81 March 051. INVOCATION:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PRESENTATION . OF MINUTES:
5. APPROVAL AND /OR CORRECTION
OF MINUTES:
6. CONSENT AGENDA:
(FIRE DEPT:)
(ANIMAL CONTROL)
7
8
9
WATER DEPT:
SEWER DEPT:
FIRE DEPT:
10. STREET DEPT:
11. POLICE DEPT:
12. PARK & RECREATION DEPT:
13. SANITATION DEPT:
14. PLANNING COMMISSION:
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
A G E N D A
REGULAR CITY COUNCIL MEETING
March 5, 1981
a. Regular Council Meeting Feb. 19, 1981
a. Regular Council Meeting Feb.5, 1981
a. Monthly Report (Chief Smart)
b. Monthly Report (Insp. New)
a. Request to accept bid: Pickup
Truck (Mayor Reid)
b. Request to accept bid: H.M.A.C.
(Mayor Reid)
c. Request to accept bid: Slurry
Seal (Mayor Reid)
d. Hospital Dr.; Request to pave
based on low bid, H.M.A.C.
Approx. cost, $6,500.00 (Mayor Reid)
a. Request to accept bid: 3 Police
Vehicles (Mayor Reid)
a. Ord. #2 -81; "ORDINANCE RECLASSIFYING
VARIOUS PROPERTIES: (General Location:
ACROSS THE STREET FROM STONEWALL SUB,
AND THE HUMPTY DUMPTY CHILD CARE/NO.
FIRST ST.) FROM R-1 to C -2
(MAYOR REID)
b. Planning Comm. minutes (Seperate
Pkg.
14. GENERAL:
15. ANNOUNCEMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING
March 5, 1981
a. Information Only: Letter to City
Eng. Owens and Street Superintendent
Robert Martin. (Ald. Knight)
b. Ord. #5 -81: "ORDINANCE REPEALING
SECTION 1 OF ORD. #625, GTE:
(City Atty. Groce)
c. Resolution #3 -81; AMENDING FIRST YEAR
SMALL CITIES PROGRAM.
(Mayor Reid)
d. Professional Service Proposals
for 1981 Sunnyside Revitalization
Project. (Mayor Reid)
�a�
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 5, 1981
REGULAR CITY COUNCIL MEETING - POLICE & COURTS BUILDING WEST
MAIN STREET - JACKSONVILLE, ARKANSAS, TIME: 7 : 3 0 P . M . - 9 : 0 5 P . M .
MAYOR JAMES G. REID PRESIDING
CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE:
The City C o u n c i l of the City of J a c k s o n v i l l e , Arkansas, met in
regular session on Thursday, March 5, 1981. Mayor Reid called the
meeting to order. Alderman Marshall Smith gave the Invocation. The
standing audience participated in the "Pledge of Allegiance To The
Flag.
ROLL CALL /ATTENDANCE RECORD:
The City Clerk called the ROLL and the following were present:
Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher,
Abdin, Keaton and W i l l i a m s o n . PRESENT: 10. ABSENT: 0. QUORUM
DECLARED. Others present: Mayor Reid; Bertha Tipton, Mayor's
Secretary; Paul Groce, City Attorney; Dept. Heads and intrested
citizens.
PRESENTATION OF MINUTES:
Mayor Reid presented the minutes of Regular City Council Meeting held
on Febraury 19, 1981, for study and later action at the next regular
meeting.
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Hughes moved, seconded by Alderman Abdin, to approve the
minutes of Regular City Council meeting held on February 5, 1981.
Approved by unanimous voice vote. MOTION CARRIED.
CONSENT AGENDA:
Alderman Hughes moved, seconded by Alderman Abdin to approve the
monthly report from the Fire Dept. submitted by Chief Smart reflecting
36 alarms being answered and are estimated fire loss of $26,925.00
for said month. ROLL CALL and the following voted aye, Aldermen:
Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton
and Williamson. Motion received 10 affirmative votes, 0 negative votes
MOTION CARRIED.
Alderman Hughes moved, seconded by Alderman Abdin to approve the
monthly report from the Animal Control Dept. submitted by Insp. New
reflecting $892.00 revenue received for said month, ROLL CALL and the
following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson,
Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10
affirmative votes, 0 negative votes. MOTION CARRIED.
