80 Dec 18CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 18, 1980
REGULAR CITY COUNCIL MEETING - COURT ROOM POLICE & COURTS BLDG.
WEST MAIN STREET - JACKSONVILLE, ARKANSAS TIME: 7 : 3 0 P.M. - 8:11 P.M.
(BUDGET SESSION FOLLOWED REGULAR MEETING)
MAYOR JAMES G. REID PRESIDING
CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG:
The City Council of the City of Jacksonville, Arkansas, met in Reg-
ular Session on Thursday, December 18, 1980, at the regular meeting
place of the council. Mayor Reid called the meeting to order follow-
ed by Alderman Fletcher delivering the Invocation. The standing
audience then participated in the "Pledge of Allegiance."
ROLL CALL /ATTENDANCE RECORD:
The City Clerk called the ROLL: Aldermen: Knight, Lawson, Brooks,
Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson were present.
Alderman Abdin was absent on ROLL CALL. He arrived later to
attend budget proceedings. PRESENT: 9. ABSENT: 1. QUORUM DE-
CLARED. Others in attendance: Mayor Reid; City Clerk Gerren;
City Attorney Grace; Bertha Tipton, Mayor's Secretary; department
heads and citizens interested in the proceedings.
PRESENTATION OF MINUTES:
Mayor Reid presented the Minutes of Regular City Council Meeting
conducted December 4, 1980 for study and later action.
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Hughes moved, seconded by Alderman Wilson, to approve
the Minutes of Regular City Council Meeting, November 20, 19 8 0 ,
as published. Approved by voice vote. MOTION CARRIED.
CONSENT AGENDA:
Alderman Hughes moved, seconded by Alderman Wilson, to accept and
file the following two reports submitted by Police Chief Shepherd:
(1) JACKSONVILLE POLICE DEPT: Addition for month of September,
1980 Monthly Report, reflecting Juvenile Section and Criminal In-
vestigation Divn. Reports to be added to September, 1980 submission.
(2) JACKSONVILLE POLICE DEPT: October Monthly Report reflecting
the Municipal Court had 1,336 cases heard during said month with
a total of $38,780.61 being collected in fines, bond forfeitures,
miscellaneous payments and ambulance fees.
ROLL CALL and the following voted aye, Aldermen: Knight, Lawson,
Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson.
Motion received 9 affirmative votes and 0 negative votes. MOTION
CARRIED.
Alderman Hughes moved, seconded by Alderman Wilson, to accept and
file the Street Supt. November, 1980 Monthly Report comprised of
a daily work log. ROLL CALL and the following voted aye, Alder-
men: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher,
Keaton and Williamson. Motion received 9 affirmative votes and
0 negative votes. MOTION CARRIED.
\'0
PAGE TWO
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 18, 1980
COMMUNITY DEVELOPMENT DEPARTMENT:
RESOLUTION NUMBER 268-80: (City Council Res. #20-80)
"RESOLUTION DECLARING JUST COMPENSATION FOR ACQUIRFD RIGHT OF
WAY ON SUNNYSIDE REVITALIZATION DRAINAGE PROJECT" was intro-
duced.
Alderman Fletcher moved, seconded by Alderman Boyd, to read
Resolution. Approved by unanimous voice vote. MOTION CARRIED.
Whereupon, Bertha Tipton, Mayor's Secretary, read the Resolution
in its entirety.
Alderman Fletcher moved, seconded by Alderman Boyd, to approve
and adopt Resolution. Approved by unanimous voice vote. MOTION
CARRIED.
RESOLUTION APPROVED AND ADOPTED AND NUMBERED 268 -80 THIS 18TH
DAY OF DECEMBER, 1980. (See Exhibit A, 12-18-1980, for copy of
aforementioned document as so directed in Resolution)
Mayor Reid presented the following bid tabulation sheet:
ONE BID RECEIVED:
COMPUTER PROGRAM WORD PROCESSOR
(1) The Office Manager (TOM) Data 1500 Word Processing Package
Record Manager System (RMS) - BIDDER: CITY BUSINESS MACHINES
UNIT PRICE:
*includes tax
$3,500.00 TOTAL PRICE: $3,605.00*
Alderman Knight moved, seconded by Alderman Boyd, to accept
aforementioned bid received by CITY BUSINESS MACHINES in the
amount of $3,605.00. Approved by unanimous voice vote. MOTION
CARRIED. (NOTE: FUNDING: CDBG SMALL CITIES HUD GRANT)
NOTE: City Finance Director Kelley mentioned that the City Clerk
and Mayor's Office could well make use of aforementioned word
processing machine after Community Development Department is
finished utilizing the program.
PLANNING COMMISSION:
Mayor Reid presented the Final Plat of Stonewall Subdivision, Phase
IV -B consisting of 47 lots. During discussion period, City Eng.
Owens reported no building permits would be issued in said phase
until the streets have been installed and approved by the city.
