13 SEP 19
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on September 19, 2013 at the regular meeting place of the City
Council. Alderman Bolen delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Mashburn,
Twitty, Robinson, and Howard answered roll call. Mayor Fletcher also
answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert Bamburg, IT
Director Barbara McDaniel, Director of Administration Jim Durham, Finance
Director Cheryl Erkel, City Engineer Jay Whisker, Public Works Director
Jim Oakley, Police Chief Gary Sipes, CDBG Director Theresa Watson, Fire
Chief Alan Laughy, Parks and Recreation Director Kevin House, 911
Communications Director Tabby Hughes, Water Department Field Manager Sal
Pappalardo, Johnny Simpson, Planning Commissioner Jim Moore, Civil
Service Commissioner Bob Stroud, Mr. Tommy Bond, Larry & DeDe Hibbs,
interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of August 15, 2013 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Bolden that the minutes of
the regular City Council meeting of 1 August 2013 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the Regular
Monthly Report for August 2013 regarding annual crime statistical
comparisons.
Code Enforcement for August 2013
Assigned Calls 78 Basketball Goals 5
Self Initiated Calls 389 Structures Inspected 6
Follow ups 405 Rental Properties Inspected 1
Meetings/Court Hearings 184 Properties Red Tagged 1
Citations/Warnings Issued 1 Search Warrants Served 0
Notices/Letters Written 49 Structures Rehabbed 0
Vehicles Tagged 8 Structures Condemned 0
Vehicles Towed 3 Houses Demolished by City 2
Lots posted 56 Houses Demolished by Owner 5
Signs removed 109 Parking Violations 2
Trash cans tagged 0 Grass Letters 60
Grass Mowed 90
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the regular
monthly report for August 2013 from the Jacksonville Fire Department,
reflecting a fire loss of $73,500.00 and a savings total of $5,000.00.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Sansing to approve the regular
monthly report for August 2013.
ADOPTION FEES/FINES $ 1,165.00
CONTRIBUTIONS 0.00
TOTALS $ 1,165.00
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the regular
monthly report for August 2013.
PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED
Building Permits 13 Building Inspections 36
Business Licenses 5 Electrical 35
Plumbing 38
HVACR 34
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Mashburn,
Twitty, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT and
WASTEWATER DEPARTMENTS: RESOLUTION 704 (#13-2013)
A RESOLUTION IN SUPPORT OF AND AUTHORIZING EXECUTION OF AN EASEMENT AND
USE AGREEMENT FOR THE JACKSONVILLE WATER DEPARTMENT AND THE JACKSONVILLE
WASTEWATER UTILITY FOR CERTAIN REAL PROPERTY DESCRIBED HEREIN (GENERAL
DESCRIPTION: 400-800 BLOCKS OF SOUTH REDMOND ROAD); AND, FOR OTHER
PURPOSES.
Alderman Elliott moved, seconded by Alderman Bolden to read Resolution
704 (#13-2013).
City Attorney Bamburg explained that regarding the expansion of Hwy.
67/167, the Highway Department will be constructing supports for the
Highway overpass in the locations where the City has both water and sewer
lines. He stated that the City will be relocating those lines and in
order to do this the City is going to grant easements to the Water
Department and Wastewater Utility.
At this time, MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 704 (#13-2013).
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution
704 (#13-2013) in its entirety. MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
FIRE DEPARTMENT:
POLICE DEPARTMENT: PRESENTATION JAG Grant
Police Chief Gary Sipes related that the Police Department received a
non-matching JAG Grant for $20,079.00. He stated that they plan to
purchase weapons that need to be replaced due to retirements. He then
added that they are also planning to purchase some radars. He explained
that the radar equipment has not been replaced since he began his tenure
six years ago.
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION: RESOLUTION 703 (#12-2013)
A RESOLUTION AUTHORIZING THE MAYOR AND/OR HIS DESIGNEE TO SUBMIT AN
APPLICATION TO THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM OUTDOOR
RECREATION GRANT TO OBTAIN 50/50 MATCHING GRANT FUNDS FOR CREATION OF AN
ARCHERY RANGE RECREATIONAL FACILITY FOR THE CITY OF JACKSONVILLE, AND,
FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman McCleary to read Resolution 703
(#12-2013).
City Attorney Bamburg noted that Resolution 703 is essentially the same
as Resolution 702 (#11-2013) passed at the previous City Council meeting.
He explained that the language has been slightly modified at the request
of the Department of Parks and Tourism to fit their request criteria.
At this time, MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 703 (#12-2013).
Alderman Ray moved, seconded by Alderman Bolden to approve Resolution 703
(#12-2013) in its entirety. MOTION CARRIED.
PLANNING COMMISSION:
GENERAL: Request to accept bid for Galloway Drainage Project Phase II
City Engineer Whisker explained that phase II is the last phase of the
project, pointing out Galloway is the main drain throughout the Sunnyside
Addition. He stated that new pipe has been laid to where it ends on
North Avenue and leading out to Graham Road.
Alderman Elliott moved, seconded by Alderman Bolden to accept the low bid
from Building and Utility Contractors in the amount of $95,040.00 with
funds to be drawn from CDBG Funds.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
City Engineer Whisker then answered that Building and Utility Contractors
were also awarded the first phase of the project and their work has been
satisfactory. He added that the same factors were used to calculate
costs for phase II and the bid came in 20% less than the first phase.
