91 JUNE 20.doc
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 20, 1991
7:00 P.M. - 7:50 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 20, 1991 at the regular meeting place of
the Council. Alderman Reedie Ray delivered the invocation
after which Mayor Swaim led the standing audience in the "Pledge
of Allegiance" to the flag.
ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
William on, Keaton and Twitty were present. PRESENT, ten (10),
ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a
quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Police Chief Don Tate, Personnel Director/Mayoral Aide Michael
Beeman, City Engineer Duane Reel, City Fire Chief Rick Ezell,
Assistant Finance Director Paul Mushrush, Deputy City Clerk
Teresa Parker, Parks & Recreation Director Annabelle Davis, Code
Enforcement Officer John New, CDBG Director Tony Ply, other city
employees, interested citizens, members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of June 6, 1991 for study and action at the next Regu-
lar City Council Meeting.
APPROVAL AND/OR.CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of May 16, 1991 be AP-
PROVED. MOTION CARRIED.
CONSENT AGENDA: FIRE DEPARTMENT
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report for the month of May, 1991, of the Jack-
sonville Fire Department, be APPROVED. Said report reflects an
ESTIMATED FIRE LOSS FOR THE MONTH OF $4,475.00 Aldermen Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report for the month of May, 1991, of the Jack-
sonville Police Department be approved. Said report reflects
COMPUTER COLLECTIONS, OF $43,779.06, MISCELLANEOUS PAYMENTS OF
$14,569.47 and REPORT COPIES OF $359.00, TOTALING $58,707.53 be
APPROVED. ROLL CALL: Aldermen Knight, Smith, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY.
0. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 20, 1991
7:00 P.M. - 7:50 P.M.
WATER DEPARTMENT:
SEWER DEPAR174ENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS AND RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: Request to accept FINAL PLAT of
HAMMOND SUBDIVISION
City Engineer Reel said that the subdivision is being developed
due to the fact that Mrs. Hammond desires to give part of her
property to her children.
He said that the Planning Commission requested that she subdivide
the parcel which will make it a legal subdivision. He said there
is an existing house on lot one (1) and that there is no house on
the property she is giving her children.
He said that there is no problem with the lots as platted as far
as the Planning Commission is concerned.
Alderman Wilson moved, seconded by Alderman Smith that the FINAL
PLAT of the HAMMOND SUBDIVISION be APPROVED. MOTION CARRIED with
the stipulation that requirements of the Planning Commission are
met in the plat.
GENERAL: a. PRESENTATION OF THE AUDIT REPORT:
Mr. Mack McAlister of McAlister & Associates, P.A. addressed the
City Council presenting the audit report for the year 1990.
He expressed appreciation to the Council for the opportunity to
perform the audit report. He said that overall, the year was a
good one. He pointed out that revenues were 8.7 million dollars,
an increase of eighteen percent over 1989, adding that expen-
ditures were 7.6 million which represented a six percent increase
over 1989. He noted that a significant 1.1 million was added to
the fund reserve balances for the year 1990 and is available for
carry over and budgeting in 1991 and future years. He mentioned
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 20, 1991
7:00 P.M. - 7:50 P.M.
that there was $750,000.00 received due to a court ruling with
regard to the use tax. He said that there was a six percent in-
crease in the one-cent sales tax revenues over 1989 and pointed
out that the sales tax represents about thirty-five percent of
the revenues received by the city.
He said that the financial management of city funds is handled as
well as any city in the State of Arkansas.
He voiced that there were no repeat recommendations in the report
and that corrections suggested have already been made or are in
the process of being corrected.
Mayor Swaim said that five hundred thousand dollars is committed
to the purchase of a fire truck and that 100,000.00 has been used
to purchase additional land. He commended the McAlister firm for
their work.
Alderman Keaton moved, seconded by Alderman Wilson to accept the
Audit by McAlister & Associates, P.A.
b. Request to approve MUNICIPAL COURT EXPENDITURE/COMPUTER
EQUIPMENT and TRAINING:
Alderman Smith moved, seconded by Alderman Williamson that an
expenditure of $1,516.28 for equipment, battery backup, and
training for the court computer, be made with payment from the
Small Claims Court Fund. MOTION CARRIED.
c. Resolution 439 (#7-91) Ref: Right of Way Acquisition/O'Neal
Street
RESOLUTION DECLARING JUST COMPENSATION FOR ACQUIRED RIGHT OF WAY
FOR O'NEAL STREET IMPROVEMENT PROJECT
Alderman Wilson moved, seconded by Alderman Knight that Resolu-
tion 439 (#7-91) be read. MOTION CARRIED. Whereupon, Attorney
Robert Bamburg read the Resolution.
CDBG Director Tony Ply expressed that the project is one that has
been in the process for a long time and that a problem with one
property owner is now resolved.
Alderman Wilson moved, seconded by Alderman Lewis that Resolution
439 be APPROVED. MOTION CARRIED.
d. ORDINANCE 948 (#11-91) Ref: Waiving competitive bidding for
dump truck repair/Wastewater Dept.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 20, 1991
7:00 P.M. - 7:50 P.M.
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
AUTHORIZING REPAIRS TO A DUMP TRUCK OWNED BY THE JACKSONVILLE
WASTEWATER UTILITY; DECLARING AN EMERGENCY; AND FOR OTHER
PURPOSES.
Alderman Knight moved, seconded by Alderman Wilson, that
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson. Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordi-
nance read FIRST TIME by City Attorney Robert E. Bamburg.
Mayor Swaim noted that the city is required to take bids on an a
purchase of five thousand dollars or more pointing out that there
are extenuating circumstances in this instance.
Alderman Knight moved, seconded by Alderman Smith, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED
ON FIRST READING.
