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19781. Roll Call: JACKSONVILLE PLANNING COMMISSION A G E N D A Jannuarw 3, 1978 2. Approval and/or Correction of Minutes: Regular Meeting -Dec. 6, 1977 3. Sketch Plat/Section 3, Phase II, Brairfield Subdivision; zero lotlines; Peacock Realty, pet. 4. Preliminary Plat/Woodland Hills Subdivision 5. Public Hearing/Rezoning/From R-1 to C-2; Lots 2 thru 24, Block #1 and all of Block #5; Replat of Edgewood Sub.; Chuck Drummond, Pet. 6. Public Hearing/Rezoning/From C-3 to C-4; Approx. 1.0 acres; Braden St., proposed animal hospital, without runs; Dr. Jerry Singleton and R. V. Wilkinson, petitioners. 7. Public Hearing/Rezoning/From R-0 to C-2; Appro x . 2.04 acres, North- lake Subdivision; Tommy Dupree, pet. 8 . Request for rezoning; Jones Addn., Lot #6, Block #1; From R-1 to C-1; Mrs. Ruth Harrell, pet. 9. Election of Officers for 1978. 10. Request for variance on side lot requirements/North side/Highway 161 South and Carver Lane; M. D. Walker, pet. 11. Request for waive r on back yard requirements/unplatted pc. of property; Powell Truck Lines, petitioner; Zoned M-2; 30 ~ vs. 75•; Location be- hind Hiwasse Buildin g on Redmond Road. 12. Request for rezoning: Lots 25-31, W. Jckvl. Sub., #1; From Residential to C-1 ; Peacock Realty, pet it i oner. (Lenora Street, 1 oca t ion) 13. Discussion to waive set back requirements from so• to 25 1 on property located behind the Holiday Inn; Cy Carney, pet. 14. Acceptance/rejection of 1977 Annual Report, as published by secretary . .li.DJOURN~1ENT: 30 JACKSONVILLE PLANNING COMMISSION REGULAR MEETING JANUARY 3, 1978 l. ATTENDANCE & OPENING REMARKS: a. The Jckvl. Planning Comm. held its regular scheduled meeting on Tuesday, January 3, 1978, 7:30p.m., City Hall, Jckvl., Ar. with the following per- sons in attendance: b. Chrm. White; Cleo Cavender; Hugene Wooley; Bob Stender; Frank Betts; Dr. Sidwell; Wallace Wampler; Dennis Lock (arrived late). Paul Moilanen recorded absent; Bill Owens, City Eng., plus persons interested in items on agenda. 2. APPROVAL AND/OR CORRECTION OF MINUTES: a. Comm. Cavender moved, seconded by Comm. vlooley to approve Minutes of regular meeting conducted on Dec. 6, 1977 as published. Approved by voice vote. MOTION CARRIED. 3. SKETCH PLAT/BRIARFIELD SUBDIVISION, PHASE II, SECTION 3; ZERO LOTLINES. (Lots l through 38, Block 8, containing 4.46 acres, more or less) PEACOCK REALTY COMPANY, DEVELOPERS. a. Chrm. White recognized receipt of $190 fee to cover plat submittal. Plat was originally submitted as a preliminary plat, but commission changed it to Sketch, instead. b. At this time, City Eng. Owens discussed thoroughly with membership and the developer, Jim Peacock, the zero lotline concept of above outlined phase of Briarfield as it related to former plat submitted as Phase I, Section 3 of said subdivision. It was Mr. Owens• recommendation that Phase II, Sect. 3 should be in an R-5 zone classification. Said class- ification was recently recommended to city council in ordinance form and approved by said body which specifically allows for zero lotlines. c. Chrm. White then reviewed former action taken by city council on member- ship•s recommendation to rezone from R-1 to R-3 the former zero lotline submittal of Peacock Realty Co. as submitted in Phase I. He stated the council changed rezoning classification ordinance to R-1 so as not to . allow multi-family units to be constructed if zero lotline concept failed to materialize for the developer. Mr. Owens then reviewed minutes of several meetings to substantiate his findings, in that he reasoned Phase I should be recognized as being the ONLY phase that would be considered experimental in nature. The membership agreed with his reporting and reiterated their belief that the subdivision as presented formerly would have only the one phase to be zoned for zero lotline concept. Mr. Owens then brought forth the fact that minutes state 15 lots would be re- zoned for zero lotlines only. Therefore, at this stage in time, the city now has an R-5 classification and he believed all phases should be re- zoned to said classification, if they encompassed zero lotlines. Commission membership agreed. d. Mr. Peacock stated his opinion in the misunderstanding outlined above. He said it was his feelings that ALL of his subdivision, consisting of 3 phases, 12.0 acres, more or less, was to be for zero lotline develop- ment and not just the first phase he submitted consisting of 15 lots. But JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JANUARY 3, 1978 PAGE TWO he bowed to the commission's understanding of the situation and agreed to the rezoning recommendation to R-5 of the subdivision to allow de- velopment to continue. He stated the V. A. has given approval of this new concept of attached housing and construction VJill start shortly. e. Mr. Owens said a variance will have to be given on the street right- of-way width, with the water lines being located in front as the only utility permitted; electrical services will be provided underground in the back of lots. f. After recommendation from Chrm. White and Eng. Owens to rezone the entire subdivision from R-1 to R-5 classification, 12.0 acres, more or less, Comm. Cavender moved, seconded by Comm. Wampler to set this item of business up for a public hearing, 8:00p.m., February 7, 1978, with understanding that preliminary plat would be submitted at said hearing. Approved by voice vote. MOTION CARRIED. g. Comm. Wampler moved, seconded by Comm. Stender to approve and accept sketch plat of Briarfield Subdivision, Section 3, Phase II, subject to preliminary plat being submitted at aforementioned public hearing and the favorable outcome of rezoning. Approved by voice vote. MOTION CARRIED. (for legal des. see minutes of April 5, 1977, Exhibit A) 4. DEVIATION IN AGENDA -PUBLIC HEARING: REZONING/FROM R-1 TO C-2; Lots 2 thru 24, Block #1 and all of Block #5, Replat of Edgewood Sub. Chuck Drummond, Petitioner. a. Chrm. White received affirmative answer to request to take up above referenced item of business. as published time for hearing had arrived. b. Proof of publication of public hearing was acknowledged, along with all necessary legal descriptions required, etc., by Chrm. White. c. Mr. Owens reviewed contents of the Bill of Assurance on subdivision, as amended. His interpretation was that parcels of land should be used for residential use only. He stated in 1968 the majority of the property owners in said subdivison had gone to an attorney to forestall any action to allow development other than single-family dwellings. Chrm. White stated he remembered this happening. Therefore, Chrm. White recommended to membership that this item of business be passed on to the property owners for Bill of Assurance violation. d. David Spicer of Edgewood Realty Co. spoke in favor of rezoning property to commercial classification. so as to allow quiet business to be de- veloped. e. There were many people who filled the council chambers and spilled out into the hallway. Chrm. White asked if anyone of the property owners were in favor of the rezoning, and all answered in negative tone. f. Comm. Sidwell moved, seconded by Comm. Wampler to reject petitioner's request and deny rezoning request, as this would be a definite violation of the Bill of Assurance presently on file. Approved by voice vote. MOTION CARRIED. 5. a. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JANUARY 3, 1978 PAGE THREE PUBLIC HEARING: REZONING/FROM R-0 TO C-2; APPROX. 2.04 ACRES, NORTHLAKE SUB.; Tommy Dupree, Petitioner. (legal des. ~1inutes of Nov. 1 , 1977) Proof of publication of public hearing announcement was acknowledged as being in the files by Chrm. White, as well as legal description and vicinity map. Bond Engineering rep. presented said map and explained where property was located. No one appeared in objection to the re- zoning petition. It was brought out that privacy fences are being requested to be installed by the developer by residents if they are close to business firms. b. After there was no objection received to aforementioned rezoning, Comm. Stender moved, seconded by Comm. Cavender that said property be rezoned from R-0 to C-2 and sent on to the council in proper form. Approved by voice vote. MOTION CARRIED. 6. PUBLIC HEARING: REZONING FROM C-3 TO C-4; APPROX. 1.0 ACRES, 7. FOR CONSTRUCTION OF ANIMAL HOSPITAL, WITHOUT RUNS. (legal des. Minutes of Dec. 6, 1977) a. Chrm. White recognized proper legal description and vicinity map being b. c. a. in files but there was no proof of publication setting up property above outlined for a public hearing. The P. C. Secy. explained she had failed to place an ad in the paper as required by law and h~d over- looked this particular piece of property when setting others up for public hearing ad. Discussion ensued concerning possibility of holding a special Planning Comm. meeting on the 19th of January, 1978, thereby allowing Secy. to place legal ad in paper 15 days prior to hea r ing date. Comm . Wooley stated he would like to not see the property rezoned to C-4 at this time because it would allow a heavier type industry to develop if Dr. Singleton in some later years decided to sell the property. After discussion, Comm. Sidwell moved, seconded by Comm. Wooley the Planning Comm. recommend to the council in proper ordinance form that aforementioned property owner be allowed a .conditional use permit in a C-3 zone, with reasoning behind this that there is an animal hosp. e l sewhere presently doing business in a C-3 zone; .and also, this would not per- mit C-4 classification to be utilized in the district. Approved by voice vote. MOTION CARRIED. (The Secy. stated she would have the city return the $50 rezoning fee to R. V. Wilkison, if the council approved &f~~~ conditional use in a C-3 zone for an animal hospital, without runs .) M!X-;~/t-·12 .'7 '-""r'\/~ REQUEST FOR REZONING : JONES ADDN., LOT #6, BLOCK #1, FROM R-1 TO C-1; Mrs. Ruth Harrell, Petitioner . (Appro x . loca. Hickory and Jones Sts.) Chrm. White recognized fee of $50 as having been received by the city for rezoning request, plus vicinity map of area involved was in the files. Daisy Olson served as legal counsel for above referenced petitioner. b. It was stated research would have to be done on Bill of Assurance covering said subdivision. Comm. Wooley moved, seconded by Comm . 8. a. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JANUARY 3, 1978 PAGE FOUR Wampler that aforementioned property be set up for a public hearing, 8:00a .m., February 7, 1978. Approved by voice vote. MOTION CARRIED. WOODLAND HILLS SUBDIVISION, PRELIMINARY PLAT.