STREET DEPT:
Mayor Reid submitted the following bid tabulation sheet covering bids
received for one: new 1981 half -ton pick -up truck:
BIDDERS:
MOORE FORD
NO BID
RAY CHEV.
$6,507.00
195.00 tax
$6,702.21
(6 -8 wks A,R.0)
ACLIN FORD
$6,773.00
203.19 tax
$6,976.19
(10 days approx
G'WATNEY CHEV.
$6,498,35
194,95 tax
$6,693.00
(6r8 wks approx)
PAGE TWO
Alderman Wilson moved, seconded by Alderman Abdin to accept the low
bid received from Gwatney Chevrolet, in the amount of $6,693.00.
Approved by unanimous voice vote. MOTION CARRIED.
Mayor Reid submitted the following bid
received for H.M.A.C.
BIDDERS:
100 -200 Ton
200 -500 "
500 -1000 "
1000 -2000 "
2000 -4000 "
OVER 4000 "
BIDDERS:
POLICE DEPT:
Mayor Reid submitted
received for: Three
BIDDERS:
Gwatney Chev.
$ 8,095.46 unit
24,286.38 total
728.05 tax
$24,996.43
Ben M.
Hogan Co.
$27.25
26.80
26.40
26.40
26.40
26.40
B.A.S.S.
20,000-100,000 Sq. Yd. . 7 5
100,000 - 150,000 Sq. Yd. .73
OVER 150,000 Sq. Yd. .72
Ray Chevrolet
$ 8,248.14
24,744.42
742,33
$25,486.75
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL METING
MARCH 5, 1981
A.P.T.
Const.
$26.00
26.00
26.00
26.00
26.00
26.00
Mayor Reid submitted the following bid tabulation
received for Slurry Seal Type I I Cationic:
Alderman Wilson moved, seconded by Alderman Durham to accept the low
b i d received from A . P . T . Const. Co. Approved by unanimous voice vote.
MOTION CARRIED.
total
tax
tabulation sheet covering bids
Co.
Ben M.
Hogan Co.
.824
.824
.824
Alderman Wilson moved, seconded by Alderman Smith
b i d received from B . A . S . S . Approved by unanimous
CARRIED.
Freshour
Company
$41.18
32.76
27.70
27.28
27..28
27.28
sheet covering bids
A.P.T.
Const. Co.
$1.25
1.14
1.09
to accept the low
voice vote. MOTION
Alderman Wilson moved, seconded by Alderman Abdin to approve the
of Hospital Drive based on the low bid of H.M.A.C. Approved by
unanimous voice vote. MOTION CARRIED.
Pete
Smith C
NO BID
paving
the following bid tabulation sheet covering bids
new 1981 Police Vehicles.
24,524.01 total
735,72 tax
$25,259 .73
unit $ 8,174.67 unit
Aclin Ford Mo'or'e Ford
Pete
Smith Co.
NO BID
$ 8,423.79 unit
25,271.37 total
758.14 tax
$26,029 .51
Mr. T.P. White, Actin Ford representative, addressed the council. He
stated the specs were not written correctly and because of this, he had
to bid a larger engine, therefore, a higher price. The specs asked for
a 305 cubic inch engine with a 4 barrel carburetor. Aclin Ford bid a
351 cubic inch engine with an injector type carburetor. Aclin felt
PAGE THREE
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 5, 1981
they were out speced because Ford no longer makes a 305 engine or a
4 barrel carburetor. He felt, however, the 302 engine was equivalent
but the specs did not specify "or equivalent, "' and could not bid the
302 engine. He asked the council to consider his company because
the vehicles offered meets or exceeds the specs.
Capt. Benny Tolbert addressed the council and stated he wrote the
specs and did not mean to spec anyone out. He did not believe the
vehicles Ford had bid could do the job the Police Dept. needed in a
chase.
Alderman Durham moved, seconded by Alderman Knight to reject all bids
and set up a committee of five (5) people, one person from each
dealership (3), one person from the Police Dept. and one person from
City Hall, to establish specs and readvertise for bids. Approved
by unanimous voice vote. MOTION CARRIED.
NON- AGENDA ITEM: PUBLIC HEARING FOR SUNNYSIDE HILLS BLOCK GRANT PROJECT:
Mayor Reid announced it was 8:00 p.m. and was time for the public
hearing for the Sunnyside Hills Block Grant to begin. We would
continue with the Council meeting immediately after. The hearing was
to discuss changing the $50,000.00 for demolition of housing to
$40,000.00 for rehabilitation and $10,000.00 for drainage.