At this time, MOTION CARRIED.
ADDITION TO AGENDA
ORDINANCE 1498 (#29-2013)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR REPAIRS MADE TO THE LOOP
ROAD BRIDGE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES
Alderman Elliott moved, seconded by Alderman Bolden to suspend the rules
and place Ordinance 1498 (#29-2013) on the agenda. MOTION CARRIED.
Mr. Tommy Bond of Bond Engineering explained to the City Council that
this Ordinance addresses the emergency repairs that were made to the Loop
Road Bridge. He related that he and Public Works Director Jim Oakley had
discussed conditions regarding the need for repairs and in the next two
or three days the Highway Department placed a 3-ton load limit on the
Bridge. He offered a PowerPoint presentation of the before and after
pictures of the Bridge’s support and suspension system. He demonstrated
the degree of failure that was present prior to the repairs. He noted
that four out of five of the center pilings had structural failure and
the center beam had cracked. He stated that the Bridge was very close to
coming apart. He related that TomCo, a bridge contractor, was available
to do the repairs, adding that the Street Department crew did a yeomen’s
job of bypassing the water around the site. He stated that the Highway
Department has issued a letter approving the repairs, noting that the
Bridge will be on their watch list. He explained that instead of every
24 months, the Bridge will now be inspected every 6 months. He then
related that a foundation study for a new bridge was completed today,
explaining that the plan is to eventually build a four-lane bridge,
beginning with a two lane bridge to the west side of the Loop Road
Bridge. He explained that the Loop Road Bridge will be removed and then
another two lanes will be constructed as monies become available. He
pointed out that there is a 7’ sidewalk being proposed for the west side
of the bridge. He stated that the current Bridge was built in the late
60’s by the County, surmising that it was piece milled together because
the precast units are of two different styles. He stated that the
contractor’s bill was $22,250.00, adding that if it were not for the work
performed by the City Street Department the amount would have been
double. He related that the plan is to design the new bridge over the
winter, take bids in the Spring and construct the bridge next summer. He
then answered that there is no restricted weight limit on the repairs to
Loop Road Bridge.
Mayor Fletcher stated that it was fortunate that while this was an
emergency situation everything came together and the job was completed in
a very short time, recognizing the inconvenience to area traffic.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
Alderman Elliott moved, seconded by Alderman Bolden that Ordinance 1498
be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Bolden,
McCleary, Sansing, Ray, Mashburn, Twitty, and Howard voted AYE. NAY (0).
ABSTAIN (1). MOTION CARRIED with Alderman Robinson abstaining. Whereupon
City Attorney Bamburg read the heading of Ordinance 1498.
Alderman Sansing moved, seconded by Alderman McCleary to APPROVE
Ordinance 1498 on FIRST READING and suspend the rules and place Ordinance
1498 on SECOND READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Mashburn, Twitty, and Howard voted AYE. NAY (0). ABSTAIN
(1). MOTION CARRIED with Alderman Robinson abstaining. Whereupon City
Attorney Bamburg read the heading of Ordinance 1498.
Alderman Sansing moved, seconded by Alderman Bolden to APPROVE Ordinance
1498 on SECOND READING and to further suspend the rules and place
Ordinance 1498 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott,
Bolden, McCleary, Sansing, Ray, Mashburn, Twitty, and Howard voted AYE.
NAY (0). ABSTAIN (1). MOTION CARRIED with Alderman Robinson abstaining.
Whereupon City Attorney Bamburg read the heading of Ordinance 1498.
Alderman Bolden moved, seconded by Alderman Sansing that Ordinance 1498
be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Mashburn, Twitty, and Howard voted AYE. NAY (0). ABSTAIN
(1). MOTION CARRIED with Alderman Robinson abstaining.
Alderman Elliott moved, seconded by Alderman Bolden that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen Elliott, Bolden,
McCleary, Sansing, Ray, Mashburn, Twitty, and Howard voted AYE. NAY (0).
ABSTAIN (1). MOTION CARRIED with Alderman Robinson abstaining.
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ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1498 THIS 19 DAY OF SEPTEMBER
2013.
APPOINTMENT(S):
ANNOUNCEMENT(S): Special recognition for Coach Leroy Hubbert and
Pathfinder athletes Dedrick Brown and Narkevis Arnold.
Coach Hubbert introduced himself, noting that he is the training
instructor at the Pathfinder workshop and the special Olympic head coach
for all of their events. He explained that he and two of his athletes
were fortunate enough to attend the Special Olympics Sports Camp held at
the University of Arkansas Monticello. He then noted that last year
their basketball team finished second in the State and this year they
finished fourth in a higher division. He related that two weeks ago they
received a letter saying that two of their athletes have the opportunity
to compete in the National Special Olympic Games. He noted that he would
accompany them to New Jersey while they participate in the Special
Olympics. He thanked the City Council for their support.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 19, 2013
7:00 P.M. – 7:23 P.M.
Mayor Fletcher then announced that CDBG would host a public hearing
rd
September 23 @ 7:00 p.m. at the Church of Christ 1212 Ray Road.
st
He then announced that National Night Out would be held October 1 from
5:00 to 8:00 p.m. at the Nixon Library on Main Street. He thanked
Alderman Mashburn for her organizing this event, and noted the success of
last year’s event.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:26 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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