91 SEPT 19.docCITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1991
7:00 P.M. - 8:21 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular Session on, September 19, 1991, at the regular meeting place of the Council. Alderman Marshall Smith delivered the
invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty were present. PRESENT, Ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared
a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director and Mayoral Aide Michael Beeman, Assistant Finance Director Paul Mushrush,
Deputy City Clerk Teresa Parker, Engineering Secretary Mylissa 'Founds, Fire Chief Rick Ezell, Steve Whisnant, Sanitation Superintendent Billy Gilmore, City Engineer Duane Reel, other
city employees, interested citizens, members of the press. City Clerk Lula M. Leonard was absent due to attendance in Continuing Education at the University of Arkansas of Fayetteville.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of September 5, 1991, for study and action at the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved, seconded by Alderman Knight that the minutes of the Regular City Council Meeting of August 15, 1991, be APPROVED. MOTION CARRIED.
CONSENT AGENDA: ANIMAL CONTROL, POLICE DEPARTMENT and FIRE DEPARTMENT
ANIMAL CONTROL:
Alderman Ray moved, seconded by Alderman Lewis that the Regular Monthly Report of the Jacksonville Animal Control Department be APPROVED. Said report reflects Contributions $5.00, Adoptions/Fines
$472.00 and Security Deposits totaling $325.00 for total receipts of $802.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received ten (10) af-firmative votes, (0) negative votes. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1991
7:00 P.M. - 8:21 P.M.
POLICE DEPARTMENT:
Alderman Ray moved, seconded by Alderman Lewis that the regular monthly report for the month of August from the Jacksonville Police Department which reflects COMPUTER COLLECTIONS OF
$41,133.56, MISCELLANEOUS PAYMENTS OF $8,824.14 AND REPORT COPIES OF $460.50, TOTALING $50,418.20 be APPROVED. ROLL CALL: Alder-men: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
FIRE DEPARTMENT:
Alderman Ray moved, seconded by Alderman Lewis that the regular monthly report for the month of August from the Jacksonville Fire Department which reflects an estimated fire loss of
$73,850.00 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: ORDINANCE 953 (#16-91) Waiving Competi-tive Bidding / Patrol / Narcotic Dog.
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING A PATROL/NARCOTIC DOG FOR THE JACKSONVILLE POLICE DEPARTMENT; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Knight, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) af-firmative votes, (0) negative votes. MOTION CARRIED. Ordi-nance read FIRST TIME by City Attorney Robert E. Bamburg.
Mayor Swaim recognized Chief Tate for discussion.
Chief Tate requested approval to purchase a patrol/narcotic dog to assist the police department and narcotics enforcement which in efforts to enhance the fight against drugs. In research
for the best canine possible for the Jacksonville Police Departments
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1991
7:00 P.M. - 8:21 P.M.
needs, Chief Tate said that Canine Unlimited of Tulsa, OK is recognized as the leader in this field.
He requested that $5,000.00 be funded from the police department for the dog and the remaining $2,800.00 from the City.
He related that the canine has many kinds of purposes, not only for drugs, but also for weapons, currency and attacking the suspect. In addition, the canine will also be able to track
and trail the suspect committing the crime.
Alderman Keaton moved, seconded by Alderman Wilson, that Ordi-nance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING.
The consensus of the Council was that $5,000.00 be funded from the Police Drug Fund and $2,800.00 from Contingency Fund.
Alderman Ray moved, seconded by Alderman Smith, to suspend the rules and place the Ordinance on SECOND READING. $5,000.00 to be funded from the Police Drug Fund and $2,800.00 from Contingency
Fund. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0)
negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney
Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME.
Alderman Lewis moved, seconded by Alderman Wilson that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY 0. Motion received ten (10) affirma-tive votes, (0) negative votes. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1991
7:00 P.M. - 8:21 P.M.
Alderman Smith moved, seconded by Alderman Lewis that the EMER-GENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Alderman Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 953 THIS 19th DAY
OF September 1991.
STREET DEPARTMENT:
Progress Report on Drainage Projects: Halifax Cove and Quincy Cove area, Vine Street and North First Street, Oakhurst Addition, Hapsburg and Welham, and Stamps Street:
HALIFAX COVE AND QUINCY COVE AREA:
City Engineer Reel stated that a drainage project in the Stone-wall Subdivision area on Halifax going east along the north boundary of that subdivision is divided up into three (3) phases.
Phase I - part of the problem being a short drainage ditch that takes care of the water that comes off Halifax Cove has deteri-orated, broken up and is in bad shape, the rest of the
problem is grass ditches that have filled in with vegetative growth. The approximate cost of Phase I is $24,500.00.
Phase II - is an existing ditch that will have to be torn out with a new grade figured on it and rebuilt. The approximate cost of Phase II is $64,800.00.
Phase III - will take care of a ditch, having no grade at all, that has water standing in it at all times. The approximate cost of Phase III is $21,300.00.
The Mayor's recommendation is to choose the projects to do with a reasonable amount of money to get the project started as opposed to putting all of the money in one area of town.