Mr. Don Manes, of Manes & Associates, explained the changing of monies
would not effect the funding, and when we start to write the third
year funding, if we desire to put the demolition back into the project
we can. It has not been feasi abl e to buy the houses and demolish
them but to buy them and repair them.
There was no more discussion from the audience and Mayor Reid closed
the public hearing at 8:05 p.m.
PLANNING COMMISSION:
Alderman Wilson questioned the compromise situation, if a decision
had come about pertaining to the C-2 zoning change to C-1. Mr. Ben
Rice, attorney for the property owners, stated his clients woulid not
appeal the councils decision if they agreed on C -1 zoning.
Alderman Wilson moved, seconded by Alderman Brooks, to place Ord. #2 -81
on first reading. (No vote)
Alderman Keaton moved, seconded by Alderman Wilson to amend Ordinance
to read "rezone from R -1 to C -1 . " ROLL CALL and the following voted
aye, Aldermen: Knight, Brooks, Wilson, Fletcher, Keaton and Williamson.
Aldermen: Smith, Hughes and Durham voted nay and Alderman Abdin
abstained. Motion received 6 affirmative votes, 3 negative votes and
1 abstention. MOTION CARRIED.
COMMENTS FROM THE AUDIENCE;
Mr. Harl i e Jackson; 204 Brewer St.; stated it was the consensus of
the neighborhood for the property to be left residential, ( to
council meeting, Mr. Jackson had presented the City Clerk with
two (2) petitions against rezoning. One petition had 87 signatures,
the second petition had four (4) signatures of property owners
adjacent to the property on Hwy. 161. The latter petition was
notarized.) Mayor Reid acknowledged receipt of both petitions.
PAGE FOUR
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 5, 1981
Mr. Gary Harden; 316 Brewer St . ; stated it should be left residential,
it was not an established business district.
Mr. Ben Rice, stated he was of the understanding a petition must be
presented three (3) days before a council meeting and asked council
members to not let these petitions have any bearing on their decision.
Aldermen Keaton moved, seconded by Alderman Wilson, to read Ordinance
as amended from R -1 to C-1. ROLL CALL and the following voted aye,
Aldermen: Wilson and W i l l i a m s o n . Aldermen: Knight, Smith, Brooks,
Hughes, Durham, Fletcher and Keaton voted nay and Alderman Abdin
abstained. Motion recieved 2 affirmative votes, 7 negative votes and
1 abstention. MOTION FAILED.
COMMENT FROM THE AUDIENCE:
Mr. Jim Walker, owner of one parcel of property to be rezoned, stated
his dissatisfaction of denial of rezoning request to the council.
GENERAL:
Alderman Knight summerized the letter from her to the City Engineer,
Bill Owens and Street Superintendent, Robert Martin and his department
for their work in the drainage problem areas of the city.
Alderman Abdin moved, seconded by Alderman Durham to place Ordinance
#5 -81 on FIRST READING.
At this time, Mr. Jerry Crowley, Division Manager of GTE, addressed
the council. He stated he had received a copy of the new ordinance
on January 12, 1981, and has started collecting the new rate- from the
customers already. Under the old ordinance, GTE paid tax payments
quarterly, under the new ordinance the payments are monthly. The
tax department has not had time to comply with the regulations of the
new ordinance.
It was the consensus of the council, to remain with the original
Ordinance passed December 31, 1980, and give GTE people time to comply
with the new ordinance.
Alderman Abdin withdrew his motion and Alderman Durham withdrew his
second.
RESOLUTION #3-81: "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JACKSONVILLE, ARKANSAS, AMENDING FIRST YEAR SMALL CITIES PROGRAM"
was introduced.
Alderman Hughes moved, seconded by Alderman Smith to read resolution
#3 -81. Approved by unanimous voice vote. MOTION CARRIED' Whereupon,
Bertha Tipton, Mayor's Secretary read Resolution #3-81 in its entirety.
Alderman Fletcher moved, seconded by Alderman Hughes to approve and
adopt Resolution #3-81. Approved by unanimous voice vote. MOTION
CARRIED.
RESOLUTION WAS APPROVED AND ADOPTED AND NUMBERED 2 7 2 -8 1 THIS 5TH
DAY OF MARCH, 1981.
