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81 March 196. CONSENT AGENDA: (POLICE DEPT:) (STREET DEPT:) 7. WATER DEPT : 8. SEWER DEPT: 9. FIRE DEPT: 10. POLICE DEPT: 11: STREET DEPT: 12. PARK & RECREATION: 13. SANITATION DEPT: CITY COUNCIL OF JACKSONVILLE, ARKANSAS 1. INVOCATION: 2 . PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PRESENTATION OF MINUTES: 5. APPROVAL AND /OR CORRECTION OF MINUTES: a. Regular Council Meeting February 19, 1981 14. PLANNING COMMISSION: 15. GENERAL: A G E N D A REGULAR CITY COUNCIL MEETING March 19, 1981 a. Regular Council Meeting March 5, 1981 a. Monthly Report (Chief Shepherd) b. Daily Work Record (Bob Martin) a. Request to bid: Fire Hose (Ald. Durham) a. Request to advertise for bids for rental of dozer use for approx. three months for drainage work. (Mayor Reid) b. Proposed Asphalt and Slurry Seal Program. Est, cost Asphalt $50,000 Est. cost Slurry Seal $50,000 (Mayor Reid) a. Annual Report - 1980 a. Request to accept bid: New garbage truck. ( Mayor Reid) a. Minutes of Regular Meeting March 9, 1981 b. Copies of City Eng. Flow Charts (Planning Comm.) a. Resolution #4 -81: Requesting a change in boundaries of the Little Rock and Vicksburg Districts of the U . S . Army Corps of Engineers. (Mayor Reid) 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PRESENTATION OF MINUTES: a. Regular Council Meeting March 5, 1981 5. APPROVAL AND /OR CORRECTION OF MINUTES: a. Regular Council Meeting February 19, 1981 6. CONSENT AGENDA: (POLICE DEPT:) (STREET DEPT:) 7. WATER DEPT: 8. SEWER DEPT: 9. FIRE DEPT: a. Request to bid: Fire Hose (Ald. Durham) 10. POLICE DEPT: 11: STREET DEPT: 12. PARK & RECREATION: a. Annual Report - 1980 13. SANITATION DEPT: a. Request to accept bid: New garbage truck. ( Mayor Reid) 14. PLANNING COMMISSION: 15. GENERAL: CITY CQUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING March 19, 1981 a. Monthly Report (Chief Shepherd) b. Daily Work Record (Bob Martin) a. Request to advertise for bids for rental of dozer use for approx. three months for drainage work. (Mayor Reid) b, Proposed Asphalt and Slurry Seal Program. Est, cost Asphalt $50,000 Est, cost Slurry Seal $50,000 (Mayor Reid) a. Minutes of Regular Meeting March 9, 1981 b. Copies of City Eng, Flow Charts (Planning Comm.) a. Resolution #4 -81: Requesting a change in boundaries of the Little Rock and Vicksburg Districts of the U,S. Army Corps of Engineers. (Mayor Reid) 15. GENERAL: cont'd 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: b. Ord. #6-81; Reclassifying various properties, Gen. Location: Northlake Subdivision, Phase From C-2 to R-5. (Mayor Reid) c. Audit Report - 1980 (Mayor Reid) a. Resolution #5-81: Resolution approving and confirming re- appointment of Commissioners of the Jacksonville Housing Authority of Mr. Ferrell D. Gray. (Mayor Reid) a. The Ambulance Advisory Committee will be meeting at 8:00 a.m., Wednesday, March 25, 1981, at Holiday Inn to discuss mutual aid agreements with surrounding areas. (Mayor Reid) b. Council Committee Members 6nd Dept. Heads meeting at 6:30 p.m. on Thursday, March 26, 1981, at City Hall. c. INFORMATION ONLY: Bidders Conf. was held March 9, 1981, in Mayor's Office. All agreed on the new specs for a rebid of Police Vehicles. Bid opening scheduled for March 26, 1981, Dealers Represented: Aclin Ford, Jacksonville Dodge, Police Representative: Chief Shepherd, Capt. Harris and Capt. Tolbert. City Hall Representative; Mayor Reid and Art Hodum, Purchasing Agent. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1981 REGULAR CITY COUNCIL MEETING - POLICE & COURTS BUILDING - WEST MAIN STREET - JACKSONVILLE, ARKANSAS, TIME 7:30 P.M. - 9:00 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas met in regular session on Thursday, March 19, 1981. Mayor Reid called the meeting to order then gave the Invocation. The standing audience participated in the "Pledge of Allegiance To The Flag". ROLL CALL /ATTENDANCE RECORD: The City Clerk called the ROLL and the following were present: Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. PRESENT: 10. ABSENT: 0. QUORUM DECLARED. Others present: Mayor Reid; Bertha Tipton, Mayor's Secretary; Paul Groce, City Attorney and Dept. Heads. PRESENTATION OF MINUTES: Mayor Reid presented the minutes of Regular City Council meeting held on March 5, 1981, for study and later action. APPROVAL AND /OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Smith, to approve the minutes of Regular City Council Meeting conducted on February 19, 1981. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Hughes, to approve the monthly report from the Police Dept. reflecting $32,205.70 fines assessed for said month, submitted by Chief Shepherd . ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, A b d i n , Keaton and W i l l i a m s o n . Motion received 10 affirmative votes, 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Hughes, to approve and file the daily work record of the Street Dept., submitted by Supervisor Robert Martin. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and W i l l i a m s o n . Motion received 10 affirmative votes, 0 negative votes. MOTION CARRIED. WATER DEPT: SEWER DEPT: FIRE DEPT: Alderman Abdin moved, seconded by Alderman Durham, to advertise for bids for fire hose. Approved by unanimous voice vote. MOTION CARRIED. POLICE DEPT: STREET DEPT: Alderman Abdin moved, seconded by Alderman Smith, to advertise for bids for rental of a dozer for approximately three (3) months to finish drainage work. Approved by unanimous voice vote. MOTION CARRIED. City Engineer, Bill Owens, explained that one of the Street Dept. men would be operating the dozer and not a contractor. PAGE TWO City Engineer Owens presented a proposed Slurry Seal and H .M .A . C . Program for 1981 to the Council. The program was developed four years ago, and is a five year program designed to cover the city in five years with Slurry Seal and Hot Mix Asphaltic Concrete. The council requested more time to review the proposal, and called a special council meeting to discuss this program. The council designated Thursday, March 26, 1981, 6:30 p.m. at City Hall for the Special Council Meeting. PARK & RECREATION DEPT: Mayor Reid presented the Park & Recreation Annual Report for 1980, to the council for their review. SANITATION DEPT: Mayor Reid submitted the following bid tabulation sheet covering bids received for one: new 1981 Sanitation Truck with Packer: ACLIN FORD $29,437.53 883.12 tax $30,320.65 PTO Included (LN 700 Ford Equipt with PAK -MORE) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1981 GWATNEY CHEV. MAXON HANIKINS EQUIP. $28,525.52 $48,330.00 (NO BID) 873.61 tax (SL -25 Packer New 1977 IHC) 595.00 PTO $29,994.13 $57,563.00 (SL -25 Packer (C -70 Chev. equipt New 1981 IHC) with PAK -MOR) $71,426.00 (ESL -25 Packer New 1981 Maxon Eagle) $54 (SL -25 Packer New 1980 C800 Ford) Tax not included. Alderman Knight moved, seconded by Alderman Wilson, to accept the low bid of $29,994.13 submitted by Gwatney Chevrolet for the new 1981 Sanitation Truck with Packer. Approved by unanimous voice vote. MOTION CARRIED. PLANNING COMMISSION: Mayor Reid presented the minutes of Planning Commission Meeting held on March 9, 1981, with a copy of the City Engineers Flow Charts. Alderman Wilson requested to be sure that property developers get a copy of these flow charts. GENERAL: RESOLUTION #4 -81: RESOLUTION REQUESTING A CHANGE IN BOUNDARIES OF THE LITTLE ROCK AND VICKSBURG DISTRICTS OF THE U.S. ARMY CORPS OF ENGINEERS ", was introduced. Alderman Hughes moved, seconded by Alderman Durham, to read resolution #4 -81. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read Resolution #4-81 in its entirety. PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1981 Alderman Fletcher moved, seconded by Alderman Durham, to approve and adopt Resolution #4-81. Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION WAS APPROVED AND ADOPTED AND NUMBERED 2 7 3 - 8 1 THIS 19TH DAY OF MARCH, 1981. ORDINANCE #6 -81: "RECLASSIFYING VARIOUS PROPERTIES, GENERAL LOCATION, EASTV I EW ADDITION, PHASE V I : FROM R -4 TO R-5", was introduced. Alderman Hughes moved, seconded by Alderman Durham, that ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes, 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Keaton moved, seconded by Alderman Durham, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes, 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Smith, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, Ordinance for SECOND TIME. Alderman Durham moved, seconded by Alderman Smith, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Moti gin received 10 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman A b d i n , that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes, 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 3 2 THIS 19TH DAY OF MARCH, 1981. (EMERGENCY CLAUSE NOT EFFECTED, ORDINANCE EFFECTIVE THE 18TH DAY OF APRIL, 1981.) Mayor Reid introduced Mr. Mack McAlister, CPA, representing firm accomplishing the 1980 Audit Report of the City. Mr. McAlister commended Mr. Kelley and the Finance Dept. for their work with the computer and work during the a u d i t . He commented •that records being on the computer has helped a tremoundous amount.. He stated the= ci ty had an ' excess of revenues of $21,685 over expenditures for the year. Mistakes are made during the course of the year and these should not be blown out of proportion. Some of the weaknesses found were listed with corrective actions recommended, to alert the council so they might PAGE FOUR take action they see necessary. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1981 He stated in the Ambulance Billings there was a total duplication in accounts receivable. The Police Dept. and Finance Dept. were doing the same job. He felt it was no longer necessary for both depts. to be doing the same job, since Mr. Kelley has it on computer, the Police Dept. could be freed of that responsibility. Mr. McAlister felt the bank reconciliations should all be done by the Finance Dept. under Mr. Kelley. Now, certain funds are being prepared by other departments. Mr. Kelley explained, there had been actually $14,083 gasoline that had not been reported. There was no indication that fuel was missing, just reports were not being f i l l e d out each time someone got fuel . I t was a matter of people filling out reports that were not used to filling out reports. He had received information on a Keeguard electronic fuel control system for monitoring gasoline he felt should be discussed by the council. Alderman Abdin moved, seconded by Alderman Knight to place on the agenda for discussion, the Keeguard System for the gas pumps. Approved by unanimous voice vote. MOTION CARRIED. Mr. Kelley stated this new system would provide an accurate record of how many gallons each vehicle in each dept. is using, by using a special key to activate the gas pumps. The unit could be attached to the gas pumps we are now using. The cost of the entire system would be under $4,000, including installation. Alderman Abdin moved, seconded by Alderman Wilson to go out for bids on the electronic system for the gas pumps. Approved by unanimous voice vote. MOTION CARRIED. Alderman Wilson asked that a study be done on the diesel fuel and report back to the council at the next regular meeting. After discussion, the consensus reached was to include the diesel gas pump in the bid for the electronic system. Mr. McAlister expressed his appreciation to the council for acting on a recommendation, especially this quickly. Three requirements called for by Act 332, had been listed to be incorporated into the Police Dept. and Municipal Court Clerk's office. NON- AGENDA ITEM: CIVIL DEFENSE SIREN REIMBURSEMENT: Alderman Abdin asked the question, why the city was not reimbursed the 50% for installation of the last Civil Defense Siren installed. Mr. Kelley explained, the bid the city accepted was the high bid of $2,000, and when the bid accepted is $2,000 or over there is a requirement, when federal money is involved, to pay union wages, The contractor that installed the sirens did not pay union wages or use union workers. The city did not meet said requirement, PAGE FIVE APPOINTMENTS: RESOLUTION #5 -81: "RESOLUTION APPROVING AND CONFIRMING REAPPOINTMENT OF COMMISSIONERS OF THE JACKSONVILLE HOUSING AUTHORITY OF MR. FERRELL D. GRAY", was introduced. Alderman Abdin moved, seconded by Alderman Knight, to read Resolution #5 -81. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read Resolution in its entirety. Alderman Smith moved, seconded by Alderman Durham, to approve and adopt Resolution #5 -81. Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION WAS APPROVED AND ADOPTED AND NUMBERED 2 7 4 - 8 1 THIS 19TH DAY OF MARCH, 1981. ANNOUNCEMENTS: Mayor Reid announced he had heard from Blue Cross Blue Shield Insurance and beginning May 1, 1981, the health, hospitalization would be going up 75 %. Mayor Reid requested, and the Council agreeded, to accept bids from other insurance companies. NON - AGENDA ITEM: UP DATE ON MONTHLY REPORTS: Alderman Keaton asked to be brought up to date concerning the utilities monthly reports. Alderman Durham reported the same week he asked for Water & Sewer Commission reports, he had received a copy from both. Mayor Reid and Finance Director, Gene Kelley, met with the Water Commission this week, and they agreed to send a copy of their report each month. They have not met with the Sewer Commission yet. Mayor Reid said a letter had been sent to each utility concerning reports, but had not received a reply from all of them. (NOTE: Utilities receiving a letter are: Water Comm„ , Sewer Comm., Jacksonville Housing Authority, Elderly Activities and the Hospital Comm.) ADJOURNMENT: Alderman Fletcher moved, seconded by'Alderman Durham, to adjourn until next scheduled meeting. Approved by unanimous voice vote. MOTION CARRIED. Meeting adjourned at 9:00 P . M . Respectfully submitted, aLatie,„ Deborah D. Waltmon, City Clerk CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1981 James G. Reid', Mayoil CITY OF JACKSONVILLE, ARKANSAS 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. STREET: ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS AGENDA SPECIAL CITY COUNCIL MEETING MARCH 26, 1981 a. Proposed Slurry Seal & H.M.A.C. Program for 1981 (Mayor Reid)