VINE STREET AND NORTH FIRST STREET:
Location: Vine Street and North First Street going to Bailey Street Church of Christ up to the Harpole Addition. This project is also in three phases.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1991
7:00 P.M. - 8:21 P.M.
Phase I - from North First to Gray Street. The approximate cost of Phase I is $95,085.00.
Phase II - from Gray Street to Brewer Street. The approximate cost of Phase II is $46,800.00.
Phase III - crosses Brewer Street to Braden to Bailey St. Church of Christ and branches both ways. The approximate cost of Phase III is $68,850.00.
OAKHURST ADDITION:
The proposed drainage plan is the completion of the drainage project started five (5) years ago. This project will be in two (2) phases.
City Engineer Reel related that north of Canfield's residence to the north end of Oakhurst addition, we will a have 6 foot ditch for part of the way and a 4 foot ditch for the last part
up to the alternate route where there will be a 6 foot ditch; north of the alternate route there will be a 4 foot ditch. The approximate cost for this part is $37,500.00. The approximate
cost for the alternate route is an additional $23.150.00. He said the alter-nate routes will have to be done also.
HAPSBURG AND WELHAM:
Engineer Reel said that the drainage ditch that runs along the north side of the lots of Hapsburg and Welham which are eroding in the back yards and that people are losing fences. Putting
a concrete ditch in the area shown on the plat, which is about 1040 feet long, will cost approximately $93,600.00 adding that it will stabilize the back yards in the areas and get the
water away from that area.
STAMPS STREET:
He related that the drainage project in this area is close to completion.
Mayor stated that the approximate amount of money to spend on drainage projects is $250,000.00.
PARKS AND RECREATION DEPARTMENT:
SANITATION DEPARTMENT: REQUEST TO ACCEPT BID: Trash Truck
(BID INFORMATION ON THE NEXT PAGE OF MINUTES)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1991
7:00 P.M. - 8:21 P.M.
Alderman Wilson moved, seconded by Alderman Ray that the trash truck be purchased from the low bidder, Dealers Truck and Equip- ment, for $49,425.00 from the Sanitation Depreciation
Fund. MOTION CARRIED.
PLANNING COMMISSION:
GENERAL:
A. Authorization to go out for bids: SIDEWALK beginning at John Harden on Marshall Rd. to Main St., east on Main St. to Sharp St. ending at Jax. Jr. High North.
Alderman Keaton moved, seconded by Alderman Knight to receive bids for a Sidewalk beginning at John Harden on Marshall to Main St., east on Main St. to Sharp St. with expenditure to
be taken from the Unappropriated Sales Tax Fund. MOTION CARRIED:
B. RECYCLING SURVEY: Presentation by Alderman Marshall Smith
Minutes of the meeting of the recycling committee held on Septem-ber 12, 1991 discussing the survey, the containers and the pilot program was included in the Aldermen's packet.
Alderman Smith stated that the committee feels that developing the buildings south of City Hall into a drive through "Recycling Salad Bar", where people can drop off plastic (soda bottles),
paper and aluminum cans, is very important at the present time. He also stated they feel the need to set up public meetings in which information, videos, verbal and pamphlets are used
to educate the public as to what is trash, example tree limbs, grass clippings and pine needles and what is called garbage.
C. REQUEST TO SET UP A PUBLIC HEARING: Closing the Alley run-ning East off South Bailey parallel to West Main and Mulberry:
Alderman Fletcher moved, seconded by Alderman Wilson to set-up a Public Hearing to close the alley running East off South Bailey parallel to West Main and Mulberry Streets on November
7, 1991 at 7:15 P.M. MOTION CARRIED.
APPOINTMENTS: Request to appoint Tad Green to serve the unex-pired term of Leslie Belden on the Planning Commission. The term of Mrs. Belden is to expire 1/1/1992.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 1991
7:00 P.M. - 8:21 P.M.
Alderman Wilson moved, seconded by Alderman Knight to appoint Tad Green to serve the unexpired term of Leslie Belden on the Plan-ning Commission; term to expire 1/1/1992. MOTION CARRIED.
DEVIATION OF AGENDA:
Alderman Wilson moved, seconded by Alderman Knight to suspend the rules and place the appointment of a Park and Recreation Commis-sioner on the agenda. MOTION CARRIED.
A request to appoint Lindy Bollen, Jr. to the Parks and Recrea-tion Commission to serve the unexpired term of Fred Conley term to expire 5/9/1995 was made by Mayor Swaim.
Alderman Smith moved, seconded by Alderman Knight to appoint Lindy Bollen, Jr. to the Parks and Recreation Commission to serve the unexpired term of Fred Conley; term to expire 5/9/1995.
MOTION CARRIED.
Alderman Knight moved, seconded by Smith to go into EXECUTIVE SESSION to discuss personnel matters at approximately 8:12 p.m. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Knight to come out of EXECUTIVE SESSION. MOTION CARRIED.
Mayor Swaim stated that the council went into EXECUTIVE SESSION to discuss personnel matters and took no formal action.
ANNOUNCEMENTS:
ADJOURNMENT:
Alderman Smith moved, seconded by Alderman Fletcher that the meeting adjourn at approximately 8:21 p.m.
Respectfully,
____________________________ __________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer
by Teresa Parker
Deputy City Clerk