13 FEB 07
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2013
7:00 P.M. – 7:26 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on February 7, 2013 at the regular meeting place of the City
Council. Alderman Bolden delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Mashburn,
Traylor, Twitty, Robinson, and Howard answered roll call. Mayor Fletcher
also answered ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert Bamburg,
Finance Director Cheryl Erkel, Police Chief Gary Sipes, IT Director
Barbara McDaniel, Director of Administration Jim Durham, City Engineer
Jay Whisker, Human Resource Director Jill Ross, CDBG Director Theresa
Watson, Parks and Recreation Director Kristen Kennon, Assistant Parks and
Recreation Director Kevin House, 911 Communications Director Tabby
Hughes, Water Department Superintendent Jake Short, Glenda Fletcher,
Tammy Bourdo, Judy Schuetzle, Johnny Simpson, Pastor Ricky Allen, Logan
Grayson, Addie Gibson, Jim Moore, Gwendolyn Harper, interested citizens,
and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of January 24, 2013 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Ray that the minutes of the
regular City Council meeting of 3 January 2013 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Elliott moved, seconded by Alderman Bolden to approve the
regular monthly report for January 2013.
PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED
Building Permits 7 Building Inspections 12
Business Licenses 9 Electrical 45
Plumbing 36
HVACR 17
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Bolden to approve the
regular monthly report for January 2013.
ADOPTION/FINES: $1,530.00
CONTRIBUTIONS: $1,100.00
TOTAL: $2,630.00
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2013
7:00 P.M. – 7:26 P.M.
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Mashburn,
Traylor, Twitty, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid Marshall Road Sidewalk Phase I
Alderman Ray moved, seconded by Alderman Sansing to accept the low bid
from Harris Construction in the amount of $112,575.50.
Logan Grayson of Boy Scout Troop 228, questioned if there is a budget for
new sidewalks in the City.
Mayor Fletcher explained that the City has a priority list for sidewalk
construction, noting that the current bid is being partially funded
through an 80/20 matching grant with Federal aid. He then noted that the
Arkansas Highway Department provides funds for the “Safe Routes to
School” program. He stated that the City consistently applies for
grants. He pointed out that Phase I of this sidewalk project consists of
3300 linear feet running from Smithwick Drive to Hill House Apartments on
Marshall Road. He then added that phase II would continue the sidewalk
down to Zaxby’s. He noted some of the complications and expense to
constructing sidewalks in areas that have ditches.
Mayor Fletcher then addressed the Stonewall Subdivision as a specific
area of question, saying that many of the sidewalks in Stonewall were
constructed during the development of the Subdivision. He added that the
sidewalks in the Stonewall Subdivision belong to the Property Owner’s
Association. He related that the priority list is based off need and
safety considerations taking into account the area’s traffic volume.
Mr. Grayson elaborated that he was specifically interested in the area
around the Church on North First Street, noting that there is no sidewalk
on the right side of the Street.
In response to a question from Mayor Fletcher, City Engineer Whisker
answered that the construction period for the current sidewalk project is
estimated to be 90 days.
At this time, MOTION CARRIED with Alderman Robinson abstaining from the
vote.
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2013
7:00 P.M. – 7:26 P.M.
GENERAL: a. SECOND PUBLIC HEARING/RESOLUTION 693 (#2-2013)
A RESOLUTION IN SUPPORT OF AND AUTHORIZING THE TRANSFER OF OWNERSHIP FOR
CERTAIN PROPERTY DESCRIBED HEREIN (GENERAL DESCRIPTION: 1200-1300 BLOCK
OF MARSHALL ROAD) TO CLARIFY AND CERTIFY PROPERTY LINES AND
RESPONSIBILITIES OF THE CITY IN FUTURE DEVELOPMENT OF SAID PROPERTY; AND,
FOR OTHER PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:07 p.m. and
opened the floor for anyone wishing to address the issue. With no one
wishing to address Resolution 693 (#2-2013), Mayor Fletcher closed the
public hearing at 7:07 p.m.
City Attorney Bamburg reminded the City Council that he had promised to
provide the legal description of the property involved, adding that he
must ask that the City Council delay action, explaining that further
clarification is needed for the legal description excluding tract 5. He
stated that tracts 4 and 6 have not been redacted or modified as needed
in order for the property to be transferred in the manner set forth. He
related that the surveying and engineering from the current owners is
delayed. He asked that the Resolution be delayed until the regularly
st
scheduled February 21 City Council meeting.
Alderman Elliott moved, seconded by Alderman Ray to delay adoption of
Resolution 693 (#2-2013) until the next regularly scheduled City Council
meeting of February 21, 2013. MOTION CARRIED.
b. Request to accept bid for the funding of land purchase and
construction of a public trap/skeet/archery shooting range.
Mayor Fletcher noted that four bids were received and the recommended
bidder is Bancorp South for 5 years at 1.80% fixed.
Alderman Ray moved, seconded by Alderman Sansing to accept the low bid
from Bancorp South for 5 years at 1.80% fixed. MOTION CARRIED.
c. ORDINANCE 1472 (#3-2013)
AN ORDINANCE AUTHORIZING A SHORT TERM LOAN AGREEMENT FOR COMPLETION OF
THE SHOOTING RANGE CAPITAL IMPROVEMENT PROJECT BY ISSUANCE OF AN
APPROPRIATE PROMISSORY NOTE WITH MORTGAGE SECURITY PLEDGE; PROVIDING FOR
PAYMENT OF THE PRINCIPAL AND OF INTEREST ON THE NOTE; DECLARING AN
EMERGENCY; AND, PRESCRIBING OTHER MATTERS RELATING THERETO.
