13 SEP 19CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City
of Jacksonville, Arkansas met in regular session on September 19, 2013 at the regular meeting place of the City Council. Alderman Bolen delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Twitty, Robinson, and Howard answered roll
call. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert Bamburg, IT Director Barbara
McDaniel, Director of Administration Jim Durham, Finance Director Cheryl Erkel, City Engineer Jay Whisker, Public Works Director Jim Oakley, Police Chief Gary Sipes, CDBG Director Theresa
Watson, Fire Chief Alan Laughy, Parks and Recreation Director Kevin House, 911 Communications Director Tabby Hughes, Water Department Field Manager Sal Pappalardo, Johnny Simpson, Planning
Commissioner Jim Moore, Civil Service Commissioner Bob Stroud, Mr. Tommy Bond, Larry & DeDe Hibbs, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher
presented the minutes of the regular City Council meeting of August 15, 2013 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION
OF MINUTES:
Alderman Howard moved, seconded by Alderman Bolden that the minutes of the regular City Council meeting of 1 August 2013 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR
MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the Regular Monthly Report for August 2013 regarding annual crime statistical comparisons.
Code Enforcement for August 2013
Assigned Calls 78 Basketball Goals 5
Self Initiated Calls 389 Structures Inspected 6
Follow ups 405 Rental Properties Inspected
1
Meetings/Court Hearings 184 Properties Red Tagged 1
Citations/Warnings Issued 1 Search Warrants Served 0
Notices/Letters Written 49 Structures Rehabbed 0 Vehicles
Tagged 8 Structures Condemned 0
Vehicles Towed 3 Houses Demolished by City 2
Lots posted 56 Houses Demolished by Owner 5
Signs removed 109 Parking Violations
2
Trash cans tagged 0 Grass Letters 60
Grass Mowed 90
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to
approve the regular monthly report for August 2013 from the Jacksonville Fire Department, reflecting a fire loss of $73,500.00 and a savings total of $5,000.00.
REGULAR MONTHLY REPORT/ANIMAL
CONTROL
Alderman Ray moved, seconded by Alderman Sansing to approve the regular monthly report for August 2013.
ADOPTION FEES/FINES $ 1,165.00
CONTRIBUTIONS 0.00
TOTALS $
1,165.00
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the regular monthly report for August 2013.
PERMITS/LICENSE ISSUED INSPECTIONS
PERFORMED
Building Permits 13 Building Inspections 36
Business Licenses 5 Electrical 35 Plumbing 38
HVACR 34
ROLL CALL: Aldermen: Elliott, Bolden, McCleary,
Sansing, Ray, Mashburn, Twitty, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT and
WASTEWATER DEPARTMENTS: RESOLUTION 704 (#13-2013)
A RESOLUTION IN SUPPORT OF
AND AUTHORIZING EXECUTION OF AN EASEMENT AND USE AGREEMENT FOR THE JACKSONVILLE WATER DEPARTMENT AND THE JACKSONVILLE WASTEWATER UTILITY FOR CERTAIN REAL PROPERTY DESCRIBED HEREIN (GENERAL
DESCRIPTION: 400-800 BLOCKS OF SOUTH REDMOND ROAD); AND, FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman Bolden to read Resolution 704 (#13-2013).
City Attorney
Bamburg explained that regarding the expansion of Hwy. 67/167, the Highway Department will be constructing supports for the Highway overpass in the locations where the City has both
water and sewer lines. He stated that the City will be relocating those lines and in order to do this the City is going to grant easements to the Water Department and Wastewater Utility.
At this time, MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 704 (#13-2013).
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution
704 (#13-2013) in its entirety. MOTION CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
FIRE DEPARTMENT:
POLICE DEPARTMENT: PRESENTATION JAG Grant
Police Chief Gary Sipes related
that the Police Department received a non-matching JAG Grant for $20,079.00. He stated that they plan to purchase weapons that need to be replaced due to retirements. He then added
that they are also planning to purchase some radars. He explained that the radar equipment has not been replaced since he began his tenure six years ago.
STREET DEPARTMENT:
SANITATION
DEPARTMENT:
PARKS & RECREATION: RESOLUTION 703 (#12-2013)
A RESOLUTION AUTHORIZING THE MAYOR AND/OR HIS DESIGNEE TO SUBMIT AN APPLICATION TO THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM
OUTDOOR RECREATION GRANT TO OBTAIN 50/50 MATCHING GRANT FUNDS FOR CREATION OF AN ARCHERY RANGE RECREATIONAL FACILITY FOR THE CITY OF JACKSONVILLE, AND, FOR OTHER PURPOSES.
Alderman
Ray moved, seconded by Alderman McCleary to read Resolution 703 (#12-2013).
City Attorney Bamburg noted that Resolution 703 is essentially the same as Resolution 702 (#11-2013) passed
at the previous City Council meeting. He explained that the language has been slightly modified at the request of the Department of Parks and Tourism to fit their request criteria.
At this time, MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 703 (#12-2013).
Alderman Ray moved, seconded by Alderman Bolden to approve Resolution
703 (#12-2013) in its entirety. MOTION CARRIED.
PLANNING COMMISSION:
GENERAL: Request to accept bid for Galloway Drainage Project Phase II
City Engineer Whisker explained that phase
II is the last phase of the project, pointing out Galloway is the main drain throughout the Sunnyside Addition. He stated that new pipe has been laid to where it ends on North Avenue
and leading out to Graham Road.