(Marshall Smith-Country Estates, developers) (GENERAL VICINITY, GEN. SAMUELS RD.) Submission letter from Bond Engineers, under signature of Jerrel N. Fielder, was read by Chrm. White; he also acknowledged receipt of $250.00 plat review fee. b. It was brought out in discussion that followed that the new side- walk ordinance was utilized in locating sidewalks in project .by the developer. A sidewalk layout plan was presented by Bond Rep . and reviewed thoroughly by commission membership. During the course of said review, the commission and the city engineer added sidewalks, Marsha Dr., to be placed in front of Lot Numbers 18, 19, 20 and 21. (This was placed in 11 red 11 ink on said layout plan, and agreed to by Bond Rep.) After much controversy between some of the commission membership on how sidewalks would be developed in the subdivision, general consensus was to accept sidewalk plat, with revisions outlined above. c. City Eng. Owens proceeded to update membership on past history of subdivision. He stated it had been brought up before to the Planning Commission but rejected because too many lots were facing General Samuels Road . The subdivision, he said, had been redesigned and approx. 10 lots out of the 113 lot total would be facing Gen. Samuels Road with the remaining lots having 11 turn a rounds 11 or small cul-de-sacs provided, or facing streets defined as 11 local 11 streets . d. City Eng. Owens further stated the owner will put in escrow the amount of money it takes to put the street and sidewalks in on the side of the lots facing General Samuels Rd. The developer, he stated, wishes to place a performance bond up for this l/2 of pave- ment and curb and gutter work costs . Also, for clarification, Mr. Owens stated the sidewalks would be placed on both sides of Gen. Samuels Rd., as per new ordinance requirements with one side being put in first by the developer . and THEN a bond deposited for the other sidewalk. (The city 1 s role in paving Gen. Samuels roadway was reviewed) e. The Bond rep. accepted commission 1 s recommendations to 11 lose 11 Lot #73 to a 30-ft. right-of-way, west of said lot. Mr. Owens suggested, and developer 1 s rep. and commission consented, that curb and gutter not be placed on Gen. Samuels Rd. with money instead being put in asphalt project .for said roadway. f. Comm. \tJooley moved, seconded by Comm. Betts that Preliminary Plat of Woodland Hills Sub. be approved with addition of aforementioned sidewalks on Marsha Dr.; performance bond on streets-Lots 73 thru 82 on Gen. Samuels Rd.; with sidewalks staying as is placed on plat; and 30 1 of right-of-way be allowed from Lot #73, so as to allow slight jog in Marsha Dr. development in future, as per Master Street Plan. Approved by voice vote. MOTION CARR I ED. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JANUARY 3, 1978 PAGE FIVE 9. REQUEST FOR VARIANCES/FRONT AND SIDE-YARD REQUIREMENTS: RED WALKER, PETITIONER. (PROPOSED COMMERCIAL BLDG. TO BE CONSTRUCTED) HIGHWAY 161 AND CARVER LANE. a. Chrm. White read submission letter from petitioner's attorney, Ben Rice, requesting above referenced variances. Chrm. White stated proposed building is located in a C-3 zone, which requires 50-ft. set-back requirement from both streets. Chrm. White introduced from the files a petition signed by the following persons who reside on or near Carver Lane area: Ed Wooley; E. G. Ellis; C. E. Crook; Ray Uhrich; Jewell E. Green and Larry Wilson. Said petition stated these property owners had no objection to Mr. Walker receiving a building permit. City Eng. Owens said since this is an unplatted parcel of property, permission to issue a building permit and to grant variances would have to come from the membership. b. Mr. Owens brought out the city forces did not know how the water and sewer requirements would be met, nor if there was a plan for sprinkler system to be installed. However, parking requirements had been met. c. After Mr. \·Jalker assured membership that at least 80-ft. free space existed between proposed building and abutting property, Comm. Stender moved, seconded by Comm. Betts that request for waivers to set-back requirements as outlined be granted. App~oved by voice vote. MOTION CARRIED. 10. DEVIATION IN AGENDA -10 MIN. RECESS CALLED BY CHAIRMAN WHITE. ll. REQUEST FOR WAIVER ON REAR-YARD REQUIREMENT/UNPLATTED PARCEL OF PROPERTY: POWELL TRUCK LINES, PETITIONER: ZONED M~l; 30' VS 75'; LOCATION -BEHIND HHJASSE BLDG. ON REm~OND ROAD. a. Chrm. White read submission letter from Bond Engineers request- ing waiver as above outlined so that Powell Truck Line can construct a 50,000 sq. ft. warehouse. It is the owner's intention to build private access .road and to take fire protection into the proposed building and to have fire hydrant installed. The water and sewer lines will be extended to the building together. b. Comm. Wampler moved, seconded by Comm. Cavender that waiver be granted from 75'ft. to 35' as requested. Approved by voice vote. MO- TION CARRIED. 12. REZONING REQUEST: LOTS 25 THRU 31., W. JCKVL. SUB. #l; FROM RESIDENTIAL TO COMMERICAL (C-1), LENORA ST. LOCATION (JIM PEACOCK REALTY CO., PET.) a. Chrm. White acknowledged receipt of $50 rezoning fee and acknowledged letters from the following individuals who do not object to rezoning: Jim Peacock, as agent for Vernon Rice, owner of Lot 25 & Lot 26; Mar- vin L. Johnson, owner of Lots 27 & 28; Doris K. Walls, owner of Lot 29 and W. R. Eden, owner of Lots 30 & 31. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING JANUARY 3, 1978 PAGE SIX b. Comm. vJampler moved, seconded by Comm. Betts to set this item of business up for a public hearing to be conducted February 7, 1978, 8:00p.m., City Hall, Jckvl. Ark. Approved by voice vote. MOTION CARRIED. 13. REQUEST FOR WAIVER TO SET BACK REQUIREMENTS: ZONED C-3; CY CARNEY, PETITIONER: BEHIND HOLIDAY INN; 0.549 ACRES, MORE OR LESS . a. Chrm. White read submission letter under signature of Mr. Cy Carney, Secy., Marketing Investors, Inc., requesting above referenced waiver. Comm. Lock stated he would refrain from voting on this item of business as he possibly might have a conflict interest to deal with, but he did want to state his feelings towards granting the request for waiver. He spoke in favor of request. b. After an altercation between some members of the commission con- cerning developers being allowed to make a profit off of unplatted piece of property within the city boundaries, Chrm. White set aside a committee made up of Commissioners Betts and Cavender to look into what the developer planned to construct on property. It was Chair- man White's feelings, plus other members that they would have a right to know what was going to be built if waiver was to be granted. A representative of the petitioner was present and he stated he did not know what was being planned for the site. c. After more discussion and with withdrawal of aforementioned committee by Chrm. White, and at request of representative, Comm. ~~ooley moved, seconded by Commissioner Cavender that the petitioner, Mr. Carney himself, be in attendance at next regular meeting to explain what is planned for subject property. Approved by voice vote. MOTION CARRIED. 14. 1977 ANNUAL REPORT a. The commission body expressed appreciation to the P. C. Secy. for submitting an acceptable 1977 Annual Report, and also commended her for the past year's work in assembling final package to be submitted to city council on revision of city's subdivision rules and regulations. The 1977 Annual Report will be included in official Minute Book, as reported by P. C. Secy., with approval of document so noted. 15. ELECTION OF 1978 OFFICERS (Comm. Sidwell, not present) a. Chrm. White stated he did not want to serve as Chairman of the Commission, as he had reported at last January's meeting. He said he was grateful for the opportunity to have served in this capacity over the years, but he felt other commissioners should have a chance to serve. He asked Mr. Owens to chair nomination of officers, and he consented to this duty. Mr. Owens commended Chairman White on his past service to the city, along with the other members of the commission. Comm. Wampler joined in this salute to Chrm. White. b. Nominations were then declared to be in order for Chairman by ~~r. Owens. Comm. Wampler ··then .nominated Commissioner Cavender. Nomination seconded by Comm. Betts. Comm. Cavender declined to serve in this position at this time. Comm.· Stender then nominated Comm. Lock as Chairman. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JANUARY 3, 1978 PAGE SEVEN Nomination was not seconded. Nomination died for lack of second. c. Comm. Betts moved that nominations for Chairman be closed. Motion was seconded by Comm. Wampler. Roll Call vote was taken and recorded as follows on closing of nominations for Chairman: Commissioners: Wooley, Betts, l~ampler and White voted aye. Commissioners: Stender, Cav- ender and Lock voted nay. Motion received 4 affirmative votes and 3 negative votes. Motion carried. (Chairmanship was then declared to be given for 1978 to Cleo Cavender, as per above vote of commission membership) d. Mr. Owens then declared floor open for nominations to be received and voted upon for Vice Chairman's position. Comm. White nominated Comm. Betts for aforementioned position. Nomination seconded by Comm. Wooley. (Comm. Betts refused to serve at this time; whereby Comm. Betts then nominated Comm. Wooley for Vice Chairman. Nomination seconded by Comm. Wampler) e. Nominations were declared to still be open; whereupon, Comm. Stender nominated Dennis Lock for Vice Chairman. Nomination seconded by Comm. Wampler. (At this time, Mr. Owens ruled that differences prevailed on this item of business and that each member of commission would show for the record whom he wanted for Vice Chairman) f. The following votes were cast for Vice Chairman: Hugene Wooley voted for Frank Betts: Frank Betts voted for Hugene Wooley: Dennis Lock passed: Wallace Wampler voted for Hugene Wooley: Bob Stender voted for Dennis Lock: Cleo Cavender voted for Hugene Wooley: T. P. White voted for Frank Betts: g. Above vote terminated with the following being nominated for Vice Chairman with number of votes received opposite name: 1 . Frank Betts 2. Hugene Wooley 3. Dennis Lock received received received 2 votes 3 votes 1 vote h. Final tally: Cleo Cavender elected to be Chairman and Hugene vlooley was elected to be Vice Chairm~n by majority vote of membership as so recorded above. i. Chairman Cavender then took his place at the head of Planning Commission as Chairman and thanked all those who had faith in him to serve in this position. He asked co-operation from every member during the coming year and commission membership stated they would be available at any time for assistance. ADJOURNMENT: Meeting was adjourned with no formal vote forthcoming. j7 l. Roll Call: JACKSONVILLE PLANNING COMMISSION A G E N D A February 7, 1978 2. Approval and/or correction of minutes: Reg. Meeting-January 3, 1978 3. Request for rezoning: Lots 2 & 3, Linda Lane Sub. #2; Peacock Realty Company, petitioner, From R-1 to R-3. (petition withdrawn until next meeting) 4. Request for rezoning: l .66 acres from R-2 to C-3; adjacent to Harold Gwatney Chevrolet -Gene Wilson, petitioner. III; 5. Public Hearing: Briarfield Subdivision, Section 3,Ph. I/II/& From R-1 to R-5; Zero Lotline development (entire subdivision, 12 acres) Peacock Realty Co., petitioner. (Preliminary Plat to be submitted as follows:) 6. Preliminary Plat/Briarfield Subdivision, Section 3, Phase II, Peacock Realty Company, developer. 