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91 AUG 15.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. - 7:40 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session, August 15, 1991, at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Acting Mayor Reedie Ray led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton, Williamson and Twitty were present. PRESENT, TEN, (10). ABSENT, (0). Mayor Swaim was attending a Planning Meeting of the Municipal League at Paragould and was not present for the meeting. Acting Mayor Reedie Ray declared a quorum. Others present for the meeting were Personnel Director/Adminis- trative Assistant Michael Beeman, City Engineer Duane Reel, City Attorney Robert E. Bamburg, Police Chief Donald Tate, Asst. Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Code Enforcement Officer John New, Police Chief Tate, Fire Chief Rick Ezell, Water Department Superintendent Ken Anderson, Waste-water Director Dick Morris, Community Development Director Tony Ply, Chairman of the Planning Commission Bart Gray Jr., other city employees and members of the press. PRESENTATION OF MINUTES: Acting Mayor Ray presented the minutes of the Regular City Council Meeting of August 1, for study and action at the next regular meeting of the Council. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Sansing, that the minutes of the July 18, 1991 Regular City Council Meeting and the Special Meeting of July 25, 1991 be APPROVED. MOTION CAR- RIED. CONSENT AGENDA: REGULAR MONTHLY REPORTS OF THE ANIMAL CONTROL DEPARTMENT; MUNICIPAL COURT/PROBATION OFFICER: FIRE DEPARTMENT Alderman Knight moved, seconded by Alderman Wilson that the Regular Monthly Report of the Jacksonville Animal Control Depart-ment be APPROVED. Said report reflects Adoptions/Fines $615.50 and Security Deposits totaling $125.00 for total receipts of $740.50. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. - 7:40 P.M. MUNICIPAL COURT/PROBATION OFFICER: Alderman Knight moved, seconded by Alderman Wilson that the Regular Monthly Report of the Municipal Court be APPROVED. Said report showed 135 cases on June 30, 1991, 10 cases added in the month of July 1991, probations completed as of July 31, 1991 with a total of 133 cases as of June 30, 1991 with six juveniles on porbation. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (O). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. FIRE DEPARTMENT Alderman Knight moved, seconded by Alderman Wilson that the Regular Monthly Report of the Jacksonville Fire Department be APPROVED. Said report reflects an estimated fire loss for the month of $16,445.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: a. ORDINANCE 9 5 0 (#13-91) Waiving Competitive Bidding/Open Channel Flow Meter AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING AN OPEN CHANNEL FLOW METER SYSTEM AND COMPUTER FOR THE JACKSONVILLE WASTEWATER UTILITY; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Smith ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordi-nance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Lewis moved, seconded by Alderman Wilson , that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Lewis , to sus- pend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletch- er, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. - 7:40 P.M. CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Wilson , to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City. Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME Alderman Wilson moved, seconded by Alderman Knight that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Wil- liamson, Keaton and Twitty voted AYE. NAY 0. Motion Received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lewis that the EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Alder-man Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 950 THIS 15th DAY OF August 1991. b. ORDINANCE 9 5 1 (#14-91) to Amend Penalties Assessed on Industrial Wastewater Users to conform with State Regulations Alderman Wilson moved, seconded by Alderman Knight ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Twitty, Keaton, Williamson, Fletcher, Wilson, Sansing, Lewis, Smith, and Knight voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordi- nance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Fletcher moved, seconded by Alderman Knight , that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Mr. Morris explained that the Ordinance is necessary to comply with state law pointing out that Vertac is the only industry against which fines (32) have been brought. Alderman Smith moved, seconded by Alderman Lewis, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Twitty, Keaton, Williamson, Fletcher, Wilson, Sansing, Lewis, Smith and Knight voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. - 7:40 P.M. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Lewis that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 9 5 1 THIS 15th DAY OF AUGUST 1991. c. ORDINANCE 9 5 2 (#15-90) to Establish a Line Item for Billing for Water, Wastewater & Sanitation Alderman Lewis moved, seconded by Alderman Sansing, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher Wil- liamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative.votes, (0). negative votes. MOTION CAR- RIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Keaton moved, seconded by Alderman Lewis that reading of the Ordinance as a whole be dispensed with in lieu of a discus-sion and explanation of its content. MOTION CARRIED. City Attorney Bamburg explained that if the billing fee increases for any one of the departments, Sewer, Water or Sanitation, the matter would come back to the City Council for approval or rejec-tion. He said that the different utilities would absorb the increases as best they can and then come back to the Council to amend the ordinance with regard to the line item. Alderman Knight pointed out that customer costs remain the same if the ordinance under discussion is approved by the Council. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. - 7:40 P.M. Mr. Ken Anderson voiced that it is his understanding that the departments will build enough into the billing fee that a cushion will be allowed and that over a period of time, as expenses occur, an increase in the line item would be requested. Mr. Dick Morris explained the position of the Wastewater Utility. He said that the billing fee has increased in the last four years by a little over 200%, $22,000.00 to $67,000.00, adding that the last rate increase by the department was in 1984. He said that those increases have been absorbed and that as of July of 1991, the department is $196,000.00 in the red and that he is con-cerned. He said that billing costs are projected and covered in budget planning for approximately 5 years. He voiced that in the budget process, billing stands alone. Acting Mayor Ray expressed appreciation to the department heads for their efforts in serving the citizens of Jacksonville. Alderman Knight moved, seconded by Alderman Lewis , that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Sansing , to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletch-er, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Sansing , to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Smith that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Smith that the EMERGENCY CLAUSE HE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. - 7:40 P.M. Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 9 5 2 THIS 15TH DAY OF AUGUST 1991. There were comments regarding work by the Water Department in relocating water meters. Alderman Fletcher voiced concern that thousands of dollars are being spent unnecessarily and that a big rate increase would be imposed on the citizens to absorb the costs of the meter relocation. It was explained that the work is being done mainly in the older section of the city and that improvements will made in reading the meters. FIRE DEPARTMENT: Request to accept bid: 100 ft. AERIAL TRUCK PRESENTATION BY CHIEF EZELL Chief Ezell pointed out that the aerial equipment is needed to improve the fire protection services for the citizens of the City of Jacksonville. He said that equipment has been viewed by the department and that all equipment listed in the bids are approved by NFDA Standards. He said that the recommendation is Pierce Safety Company. He pointed out that alternate bids were rejected, one coming in as a truck without the equipment, and that accepting the bids would have put the equipment manufacturers at an unfair advantage and could have created a lot of problems. He noted that they did not meet the specifications. He said that there is an air condi-tioning system listed at a cost of $4,191.00 which was included in the Pierce bid. He related that the vehicle was projected to be used as a command post, which did not materialize, that the vehicle will be an operational one and that the $4,191.00 should be subtracted from the Pierce bid making a total of $499,608.00. He said that the department has four pieces of Pierce equipment at this time which has been very dependable, that the personnel is trained to use it as well as maintain it and that parts for repair of the equipment are on inventory. He said that payment will be expected upon delivery which is noted in the bid as thirteen to fifteen months. He said that personnel will have time for expansion at the fire station to be completed before the arrival of the new equipment. He said that a new bay and structural improvements to the exist-ing facility will need to be made. He said that the chassis is manufactured by Lance. He pointed out that the fire rating of the city will be enhanced and may be upgraded with the purchase of the truck. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL FETING August 15, 1991 7:00 P.M. - 7:40 P.M. He related that rating evaluations are made about every 13 to 15 years unless requested by the Mayor and that he feels once the new equipment is in place, the request should be made for the city to be graded with regard to rate status. He said that the Pierce bid met all specifications with no sub- stitutions. Alderman Fletcher moved, seconded by Alderman Keaton that the Pierce bid for the 100 ft. aerial truck be accepted with funds for payment to be taken from the CITY EQUIPMENT FUND. MOTION CARRIED. (BID SHEET INFORMATION IS INCLUDED ON THE NEXT PAGE OF THESE MINUTES.) POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: RESOLUTION 4 4 1 (49-91) Ref: Grant Application/Recreational Facilities Assistance A RESOLUTION AUTHORIZING APPLICATION THROUGH THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM TO THE NATIONAL PARK SERVICE FOR ASSISTANCE IN THE DEVELOPMENT OF RECREATIONAL FACILITIES FOR THE CITY OF JACKSONVILLE, ARKANSAS ; AND FOR OTHER PURPOSES. Alderman Wilson moved, seconded by Alderman Sansing that Resolu- tion 4 4 1 be read. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Wilson to accept Resolution 4 4 1 as read. MOTION CARRIED. SANITATION DEPARTMENT:.. Request to accept bids: "TUB GRINDER" Acting Mayor Ray requested that information which had been re- quested by the Council be presented by Mayoral Aide Michael Beeman. Alderman Knight asked Mr. Beeman if notification of grant appro-val had been received regarding a grant application submitted on May 1, 1991 by the City of Jacksonville. He said that official notification of those cities awarded grant money was not received in the Mayor's office as of August 15, 1991. A Jacksonville News reporter, John Healey, related that a release received in the office of the local newspaper from the Governor's office identified Jacksonville as one of those cities receiving a full grant of $125,000.00. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. - 7:40 P.M. Mr. Beeman presented information regarding changes in Arkansas Law which states that it shall be unlawful to depose of yard wastes in a solid waste disposal site; that in July 1993 no yard waste will go to landfills! He related that it is imperative that the city put a recycling program into place. He related that Mayor Swaim's intention is to use the southern most end of a portion of the property recently purchased from the State of Arkansas, south of City Hall, for a six month trial period. He said that at that time, there is property on Redmond-Loop Rd. which may be rented or purchased to use for the tub grinder operation as well as a possible location next to the Wastewater Treatment Plant which could lead to a composting operation. He said that the options mentioned are not in any way finalized. He pointed out that existing personnel will be utilized from the Sanitation Department, that no personnel will be added at first and probably not for a long time. He related that there will be a three-day training period for mechanics and operators and that maintenance will be done by city mechanics. He pointed out that RSI is located in Dallas and Fuel Harvester at present is in Memphis adding that he feels the latter will have a dealership in Little Rock in the near future. He said that material generated from the tub grinding operation has known to be used in the City of Chicago for streets and roads adding that Jacksonville Parks & Recreation and Beautifi-cation Departments will benefit from the material as well as the citizens. He related that if the yard wastes are ground up and the need develops, they can then be taken to the landfill. He said that he felt there will be a fifty percent savings with regard to the tipping fees for the trash operation alone, which are approximately $90,000.00 for the year 1991. He pointed out that the Fuel Harvester machine is the belt drive, that RSI is the direct drive. Alderman Wilson moved, seconded by Alderman Smith to accept the low bid from Fuel Harvester for the tub grinder, $193,284.17. MOTION CARRIED. It was again pointed out by Acting Mayor Ray that the amount of the grant money received is $125,000.00. A hand of appreciation was given, as suggested by Alderman Fletcher, to all those involved in grant application efforts. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. - 7:40 P.M. PLANNING COMMISSION: FINAL PLAT Keathley Subdivision City Engineer Reel explained that the subdivision is a small commercial one just east of the railroad off North First Street behind Wilkins Bait Shop. He said that it is intended to be similar to Sandalwood Subdivision where V & G Athletics is locat-ed. He pointed out that minimum standards (6,000 sq. ft.) are met with regard to the size of the lots in the subdivision; which are 7,000 sq. ft. and up, and that letters of acceptance from the Water and Wastewater Departments are on file as well as the Street Department; that all utilities are in and accepted for maintenance by the City of Jacksonville. It was pointed out that the recommendation from the Planning Commission is for APPROVAL of the subdivision. Alderman Smith moved, seconded by Alderman Wilson that the FINAL PLAT OF THE KEATHLEY SUBDIVISION be APPROVED. MOTION CARRIED. GENERAL: APPOINTMENTS: ANNOUNCEMENTS It was announced that a survey will be mailed August 16, 1991 regarding the desires of the citizens and their willingness to cooperate in a recycling program. ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Sansing that the meeting adjourn at approximately 7:40 p.m. MOTION CARRIED. Respectfully, _____________________________ ___________________________ Lula M. Leonard MAYOR City Clerk-Treasurer