A Data Sheet prepared by City Clerk Gerren revealed the water
lines, sewer lines and fire hydrants had been approved by their
respective departments. Alderman Wilson moved, seconded by
Alderman Williamson, to approve said plat, as presented. Approved
by unanimous voice vote. MOTION CARRIED.
PAGE THREE
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 18, 1980
DEVIATION IN AGENDA:
With council approval Mayor Reid deviated from published Agenda
in order to take up an item of business dealing with fuel additive.
(SET TIME OF 8:00 PM HAD NOT YET ARRIVED FOR ADVERTISED PUBLIC
HEARING)
GENERAL:
Topic: "Mix-I-Go" fuel additive/possibility of the city using
same in city fleet. Mayor Reid reported his office had forwarded
copies of 30 letters of recommendation on said product to each
alderman. Ald. Knight suggested, and membership agreed, that
the next time correspOndence of aforementioned nature had to be
distributed to council membership that the vendor pay for cost
of reproduction. After discussion, Mayor Reid recommended the
city forego further work on this aforementioned proposal and
abandon same this date. No dissent was forthcoming from member-
ship.
Mayor Reid requested the membership approve his recommendation
for declaring Friday, Dec. 26, 1980, as a holiday for city em-
ployees. Whereupon, Alderman Knight moved, seconded by Alder-
man Boyd, to approve Dec. 26th as a holiday for city employees.
ROLL CALL and the following voted aye, Aldermen: Hughes, Boyd,
Keaton and Williamson. Aldermen: Knight, Lawson, Brooks, Wilson
and Fletcher voted nay. Motion received 4 affirmative votes and
5 negative votes. MOTION FAILED. In discussion, the council
agreed to authorize the mayor to poll the city employees to let
them decide if they preferred aforementioned holiday to be set
IN LIEU of their birthday as presently allowed by ordinance.
RESOLUTION NO. 269-80: (City Council Res. #21-80)
"RESOLUTION DECLARING THE INTENT TO ESTABLISH DRAINAGE PATTERNS
IN JACK BAYOU TRIBUTARY #1 AND JACK BAYOU TRIBUTARY #1A" was
introduced.
Alderman Fletcher moved, seconded by Alderman Knight, to read
Resolution No. 269-80. Approved by unanimous voice vote. MOTION
CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the
Resolution in its entirety.
Alderman Fletcher moved, seconded by Alderman Wilson, to approve
and adopt Resolution. Approved by unanimous voice vote. MOTION
CARRIED.
RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 6 9 - 8 0 THIS 18TH
DAY OF DECEMBER, 1980. (See Exhibit B, 12-18-80, for copy of
Resolution, as so directed in document)
DEVIATION IN AGENDA:
GENERAL:
The time had arrived (8:00 P.M.) for an advertised public hearing
to convene. Mayor Reid called Public Hearing to order and stated
the proceedings dealt with proposed construction of a Catholic
Church (St. Jude The Apostle) on McArthur Dr., City of Jacksonville,
Arkansas. He then opened the meeting up for comment and/or dis-
cussion.
PAGE FOUR
Mayor Reid explained legal ad had been placed in newspaper for
fifteen (15) straight days per the guidelines in city code. At
this time, City Eng. Owens reported he had been told by the
fire chief that there is no fire protection in the area for
the church and the city would require a fire hydrant be placed.
Alderman Williamson noted that other churches had been built in
the area and fire protection had not been provided. Mayor Reid
then adjourned Public Hearing after no further comments, pro
or con, were brought forth.
APPOINTMENTS:
Alderman Lawson moved, seconded by Alderman Boyd, that the follow-
ing appointments be approved as presented by Mayor Reid: HOSPITAL
COMMISSION: Dr. Les Anderson, chief of staff position. PLANNING
COMMISSION: Wm. G. Howard, Jr., Mack McAlister and Bart Gray,
Jr., terms expiring on 12 -31 -1983. PARKS & RECREATION COMMISSION:
Linda Fielder, serving out unexpired term of Marshall Smith; ex-
piring on 5 -9 -1984. BOARD OF ADJUSTMENT: Robt. Wetzel serving
out Mack McAlister's term; expires 2 -5 -1981. Russell Gwatney,
serving out Bart Gray, Jr., term; expires 2 -5 -1983. VOICE VOTE
WAS CALLED FOR BY MAYOR REID: Alderman Brooks abstained on
HOSPITAL COMMISSION appointment and Alderman Knight voted nay
on appointments, so stated. MOTION CARRIED BY VOICE VOTE.
(NOTE: Some council members requested resumes of all appointees
be provided by the mayor for future placements)
ANNOUNCEMENTS:
1. SETTING OF ANOTHER DATE FOR REGULAR CITY COUNCIL MEETING
SCHEDULED FOR JANUARY 1, 1981: Membership agreed to set the
next regular city council meeting for the second Thursday eve-
ning in January, 1981, at 7:30 P .M . , Police & Courts Building.
