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91 MAR 7.doc CITY OF JACKSONVILLE ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1991 7:00 P.M. - 7:55 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on March 7, 1991 at the regular meeting place of the Council. Alderman Reedie Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty were present. Alderman Smith came in at approximate- ly 7:20 p.m. PRESENT, nine (9), ABSENT, (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting were Personnel Director/Mayoral Assistant Michael Beeman , Assistant Finance Director Paul Mu- shrush, Deputy City Clerk Teresa Parker, Captain Larry Hibbs of the Police Department, Captain Larry Hamshire, City Engineer Duane Reel, Park & Rec. Director Annabelle Davis, other city employees and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of February 21, 1991 for study and action at the next. regular meeting of the council. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Lewis moved, seconded by Alderman Sansing, that the minutes of the February 7, 1991 meeting of the City Council be APPROVED. ROLL CALL: Aldermen Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPARTMENT: Regular Monthly Report/February Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for February of the Animal Control Dept. which reflects Revenues Received: Adoptions/Fines, $1,038.00, and Security Deposits $350.00 for a TOTAL of $1,388.00 be APPROVED. ROLL CALL: Aldermen Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. PROBATION DEPARTMENT: Regular Monthly Report/February Alderman Wilson moved, seconded by Alderman Lewis that the Regu- lar Monthly Report for February of the Probation Department which reflects 130 cases ending Jan. 31, 1990, 14 cases added in Jan. 1991, 13 probations completed, month ending Jan. 31,. 1991, TOTAL CASES: 131, be APPROVED. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, and Fletcher voted AYE. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1991 7:00 P.M. - 7:55 P.M. At this tine Alderman Keaton opened a discussion with regard to the report. He requested that the cases be categorized with regard to whether or not they are juvenile, adult, traffic, criminal, supervised or unsupervised etc. Information regarding results of rehabilitation efforts was requested by Alderman Fletcher. City Attorney Bamburg Pointed out that part of the work of the Probation Officer is to assess the needs of the probationer and place them in programs with agencies that are available to aid in their rehabi1itation. Mayor Swaim stated that he would express the desires of the Council to Mr. Mahone or make a copy of the discussion available on tape. At this time the remainder of the ROLL CALL VOTE was taken. Alderman Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. POLICE DEPARTMENT: Regular Monthly Reports/ December & January Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December of the Police Department which reflects COMPUTER COLLECTIONS of $14,624.14, MISCELLANEOUS PAYMENTS of $17,457.80, REPORT COPIES, $238.10 for a TOTAL of $32,330.04, the Regular Monthly Report for January which reflects COMPUTER COLLECTIONS of $19,802.99, MISCELLANEOUS PAYMENTS of $14,945.54, REPORT COPIES, $275.50 for a TOTAL OF $34,824.03. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: Mayor Swaim introduced Director Annabelle Davis who briefed the Council regarding the expansion at Dupree Park. She pointed out that the expansion includes three ball fields, one which will be in use this year. Support data was provided to the Council regarding the project which is estimated to cost $375,000.00. Admission rates for the 1991 season were included in the written report. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1991 7:00 P.M - 7:55 P.M. Alderman Fletcher encouraged Mrs. Davis to create a volley ball program. SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. ORDINANCE 9 4 5 (#8-91) An ORDINANCE TO ADOPT A POLICY REGARDING PROPER DISBURSEMENT OF ALL PERSONAL PROPERTY OWNED BY THE CITY OF JACKSONVILLE. ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Fletcher moved, seconded by Alderman Smith, that Ordi- nance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray. Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Fletcher moved, seconded by Alderman Sansing that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Sansing moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Where- upon, City Attorney Robert E. Barnburg read the Ordinance for the SECOND TIME. Alderman Ray moved, seconded by Alderman Sansing, to fur- ther suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Ray moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 945 (#8-91) THIS THIRD (7th) DAY OF MARCH 1991. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1991 7:00 P.M. - 7:55 P.M. b. REQUEST TO ACCEPT BID: VESTIBULE CONSTRUCTION/ELDERLY ACTIV-ITIES CENTER The Council viewed the bid sheet, shown on page five of these minutes. Alderman Knight moved, seconded by Alderman Smith that Option #1 from Versatile Inc. and Option #2 from Binswanger Glass be ac- cepted. MOTION CARRIED. Alderman Keaton abstained. c. DISCUSSION: FUTURE USE OF "OLD CITY HALL" Mayor Swaim pointed out a reversion clause in a deed to the city from the Bailey family. He related that if the building is not utilized by the city it will revert back to the family heirs. He voiced that records in the care of the Historical Society are stored in the vault as well as some city records. He gave the following as possible uses for the building; group meetings ire the largest room, a radio center for the Fire and Police Departments, training rooms and a dark room for the Fire Department, programs connected with the Parks & Recreation De- partment and the Historical Society. Alderman Fletcher moved, seconded by Alderman Smith that a com- mittee made up of six members, three from the City Council and three citizens at large, one to be selected by each alderman, be formed. MOTION CARRIED. Aldermen Smith, Fletcher and Keaton volunteered to serve on the committee. APPOINTMENTS: ANNOUNCEMENTS Mayor Swaim voiced that he would send a memo to City Department Heads for input on the use of the building. Alderman Knight requested that the committee formed previously to help "clean up" areas in the city which are unsightly be activat-ed. Names of said committee were requested of the Clerk. The construction of traffic signals at Trickey Lane was discussed and Mayor Swaim voiced that the Highway Department has not com-mitted themselves regarding a completion date for the project. City Engineer Reel said that Highway Department information to his department is that failure to complete the project has been due to inclement weather. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1991 7:00 P.M. - 7:55 P.M. Mayor Swaim pointed out that bids will soon be let on the West Main project. He said the city's share in the project is esti- mated to be fifty-eight to sixty thousand dollars, one-third of the total cost, as he explained that the city's initial cost of commitment was $16,500.00. Alderman Smith mentioned the increase in rates by Storer Cable Television after which a short discussion ensued in which Mayor Swaim pointed out that he would ask Mr. Mike Wilson from Storer to come and address the Council, if they so desired, regarding the fee change. Alderman Ray voiced that he understands the change in rates to be due to charges for the programs bought by Storer. Mayor Swaim gave a brief update with regard to legislative activ-ity concerning solid waste disposal. He said that the recycling of yard waste and composting versus landfills will have to be given consideration in the near future. He pointed out that there is a bill before the legislature with regard to a fifteen mile limit for landfill operations. He relat-ed that Little Rock is not going to participate in a regional landfill. Alderman Ray voiced that he is still approached by citizens who feel private haulers could handle the solid waste disposal better than the city. Comments were made that the paper recycling in the city is doing well. Alderman Lewis posed a question regarding the presentation of a plaque to Retired Police Chief Frank Neely. Mayor Swaim noted that the matter was brought up at the last Council meeting and that plaque presentations for retirees have not been a practice of his administration adding that some departments have chosen on their own to do so. ADJOURNMMENT: Alderman Fletcher moved, seconded by Alderman Wilson, that the meeting adjourn at approximately 7:55 p.m. MOTION CARRIED. Respectfully, __________________________ ____________________ Lula M. Leonard MAYOR City Clerk-Treasurer