Mayor Fletcher related that the project is currently in the bid phase.
Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1472 (#3-
2013) be placed on FIRST READING. ROLL CALL: Alderman Elliott, Bolden,
McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted AYE.
NAY (0). Alderman Robinson abstained. MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1472 (#3-2013).
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2013
7:00 P.M. – 7:26 P.M.
Alderman Sansing moved, seconded by Alderman Ray to APPROVE Ordinance
1472 (#3-2013) on FIRST READING and to suspend the rules and place
Ordinance 1472 (#3-2013) on SECOND READING.
Alderman Robinson stated that he would abstain from voting because the
firm that employs him is working on the project.
ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn,
Traylor, Twitty, and Howard voted AYE. NAY (0). Alderman Robinson
abstained. MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1472 (#3-2013).
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1472 (#3-2013) on SECOND READING and to further suspend the rules and
place Ordinance 1472 (#3-2013) on THIRD AND FINAL READING. ROLL CALL:
Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, and Howard voted AYE. NAY (0). Alderman Robinson abstained.
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1472 (#3-2013).
Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1472 (#3-
2013) be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Bolden,
McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted AYE.
NAY (0). Alderman Robinson abstained. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Traylor that the EMERGENCY
CLAUSE be attached to Ordinance 1472 (#3-2013). ROLL CALL: Alderman
Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and
Howard voted AYE. NAY (0). Alderman Robinson abstained. MOTION CARRIED.
TH
ORDINANCE 1472 (#3-2013)APPROVED AND ADOTED THIS 7 DAY OF FEBRUARY,
2013
APPOINTMENT(S): PLANNING COMMISSION
Alderman Ray moved, seconded by Alderman Bolden to approve the
appointment of Jim Peacock to the Planning Commission for a term to
expire 1/1/2016. MOTION CARRIED.
ANNOUNCEMENT(S): City Hall will be closed Monday, February 18, 2013 in
observance of President’s Day.
Ms. Gwendolyn Harper, president of the NAACP presented letters of
appreciation for assistance with Service Day hosted on Martin Luther
King’s birthday. Public Works Director Jim Oakley, Alderman McCleary,
Evelyn McCleary, and Laura Walker were issued letters of appreciation on
behalf of the NAACP. She also issued a letter to Mayor Fletcher for his
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2013
7:00 P.M. – 7:26 P.M.
leadership and participation in the event. She related that while this
was the first Cleanup Service Day, she hopes it will become an annual
event. She noted that people from all over Arkansas, as well as the
Dallas area, the LRAFB, the Army, First Arkansas Bank and Trust, Wal-Mart
employees, and citizens of Jacksonville attended the event, noting its
success.
Update on new Public Safety Building
Police Chief Gary Sipes stated that they have officially moved in and are
getting settled. He noted that there are a few quirks, which is to be
expected. He offered his appreciation to the City Council, Mayor and
Director of Administration Jim Durham for their support and efforts. He
stated that the moral at the Police Department is definitely up because
of having the new building and they offer their appreciation as well. He
surmised that the dedication ceremony would be held in approximately
three weeks.
Alderman Elliott suggested that the City host an open house for all
citizens to be able to tour the building, saying that it is a first class
facility and all of Jacksonville should be proud.
Mayor Fletcher stated that an open house along with the dedication
ceremony is planned; saying that the real credit goes to the citizens of
Jacksonville whose tax dollars bought this facility. He stated that it is
a tribute to the community.
Director of Administration Jim Durham noted that the move for 911 was
seamless. He stated that the full digital capacity is not operable yet,
but is on an overlay with the old system. He related that they are
waiting for the delivery of an antenna, explaining that it will become
the State’s transmitter site and AWIN will come in to assist with that
change. He then informed the City Council that Arkansas Department of
Emergency Management contacted the City to ask if Jacksonville would be
interested in having our 911 center as an alternative OEM site in the
event theirs went down. He added that with that opportunity it may help
make the City eligible for State funds. He noted other areas of the
building that have been signed off by FEMA, adding that in the next few
weeks the heavy storm cycle will begin and both the safe rooms at the new
Public Safety Building and the Senior Center will be ready. He then noted
that next week the building will host the NIMS classes, adding that the
City directors will be attending theses classes and it will make the City
eligible for additional grants. He stated that the building is pretty
amazing, adding that the one saving grace is that when the north corridor
was annexed that revenue from the businesses gave the City the ability to
make the payment for five years on the balance of the loan. He then
related that a lot of that revenue comes from people outside the City of
Jacksonville, so it lightened the burden on the taxpayers inside the
City.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2013
7:00 P.M. – 7:26 P.M.
He acknowledged the benefit of Director Durham’s expertise that helped
value engineer the project, explaining that the bids came in too high and
one million dollars was able to be cut from the project and still have a
first class facility. He also acknowledged City Engineer Whisker, saying
that the City has a good team. He added that when good people work
together; you can accomplish great things.
Mayor Fletcher then announced that with the upcoming bad weather season
citizens need to get signed up for CodeRED, saying that the sirens are
antiquated and should not be relied on as the only warning of impending
weather.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:26 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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