2. MAYOR REID ANNOUNCED SWEARING IN CEREMONY WOULD BE PERFORMED
FOR NEWLY ELECTED PUBLIC OFFICIALS (CITY) ON NEW YEAR'S DAY,
9:00 A . M . , HOLIDAY INN.
3. TWO OPEN HOUSES FOR CHRISTMAS HOLIDAYS WERE ANNOUNCED BY MAYOR
REID; ONE AT HIS HOME AND ONE AT CITY HALL.
4. CITY HALL WILL BE CLOSED ON DEC. 25, 1980 AND JANUARY 1, 1981,
FOR HOLIDAYS AS LISTED ON PUBLISHED AGENDA.
ADJOURNMENT:
The meeting adjourned with consent of all present at 8 :11 p.m.,
with a break taken and budget hearing convening at 8:17 p.m. (Ald.
Abdin arrived at this time to attend budget hearing)
Respectfully submitted,
Mrs. Nancy "Jane Gerren, City Clk . . ames G. l eid, Ma or
CITY OF JACKSONVILLE, ARKANSAS
attachments: Exhibit A and Exhibit B
CITY OF JACKSONVILLE, ,ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 18, 1980
CITY OF JACKSONVILLE, ARKANSAS
ATTEST:
DATE PASSED: 12-18-80
EXHIBIT A
COPY COPY COPY COPY COPY COPY
12 -18 -1980
RESOLUTION #268 -80
RESOLUTION DECLARING JUST COMPENSATION FOR ACQUIRED RIGHT OF WAY ON
SUNNYSIDE REVITALIZATION DRAINAGE PROJECT
WHEREAS, the City of Jacksonville is undertaking the Sunnyside
Revitalization Drainage Project with Federal financial assistance
from the Department of Housing and Urban Development; and
WHEREAS, the Department of Housing and Urban Development re-
quires the local ruling body to ascertain just compensation for
all "right of way" acquisitions for Drainage Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF JACKSONVILLE, ARKANSAS:
1. That the statement of just compensation for acquired "right
of way" is as listed below:
Location Value
80 -001 SUN $ 500.00
80 -002 SUN $ 410.00
80 -003 SUN $ 425.00
80 -004 SUN $ 425.00
80 -005 SUN $ 455.00
80-006 SUN $ 455.00
80-007 SUN , $ 455.00
80 -008 SUN $3,350.00
80 -009 SUN $ 650.00
80 -010 SUN $ 650,00
80 -011 SUN $ 650.00
80 -012 SUN $1,500.00
80 -013 SUN $ 650.00
80-014 SUN $ 650.00
80 -015 SUN $ 425,00
80 -016 SUN $2,550,00
$14,200.00
2. That the City Clerk be and hereby is directed to file this
Resolution in the official journal of the actions of the city.
3. That this Resolution shall take effect immediately.
City Clerk (s) Mrs. Nancy Jane Gerren
APPROVED AS TO FORM:
City Attorney (s) Paul D. Groce
Mayor (s) James G. Reid
12 -18 -1980
EXHIBIT B
COPY COPY COPY COPY COPY COPY COPY
RESOLUTION #269 -80
A RESOLUTION DECLARING THE INTENT TO ESTABLISH DRAINAGE PATTERNS
IN JACK BAYOU TRIBUTARY #1 AND JACK BAYOU TRIBUTARY #1A
WHEREAS, the City of Jacksonville has constructed a forty (40)
foot ditch from Loop Road to the Lonoke County line; and
WHEREAS, the City of Jacksonville wishes to declare its intent
to continue drainage improvements for the relief of the citizens in
Jacksonville.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF JACKSONVILLE, ARKANSAS:
1. That the City Engineer shall prepare and implement plans for
the following drainage improvements:
ATTEST:
A. Make the drainage ditch on Jack Bayou Tributary #1
(Duva Branch) twenty -four (2 4) feet wide from
Northeastern to the railroad track.
B. Make the drainage ditch on Jack Bayou Tributary #1A
twenty (2 0) feet wide from Northeastern to Laurel
Street.
2. It is the intent of the City Council of the City of Jack-
sonville, Arkansas, to complete aforementioned improvements by
the year 1985 with said improvements to Duva Branch to begin
immediately upon dedication of fifty (50) feet of right of way.
Right of way required will be fifty (5 0) feet on all ditch im-
provements.
3. That the City Clerk be and hereby is directed to file
this Resolution in the official journal of the actions of the city.
4. That this Resolution shall take effect immediately.
APPROVED AND ADOPTED THIS 18thDAY OF DECEMBER , 1980.
City Clerk (s) Mrs. Nancy Jane Gerren
APPROVED AS TO FORM:
City Attorney (s) Paul D. Groce
Mayor (s) James G. Reid