7. Public Hearing: West Jckvl. Sub. #l, Lots 25 thru 31, Lenora Street, location: From Residential to C-1; Peacock Realty Co., Petitioner. 8. Public Hearing: Jones Addn., Lot #6, Blk. l; From R-1 to C-1; Mrs. Ruth Harrell , pet it i oner. 9. Final Plat/Sawmill Village Subdivision; Ron Mayton, developer. 10. Request to waive setback requirements from 50-ft. to 25-ft; property is behind the Holiday Inn; Cy Carney, petitioner. ll. Request for side-yard setback waiver/variance: Tastee-Freeze Restaurant; West Main Street: From 25 1 ft. to 15-ft., Block 15, Crestview Addition, Ben Rice, petitioner. 12. Request for rezoning: Lots 3, 14, 15, 17, 19 and 20; Oakwood Subdivision, Phase I and II; From R-1 to R-2; duplex construction; Don Gilstrap, pet. 13. Discussion: Excess Airbase property; 240 acres, total (Chas. Randel, Metroplan) 14. Update Report: Boundary jurisdiction/cities of NLR, Sherwood and Jckvl. (Chas. Randel, Metroplan) 15. Discussion/developments within 5 mile jurisdiction of Jckvl. (subdivision regs. and enforcement of same) ( Comm. \~ampler) 16. Special Presentation (Mayor James Reid) ADJOURNMENT: l. 2. 3. 4. 5. a. b. a . a. a. ATTENDANCE & OPENING REMARKS JACKSONVILLE PLANNING COMMISSION REGULAR ~1EETING FEBRUARY 7, 1978 The Jckvl. P. C. held its regular scheduled meeting on Tuesday, Febr. 7, 1978, 7:30p.m., City Hall, Jacksonville, AR with following in attendance: Chairman Cleo Cavender; Vice Chairman Hugene Wooley; Dr. Albert Sidwell; Wallace Wampler; Paul Moilanen and Frank Betts. (Dennis Lock and Bob Stender arrived late, as per minutes disclose) T. P. White reported his absence due to death in family. Bill Owens, City Engineer, Mayor James G. Reid, plus persons interested in agenda i tems. APPROVAL AND/OR CORRECTION OF MINUTES Meeting was called to order by Chrm. Cavender. Comm. Wampler moved, sec- onded by Comm. Betts to accept the minutes of regular meeting held on January 3, 1978 as written and published. Approved by voice vote. MOTION CARRIED. REQUEST FOR REZONING: Lots 2 and 3, Linda Lane Sub., #2; R-1 to R-3. Chrm. Cavender announced Item outlined above had been withdrawn for con- siderat i on at this time at request of petitioner, Peacock Realty Co. He stated Lots 2 and 3 of said subdivision would be brought before body at next regular scheduled meeting along with adjacent properties in a package form for rezoning from R-1 to R-3. (this per petitioner) REQUEST FOR REZONING: 1.66 acres from R-2 to C-3; adjacent to Harold Gwatney Chevrolet Company; Gene Wilson, petitioner. (legal, see Exh. A) Chrm. Cavender acknowledged receipt of $50 to cover rezoning expenses, legal description of above referenced parcel and letter of s ub mittal from Bond Engineers. The Bond rep. stated Harold Gwatney owned property which extends on out to Hiwy. 161 from front of 1.66 acre property line to be rezoned. Comm. Wooley moved, seconded by Comm. Moilanen to set said property up for public hearing, 8:00p.m., March 7, 1978. Approved by voice vote. MOTION CARRIED . DEVIATION IN AGENDA -With consent of body, Chrm. Cavender moved to Item #9 on agenda because published public hearing time had not yet been reached. FINAL PLAT -SAWMILL VILLAGE SUBDIVISION, Ron Mayton, developer. a. Chrm. Cavender acknowleged receipt of $10 final plat fee; submission letter from Bond Engineers was read. Said letter requested that in order for houses to be constructed on Lots 11 and 12, a 10-ft. waiver on front building line would be required because there is a large utility ease- ment located at rear of aforementioned lots. b. Bill Owens, City Eng., discussed HUD Flood Map in relation to said plat. (COMMISSIONERS STENDER AND COMMISSIONER LOCK ARRIVED AT THIS PHASE OF THE MEETING) Mr. Owens stated water and sewer had been accepted by the city; streets have been accepted, conditional to a $2,000.00 bond being placed in engineer 1 s office of the city for streets, which has been done. Mr. Owens reported the I will re-pave the end of Cherry Court. contractor JACKSONVILLE PLANNING COMMISSION REG. MEETING~ FEBRUARY 7, 1978 PAGE TWO c. A contour map was displayed by Mr. Owens and discussed with member- ship. He stated the houses in said subdivision are above the 100 year flood plain and subdivision has complied with all city regulations. d. Comm. Wampler moved, seconded by Comm. Moilanen that Final Plat, Sawmill Subdivision be approved, a 10-ft. waiver be allowed on front setback requirements on Lots 11 & 12 (from 35-ft. to 25-ft.) and be forwarded to city council for final action. Approved by voice vote, with exception of Comm. Lock who abstained. MOTION CARRIED. 6. DEVIATION #2 -With consent of body, Chrm. Cavender moved to Item # a. b. 7. a. b. 11 on agenda because published public hearing time had not been reached. VARIANCE REQUEST: CRESTVIEW ADDN., BLK. 15 (existing Tastee-Freeze, W. Main structure) From 25-ft. to 15-ft, sideyard setback requirements; Ben Rice, petitioner. Chrm. Cavender stated that letter of submittal from petitioner had been forwarded with agenda packet for study and review before meeting, along with a map of area involved. The entire membership expressed an unclear interpretation of exactly what was being requested by the petitioner through just the letter and the map being forwarded. There- fore, Mr. Owens endeavored to explain situation as he understood it, as the petitioner was out of town and did not send a representative. t~r. Owens interpretation was disclosed as follows: Mr. Owens stated he had met with Mr. Rice and a plan was discussed that depicted office · spaces for the property. One of Mr. Rice 1 S ideas was where he had the building set back 25-ft. and had the required number of parking spaces but the parking was running at a 90-degree angle, which Mr. Owens said was very undesirable. So, it was suggested by Mr. Owens if the structure could be moved forward and have the cars parking parallel, this would be in agreement with city engineer 1 s office. This recommenda- tion was accepted by petitioner; therefore, the Planning Commission would be final judgment on plan to allow variance to sideyard requirements. <!!? ~PV p.J' Mr. Owens displayed aerial photo of area in question. Membership <~ ~ was concerned about existing Cypress Circle situation. After discussing [/ .~_. .... ,~ traffic congestion problems involved in area and problems with variance ~~v~/~.~v/ being granted at this time, Chrm. Cavender appointed Commissioners Lock ~~ and Sidwell to serve on a committee to study request and bring back find-.. ~ ings and recommendations at next regular Planning Comm. meeting. DEVIATION #3 -With consent of body, Chrm. Cavender moved on to Item #12. REQUEST FOR REZONING: Lots 3, 14, 15, 17, 19 & 20; Oakwood Subdivision; f Phase I and II; From R-1 to R-2 (duplex development) Don Gilstrap, developer.-~~~ Receipt of $50 was acknowledged by Chrm. Cavender for rezoning expenses,~~~ alon~ wit~ copy of amended Bill of Assurance, which c~mmission members~ip ~jl rece1ved 1n agenda packet. Mr. Owens was asked for h1s thoughts on th1s ~ request, and he stated lots were 11 Spotted 11 throughout subdivision area. Mr. Don Gilstrap was present and requested a public hearing be set up. Comm. Lock moved, seconded by Comm. Stender to set aforementioned lots JACKSONVILLE PLANNING COMMISSION REG. MEETING-FEBRUARY 7, 1978 PAGE THREE up for a public hearing, 8:00p.m. March 7, 1978. Vote was in affirm- ative. MOTION CARRIED. 8. PUBLIC HEARING: Briarfield Subdivision, Sect. 3, Phases l ~ II & III; entire 12 acres; From R-1 to R-5; zero lotline development; Peacock Realty Co., developer. (for leg~l description see minutes of April 5, 1977, Exh. A) a. Chrm. Cavender convened first item on agenda for public hearing pro- ceedings. He acknowledged receipt of proof of publication placed in the files. (Rezoning fee waived, per city engineer authority) Mr. Owens updated membership on zero lotline development, stating that at initial public hearing held on Phase I the people had no objection to zero lotline construction. No one appeared to voice an objection to there- zoning process. Mr. Owens stated entire development consisting of 12 acres and 3 phases needed to have R-5 classification to allow this special type of housing construction.. After discussion and with no dissenting voice heard, Comm. Stender moved, seconded by Comm Moilanen to recommend rezoning said development to an R-5 classification and forward to council in proper, legal form. Approved by voice vote. MOTION CARRIED. (The preliminary plat of Phase II, Briarfield was held in abeyance until later in meeting) 9. PUBLIC HEARING: ~lest Jacksonville Subdivision #1, Lots 25 thru 31, Lenora Street, location: From R-3 to C-1; Peacock Realty Co., petitioner. a. Chrm. Cavender acknowledged receipt of proof of publication notifying public of said hearing. The placement of rezoning signs on parcels of property was discussed in that some members of commission stated they did not observe placement of same. After discussion, it was verified that signs had been posted. No one appeared in objection to rezoning of property. A vicinity map was distributed depicting exactly where lots are located. b. After discussion and with no one appearing to object, Comm. Stender moved, seconded by Comm. Betts to approve rezoning above referenced lots from R-3 to C-1 and pass on to city council in proper ordinance form. Approved by voice vote. MOTION CARRIED. 10. PUBLIC HEARING: JONES ADDITION, LOT #6, BLK. 1; From R-1 to C-1; Mrs. Ruth Harrell, Petitioner. (Behind Kentucky Fried Chicken business & library) a. Receipt for $50 was acknowledged by Chrm. Cavender to cover rezoning fee as well as proof of publication located in file. Petitioner was rep- resented by Reed Williamson, Atty at Law, as well as Daisy Olson, Atty at Law. b. The topic of rezoning signs being placed on parcel was thoroughly dis- cussed. Commission membership was of opinion that signs were not placed or if they were staked, they were not readily seen by the public. Ms. Olson stated the sign was placed in window of the house located on property. It was asked by commission what was being planned for commercial-type business on the lot and it was reported that a small millinery shop was what petitioner had in mind if property could be rezoned. This to be op- erated from the home itself. c. The Bill of Assurance was discussed and defined i·n its entirety by [Vjs. Olson. One amendment that had been made, she stated, with ex ceptions filed against it. JACKSONVILLE PLANNING COMMISSION REG. MEETING-FEBRUARY 7, 1978 PAGE FOUR d. Ms. Olson reported that said B/A consists of one paragra~hhwhen ground was originally platted and when i~ came back.later w1t an amendment that it be residential, except1ons were f1led. It was brought out in discussion that Mrs. Harrell, the petitioner, owns only the one 1 ot. e. The commissioners! conversation brought out that some of them were of the opinion this would be in effect 11 Spot zoning 11 as the majority of ad- jacent properties were still of residential classification. Therefore, with no one from community offering a dissenting vote either pro or con, Comm. Wampler moved, seconded by Comm. Wooley that request for rezoning be disapproved and denied. Question was called. Ensuing vote was 3 votes for the motion and 3 votes against the motion. Chrm. Cavender broke the tie vote by voting aye. MOTION CARRIED. (Dr. Sidwell abstained) REQUEST DENIED. f. For record 1 S sake, Dr. Sidwell recommended Block 1 and 2 property owners be contacted to see if they would object to commercial classification. Ms. Olson requested, also, that the body consider holding this matter in abey- ance until Reed Williamson and she possibly poll the other lot owners in aforementioned two block area to see if they would consider rezoning. The Planning Commission 1 S general consensus was if the petitioner wanted to come back to them with aforementioned information backing up home owners 1 approval for rezoning to commercial classification, they would have no objection. But the request for specific rezoning classification being changed that was voted on at the meeting would stand at this time as being denied. 