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91 NOV 7.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on, November 7, 1991, at the regular meeting place of the Council. Aldermen Fletcher delivered the invoca-tion after which Mayor Swaim led the standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty were present. PRESENT, Ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Fire Chief Rick Ezell, Police Chief Don Tate, City Engineer Duane Reel, Personnel Director and Mayoral Aide Michael Beeman, Finance Director Gene Kelley, Deputy City Clerk Teresa Parker, Asst. Finance Director Paul Mushrush, Park & Rec. Director Annabelle Davis Industrial Specialist Jerry Halsell, Code Enforcement Officer John New, Community Development Director Tony Ply, Steve Whisnant, Wastewater Utility Superintendent Dick Morris, Chairman of the Sewer Commission Joan Zumwalt, other city employees, interested citizens, members of the press. PRESENTATION OF MINUTES Mayor Swaim presented the minutes of the Regular City Council Meeting of October 17, 1991 and the Special City Council Meeting of October 29, 1991 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of October 3, 1991 be APPROVED. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPT: Alderman Knight moved, seconded by Alderman Wilson that the October 1991 report from the Jacksonville Animal Control Dept. be APPROVED; said report reflects Adoptions/Fines $416.00 and Security Deposits $400.00 for a total receipts of $816.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CAR-RIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. JACKSONVILLE POLICE DEPT: Alderman Knight moved, seconded by Alderman Wilson that the month of September 1991 report from the Jacksonville Animal Control Dept. be APPROVED; said report reflects Computer Collections $35,786.53, Miscellaneous Payments $8,097.64, Report Copies $287.00 for a total of $44,171.17. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. MUNICIPAL COURT (Probation Officer) Alderman Knight moved, seconded by Alderman Wilson that the October 1991 report from Probation Officer Mike Mahone BE AP- PROVED. Said report reflects 133 cases ending September 31, 1991, 11 cases added in the month of October 1991, Probations complet-ed, Month ending October 31, 1991, six (6). Total cases as of October 31, 1991, ....138. Number of Juveniles on Probation...4. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. POLICE DEPARTMENT: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: STREET DEPARTMENT: DISCUSSION: DRAINAGE PRIORITIES Mayor Swaim noted that proposals for drainage work to be done was presented to the Council through the Engineering Department. He pointed out that the priority list was included in the packet for the Council Meeting. Said list as prioritized follows: STRUCTURE UNIT TOTAL LOCATION: WIDTH DEPTH LENGTH UNIT PRICE PRICE (1) OAKHURST ADDITION: 6' 2' 330 LF $81.63 $26,937.90 4' 2' 130 LF $73.63 9,571.90 8'X1.5' BOX CULV'T 185 LF $125.00 23,125.00 GRAND TOTAL - OAKHURST ADDN: $59,634.80 (2) HARPOLE ADDITION: PHASE I - NORTH FIRST STREET TO GRAY STREET 7' 4' 644 LF $123.50 $79,534.00 7' 3' 96 LF $104.82 10,062.72 TOTAL - PHASE I $89,596.72 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. STRUCTURE UNIT TOTAL LOCATION WIDTH DEPTH LENGTH UNIT PRICE PRICE (2) HARPOLE ADDITION PHASE II - GRAY STREET TO BREWER STREET 6' 4' 520 LF $118.25 $61.490.00 (3) STONEWALL PHASE I - MAIN DITCH TO DITCH INTERSECTION @ DARTMOUTH COVE 6' 2' 300 LF $ 81.63 $24,489.00 5' 2' 320 LF $ 77.13 24,681.60 TOTAL - PHASE I $49.170.60 PHASE II - PHASE II 15" DIA. 180 LF $ 20.00 $ 3,600.00 JCT BOX 1 EACH $1,250.00 $ 1,250.00 4' 1.33 330 LF $ 56.80 $18,744.00 TOTAL – PHASE II $23,594.00 PHASE III - DITCH INT. @ DARTMOUTH COVE TO CONCORD CIR. 4’ 2’ 310 LF $ 72.63 $22,515.30 4'X3' BOX CULVERT 36 LF $ 75.00 2,700.00 TOTAL PHASE III $25,215.30 GRAND TOTAL - STONEWALL: $97,979.90 (4) BRADEN - HILL RD. 14’ 5’ 800 LF $202.88 $162,304.00 Mayor Swaim pointed out after a question by Alderman Knight that the amount of money funded for the above drainage projects in the 1992 budget is $480,000.00. He said that the cost of the McArthur ditch (included in the Braden-Hill Rd. project) is $1,012,693.00 noting the devastation to citizens yards along the ditch. He said that all projects have been scheduled for a long time but that funds have not been available to complete them. Mayor Swaim voiced that none of the funds are obligating future income, that the funds are in the bank at this time. Mayor Swaim also stated that drainage funds, $200,000.00 project-ed for 1992, which are budgeted in the Street Department are and will not be affected by the approximate $480,000.00 expenditure for the four (4) projects named above. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. He made reference to a previous list given the Council on regular maintenance repair and changes proposed for 1992 which amounts to approximately $200,000.00. He mentioned that from time to time, there have been instances when problems with ditches or bridges, such as the Hwy. 161 bridge on North First St. near Wal-Mart Shopping Center, had to be replaced. He pointed out that there are drainage projects which cannot be addressed at this time but efforts will be made to correct problems as funds are available. City Engineer Reel explained that drainage work being done in the Harpole Addition by the city will not hinder a development by Jim Green at this time but that as more development takes place, there will have to be a joint venture between Mr. Green and the city regarding drainage control. He also pointed out that in the efforts of the Planning Commission, drainage is addressed when a developer comes before them with a development plan. Mr. Reel pointed out that the present building is built a foot above the 100 year projected flood plain as set forth in the Corp of En-gineer Flood Plain Map. He pointed out that completion of the project will tie in with Cherry and Laurel Streets. Alderman Knight moved, seconded by Alderman Smith to proceed with items 1, 2, 3 and 4 as listed in these minutes; that bids on all four projects be let at the same time. Mayor Swaim voiced that he favored the bid process including all four projects at the same time with the stipulation that if one person gets more than one bid, all projects be started simultane-ously. Mayor Swaim pointed that the funds for completion of the four projects listed above have been set aside each year for drainage projects, that part of the money comes from sales tax receipts. He went on to explain that he and City Engineer Reel have re- searched that the open drainage ditch method seems to be the most efficient method to transport water even though they may not be the most desirable landscape wise, they are the most efficient and inexpensive way to correct drainage problems and that is the reason for the proposed concrete bottom and walls. A voice vote was taken, the MOTION CARRIED. Mayor Swaim explained that bids cannot be let immediately unless someone is hired to help the City Engineer write the bid specs. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. He stated that it is desired that all said work be done in house mentioning that Mylissa Founds is in training which will enable her to help City Engineer Reel complete the process by spring. b. DISCUSSION: DRAINAGE PROJECT/SUNNYSIDE HILLS ADDITION Mrs. Joan Close, a resident on Roosevelt Rd. in Sunnyside Hills Addition, was chosen as the spokesperson for residents from the area who are concerned with drainage problems in their area. DEVIATION IN AGENDA: With no objections from the Council, Mayor Swaim deviated from the regular agenda while preparations were made for a video to be shown regarding the Sunnyside Hills Addition drainage problem. PUBLIC HEARING: 7:15 P.M. ALLEY CLOSING (East off So. Bailey parallel to W. Main and Mulberry. Mayor Swaim pointed out that the Planning Commission has recom- mended closing of the alley as well as the property owners along the 20 ft. alley which starts at Bailey St. and is parallel with W. Main St. behind Baskin Robbins and the old APCO and the old Webb's Dairy Bar. He voiced that it has never been used, that the Webb house was built on it and that it should be closed. PUBLIC HEARING OPENED AT APPROXIMATELY 7:18 P.M. There was no opposition voiced to closing the alley. It was noted that the Planning Commission unanimously approved the closing of the alley. PUBLIC HEARING CLOSED AT APPROXIMATELY 7:21 P.M. ORDINANCE 957 (#20-91) AN ORDINANCE VACATING AND CLOSING AN ALLEY IN THE CITY OF JACK- SONVILLE, ARKANSAS, (GENERAL LOCATION: AN ALLEY WHICH RUNS FROM BAILEY STREET EAST TO PEACOCK REALTY OFFICES (217 WEST MAIN STREET) BETWEEN MAIN STREET AND MULBERRY STREET); AND, FOR OTHER PURPOSES. At the advice of City Attorney Robert Bamburg, Mayor Swaim opened the meeting for a motion to suspend the rules and place Ordinance 957 (#20-91) on the agenda for FIRST READING. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. Alderman Sansing moved, seconded by Alderman Smith, to suspend the rules and place Ordinance 957 on the agenda for FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Smith moved, seconded by Alderman Lewis , that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Knight moved, seconded by Alderman Sansing , to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Knight moved, seconded by Alderman Smith , to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME Alderman Fletcher moved, seconded by Alderman Knight that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 957 THIS 7th DAY OF NOVEMBER 1991. RESUME AGENDA: b. DISCUSSION: DRAINAGE PROJECT SUNNYSIDE HILLS ADDITION Mrs. Close presented a video tape of a manhole on Central Ave. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. She said that the site is one block over from the street where she lives on Roosevelt Rd. noting residue which was in the street due to overflowing at the manhole. She asked that the Council help with the drainage and sewage overflow calling attention to odors, residue which lies in the streets and on the lawns and gullies caused by the water. She mentioned the concern for the children in the neighborhood and made reference to recent cases of hepatitis in the immediate area of the overflow. She also noted that a lady, Frances Thomas of 170 Pike, contracted hepatitis adding that six other members of her family contracted the disease, including a young grandchild. She pointed out that she has contacted Mayor Swaim, Alderman Sansing, Mr. Dick Morris of the Wastewater Department, Community Development Director Tony Ply, the State Health Department and EPA with regard to the problems. She requested printed informa-tion from the State Health Department to educate residents in the matter. It was pointed out by Mayor Swaim that the Wastewater Utility alone has spent $546,000.00 in a relief effort for the area in the last ten months. He pointed out that todays level is less than four years ago. He related that two million dollars in CDBG funds have been used south of the railroad track over the last ten years, that the Water Department has spent $59,000.00 in waterline rehabilitation in that area, and the city $175,000.00 in the rehabilitation of the Towering Oaks drainage ditch total-ing $3,193,566.00 in the Sunnyside Hills area. He said that he is aware that all problems were not solved, but that efforts have been made to correct them. He pointed out that $323,000.00 was spent in housing rehabilitation in that subdivision from 1984 to 1989. He noted $274,000.00 spent in rental rehabilitation to help persons who could not afford to own a home. He acknowledged that a problem exists and voiced that he was discouraged that the press has said that no money has been spent in the area. He said that a program in effect in 1992, which was also in effect in 1988, will allow $15,000.00 of the CDBG funds to be loaned to homeowners to rehabilitate the service lines from their house to the street with a 5 year payback period with interest from zero to six percent depending on the family income adding that there is $10,000.00 available from the Wastewater Utility in that fund as well. He noted that the area is far from being abandoned, that communi-ty watch programs are in progress and efforts to clean up Sunny CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. side with regard to abandoned houses and like problems are under-way also. He related that there have been nine (9) cases of hepatitis which have been connected with the Jacksonville area and that the number is not excessive for a city the size of Jacksonville. He said that four were connected to the same family, two were in the Sunnyside Hills Addition, one on McCain Street in South Jackson-ville, one on Smithwick near Little Rock Air Force Base, one on Carolyn Street and one on Rt. 2 in the county. He pointed out that he suffered with hepatitis adding that if there is an epide-mic of the disease, the Council will do everything it can do to help. Dr. Thomas McChesney addressed the Council with data from the Health Department stating that all cases in Arkansas have been "person to person" type outbreaks. He said that combative ef- forts are to treat exposed persons. He said that one-third of hepatitis originates from day-care centers and that the mortality rate is practically nil. He said that the number of cases in Jacksonville are not epidemic in nature; that there have been 604 cases in Arkansas. It was suggested by Wastewater Utility Superintendent Dick Morris that lime, clorox and pine sol are used by his department to treat overflow areas. The daughter of Mrs. Thomas, aforementioned in these minutes, addressed the Council and stated that eight (8) members of her family had hepatitis. Mayor Swaim pointed out that cases are reported by Doctors to the Health Department. Mayor Swaim suggested that the daughter get with Health Depart- ment Officials, the Wastewater Utility, Aldermen etc. in efforts to make progress with drainage and overflow. Mayor Swaim encouraged those who may feel that the cases of hepatitis were not reported correctly, should contact the Doctors and the Health Department. Alderman Knight encouraged that correct information be brought back to the Council for record clarification of cases in the Sunnyside Hills Addition and also asked Mr. Morris, Wastewater Utility Superintendent, to give information regarding the work of his department and the drainage problems in Sunnyside. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. Dick Morris gave information with regard to how the Wastewater Utility dealt with the call on Central. He said that response time was approximately twenty minutes, that the manhole cover was pulled at that time and that the flow was down as it should be although it was still raining. He related that it is the opinion of his department that a partial blockage downstream was responsible for the overflow on Central this particular time. He pointed out that a considerable amount of sliplining has been done in that area adding that infiltration is very hard to deal with and that he feels progress is being made in correcting drainage problems in the area. He gave information regarding a meeting of the Sewer Commission in 1990 at which Sunnyside was made a priority in the infiltra-tion control system. He noted improvements in the east line trunk system. He mentioned that several of his employees were in attendance and that approximately 30,000.00 feet of sliplining has been done at the end of October and that one of two crews have been in the Sunnyside area and will remain there until the department is convinced that the problem has been solved. He voiced that the department desires, in the 1992 budget, to add a third sliplining crew and that a good bit of their work would be done in that same area which could speed up the process. Mr. Morris said that in the sliplining process, the diameter of the sewer line is decreased, adding that control of infiltration is not having bigger lines, but elimination of the surface water getting into the sewer system. He pointed out that the carrying capacity of the pipe is not reduced with sliplining and that there are absolutely no joints from manhole to manhole thus having a solid polyethylene pipe between the two. Alderman Fletcher questioned the clean-up process with regard to the responsibility of the City of Jacksonville. Mr. Morris said that he will review the clean-up process with department employees and voiced, in answer to a question by Mayor Swaim regarding cases of hepatitis within the department, that two employees have contacted hepatitis within the past thirteen years. Mayor Swaim voiced that his point in gaining the information from Mr. Morris was for consideration of preventive measures which might be taken by employees to protect their health. Mr. Morris suggested group education sessions with the residents. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. He said that his department is committed to the rehabilitation of sewer lines all over the city, that the work of the department is not publicized but is continually being done and with improved communication he feels there will be accelerated progress made in Sunnyside Hills Addition. Mayor Swaim requested that the Council be informed of progress made in the matter and expressed appreciation to those who par-ticipated in the presentation. Mrs. Rhonda Hawthorn of 111 Roosevelt Rd. requested help with a drainage ditch which runs between her home and a neighbor. PARKS AND RECREATION DEPART14ENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. 1992 BUDGET Alderman Fletcher posed a question regarding what is planned in the Inspection Department in that one inspector is retiring at the end of the year. Mayor Swaim said the matter has been addressed in the budget but that the maximum set aside will not be spent unless it is neces-sary. Alderman Keaton voiced that with the probability of added respon-sibility for the remaining inspector, considerations for the same may need to be addressed. Mayor Swaim voiced that he and City Engineer Reel will address the matter of responsibilities with Mr. Cox and made a determina-tion if salary changes are needful. The consensus of the Council was that the City Attorney prepare the 1992 Budget Ordinance for the November 21, 1991 agenda. APPOINTMENTS ANNOUNCEMENTS: ADJOURNMENT Alderman Fletcher moved, seconded by Alderman Wilson that the meeting adjourn at approximately 8:10 p.m. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. - 8:10 P.M. Respectfully, __________________________ __________________________ Lula M. Leonard MAYOR City Clerk-Treasurer