HomeMy WebLinkAbout0860RESOLUTION NO. 860 (#07-2026)
A RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN
JACKSONVILLE FIRE DEPARTMENT EMS AND RELATED RECORDS; AND, FOR
OTHER PURPOSES.
WHEREAS, the Jacksonville Fire Department has identified certain EMS, accounting, billing,
non-transport, dispatch , privilege tax, and related records that are no longer required for the transaction
of City business and are eligible for destruction after expiration of all applicable retention periods; and ,
WHEREAS, the records proposed for destruction are identified in Exhibit "A," attached hereto
and incorporated herein by reference ; and ,
WHEREAS, the City Council finds that the orderly destruction of records that have satisfied all
applicable retention requirements promotes efficient records management while preserving records
required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
JACKSONVILLE, ARKANSAS, THAT:
SECTION ONE: The Jacksonville Fire Department is hereby authorized to destroy the records
identified in Exhibit "A," provided that each such record has satisfied all applicable federal , state, and
local retention requirements and is not otherwise required to be preserved by law.
SECTION TWO: No record shall be destroyed if it is subject to any pending or reasonably
anticipated litigation , audit, investigation , public records request, subpoena, preservation notice, or other
legal hold. Any such record shall be preserved until the applicable hold or legal obligation has been
released or otherwise satisfied .
SECTION THREE: Records containing confidential medical , patient, financial , personally
identifiable , or other protected information shall be destroyed by a secure method appropriate to the
nature of the information and in compliance with applicable state and federal law .
SECTION FOUR: The Fire Chief and /or his authorized representative(s), together with other
appropriate City personnel , are hereby authorized to take all actions necessary and appropriate to carry
out the purposes of this Resolution.
APPROVED AND ADOPTED THIS 17TH DAY OF SEPTEMBER, 2026.
CITY OF JACKSONVILLE, ARKANSAS
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(. JJPr E LM ORE, MAYOR
RESOLUTION NO. 860 (#07 -2026)
Page Two
ATTEST:
APPROVED AS TO FORM:
RESOLUTION NO. 860 (#07 -2026)
Page Three
EXHIBIT "A"
RECORDS AUTHORIZED FOR DESTRUCTION
Box/File Description Year(s)
FIN 338 PAID EMS (A-R) 2008
FIN 34I EMS & PRIV. TAX ACCOUNTING; 2008
EMS NO HAULS
FIN 376 EMS & PRIV. TAX ACCOUNTING; 2009
EMS NON-TRANSPORT RUNS
FIN 377 PAID EMS RUNS (F-Z) 2009
FIN 378 PAID EMS RUNS (S-Z); PRIV. TAX 2008;2007-2009; 2009;2009
MISC. CORRESPONDENCE; PRIV.
TAX RENEWAL STATEMENTS; PAID
EMS RUNS (A-E)
FIN 379 EMS & PRIV. TAX ACCOUNTING; 20IO
PAID EMS RUNS (A-E)
FIN 380 PAID EMS RUNS (F-Z) 2010
FIN 38I EMS NON-TRANSPORT RUNS 20IO
FIN 382 EMS NON-TRANSPORT RUNS 2011
FIN 383 EMS & PRIV. TAX ACCOUNTING; 20I I
EMS PAID RUNS (A-D)
FIN 384 EMS PAID RUNS (E-0) 20I I
FIN 385 EMS PAID RUNS (P-Z); PRIV. TAX 20I I
RENEWAL STATEMENTS
FIN 386 EMS NON-TRANSPORTS 20I2
FIN 392 PRIVILEGE TAX & EMS 2012
ACCOUNTING; PAID EMS (A-F)
FIN 393 PAID EMS (G-S) 20I2
FIN 394 PAID EMS (T-Z); PRIVILEGE TAX 2012;20I2; 2003-2009
RENEWAL STATEMENTS; NEW
BUSINESS LISTS
FIN 397 EMS NON-TRANSPORTS 20I3
FIN 4I4 EMS & PRIV. TAX ACCOUNTING, 20I3
PAID EMS (A-D)
FIN 417 PAID EMS (E-P) 2013
FIN 4I8 PAID EMS (Q-Z); EMS & PRIV. TAX 2013;20I4
ACCOUNTING
FIN 420 PAID EMS A-L 20I4
FIN 42I PAID EMS M-Z, EMS NON-2014
TRANSPORTS A-G
FIN 422 EMS NON-TRANSPORTS H-Z; EMS 20I4;2014-2015;2015 ;2015
EOB'S; EMS & MEMBERSHIP
ACCOUNTING & RECONCILIATION;
PRIV. TAX RECONCILIATIONS
FIN 423 EMS PAID A-HE 2015
FIN 424 EMS PAID HI-SM 2015
FIN 425 EMS PAID S-Z ; EMS & PRIV. TAX 20I5;20I6
ACCOUNTING & EOB'S
FIN 426 EMS PAID A-H 2016
FIN 427 EMS PAID I-SH 2016
FIN 428 EMS PAID SI-Z; DISPATCH LOGS 20I6;2016