11. BRIARFIELD SUBDIVISION, PRELIMINARY PLAT; Section 3, Phase II; 4.46 acres. a. Acknowledgement was made by Chrm. Cavender of $190.00 fee for plat sub- mittal . Mr. Owens presented plat and stated it was revised from original plat. He brought out the developer and city had some problems with the location of the water lines, but this had been ironed out and said lines had been accepted by city 1 s Water Dept. Also, the sewer has been approved as well as the streets by the city 1 s respective departments. He did mention the street plan was thoroughly inspected by street dept. head and it looked to be in order. b. Comm. Lock moved, seconded by Comm. Stender that Preliminary Plat, Sect. 3, Phase II be approved as presented. Approved by voice vote. MOTION CARRIED. 12. HOLIDAY INN, BEHIND: Setback to be reduced from 50-ft. to 25-ft. (Waiver Requested by Cy Carney, Developer. (front-yard) a. Mr. Carney was present to answer questions as to what type of structure he is planning on building if waiver is granted on setback requirements. (This item was held in abeyance from last regular meeting until developer could be present) b. Mr. Carney stated he planned on building concrete block, mini-storage warehouse facility, approx. 250-ft. long. He stated parcel of unplatted piece of property is approx. 74-ft. wide, and he would be 15-ft. from the Holiday Inn property line boundary. Driveways will be around the whole bldg. c. Mr. Owens brought out the developer, Mr. Carney, would have to be re- sponsible'-fot'-'insta1l ing curb and gutter, and the property is in a C-3 zone. d. ~-~:t )};~ JACKSONVILLE PLANNING COMMISSION ):{ ~ ~ ,}\ REGULAR MEETING -FEBRUARY 7, 1978 t\!,C\ ~ · )\j PAGE FIVE I After some discussion, Comm. Moilanen moved, seconded by Comm. Sid- well that request for setback waiver as outlined be granted. Vote was in affirmative, with exception of Comm. Lock who abstained from voting. MOTION CARRIED. RECESS CALLED: Chrm. Cavender called a 10-minute recess. (Dr. Sidwell left meeting at this time.) The meeting was reconvened by Chrm. Cavender who immediately introduced Mr. Charles Randel, Metroplan representative. 13. DISCUSSION & ACTION/221 + 19 ACRES = 240 ACRES/EXCESS LITTLE ROCK AFB PROPERTY AS DECLARED BY DEPT. OF THE AIR FORCE. (Chas. Randel) a. Mr. Randel distributed a copy of Land Use t,1ap of LRAFB that outlined 22) acres of declared excess property by the Dept. of the Air Force, as per copy of letter dated Ja·nuary 18, 1978 from said entity. (The commission members received copy of said letter in agenda packet for study and re- view) Said property fits within the integrity of the secure Air Base perimeter formed by Old Hwy.67 and Maddox Road. Further brought out by P.C.: b. An additional 19 acres declared excess, also, is comprised partially of a former transmitter site located off-base, not connected landwise with aforementioned 221 acres declared excess. (Mr. Randel stated he was unaware of the 19 acres as mentioned in letter from the Dept. of the Air Force.) Said acreage is located behind Jerry McKay's house, northwest of city. c. Mr. Randel's first suggestion was to have the city maintain area as open space until it could be determined the best usage. He advertised the fact that the lands will go just to the municipality of Jacksonville and the county, in his judgment, would in all probability not submit a proposal. d. Mayor Reid was requested to offer his comments and/or suggestions as to the city having the property. The mayor stated he would certainly like to see the city of Jacksonville take claim, after a plan being sent and accepted to the Dept. of Defense outlining exactly what the city had in mind for public usage of all the acreage involved. It was his interpretation of correct procedures to follow when excess property was declared by the federal government that whomever presents the best and most feasible plan would be awarded the land if it could be definitely shown that the public would be benefited as a whole. He recommend the P.C. offer a recommendation. e. Ms. Zita Skoch and Mr. Paul Shireman were present and served as representa- tives of the city's Parks Commission. They agreed to work with the city in working up plan to forward to the federal government. Whereupon, Comm. Moilanen moved, seconded by Comm. Wooley that the city council forward a resolution attaching aforementioned plan, whatever it might be, to the federal government fbr .·public use of said 240 acres, total. Approved by voice vote. MOTION CARRIED. At this time, Mr. Randel offered the technical assistance of the staff of Metroplan to help the city in work- ing up proposal. Aforementioned motion was amended by Comm. Moilanen at this time, seconded by Comm. Stender that a committee be set up of the following P. C. ~embers: Moilanen, Stender and Wooley. These men to work with Parks Commission and the city of Jacksonville, with Metro- Q1an's expertise, on said proposal. Approved by voice vot~. MOTION AS AMENDED CARRIED. . r • JACKSONVILLE PLANNING COMMISSION REGULAR MEETING-FEBRUARY 7, 1978 PAGE SIX 14. UPDATE REPORT: BOUNDARY JURISDICTION MAP: CITIES OF NLR, SHERvJOOD & JCKVL. (Charles Randel) a. Mr. Randel updated membership on his presentation to them in November of 1977. He stated Sherwood and North Little Rock have annexed properties which definitely affects the Jacksonville planning area boundaries. Also, he had contacted the cities of NLR and Sherwood about meeting with Jckvl. Planning Commission. The city of Sherwood has agreed to at the outset, but NLR Planning Comm. set up a special committee to report back to said body on some questions they had on boundaries of the 3 cities involved. As of Feb. 7, Mr. Randel reported, the committee set up by NLR had not met to his knowledge because of adverse weather conditions. (Mr. Randel re- ported he is a member of said committee) b. Mr. Randel stated as soon as NLR committee meets and forwards findings on to regular NLR Planning Commission membership he will notify Sherwood and Jckvl. when the three entities can get together and define planning boundarie;. in a joint meeting. 15. DISCUSSION/DEVELOPMENT WITHIN FIVE MILE JURISDICTION OF JACKSONVILLE (SUB- DIVSION REGULATIONS AND ENFORCEMENT OF SAME (Comm. Wampler & Charles Randel) a. Mr. Randel reported Metroplan was working with the Pulaski County Planning Board to produce a county master street plan for Pulaski County. Said board, he said, is convinced they should review all subdivisiorts outside of corporate city limits of all cities in the county; but in fact, the state statute, under Act 186, stipulates that the city should review these plans within their stip- ulated jurisdiction, and no one else. The Planning Commission of the city after their action would then take the plats to the County Planning Board back for their review and comment. Mr. Randel stated it is the said entity 1 s view that since the roads are dedicated to the county they should have juris- diction. But it was brought out that Act 186 doesn 1 t stipulate this, there- fore the city having jurisdiction prevails with the city 1 s interest being paramount. b. In discussion, it was revealed the city 1 s representative for a number of years had been Ellis Throckmorton. Mr. Throckmorton has not to anyone 1 S knowledge approached the Jacksonville Planning Commission with any plats located outside the corporate city limits for any action whatsoever. Also, no reports from County Planning Board meetings had ever been forwarded. It was Comm. Wampler 1 S thought that the city should appoint someone to take the present representative of Jacksonville 1 S place who would present plats to the Planning Commission 1 S attention. It was then reported that Perry Croonquist had been appointed to represent Jacksonville 1 S interest on County Planning Board. c. The mayor 1 S recommendation to the Planning Commission was to have Bill Owens, City Engineer, as a representative to serve on County board. After discussion, it was general consensus that aforementioned appointment of Mr. Croonquist would suffice for the present time until after a meeting could be arranged between Larry Goddard, J. P., Pulaski County Quorum Court, rep- resenting Jacksonville and city engineer, Bill Owens and come back to P. C. at next meeting, hopefully, with status report involving when the city of Jckvl. P. C. could expect to be receiving outside city limit subdivision plats within its authorized jurisdiction. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING-FEBRUARY 7~ 1978 PAGE SEVEN 16. SPECIAL PRESENTATION: (Mayor Reid) a. Mayor Reid reported he had a plaque for Mr. T. P. White who has served a total of 21 years of dedicated service to the Planning Commission as Chairman of said body. Mayor Reid stated since Mr. White could not be in attendance~ the presentation would be held in abeyance until next meeting. ADJOURNMENT: Comm. \~ooley moved~ seconded by Comm. Lock to adjourn until next regular scheduled meeting~ March 7~ 1978. Approved by voice vote. MOTION CARRIED. Respectfully submitted~ Attached: Exhibit A LEGAL DESCRIPTION: AREA TO BE REZONED HAROLD GWATNEY CHEVROLET Part of the Northeast Quarter (NE~) of the Northeast Quarter (NE ~) of Section 19, Tow~ship 3 North, Range 10 West, of the City of Jacksonville, Arkansas, more parti- cularly described as follows: Starting at the southeast corner of the NE~ of the NE~ of Section 19, T-3-N, R-10-W; thence N 89° 49 1 W, 30.0 feet to the west right-of-way line of State High- way 161; thence N 0° 10 1 W, 288.3 feet along said State Highway 161 right-of way; thence N sso 36 1 37 11 W, 398.98 feet to the point of beginning; thence N sso 58 1 08 11 W, 898.58 feet to the easterly right-of-way line of North Bailey Streeti thence N 01° 16 1 42" E, 80.51 feet along said e asterly right-of-way line of North Bailey Street; thence S 88° 58 1 08 11 E, 899.95 feeti thence S 02° 14 1 43" W, 80.51 feet to the point of beginning: containing 1.66 acres, more or less. BOND CONSULTING ENGINEERS, INC. Jacksonville, Arkansas For: Harold Gwatney Chevrolet Date: January 17, 1978 (EXHIBIT A, MEETING OF FEB. 7, 1978) JACKSONVILLE PLANNING COMMISSION March 7th, 1978 l. ROLL CALL: 2. APPROVAL AND/OR CORRECTION OF MINUTES: Regular Meeting-February 7, 1978 3. ANNOUNCEMENTS: Old Business: a. Mr. Don Gilstrap withdrew his rezoning request for Oakwood Subdivision (duplex) He sold property. b. Mr. Ben Rice withdrew his request for waiver on side setback requirements on West Main St. (Tastee Freeze development). He will build according to code. c. Board of Adjustment denied Cy Carney 1 s request of Feb. 7, 1978 meeting for 25-ft. setback waiver on property located adjacent Holiday Inn. (See Mayor 1 s Board of Adjust. file) d. Update Report: Clarification of ruling on who has jurisdictionon waivers and/or variances, Planning Commission body or Board of Adjustment (Bill Owens) e. Update Report: Pulaski County Planning Board/plats being received from said body (Bill Owens) .4. Request for building permits: two locations -Gum and Ellis Streets, both undedicated streets. ( Shelby Capps, developer) 5. Public Hearing: 1.66 acres/adjacent Harold Gwatney Chevrolet Company, From R-2 to C-3; Gene Wilson, petitioner. 6. Request for rezoning: Linda Lane Sub., #2; Lots 2 & 3; From R-1 to R-3; Jim Peacock Realty Co., petitioner. 7. Sketch Plat submittal; Liberty Subdivision (Stanphil and Sage Streets) Developer -Fred West; Ronnie Shrader and Warren Mills. 8. Front Street (portion) closing of same; discussion 9. Preliminary Plot Plan submittal; Lloyd Friedman; unplatted piece of property-location: T.P. White Drive/Golden Mtrs. to the north and Minute Man Restaurant to the South. 10. Plaque Presentation to T. P. White (Mayor Reid) ADJOURNt~ENT: 1 . ATTENDANCE & OPENING REMARKS JACKSONVILLE PLANNING COMMISSION REGULAR MEETING MARCH 7, 1978 a. The Jckvl. P. C. held its regular scheduled meeting on Tuesday, March 7, 1978, 7:30p.m., City Hall, Jacksonville, Arkansas with the following in attendance: b. Chairman Cavender; Vice Chairman Hugene Wooley; Dr. Albert Sidwell; Wallace Wampler; Frank Betts; Dennis Lock and T. P. White. (Paul Moilanen and Bob Stender arrived late, as per minutes disclose); Bill Owens, City Engineer; John New and Billy Gilmore, City Inspectors; Mayor James G. Reid, plus others interested in agenda items. Meeting was called to order by Chrm. Cavender. 2. APPROVAL AND/OR CORRECTION OF MINUTES : a. The secretary reported correcti on in minutes of meeting held on Febr. 7, 1978, changing wording concerning Sawmill Village Subdivision. Minutes were corrected to read: "The contractor will re-pave the end of Cherry Court." After said change was effected, Comm. vJampler moved, seconded by Comm. Sidwell to approve minutes of aforementioned meeting, with correction noted. Approved by voice vote. MOTION CARRIED. b. At this time, Comm. Sidwell stated he appreciated receiving regular updated communiques from P. C. Secy., and commissioners expressed their gratitude, also. 3. DEVIATION IN AGENDA -With consent of commissioners, Chrm. Cavender moved on to Item #4 on published agenda. Item #3 to be considered last in meeting. 4. REQUEST FOR BUILDING PERMITS: TWO ON GUM STREET AND TWO ON ELLIS STREET LOCATIONS/SHELBY CAPPS, DEVELOPER. (Bob Stender arrived at this time) a. Commission decided to discuss and rule on Gum Street proposal first. Comm. Sidwell and Comm. White remarked said requests possibly should be con- sidered by Board of Adjustment instead of P. C. body. At this time, Bill Owens, City Engineer, brought commission up to date on recent legal interpreta- tion concerning which body has jurisdiction. He stated the Board of Adjust- ment recently ruled to deny a request for variance on Cy Carney's property located back of the Holiday Inn. Said waiver request had been formerly granted by P. C. body. Therefore, in his estimation and according to legal counsel, the P. C. had jurisdiction in the Gum and Ellis Street building per- mit controversy at this time, as this was all unplatted pieces of property being developed, with undedicated streets entering the picture. b. Mr. Owens stated this was in effect an old matter of business, as the P. C. had held this matter in abeyance from a meeting previously held in May of 1977 covering Gum St. development. Recommendation had been made at that time that engineer work with developer in utilizing said property. Mr. Capps stated he would like to have Gum Street improved to the same status as the subdivision regulations. He stated he would pave the street from South Road to the end of his property if the commission would reconsider letting him have a building permit/permits. And he would figure what the cost would be and deposit this money in a savings account and pledge same to the city. Mr. Owens said the planned new homes would not in any way degrade the existing area; therefore, his recommendation would be to allow issuance of permits with street improvements being effected. c. Comm. Stender moved, seconded by Comm. White that the petitioner be given the building permits as requested for Gum Street development, under conditions JACKSONVILLE PLANNING COMMISSON REGULAR MEETING-MARCH 7, 1978 PAGE TWO that developer follow through with street improvements as explained and he be responsible for private utilities. (Paul Moilanen arrived at this time) All voted in affirmative. MOTION CARRIED. d. The Ellis Street building permit request was taken up second. Mr. Owens explained this request is basically same as described above, but Ellis St. is dedicated to a certain point and then it becomes metes and bounds description. He further explained this particular request has more problems involved in that this is where the extension of where Red- mond Road is proposed to come over and tie in to Trickey Lane in this area. As of this time, he reported, the Ark . Highway Department has not located exactly where said extension is supposed to go. He said it would take approximately 30-60 days• time to find out for sure where the exact location will be in said area. According to Act #186, a period of 60 day{ time would be appropriate and legal for this tu be held in abeyance. Also, he said the city council has said this is their next priority in 70-30 monies; the Minute Order has been issued for this extension and the Highway Dept. is working on right-of-way situation in that a survey crew for said area is one of their top priorities. e. After discussion concerning land owners affected by new extension, Comm. Stender moved, seconded by Comm. Wampler to recommend this matter be held in abeyance for a period of sixty days and wait on a report from Bill Owens concerning status of aforementioned road extension. All voted in affirmative. MOTION CARRIED.(c--6'-"11..;0~ tr"'---J_.v-/UV ft,J ;q!J?J 5. PUBLIC HEARING: Request for Rezoning; 1.66 acres, from R-2 to C-3. (See minutes of February 2, 1978 for legal description) a. Chrm. Cavender called hearing in official session. He recognized Proof of Publication from local newspaper covering said property and re- zoning of same. Signs had been posted, per Tommy Bond and Chrm. Cavender. b. After explanation of past experience he had working with this property, and with no dissenting voice heard against rezoning, Comm. ~·Jhite moved, seconded by Comm. Stender to recommend to the city council property be re- zoned as stated. Approved by voice vote. MOTION CARRIED. 6. REQUEST FOR REZONING: LINDA LANE SUBDIVISION #2, LOTS N0 1 S 2 & 3 (Number 1 LOT was added in meeting) Peacock Realty Co., petitioner on lots 2 and 3, Mr. Golden, petitioner on lot #1. (This held in abeyance from Feb. 7 meeting) a. Mr. Golden requested his lot #1 in above referenced subdivision be added to rezoning request and this be published with Lots 2 & 3, from R-1 to R-3 classification. With notification from commission that signs needed to be posted on all three lots with an additional $50 rezoning fee to be received from Mr. Golden, Comm. White moved, seconded by Comm. Stender said properties be set up for public hearing, 8:00p.m., Tuesday, April 4, 1978. Approved by voice vote. MOTION CARRIED. 7. SKETCH PLAT: LIBERTY SUBDIVISION (Stanphil and Sage Sts.)-zoned R-3 class. a. Chrm. Cavender read submission letter received by Bond Engineers, dated March 2, 1978. Said letter outlined fact the subdivision would consist of an average lot measuring 60 1 x 110 1 • The membership discussed Woodbriar Subdivision developing in same general area. Mr. Tommy Bond stated he had in his possession a letter from Winrock Homes, developer of t~oodbriar Sub, that 8. b. a. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING-MARCH 7, 1978 PAGE THREE gave him authorization to negotiate and change a street route, there- by relocating Woodbriar Drive to line up with proposed street develop- ment planned for Liberty Subdivision, as both developments abutted. Bill Owens gave his recommendation and approval on this proposal, along with an o.k. for acceptance of the Sketch Plat of Liberty Sub. Comm. Moilanen moved, seconded by Comm. Stender to approve the Sketch plat of Liberty Subdivision, as presented. Approved by voice vote. MOTION CARRIED. CLOSING OF A PORTION OF FRONT STREET (Between Pine and Walnut Sts.) Bill Owens reported all utilities had been contacted in letter form requesting they submit in writing any objection to the above being accomplished. Arkla Gas Co. was the only one reporting they had no objections, but Mr. Owens stated the others would be forthcoming be- fore the next city council meeting to be held on March 16, 1978. Mr. Owens explained Front Street is a dedicated right-of-way with two homes already constructed in right-of-way, this being done in the early 1950's, according to Comm. White. Also, the property owners are ~ttempting to make use of their property, but cannot do so until the dedicated street is closed. (Dillon and McRaven, property owners) b. Comm. Wampler moved, seconded by Comm. Moilanen to recommend the closing of a portion of Front Street as presented and city council conduct public hearing on said closing according to state statute re- quirements. Approved by voice vote. MOTION CARRIED. 9. PRELIMINARY PLAT: Unplatted parcel of property~ Request for bldg. permit-Mr. Lloyd Friedman, Castles by Camelot Realty Co., petitioner. (location: Golden Motors the North and Minute Man Restaurant to the South-T. P. White Drive) (legal description, See File) a. Mr. Friedman explained he wishe d to build a real estate office on said property, but in order to do so he would need a waiver on front setback requirements. Present regs. call for a 50' setback in a C-3 zone~ therefore, he was requesting an 18' waiver. Mr. Owens brought out 1t would be possible for petitioner to ask for a rezoning on said parcel from C-3 to C-2 thereby meeting the 25' setback requirements. b. After review of the plat, Comm. ~vhite moved, seconded by Comm. St~nder to approve the aforementioned waiver thereby affording Mr. Fr1edman opportunity to obtain building permit. All voted in favor except Comm. Wampler who voted nay. MOTION CARRIED. 