He recognized Mr. Dave Thomas a representative of the Wastewater
Utility who voiced that three individual bids were taken, adding
that it was not thought practical to write specifications or
request for proposals on quotes, in that the time factor is
critical in that the truck is needed in a construction project.
He said that no citations were issued in the accident, which
occurred on T.P. White Drive. He said that the quotes were by
telephone and that local body shops are given priority.
Alderman Sansing moved, seconded by Alderman Ray, to suspend
the rules and place the Ordinance on SECOND READING. ROLL CALL
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion re-
ceived ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Robert E. Bamburg read the
Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Ray, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY 0. Motion received ten (10) affirmative votes,
(0) negative votes. MOTION CARRIED. Whereupon, City Attorney
Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 20, 1991
7:00 P.M. - 7:50 P.M.
Alderman Lewis moved, seconded by Alderman Sansing that
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY 0. Motion
Received ten (10) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Sansing, that the
EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY 0. Motion
Received ten (10) affirmative votes, (0) negative votes.
MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 948 (#11-91) THIS
20TH DAY OF JUNE 1991.
a. ADDITION TO AGENDA: REPAIR OF THE INTERSECTION OF QUAPAW AND
SIOUX TRAIL
Alderman Smith moved, seconded by Alderman Knight to place an
item of business having to do with repairing the intersection of
Quapaw and Sioux Trail on the agenda. MOTION CARRIED.
City Engineer Reel voiced that there is about six hundred feet of
street that needs to be torn out, new base put in and re-
asphalted so it can be brought up out of the floodplain where it
has stayed under the water most of the time. He said that the
last estimate was approximately $2,600.00 which he voiced is very
reasonable. He noted that no work has been done on the street in
fifteen or twenty-years and that it has stayed under water much
of that time. He said that this improvement will not alleviate
the Drainage problems of the Northwood Acres Subdivision.
Alderman Knight moved. seconded by Alderman Sansing that the City
Engineer be given the authority to spend $2,600.00 from the
Contingency Fund to repair approximately 600 feet of street in
the Quapaw and Sioux Trail Intersection. MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS Mayor Swaim announced that there will be a public
hearing on June 27, 6:30 p.m. at the Parks & Recreation Depart-
ment Building regarding a grant application for funding. Said
public hearing is being advertised in a local newspaper.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 20, 1991
7:00 P.M. - 7:50 P.M.
City Attorney Bamburg expressed appreciation for the funds allot-
ed by the Council for Desert Praise Celebration II held on June
124, 1991. He pointed out that approximately 3,000 persons were
served food and enjoyed the program.
Mayor Swaim asked Chief Don Tate for a brief update on the Police
Department.
Chief Tate voiced that he is appreciative of his job, that people
have been cooperative and that things are going pretty good and
that he is working toward improvements.
Aldermen Fletcher and Sansing expressed appreciation for the
efforts of the chief with regard to thefts and gang control in
the city.
Alderman Wilson suggested that efforts be made to correct any
addresses of persons affected in the Trickey Lane Project and
questioned whether or not street name changes are being ad-
dressed.
A short discussion ensued regarding the changes and City En-
gineer Reel voiced that he is working on the situation.
It was noted that there are two houses on the part being devel-
oped which will have to be addressed.
Mayor Swaim pointed out that information regarding flood control
for Dupree Park will possibly be an item on the next agenda.
Alderman Wilson suggested that a celebration of some sort may
need to be considered recognizing the incorporation of the City
of Jacksonville fifty years ago in the month of August.
ADDITION TO TIE AGENDA: FENCING AT THE GRAHAM RD. FIRE STATION
FOR SECURITY REASONS
Alderman Keaton moved, seconded by Alderman Wilson that the item
of fencing a portion of Graham Rd. Fire Station be placed on the
Agenda. MOTION CARRIED:
Alderman Keaton pointed out that due to children wandering into
the area of the fire station he, along with Fire Chief Ezell and
Fire Department Employees, feel it necessary to construct a fence
which will keep children from getting hurt or disturbing opera-
tions of the station on Graham Rd. The children are mainly
participants in activities provided at the Boy's Club located-
behind the fire station.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 20, 1991
7:00 P.M. - 7:50 P.M.
Alderman Keaton moved, seconded by Alderman Wilson to allow Chief
Ezell to receive bids for partial fencing of the Graham Rd. Fire
Station with the expenditure, not to exceed five thousand
($5,000.00), to be taken from the Contingency Fund. MOTION
CARRIED.
Alderman Fletcher expressed concern regarding needed improve-
ments at Main and Hwy 161 suggesting that state legislators be
approached about letting passing legislation which will allow
cities to work on state highways which go through cities.
Mayor Swaim pointed out that the next City Council Meeting will
be held July 8, 1991 due to the fact that the counci1 voted to
omit the regular meeting scheduled for Judy 4, 1991.
He announced a celebration scheduled for July 4, 1991 at the
Little Rock Air Force Base, encouraging city residents to attend
if they so desire.
The July 6, 1991 celebration for "Desert Storm Troops" in the
City of Little Rock.
He also mentioned that a float representing the City of Jackson-
ville to be entered in a parade scheduled for that celebration
is under construction and urged anyone wanting to help to contact
Annabelle Davis for location and work schedules.
Alderman Knight said that men are needed at this point in that
the float is being framed at Fishers Armory in North Little Rock.
ADJOURNMENT:
Alderman Wilson moved, seconded by Alderman Ray, that the meeting
adjourn at approximately 7:50 p.m. MOTION CARRIED.
Respectfully,
___________________________ _________________________
Lula M. Leonard MAYOR
City Clerk-Treasurer