Mayor Reid then presented the bidders of Professional Service Proposals
for 1981 Sunnyside Revi'talization Project:
PAGE FIVE
PLANNING:
Manes & Associates, Inc.
APPRAISAL:
Appraisal Consultants
Richard Stephens & Associates
AUDIT:
E . L . Gaunt
Kellar & Kellar
ENGINEERING:
West -Tripp & Associates
Bond Engineering
REHAB DESIGN:
West -Tripp & Associates
Bond Engineering
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 5, 1981
$ 7,000.00
2,475.00
3,375.00
1,375.00
1,200.00
8,665.00
8,848.00
10,340.00
9,600.00
Alderman Hughes moved, seconded by Alderman Knight to accept Manes
& Associates low bid on Planning of Professional Service Proposals
for 1981 Su n nys i d e R e v i t a l i z a t i o n Project. Approved by u n a n i m o u s
voice vote. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Keaton to accept low bid
for appraisal and audit received from Appraisal Consultants, and
Kellar & Kellar respectfully. Approved by unanimous voice vote.
MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Brooks to accept the low
bid on Engineering received from West -Tripp Engineers. Approved by
unanimous voice vote. MOTION CARRIED.
Mr. George West, of West -Tripp & Associates, addressed the council to
withdraw his bid on Rehab Design due to circumstances, but would like
to be considered if the bid is offered again. (Bond Engineers, who
had bid on Rehab Design also, had withdrawn their bid earlier due to
controversy.)
Alderman Abdin moved, seconded by Alderman Fletcher to throw out all
bids on the Rehab Design, and rebid and contract may be negociated
at a later date. Approved by unanimous voice vote. MOTION CARRIED.
Alderman Abdin stressed that when we have a bid opening, to open all
bids the same date, time and place and if a bid comes in late, it
will not be considered,
NON- AGENDA ITEM: DRAINAGE BIDS:
Alderman Abdin moved, seconded by Alderman Knight to place on agenda
the drainage bids for Cherry and Laurel Streets, Delaney Property
and Graham Road, Approved by unanimous voice vote. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
PAGE SIX MARCH 5, 1981
BIDDERS:
Joyner -
Jerry Smith Cranford -
Const. Co. Shrader Const. R & R Const. Burke
$141,883.74 $163,558.95 $169,185.80 $245,376.00
BIDDERS:
Weaver- Bailey
Vasco, Inc. Braswell Const. Key Const. Const. Co.
$189,438.70 $204,097.50 $240,669.60 $185,858.25
BIDDERS:
Ben M. Bernard
Bituminous Hogan Nabholz S & S Const.
$220,099.60 $320,281.85
ALL ARE GRAND TOTAL BIDS
$287,852.30 $197,581.70
Duane Reel, of Bond Engineers, addressed the council and said unit
price and total prices should have been in words and figures both on
bids. He requested that in l i e u of the protest against the submittal
of the low bid of the low bidder, the council award it to the next
low bidder Shradder Const.
The advertisement for bids states the owner reserves the right to
waive any informality or reject any or all bids.
Alderman Hughes moved, seconded by Alderman Wilson, to waive informality
and accept low bid from Jerry Smith, Const. on drainage proposal in
Community Development. Approved by unanimous voice vote. MOTION
CARRIED.
NON- AGENDA ITEM: DRAGLINE UPDATE:
Alderman Knight moved, seconded by Alderman Wilson to place on agenda
Dragl i ne Update from City Engineer, B i l l Owens. Approved by unanimous
voice vote. MOTION CARRIED.
City Eng. Owens addressed council concerning dragline. He stated that
to date we owe the dragline $20,460.00 and need $5,000.00 more to
finish the work and make all drainage ditches work together.
Alderman Wilson moved, seconded by Alderman Smith to approve the
$5,000.00 needed to continue work process. Approved by unanimous
voice vote. MOTION CARRIED.
NON- AGENDA ITEM:
Enclosed with each member's agenda packet, was a gas sheet with the
amount of gas used by each garbage truck. Alderman Williamson asked
each Alderman to take the sheet and look it over carefully and possibly
start to think about a desil truck.
PAGE SEVEN
ADJOURNMENT:
The meeting adjourned at 9:05 p.m. with consent of all present.
Respectfully submitted,
Debora D. Wal tenon, City Clerk
CITY OF JACKSONVILLE, ARKANSAS
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 5,1981
James G. Rei ,/Mayor
CITY OF JACKSONVILLE, ARKANSAS