10. DEVIATION IN AGENDA -Item #3 returned to, old business -report by Bill Owens. a. Mr. Owens reported he had attended a recent Pulaski County Planning Board meeting with Perry Croonquist, newly appointed member from Jckvl. He said it was very enlightening; also, the city of Little Rock was experiencing somewhat the same problem Jckvl. had in that plats were not being referred to cities with 5-mile jurisdiction that is allowed for in Act #186. But Judge Mears had instructed the Director of the County Planning Board to submit to Jacksonville all proper plats that would encompass the 5-mile area around the city to our Planning Commission. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING~ MARCH 7, 1978 PAGE FOUR b. The commissioners listened to Mr. Owens read a portion of Act #186 concerning referrals to bodies responsible for land acquisition and who had jurisdiction for reviewing, etc. The commission body requested the secy. forward as soon as possible a copy of said Act so this would be handy for reference purposes in the future. Mr. Owens further brought out the next subdivision developing within the city's jurisdiction would tell the tale concerning referral of plats. 11. AIRBASE EXCESS PROPERTY DISCUSSION -Non-agenda item. a. Mayor Reid reported he was working on setting up a meeting with all those appointed to Airbase Excess Property Committee, consisting of reps. from Planning Commission, City Council and Parks & Recreation Comm. He stated the city has an opportunity to submit a proposal for the Dept. of Defense to consider if and when this is requested. He re- iterated his thoughts to the commission body that he would like to see the State Tourism Bureau be brought in on this .for the possibility of having them present their recommendations. Also, at this time he stated that if repercussions are to come about with the granting of Mr. Friedman's waiver request acted upon earlier in the meeting, that in his opinion item could be referred to the Board of Adjustment. 12. PRESENTATION OF PLAQUE-Commissioner T. P. White a. Mayor Reid presented Comm. T. P. White a plaque of appreciation de- picting he had served 21 years as Chairman of Planning Commission, with much dedication observed by the community in his service during that time, along with much strong character influence that developed the city of Jacksonville to what it is today -from a city of a few hundred to a city of over 25,000 population. Mayor Reid brought out the plaque had been signed by former Mayor John Harden and himself and he deemed it a pleasure to present it to Mr. White with much gratitude and apprecia- tion from the community and Planning Commission body. Mr. White accepted plaque and thanked everyone concerned for the honor. In his acceptance, he stated many people had been enticed to move and settle here in this community, so Jacksonville must have exhibited something! He especially thanked the commission body for their cooperation and support, along with the city council for the good job they were doing and councils in the past that served the city. ADJOURNMENT a. Comm. Moilanen moved, seconded by Comm. \~ampler that meeting be ad- journed until next regular meeting scheduled for April 4, 1978. Approved by voice vote. MOTION CARRIED. Respectfully submitted, 1/ll4u~ ~-M1e'~ Nancy Gerrl1, S~etary JACKSONVILLE PLANNING COMMISSION 1 . Ro 11 Ca 11 : JACKSONVILLE PLANNING COMMISSION AGENDA April 4, 1978 2. Approval and/or Correction of Minutes: Regular Meeting-March 7, 1978 3. Discussion: Sidewalks/All phases of Northlake Subdivision (Bill Owens) 4. Request for Rezoning: 3.42 acres from R-3 to C-1 and 6.99 acres from R-3 to C-2. Stonewall Subdivision; PFS, Developer. 5. Sketch Plat: Phase IV -Stonewall Subdivision 6. Public Hearing: Linda Lane Sub. #2; Lots 2 & 3, From R-1 to R-3; Peacock Realty Company, petitioners. 7. Public Hearing: Linda Lane Sub. #2; Lot #1, From R-1 to R-3, Mr. Glen Golden, petitioner. 8. Request for Rezoning: Acreage located at 509-517 and 521 Gregory St. R-0 to C-2; John J. Shields, petitioner. 9. Final Plat: Woodbriar Subdivision, Winrock Homes, Developer. 10. Final Plat: So. Briarfield Sub., Winrock Homes, Developer. 11. Request for Building Permit: Western Sizzlin Steak House, unplatted parcel of property, Gregory & US 67, Don Parks, owner. ADJOURNMENT: 1. ATTENDANCE & OPENING REMARKS JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -APRIL 4, 1978 a. The Jacksonville Planning Commission held its regular scheduled meeting on Tuesday, April 4, 1978, 7:30 p.m., City Hall, Jacksonville, AR, with the following persons in attendance: b. Chrm. Cavender; Commissioners: Wooley, Stender, Sidwell, Betts, White and Wampler; plus others interested in agenda items. Bill Owens, City Engineer, Jerrel Fielder and Tommy Bond, Bond Engineers. Meeting was called to order by Chrm. Cavender. 2. APPROVAL AND/OR CORRECTION OF MINUTES a. Comm. Wampler moved, seconded by Comm. Stender to approve Minutes of regular meeting conducted on March 7, 1978 as published. Approved by voice vote. MOTION CARRIED. 3. SIDEWALKS -ALL PHASES OF NORTHLAKE SUBDIVISION a. Comm. Cavender read submission letter from Bond Consulting Engineers ex- plaining that the owner, The Dupree Company, requested commission to re- evaluate sidewalk requirements for Northlake Subdivision so there will be a consistent pattern throughout entire development. Said request involved allowing Phases I, II and III to be approved for sidewalks as covered by present regulations. This would repeal former action taken by commis s ion before new ordinance was approved. Bill Owens, City Eng., along with Tommy Bond, explained the exemption of Turkey Trot Lane, Kodiak Lane, Rickey Racoon Drive and the north side of Northlake Drive from sidewalks. Afore- mentioned streets would not be required under present regulations to have sidewalks installed. b. A map of complete proposal was displayed showing how the residents of the area could reach the planned recreational and commercial layouts safely by installing sidewalks on the most heavily traveled thoroughfares. The new sidewalk ordinance was discussed insofar as the 0-300 lot formula is concerned. The commission members discussed possibility of one more developer at this time who might want to follow the new sidewalk ordinance regulations, versus what had been approved in the past. c. Comm. Wampler moved, seconded by Comm. Sidwell to approve application of sidewalk requirements as outlined above in new 0-300 lot ordinance to all three phases of Northlake Subdivision, exempting aforementioned streets from sidewalks as outlined above. Approved by voice vote. MOTION CARRIED. 4. REQUEST FOR REZONING/3.42 ACRES FROM R-3 TO C-1 AND 6.99 ACRES FROM R-3 TO C-2., STONEWALL SUBDIVISION-PFS, DEVELOPER. (this was brought forth from city council meeting held on March 16, 1978) a. Chrm. Cavender reported the city engineer had researched official zoning map of the city and discovered above referenced acreage had been previously rezoned to C-2 classification. Therefore, PFS had been contacted and they reported back they were willing to let matters stand as they were, thereby constituting a withdrawal of rezoning petition. Mr. Owens stated the ordinance rezoning said properties had been checked out and legals were correct. b. Chrm. Cavender mentioned aforementioned acreage was proposed to be re- zoned in return for PFS donating to the city some 6 acres of other property in Stonewall suited for a retention basin to help alleviate drainage problems in area. 5. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -APRIL 4, 1978 PAGE TWO SKETCH PLAT -STONEWALL SUBDIVISION, PHASE IV a. Tommy Bond presented above plat for consideration, stating this submittal was the last phase of single-family development. It consists of 50 some odd acres of land with 180 lots. After discussion and no objections voiced, Comm. White moved, seconded by Comm. Betts to approve aforementioned plat as presented. Approved by voice vote. MOTION CARRIED. 6. DEVIATION IN AGENDA -TO ITEM #6-REQUEST FOR REZONING: Acreage located at 509-517 and 521 Gregory St. from R-0 to C-2, John Shields, Petitioner. a. Rezoning fee of $50 was acknowledged by Comm. Cavender; whereupon, Comm. Sidwell moved, seconded by Comm. Wooley to set above referenced property up for public hearing, May 2, 1978, 8:00p.m., City Hall. All voted in affirmative except Comm. White, who abstained from voting. MOTION CARRIED. (See Exhibit A for legals on 3 parcels of property) 7. FINAL PLAT: WOODBRIAR SUB. WINROCK HOMES, DEVELOPER. a. Chrm. Cavender acknowledged receipt of $26.00 fee to cover final b. plat submission. (lots 40-51/Lots 53-82) Tommy Bond reported that Woodbriar Ct. abutts a street being liberty Subdivision as per co mmission''s request of last month. the streets in the subdivision would meet city specifications, with all utilities being accepted previously. developed in · He explained along c. Comm. vlampler moved, seconded by Comm. White to approve the plat as presented. Approved by voice vote. MOTION CARRIED. 8. FINAL PLAT: SO. BRIARFIELD SUB. WINROCK HOMES, DEVELOPER. a. Chrm. Cavender read submission letter from Bond Engineers and acknowledged plat fee of $20.00. Tommy Bond reported preliminary plat was exactly the same as final plat submission with all utility, streets and storm drainage having been accepted previously by the city. Comm. Wooley moved, seconded by Comm. Stender to accept above plat as presented. Approved by voice vote. MOTION CARRIED. 9. REQUEST FOR BUILDING PERMIT: WESTERN SIZZLIN STEAK HOUSE -HIGHWAY 67 & GREGORY STS. a. After review of above plot plan and with assurance of no waivers being requested by developer in order to construct building, Comm. Wampler moved, seconded by Comm. Stender to grant request for building permit. Approved by voice vote. MOTION CARRIED. 10. PUBLIC HEARING: REZONING LINDA LANE SUBDIVISION #2/LOTS 2 & 3: FROM R-1 TO R-3. (PEACOCK,DEVELOPERS) a. Proof of publication was acknowledged as being in commission files, along with receipt for $50 fee. Public hearing was declared open by Chrm. b. Carl Mathis of 1905 Linda Lane, 982-8990, Mr. Bunch of 1913 Linda Lane and Fred Davis of Green Acres Rd. were recognized and they all stated their disapproval of rezoning to R-3 classification. Their ob- jections centered around multi-family dwellings being constructed. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -APRIL 4, 1978 PAGE THREE c. Mike Reed, representing Peacock Realty Co., stated his company planned on building three four-plexes, and brought out the present existence of apartments in the immediate area. d. Comm. Wooley moved, seconded by Comm. Betts to recommend to the city council that request be denied because it would constitute spot-zoning. Approved by voice vote. MOTION CARRIED. 