concerned. He pointed out that Phase I is the engineering, appraisal part of the project, Phase II will cover the acquisition of the ease-ments and right-of-ways and utility relocations and Phase III is the construction of the project. He noted that there were five engineering proposals and that Bond Engineering was accepted as the top engineer and pointed out that the inflation factor will have to be looked at in that the pro-ject will be ongoing over a three or four year period. He said that hopefully the inflation factor is planned into the project cost. (Said proposal (CDBG Project No. B-90-MC-05-0008) is included in these minutes.) Alderman Wilson moved, seconded by Alderman Williamson that CDBG Project No. B-90-MC-05-0008 King Street Reconstruction be AP-PROVED. MOTION CARRIED. b. Recycling Survey Report / Steve Whisnant A report regarding a survey made by the City of Jacksonville with regard to public response to a recycling program was given by Mr. Whisnant. The following pages show the results of the survey. Different containers were displayed and the prices of each were given as the council was informed regarding costs involved in the different forms of collecting recyclable materials. There was discussion regarding the response to the survey, the cost of the containers and the posture of the sanitation funds at present. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00 P.M. - 8:10 P.M. It was pointed out that it might be possible to use buildings just south of City Hall on property recently purchased from the State Highway Department as storage for recycled items. During the course of the discussion Mayor Swaim pointed out that he definitely favors a Regional Landfill adding that the Quorum Court would be the most likely body to represent the public in the endeavor. After further discussion, Mayor Swaim suggested that Alderman Marshall Smith, chairman of the Recycling Committee, set a date for a meeting of the committee and bring any recommendation they might have regarding which avenue to take with regard to a recy-cling pilot program to the September 19, 1991 meting of the Council. A committee meeting was set for 7:00 p.m. September 12, 1991 at City Hall with the general public invited. Council members were asked by Mayor Swaim to think of some way to celebrate the last fifty (50) years of growth of the City of Jacksonville. Suggestions will be given consideration at the next meeting of the Council. Alderman Knight suggested that a tree be planted on the grounds at city hall. It was suggested that letters of appreciation be sent to the Arkansas State Highway Department with regard to three projects in the city, West Main, Trickey Lane and Martin Street. Mayor Swaim pointed out that the project on Martin Street is ready for light installation at this point adding that they have not been received but are expected soon. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Williamson that the meeting adjourn at approximately 8:10 p.m. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00 P.M. - 8:10 P.M. Respectfully, ___________________________ ________________________ Lula M. Leonard MAYOR City Clerk-Treasurer