Alderman Elliott moved, seconded by Alderman Bolden to accept the low bid from Building and Utility Contractors in the amount of $95,040.00 with funds
to be drawn from CDBG Funds.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
City Engineer Whisker then answered that Building and Utility Contractors were also awarded
the first phase of the project and their work has been satisfactory. He added that the same factors were used to calculate costs for phase II and the bid came in 20% less than the first
phase.
At this time, MOTION CARRIED.
ADDITION TO AGENDA
ORDINANCE 1498 (#29-2013)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIRS MADE TO THE LOOP ROAD BRIDGE; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES
Alderman Elliott moved, seconded by Alderman Bolden to suspend the rules and place Ordinance 1498 (#29-2013) on the agenda. MOTION CARRIED.
Mr.
Tommy Bond of Bond Engineering explained to the City Council that this Ordinance addresses the emergency repairs that were made to the Loop Road Bridge. He related that he and Public
Works Director Jim Oakley had discussed conditions regarding the need for repairs and in the next two or three days the Highway Department placed a 3-ton load limit on the Bridge. He
offered a PowerPoint presentation of the before and after pictures of the Bridge’s support and suspension system. He demonstrated the degree of failure that was present prior to the
repairs. He noted that four out of five of the center pilings had structural failure and the center beam had cracked. He stated that the Bridge was very close to coming apart. He related
that TomCo, a bridge contractor, was available to do the repairs, adding that the Street Department crew did a yeomen’s job of bypassing the water around the site. He stated that the
Highway Department has issued a letter approving the repairs, noting that the Bridge will be on their watch list. He explained that instead of every 24 months, the Bridge will now be
inspected every 6 months. He then related that a foundation study for a new bridge was completed today, explaining that the plan is to eventually build a four-lane bridge, beginning
with a two lane bridge to the west side of the Loop Road Bridge. He explained that the Loop Road Bridge will be removed and then another two lanes will be constructed as monies become
available. He pointed out that there is a 7’ sidewalk being proposed for the west side of the bridge. He stated that the current Bridge was built in the late 60’s by the County, surmising
that it was piece milled together because the precast units are of two different styles. He stated that the contractor’s bill was $22,250.00, adding that if it were not for the work
performed by the City Street Department the amount would have been double. He related that the plan is to design the new bridge over the winter, take bids in the Spring and construct
the bridge next summer. He then answered that there is no restricted weight limit on the repairs to Loop Road Bridge.
Mayor Fletcher stated that it was fortunate that while this was
an emergency situation everything came together and the job was completed in a very short time, recognizing the inconvenience to area traffic.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
Alderman Elliott moved, seconded by Alderman Bolden that Ordinance 1498 be placed on FIRST
READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Twitty, and Howard voted AYE. NAY (0). ABSTAIN (1). MOTION CARRIED with Alderman Robinson abstaining.
Whereupon City Attorney Bamburg read the heading of Ordinance 1498.
Alderman Sansing moved, seconded by Alderman McCleary to APPROVE Ordinance 1498 on FIRST READING and suspend the
rules and place Ordinance 1498 on SECOND READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Twitty, and Howard voted AYE. NAY (0). ABSTAIN (1). MOTION
CARRIED with Alderman Robinson abstaining. Whereupon City Attorney Bamburg read the heading of Ordinance 1498.
Alderman Sansing moved, seconded by Alderman Bolden to APPROVE Ordinance
1498 on SECOND READING and to further suspend the rules and place Ordinance 1498 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Twitty,
and Howard voted AYE. NAY (0). ABSTAIN (1). MOTION CARRIED with Alderman Robinson abstaining. Whereupon City Attorney Bamburg read the heading of Ordinance 1498.
Alderman Bolden moved,
seconded by Alderman Sansing that Ordinance 1498 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Twitty, and Howard voted AYE. NAY (0).
ABSTAIN (1). MOTION CARRIED with Alderman Robinson abstaining.
Alderman Elliott moved, seconded by Alderman Bolden that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen
Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Twitty, and Howard voted AYE. NAY (0). ABSTAIN (1). MOTION CARRIED with Alderman Robinson abstaining.
ORDINANCE APPROVED, ADOPTED,
AND NUMBERED 1498 THIS 19th DAY OF SEPTEMBER 2013.
APPOINTMENT(S):
ANNOUNCEMENT(S): Special recognition for Coach Leroy Hubbert and Pathfinder athletes Dedrick Brown and Narkevis
Arnold.
Coach Hubbert introduced himself, noting that he is the training instructor at the Pathfinder workshop and the special Olympic head coach for all of their events. He explained
that he and two of his athletes were fortunate enough to attend the Special Olympics Sports Camp held at the University of Arkansas Monticello. He then noted that last year their basketball
team finished second in the State and this year they finished fourth in a higher division. He related that two weeks ago they received a letter saying that two of their athletes have
the opportunity to compete in the National Special Olympic Games. He noted that he would accompany them to New Jersey while they participate in the Special Olympics. He thanked the
City Council for their support.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
Mayor Fletcher then announced that CDBG would host a public hearing September 23rd @ 7:00
p.m. at the Church of Christ 1212 Ray Road.
He then announced that National Night Out would be held October 1st from 5:00 to 8:00 p.m. at the Nixon Library on Main Street. He thanked
Alderman Mashburn for her organizing this event, and noted the success of last year’s event.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:26
p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer