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91 MAY 2.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1991 7:00 P.M. - 7:40 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 2, 1991 at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Keaton and Williamson were present. PRESENT, EIGHT (8). ABSENT, (2). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting were Personnel Director/Mayoral Assistant Michael Beeman, City Engineer Duane Reel, City Attorney Robert E. Bamburg, Mylissa Founds of the Engineering Department, Police Chief Donald Tate, Fire Chief Rick Ezell, Asst. Finance Director Paul Mushrush, Purchasing Director Liz Tuck, other city employees and members of the press. Personnel Consultant Joe Zegler was also in attendance. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of April 18, 1991 for study and action at the next regu- lar meeting of the council. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the April 4, 1991 meeting of the City Council be APPROVED. MOTION CARRIED. CONSENT AGENDA: MUNICIPAL COURT/PROBATION OFFICER Regular month-ly Report Municipal Court Judge Robert Batton and Mr. Mike Mahone were not in attendance. Mayor Swaim pointed out that he had mailed a letter on Monday, April 29, to Judge Batton requesting that he and Mr. Mahone attend the City Council Meeting . Alderman Lewis voiced that Judge Batton related that he did not receive the letter in time to make arrangements to be at the meeting. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: REQUEST TO ACCEPT BIDS: COMMUNICATION TYPE RECORDING EQUIPMENT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1991 7:00 P.M. - 7:40 P.M. Fire Chief Ezell pointed out that additional training for the personnel of the Fire Department will not be needed as he noted that the tapes are sealed, as VCR tapes are, and therefore better records will be kept in the event of a court case. He said that the City Attorney had advised that the tapes be retained for a period of five years and that the money saved with regard to the type of tapes used and on service contracts is the basis for recommending the bid of $19,280.00. Alderman Knight moved, seconded by Alderman Wilson that the bid of $19,280.00 from Communications Systems, Inc. be APPROVED with funds from the unused Sales Tax Fund. MOTION CARRIED. Mayor Swaim asked that Chief Ezell and Police Chief Tate work together to coordinate use of the new equipment by both depart- ments. POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. Presentation by Mr. Joe Flaherty re: 'POT LUCK" Mayor Swaim noted that Mr. Flaherty was not present at that moment and that the item would be introduced later in the meet-ing. b. RESOLUTION 436 (#4-91) Ref: ENTERPRISE ZONE Alderman Knight moved, seconded by Alderman Lewis that Resolu- tion 436 be read. MOTION CARRIED. Whereupon Atty. Robert Bam- burg read the resolution. Alderman Smith moved, seconded by Alderman Wilson that Resolution 436 be APPROVED. MOTION CARRIED. APPOINTMENTS: PARK AND RECREATION/Reappointment of Dr. Dale Calhoun and Mrs. Pat Bond for terms to expire May 9, 1996 Mayor Swaim said that each has served one term and that by ordinance they are allowed to serve another which they have agreed to do. He recommended the reappointments. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2. 1999. 7:00 P.M. - 7:40 P.M. Alderman Ray moved, seconded by Alderman Knight, that Dr. Dale Calhoun and Mrs. Pat Bond be reappointed to the Parks & Recrea- tion Commission for terms to expire May 9, 1996. A. NON-AGENDA ITEM: "OLD CITY HALL" Committee Report and Recom- mendation Alderman Ray moved, seconded by Alderman Sansing that the Council consider the item "Old City Hall" use on the agenda. MOTION CARRIED. Alderman Marshall Smith, chairman of the committee, stated that there had been four meetings of the group and that the recommen- dation of the committee is that repairs to the building be made, which will include roof repair estimated by the City Engineer to cost approximately $25,000.00. He explained the layout presented to the Council with regard to use of the different rooms in the building adding that probably some of the groups could reimburse the city with regard to utili-ties. He said that Park & Recreation seems to be in greater need of the space than others requesting space in the building. Alderman Keaton noted that no rooms have been designated for specific use at this time and suggested that until Police Chief Don Tate has a chance to see what his department needs no defi- nite decisions be made. The recommendation of the committee was that repairs be made to the building. Mayor Swaim said that $20,000.00 was set aside in the past for roof repair. Alderman Smith moved, seconded by Alderman Keaton to use $20,000.00 previously set aside in the Sales Tax Fund for roof repair, gravel guard repair and minor cosmetics. MOTION CARRIED. Mayor Swaim stated that the expenditures over $5,000.00 would be let for bids. Alderman Wilson suggested that the name of the building used as the municipal complex for over forty years be the "Bailey Munici-pal Building". Alderman Wilson moved, seconded by Alderman Sansing that the building referred to as "Old City Hall" be named the "Bailey Municipal Building". MOTION CARRIED. Alderman Wilson suggested that a plaque be placed in the building honoring the Bailey family for their generosity to the City of Jacksonville. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1991 7:00 P.M. - 7:40 P.M. B. SALE OF AMBULANCE Mayor Swaim pointed out that no bids were received with regard to local and state paper advertisement that the City of Jacksonville had an ambulance for sale. He said that he has been negotiating with a local company, Pafford Ambulance Co., and that they have agreed to pay $6,500.00 for the ambulance. His recommendation was that the bid be accepted. Alderman Smith moved, seconded by Alderman Knight that the rules be suspended and that the item be placed on the Agenda for action. Motion carried. Alderman Knight moved, seconded by Alderman Lewis that the bid of $6,500.00 from Pafford be accepted for a 1983 Ford Ambulance. MOTION CARRIED. He asked that the Council approve using the $6,500.00 received, along with the funds which have been set aside already, for the purchase of a command post. The general consensus of the Council was to approve the request. At this time, Mayor Swaim introduced Mrs. Liz Tuck, Purchasing Agent to the Council. Mayor Swaim mentioned that a list of streets to be paved was presented by the Engineering Department and that plans for the street light to be constructed at Martin Street and Hwy. 161 are available for the Council to view. Mayor Swaim noted that the contribution of the City of Jackson- ville has been received by the State Highway Department but that no date has been set for improvements at the railroad crossing on West Main Street at Lomanco. He pointed out that Loop Road will be closed at the railroad track the fourteenth and fifteenth of the month so that drainage work can be completed which will help the Pinon Lane and Leonard Street area. DEVIATION IN AGENDA: "POT LUCK" Mr. Joe Flaherty He voiced that he is the Director of "Our House Shelter" in Little Rock. He said that his request is in relation to the purchase of a refrigerator truck to be used in going to different businesses to pick up foods donated by those businesses to feed the homeless. He said that the County Quorum Court is considering giving a $25,000.00 grant toward the effort, that the Junior League has put up $25,000.00, that Kroger has put up $5,000.00 and that a $30,000.00 refrigerated truck is being purchased this week. He said that free storage space in which to keep the food overnight CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1991 7:00 P.M. - 7:40 P.M. has been provided. He related that matching funds would be needed with regard to the contribution of the Quorum Court. He requested a one-time contribution of $1,000.00 by the City Council. He said that once the program gets going, it will take care of itself. He related that there have been many people from Jacksonville in the shelter where he is director. He noted that Hope Lutheran Church and the Lions Club are big supporters. He said that the Food Bank, where the overnight storage will take place, is set up under Health Department rules and regulations. Alderman Knight moved, seconded by Alderman Wilson that the City of Jacksonville contribute $1,000.00 from the Contingency Fund to the "Pot Luck" endeavor for the homeless. MOTION CARRIED. ANNOUNCEMENTS Mayor Swaim announced that City Fest was a real success in spite of the rain, noting that the Fire Department did really well in the competition between five fire departments. He noted that the Volunteer Firemen came in second overall. He expressed appreciation for Mr. Beeman's efforts in making application for a $125,000.00 grant to aid in recycling endeav- ors. Mayor Swaim made note that Chief Don Tate was in attendance with his wife and that Joe Zegler was also present. He voiced that an excuse regarding the weather has been used with regard to the signal lights at Trickey Lane and Hwy 161. He said that calls have been made weekly to the Hwy. Dept. regarding the project. He said that the West Main project has begun. Questions arose with regard to a contact with the Corp of Engi- neers in regard to flooding at Dupree Park. Mayor Swaim related that he would like to have some alternatives to offer when a meeting is held and that he hopes to have information for the next City Council Meeting. Mayor Swaim noted that within a month he hopes to have definite information with regard to a tub grinder purchase. The Mayor said that damage from the tornado will be picked up if it will fit in the trucks or trash trailer. CITY JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1991 7:00 P.M. - 7:40 P.M. ADJOURNMENT: Alderman Smith moved, seconded by Alderman William on, that the meeting adjourn at approximately 8:10 p.m. MOTION CARRIED. Respectfully, ________________________ ________________________ Lula M. Leonard MAYOR City Clerk-Treasurer