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91 OCT 17.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1991 7:00 P.M. - 7:40 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on October 17, 1991, at the regular meeting place of the Council. Alderman Reedie Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Twitty were present. Alderman Lewis came in at approximately 7:05 p.m. and Alderman Fletcher came in at approximately 7:06 P.M. PRESENT, TEN. (10). ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, City Engineer Duane Reel, Police Chief Don Tate, Fire Chief Rick Ezell, Personnel Director and Administrative Assistant Michael Beeman, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Engineering Secretary Mylissa Founds, Fire Chief Rick Ezell, Steve Whisnant, other city employees, interest-ed citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of October 3, 1991, for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of September 19, 1991, be APPROVED. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL and FIRE DEPARTMENT ANIMAL CONTROL: Alderman Wilson moved, seconded by Alderman Ray that the Regular Monthly Report of the Jacksonville Animal Control Department be APPROVED. Said report reflects Adoptions/Fines $660.50 and Security Deposits totaling $150.00 for total receipts of $810.50. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion re-ceived EIGHT (8) affirmative votes, (0) negative votes. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1991 7:00 P.M. - 7:40 P.M. FIRE DEPARTMENT: Alderman Wilson moved, seconded by Alderman Ray that the regular monthly report for the month of August from the Jacksonville Fire Department which reflects an estimated fire loss of $48,900.00 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) nega-tive votes. MOTION CARRIED. WATER DEPARTMENT SEWER DEPARTMENT FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: DISCUSSION: DRAINAGE PROJECTS The following cost estimates for the repair of the streets listed below, in order of priority with regard to drainage funds, were presented to the City Council by City Engineer Reel. (1) Oakhurst: $60,625.00 (2) Brewer, Braden and Vine (3 Phases) $207,735.00 (3) Stonewall (Halifax) (3 Phases) $110,660.00 (4) McArthur (4 Phases) $3,026,907.10 (5) 718 Parrish Street to Hapsburg $8,600.00 (6) Hapsburg and Welham $93,600.00 (7) Eastview - Stone South $57,624.00 The following list is not necessarily in order of priority for improvements: Southeastern, Sorrells and Lehman (2 phases) Valentine, Homer Adkins - City Limits James Street to Jeff Davis Sunnyside Darryl Court Carolyn to Keaton Dupree @ Red Walker's Shopping Center MayorSwaim pointed out that there will be major moves in cor- recting the problems on McArthur and that three million dollars is not readily available to complete the project. He said that the drainage project list may be altered if necessary. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1991 7:00 P.M. 7:40 P.M. There was discussion that item five might be done first in that the cost factor is the smallest on the list. More discussion ensued regarding the ditch which City Engineer Reel said has turned into a meandering stream along McArthur drive. He pointed out that erosion is claiming yards, that trees are caving into the area and that somehow work needs to begin on the project. He said that the three million dollar figure is realistic and that if all drainage money were designated to this project it would take seventeen years to correct it relating that it is a major project. Requests for the costs involved in the four phases of item four were requested from the City Engineer by the Council. He stated that he would make the information available to the Council as soon as possible. Alderman Fletcher commented that the decisions of the council are serious in nature and admonished that the desires of the public be sought regarding drainage work. Mayor Swaim pointed out that pledges to do drainage work have been made by aldermen in every election for the past fifteen years and that major emphasis, during his term in office, has been to improve the drainage problems within the city. Other comments followed regarding the money which has specifical- ly been set aside for correcting drainage problems. He said that funds set aside in the Street Department will be able to cover the costs of the second list of drainage problems listed on the previous page. PARKS AND RECREATION DEPARTMENT: Mayor Swaim noted that Paradise Lake gets a tremendous amount of use and is sometimes forgotten. He said that Parks & Recreation has dedicated enough money to do one dock and that they have drained the lake to pull the banks back and dredge the lake to make it more available for fishermen. He recommended that the city appropriate approximately $4,000.00 available in the Contin-gency Fund for the construction of the second dock. Alderman Wilson moved, seconded by Alderman Williamson that $4,000.00 be taken from the Contingency Fund for construction of a fishing dock at Paradise Lake. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1991 7:00 P.M. - 7:40 P.M. It was pointed out that Pickthorn Lake is an excellent fishing area which enhances the citys recreational opportunities. SANITATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 955 (#18-91) Ref: Rezonings (Gen. Location: from First Electric to Gregory Place Shopping Center on the west side of Hwy 161.) from R-1 to C-1 AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL LOCATION: PROPERTY BETWEEN FIRST ELECTRIC COOP AND GREGORY PLACE SHOPPING CENTER ON THE WEST SIDE OF SOUTH HWY. 161.): AMENDING ORDINANCES 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Smith ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordi- nance read PINT TIME by City Attorney Robert E. Bamburg. Alderman Reedie Ray moved, seconded by Alderman Sansing that the rules be suspended and that the ordinance not be read in its entirety. MOTION CARRIED. City Engineer Reel explained that rezoning the three parcels at once, which was agreed to by the three property owners involved, would eliminate single requests which amounts to spot zoning. He noted that approval of the request would make all the area along Hwy 161 in said location so listed above commercial. It was pointed out that there was no opposition made to the requests during the public hearing held by the Planning Commis-sion and that their recommendation is to approve the rezoning requests. Mayor Swaim pointed out that Metroplan has recommended that all frontage along Hwy 161 be classified commercial and are preparing a land use map indicating the same. Alderman Smith moved, seconded by Alderman Knight , that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) af- firmative votes, (0) negative votes. Alderman Wilson abstained. MOTION CARRIED. ACCEPTED ON FIRST READING. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1951 7:00 P.M. - 7:40 P.M. Alderman Knight moved, seconded by Alderman Sansing , to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion re- ceived nine (9) affirmative votes, (0) negative votes. Alderman Wilson abstained. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Ray moved, seconded by Alderman Lewis , to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. Alderman Wilson abstained. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. Alderman Wilson abstained. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 955 THIS 17th DAY OF OCTOBER 1991. GENERAL: Request to accept RECYCLING LOGO Alderman Smith said that the statement, "Jacksonville Recycling for a better tomorrow" has been chosen. There was discussion regarding the logo and a suggestion was made and accepted to decrease the size of the arrows encircling the city seal, which should be made larger, in the center of the emblem. It was decided that colors for the logo will be left in the hands of the committee. APPOINTMENTS: Request to appoint Mr. James R. Weber to the Sewer Commission to serve the unexpired term of Mr. Steve Coop. (to 4/20/1992) Alderman Wilson moved, seconded by Alderman Ray to appoint Dr. James R. Weber to serve the unexpired term of Mr. Steve Coop on the Sewer Commission; term to expire 4/20/1992. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1993. 7:00 P.M. - 7:40 P.M. Alderman Sansing moved, seconded by Alderman Keaton to appoint Mr. R. W. Riddle to serve the unexpired term of Mr. Parker Colvin on the Parks & Recreation Commission with term expiring 5/9/1992. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Wilson to appoint Mr. Doug Wilkinson to serve on the Housing Facilities Board for a term to expire 10/24/1996. MOTION CARRIED. DEVIATION OF AGENDA: Alderman Knight voiced that there is need to replace a new air conditioner for the kitchen area at the Elderly Activities Center located on Victory Circle. She said that the cost of a new unit will be $1,239.63. Alderman Knight moved, seconded by Alderman Smith to suspend the rules and place the item on the agenda. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Smith that $1,239.63 be taken from the Contingency Fund to purchase an air conditioner for the kitchen area of the Elderly Activities Center located on Victory Circle. MOTION CARRIED. It was noted that the city owns the building and leases it to the Elderly Activities Program Inc. as discussion ensued regarding repairs. A suggestion was made by Alderman Wilson to clarify the lease It was requested that City Attorney Bamburg draw up the proper paper work to clarify the responsibility of major and minor repairs. ADDITION TO AGENDA: SIDEWALKS/John Harden & Marshall Rd. up to Northside Jr. High School Mayor Swaim voiced that three companies picked up bid specifica-tions and that only one submitted a bid. Alderman Ray moved, seconded by Alderman Knight to suspend the rules and place the bid for sidewalks on John Harden & Marshall Rd. up to Northside Jr. High School on the agenda for action by the Council. MOTION CARRIED. Mayor Swaim said that he has set aside $20,000.00 for the expen- diture. City Engineer Reel said that there will be five (5) wheel chair ramps for access by the handicapped and that one of the major CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1991 7:00 P.M. - 7:40 P.M. items increasing the cost of the project is following standard highway signing procedures for construction. He said that the city will have to see that the contractor adheres to the require-ment. He noted that the sidewalk will be six feet wide the whole distance. Alderman Lewis moved, seconded by Alderman Wilson that the low bid, the only bid received from Bond Kinman in the amount of $19,888.00 which will be taken from the Sales Tax Fund, be AP-PROVED. MOTION CARRIED. ANNOUNCEMENTS: ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Keaton that the meeting adjourn at approximately 7:40 p.m. Respectfully, __________________________ ___________________________ Lula M. Leonard MAYOR City Clerk-Treasurer