11. PUBLIC HEARING: REZONING LINDA LANE SUBDIVISION #2/LOT #1: FROM R-1 TO R-3. (MR. GOLDEN, PETITIONER) a. Chrm. Cavender acknowledged proof of publication and rezoning fee of $50.00 being received. Comm. Sidwell moved, seconded by Comm. White to recommend to the city council that request for rezoning be denied because it constituted spot-zoning as previous request on agenda disclosed. Approved by voice vote. MOTION CARRIED. ADJOURNMENT: a. Comm. Wooley moved, seconded by Comm. Sidwell that meeting be ad- journed until next regular meeting scheduled for May 2, 1978. Approved by voice vote . MOTION CARRIED. Respectfully submitted, Nancy~rre~Secretary JACKSONVILLE PLANNING COMMISSION (EXHIBIT A) LEGAL DESCRIPTION: -property located at 509-517 and 521 Gregory Street: (3 parcels) SJ PART OF THEW~ OF THE NE~ OF SEC . 19, T-3-N, R-10-W, JACKSONVILLE, PULASKI COUNTY, ARKANSAS: No. 1. BEGINNING AT A POINT 295.29 FEET WEST .AND 23.0 FEET SOUTH OF THE NE COR. OF SAID W~ NE ~, SAID POINT BEING ON THE SOUTH R/W LINE OF GREGORY STREET; THENCE WEST ALONG THE SOUTH LINE OF GREGORY STREET 89.71 FEET; THENCE SOUTH 187.0 FEET; THENCE EAST 89.71 FEET;.THENCE NORTH 187.0 FEET TO THE POINT OF BEGINNING. No. 2. BEGINNING AT A POINT 218.53 FEET WEST AND 23.0 FEET SOUTH OF THE NE COR. OF SAID W~ NE ~, SAID POINT BEING ON THE SOUTH R/W LINE OF GREGORY STREET; THENCE WEST ALONG SAID SOUTH R/W LINE 76.76 FEET; THENCE SOUTH 187.0 FEET; THENCE EAST 76.76 FEET; THENCE NORTH 187.0 FEET TO THE POINT OF BEGINNING. No. 3. BEGINNING AT A POINT 15 8 .53 FEET WEST AND 23.0 FEET SOUTH OF THE NE COR. OF SAID W ~ NE ~, SAID POINT BEING ON THE SOUTH R/W LINE OF GREGORY STREET; THENCE WEST ALONG SAID SOUTH R/W LINE 60. FEET; THENCE SOUTH 187.0 FEET; THENCE EAST 60.0 FEET; THENCE NORTH 187.0 FEET TO THE POINT OF BEGINNING. (FROM R ~O TO C-2 CLASSIFICATION) Johnny Shields, Petitioner 1. Roll Call: JACKSONVILLE PLANNING COMMISSION A G E N D A r~lay 2nd' 1978 2. Approval and/or Correction of Minutes: Regular Meeting -April 4, 1978 3. Zero Lotlines in Commercial Areas of City: forwarded from city council meeting of April 6, 1978 for recommendations: Alderman Abdin sponsored. 4. Sketch Plat: West Industrial Subdivision; zoned M-2: Redmond Road area: W. W. Nixon, developer. 5. Public Hearing: rezoning of 3 parcels of property from R-0 to C-2; Gregory Street location; Johnny Shields, petitioner. 6. Request for rezoning: lot #130; So. Briarfield Subdivision: Loop Rd. & Military Rd. area: From R-1 to C-3: Planned 7-11 Store. 7. Request for building permit: unplatted pc. of property; Country Kitchens of Arkansas: Bart Gray, petitioner. (north of Holiday Inn) 8. Request for building permit: Campbell Drive area: Belden Ent., ware- house construction planned) unplatted pc. of property. 9. Final Plat: Foxwood Subdivision: Phase VI-A. 10. Preliminary Plat: Liberty Subdivision, Sage & Stanphil Rd. area . 11. Final Plat: Phase V: Jaxon Terrace Subdivision. ANNOUNCEMENT: Informational purposes only: Proposed church construction: 11 Living Word, Inc.11 , petitioner. across street from Second Baptist Church on No. James St.) Public hearing is scheduled before city council body on May 4, 1978. ADJOURNfvlENT: Added Item: May 1, 1978: Request for building permit: Tara Mount and West Main Street, general location: unplatted pc. of property: planned home construction; Bill Nowlin, Jckvl . Realty Co., petitioner) PER BILL OWENS 1. ATTENDANCE & OPENING REMARKS JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -MAY 2ND, 1978 a. The Jacksonville Planning Commission held its regular scheduled meeting on Tuesday, ~lay 2, 1978,7:30 p.m., City Hall, Jacksonville, AR, with the following persons in attendance: b. Chrm. Cavender: Commissioners: Wooley, Stender, Betts, White, Moilanen, ltJampler and Lock. (Comm. Sidwell arrived late, as per ~1inutes) Tommy Bond, Bond Consulting Engineers; Bill Owens, City Eng.; John New and Billy Gil- more, City Inspectors; Alderman Abdin and others interested in agenda items. Meeting was called to order by Chrm. Cavender and quorum declared. 2. APPROVAL AND OR/CORRECTION OF MINUTES a. Comm. Wampler moved, seconded by Comm. Wooley to accept and approve the Minutes of regular meeting held on April 4, 1978 as published. Approved by voice vote. MOTION CARRIED. 3. ZERO LOTLINES: COMMERCIAL AREAS (Small developments) a. Chrm. Cavender reminded commission that this item of business was for- warded by city council as a courtesy, and they are requesting a recommenda- tion as to how and when to proceed with proposed Ord. #487 sponsored by Ald. Abdin. b. Ald. Abdin was recognized at this time by Chrm. Cavender. Ald. Abdin stated the proposed ordinance is covering only small areas of land and should not be misconstrued to expand or enlarge on a 15,000 square foot commercial development. He said larger stores require more area for trucks to pass through, more parking, etc. The commission discussed problems with corner lots, parking, back-yard and off-street loading requirements. (Comm. Sidwell arrived at this time.) c. Ald. Abdin agreed that a developer wanting to develop a piece of prop- erty would have to meet present regs. The city engineer reported that zero lotlines have never been restricted by the Planning Commission in commercial developments on interior lots; as long as the side require- ments are met, a developer can build right up to the lotline. But, there is a problem to consider with zero lotlines on back-yard requirements be- cause ALL utilities would have to be brought in from the front of the building. d. Commissioners Wooley, Stender and Lock were appointed by Chrm. Cavender to study aforementioned draft ordinance to be brought back to Planning Comm. body on June 6, 1978 for final recommendations on wording, taking into consideration problems encountered with zero lotlines in small commercial developments as outlined above. 4. SKETCH PLAT: WEST INDUSTRIAL SUBDIVISION: REDMOND ROAD AREA (ZONED M-2) a. The city engineer brought out that above referenced new subdivision quite possibly should be restricted in some way as to not allow large industry to be developed as subdivision is being served by Shady Lane sewer pump station and it would not be able to carry a huge flow. The Bill of Assurance was pre- sented at this time and discussed with Mr. Tripp, the developer•s engineer. Mr. Tripp stated light industry could be developed in said subdivision with no problem on flow situation as said pump station is designed to carry more than previously designed as larger pumps have been installed. 5 1 b. c. 5. a. b. c. d. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -MAY 2, 1978 PAGE TWO It was general consensus of membership not to rezone said new sub- division to a commercial classification as heavier industry needed to be developed in the future and the city was running out of suitable areas. Therefore, a restriction was agreed upon that is to be placed on the plat and the Bill of Assurance as follows: Comm. Wooley moved, seconded by Comm. Wampler to approve the Sketch Plat of West Industrial Subdivision with a restriction placed on plat and Bill of Assurance as to capacity of flow going into Shady Lane Sewer lift station and only certain types of material will be allowed to go through sewer lines in the subdivision with said wording to be drawn up by Mr. Tripp and City Engineer Owens and placed thereon as a State- ment of Limitations. Also, the city engineer has approval to proceed VJith sewer plans for subdivision as the new central fire station is to be served by said lift station and occupancy is due in July of 1978. Approved by voice vote. MOTION CARRIED. PUBLIC HEARING: REZONING OF 3 PARCELS OF PROPERTY: GREGORY STREET LOCATION: FROM R-0 to C-2 CLASSIFICATION (509-517 and 521 Gregory) Chrm. Cavender recognized proof of publication of legal notice as being in files, along with $50 rezoning fee having been received by city. Mr. Elmer E. Williams, 512 Parrish St. was recognized by Chrm. Cavender as public hearing was opened for comments. Mr. Williams said he served as spokesman for area citizens residing in and around Gregory Street. Mr. Williams submitted a petition signed by 63 individuals that stated opposition to rezoning 3 parcels of property under consideration from residential to commercial. Said petition was placed in permanent files of P. C. Mr. Williams stated the traffic on Gregory St. is hazardous and would even be more hazardous if zoned commercial, property values would decline, there were no sidewalks for school children or pedestrians to utilize and the Dupree Elementary School located in close proximity would present a dangerous situation with commercial establishments being constructed. Also, the res- idents were willing to live with existing three old homes located on said properties rather than having stores and traffic to put up with. In support of the rezoning, Mr. John Shields was recognized by Chrm. Cavender. He read a list of facts he considered to be favorable for re- zoning parcels of land to commercial classification. Among the points mentioned were: Parcels are located adjacent to commercial districts al- ready established and flourishing at this time: A major highway artery is located in close relation to land: Present three 11 eyesores 11 pose an affront to scenery and these homes are all in very poor condition. The commission membership discussed the fact that E. J. t·1iddleton had at one time owned said properties and at that time the Planning Commission had voted to go ahead and zone up to the three homes in question to a -commer- cial classification IF there would be no more requests to push commercial zoning into adjacent residential area any further. The commission said they planned to go along with this promise and did not feel they should rezone from residential classification. Whereupon, after hearing from Mr. Jack Harrington of Parrish St. who opposed rezoning, T. P. White who lives on Johnson St. who opposed rezoning and from Mrs. Virginia Reed who worked up aforementioned petition, Comm. White moved, seconded by Comm. Betts to recommend to city council that request for rezoning be denied. Approved by voice vote. MOTION CARRIED. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -MAY 2, 1978 PAGE .THREE 6. REQUEST FOR REZONING: LOT #130; SO. BRIARFIELD SUB. LOOP RD. & MILITARY RD. FROM R-1 TO C-3: Planned 7-11 STORE. a. Chrm. Cavender recognized receipt of $50 for rezoning fee and read submittal letter from T. R. Bond requesting above mentioned rezoning to allow Winrock Homes, Inc. to construct a 7/ll store with gas pumps. After reviewing plat of property, Comm. Betts moved, seconded by Comm. Lock that rezoning petition be set up for public hearing, 8:00p.m., June 6, 1978. All voted in affirmative. (Comm. White out of room) MOTION CARRIED. (Mr. Bond stated he would be responsible for posting signs on property) 7. REQUEST FOR BUILDING PERMIT: COUNTRY KITCHENS OF ARKANSAS: UNPLATTED PC. OF PROPERTY: LOCATION: NORTH OF HOLIDAY INN, BART GRAY, PETITIONER. a. The city engineer presented a plot plan depicting a proposed Country Kitchen restaurant located on the north side of the Holiday Inn with entrance on service road along U. S. Highway 67-167, (John Harden Dr.). b. The city engineer recommended Parrish St. that is platted/dedicated but not built should be developed along with construction of said property, in that the developer could split the cost of curb and guttering said street along property line involved (433.8-feet) The proposed plot plan with restaurant depicted met all city standards according to city engineer, with parking, utility availability and set-backs meeting re- quirements. The majority of commission members felt developer, at this time, shouldn't be responsible for development of Parrish St. as the entrance to restaurant would be on John Harden Dr. and the property owner wouldn't be utilizing Parrish in this instance. It was Mr. Owens' contention that if the P. C. desired Parrish St. to be built that the aforementioned approach would be his recommendation. c. Comm. Moilanen moved, seconded by Comm. Wampler that request for build- ing permit be granted with no consideration to Parrish St. construction to be considered by developer. Approved by voice vote. MOTION CARRIED. RECESS - A 10 MINUTE BREAK WAS TAKEN AT THIS TIME. 8. REQUEST FOR BUILDING PERMIT: CAMPBELL DRIVE AREA: BELDEN ENTERPRISES, PETITIONER: UNPLATTED PC. OF PROPERTY. (planned warehouse) a. Membership reviewed plat of above referenced property containing 4.03 acres. Discussion followed on parking facilities to be provided for workers at Lomanco Corp. located across the street and for warehouse em- ployees would be very adequate. Mr. Owens recommended request be granted. Comm. Betts moved, seconded by Comm. Stender that building permit be granted. Approved by voice vote. MOTION CARRIED. 9. FINAL PLAT: FOXWOOD SUBDIVISION, PHASE VI-A. a. Tommy Bond submitted above plat and Chrm. White recognized receipt of final plat fee. All of the utilities are in and complete. Comm. Betts moved, seconded by Comm. Wooley to approve above referenced plat and for- ward to City Cduncil. Approved by voice vote. MOTION CARRIED. 10. a. 11. a. b. 12. a. 13 . a. b. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -MAY 2ND, 1978 PAGE .FOUR PRELIMINARY PLAT: LIBERTY SUBDIVISION, Sage & Stanphil Rd. area. Chrm. Cavender recognized receipt of $250 final plat fee and read submittal letter from Bond Engineering. Mr. Bond reported that Benedict Arnold Circle located in the subdivision was going to have name changed. Mr . Owens reported subdivision was in order as far as water, sanitary sewer, storm drainage and sidewalks was concerned. Comm. Moilanen moved, seconded by Comm. Stender to approve the Preliminary Plat of Liberty Subdivision. Approved by voice vote. MOTION CARRIED. FINAL PLAT: JAXON TERRACE, SUB. PHASE V. Chrm. White recognized receipt of $19.00 final plat fee and read submittal letter from Bond Engineering. Mr. Owens reported there were no problems with water and sewer services to the subdivision. There was discussion as to how people would turn around at the end of Latigo Trail as there was no provision for street to go through. Therefore, commission consensus was that gravel turnaround should be provided so as not to in- convenience homeowners on end of Latigo Trail in having people turn around in private driveways. Comm. Wampler moved, seconded by Comm. White that Fi t~al Plat of Jaxon Terrace Sub. Phase I be approved and forwarded to city council with stip- ulation that developer, Dick Jones, provide gravel turnaround at the end of Latigo Trail. Approved by voice vote. MOTION CARRIED. ANNOUNCEMENT -LIVING WORD, INC. CHURCH PROPOSED CONSTRUCTION Mr. John New, City Inspector, briefed commissioners on city council hearing coming up Thursday evening, May 4, 1978 concerning proposed con- struction of a church building to be located across the street from Second Baptist Church on No. James Street, more particularly described as Lots 12 and 13 of Brown Addition. As to the matter of a double-wide mobile home being placed temporarily on two said lots while money is being raised to build permanent church, Mr. New stated this would come to the Board of Adjustment or the Planning Commission IF the city council approved the church to be built on said lots. The petitioner, Charles Rea, has been requested to bring to city council hearing a plot plan depicting church to be built along with parking requirements that will be needed. REQUEST FOR BUILDING PERMIT (ADDED ITEM TO AGENDA) TARA MOUNT & WEST MAIN STREET, PLANNED HOME CONSTRUCTION, UNPLATTED PC. OF PROPERTY: BILL NOWLIN, JCKVL. REALTY CO., PETITIONER) Mr. Owens stated he would like the membership to consider above added item of business as it was an oversight on his part that it didn't get printed on formal agenda sent through the mails. The commission agreed to act on said request. Mr. Owens reported that water and sewer would be the main problems involved with building a home on the property and the property owner is well aware of what is involved in providing said utilities. After discussion concerning possible problems to be encountered, Commissioner Betts moved, seconded by Comm. White that building permit be granted. Approved by voice vote. MOTION CARRIED. 14. ADJOURNMENT: JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -MAY 2, 1978 PAGE FIVE Comm. Wampler moved, seconded by Comm. Moilanen that meeting be adjourned until first Tues. in June, 1978. Approved by voice vote. MOT! ON CARR I ED . Respectfully submitted, Nancy Ja ~e Gerren, Secretary JACKSONVILLE /PLANNING COMMISSION JACKSONVILLE PLANNING COMMISSION A G E N D A June 6, 1978 1. ROLL CALL: 2. APPROVAL AND/OR CORRECTION OF MINUTES: Reg. Meeting -May 2, 1978 3. REQUEST FOR BUILDING PERMIT: UNDEDICATED STREET/ELLIS ST ., Shelby Capps, Petitioner. Held in abeyance for Highway Dept. progress report on Trickey Lane right-of-way project (Bill Owens) 4. REQUEST FOR BUILDING PERMIT: COUNTRY KITCHENS RESTAURANT: NO. OF HOLIDAY INN: UNPLATTED PARCEL OF PROPERTY: MR. HAROLD CONERT, PETITIONER. 5. REQUEST FOR BUILDING PERMIT: SO. HIGHWAY 161/MIDWAY DR. (MRS. BURTON, PETITIONER. 6. PUBLIC HEARING: LOT #130; SO. BRIARFIELD SUB. (LOOP ROAD AND MILITARY RD. INTERSECTION: FROM R-1 TO C-3: PLANNED 7-1 .1 STORE TO BE CONSTRUCTED (WINROCK, INC., DEVELOPER) 7. REQUEST: REPLAT/LOT #1, JCKVL. COMM. SUB. (SO. HIWY 161 & RR UNDERPASS) 8. REQUEST FOR BUILDING PERMIT: HERALDRY MANOR SUB., PHASE VI (UNRECORDED SUBDIVISION) LOT #5; DAVE KINf~AN, BLDR. (LOCATION: NO. BAILEY ST.) 9. PRELIMINARY PLAT: NORTHLAKE SUB., LOTS 139 THRU 485 AND 142-A, 143-A; 148-A AND 407-A (Ph III) 10.* ZERO LOTLINES IN COMMERCIAL AREAS/COMMITTEE REPORT ll.*PROPOSED SUBDIVISION REGULATIONS GOVERNING COMMERCIAL SUBDIVISIONS. ANNOUNCEMENT: Next regular meeting is on July 4, 1978 *Added Item ADJOURNMENT: l. ATTENDANCE & OPENING REMARKS: JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JUNE 6, 1978 a. The Jacksonville Planning Commission held its regular scheduled meeting on Tuesday, June 6, 1978, 7:30p.m., City Hall, Jacksonville, AR, with the following persons in attendance: b. Chrm. Cavender; Commissioners: Wooley, Stender, Betts, White, Wampler, James Morgan and Dennis Lock. Comm. Moilanen was absent. Tommy Bond and Jerrel Fielder, Bond Engineers; John New and Billy Gilmore, City Inspectors; Bill Owens, City Engineer; plus others interested in agenda items. 2. APPROVAL AND/OR CORRECTION OF MINUTES a. Meeting was called to order by Chrm. Cavender with welcoming remarks addressed to new commission member, James Morgan. Comm. Wampler moved, seconded by Comm. Wooley to approve Minutes of May 2nd P. C. meeting. MOTION CARRIED. 3. REQUEST FOR BLDG. PERMIT/ELLIS STREET -SHELBY CAPPS, PETITIONER.(2 LOTS) a. Bill Owens, City Eng., reported above item had been held in abeyance since March, 1978 meeting awaiting progress report from Arkansas State Highway Dept. on So. Redmond Rd./Trickey Lane extension which would directly affect said property. After discussion concerning the fact the Highway Dept. would be obtaining right-of-way for said road through Lot #2, Comm. Stender moved, seconded by Comm. White to approve a bldg. permit for Lot #l only. MOTION CARRIED. 4. REQUEST FOR BLDG. PERMIT/COUNTRY KITCHENS RESTAURANT (2ND REQUEST) a. Bill Owens explained a similar plan had been presented before to the commission for a building permit to be issued for said building con- struction on an unplatted parcel of land adjacent to Holiday Inn property. However, Holiday Inn was discovered to have an option on said land; therefore, Mr. Harold Conert was now coming back again to the commission to request a bldg. permit be issued for basically the same restaurant construction on property located north of Jacksonville Motor Clinic, 2100 John Harden Drive, and adjacent, thereto. It was brought out that a ditch and 144' separates said clinic from proposed restaurant. · And that business would be open 24-hours a day. b. After no dissenting voice was heard on granting bldg. permit request, Comm. Wampler moved, seconded by Comm. White to approve request as pre- sented. MOTION CARRIED. 5. REQUEST FOR BLDG. PERMIT/SO. HIGHWAY 161-PRIVATE RESIDENCE/UNPLATTED PARCEL -MRS. JIM BURTON, PETITIONER. a. Mr. Owens explained Mrs. Burton was planning to build a home next to a dwelling she was occupying at the present time and was planning to utilize septic tank system serving latter home for new structure. It was brought out in discussion that Mr. Luckadue with Jacksonville Unit of the Pulaski County Health Dept. had discussed this plan with Mrs. Burton. Mrs. Burton said she planned on hooking on to new sewer system that is awaiting funding from HUD block grant monies if and when it ever became a reality. 0 I 5. (continued) JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JUNE 6, 1978 PAGE TWO Comm. Wampler moved, seconded by Comm. Wooley to approve a building permit SUBJECT TO HEALTH DEPT. APPROVAL CONSISTING OF A VALID PERCOLATION TEST. MOTION CARRIED. 6. REPLAT: LOT #1, JCKVL. COMM. SUB. (SO. HIWY 161 & RR UNDERPASS) a. The above referenced replat of said lot had been previously approved by Planning Commission Chairman under existing subdivision rules and regulation authority. Therefore, aforementioned action of Chairman Cav- ender was ratified by a motion from Comm. Wampler, seconded by Comm. Stender to approve replat. MOTION CARRIED. 7. REQUEST FOR BLDG. PERMIT/UNRECORDED SUBDIVISION/HERALDRY MANOR, PH VI LOT #5, DAVE KINMAN, BUILDER a. Chrm. Cavender brought commission up to date concerning above matter. He stated a special meeting had been attempted to act on said request, but a quorum could not be gathered after last month•s regular meeting. Mr. Owens could not approve a building permit because of previous Planning Commission action that prohibited any more building permits in said un- recorded subdivision. Mr. Owens reported North Bailey Street had not yet been built by the Dupree Co., developers of property. At this time, Chrm. Cavender read a letter submitted by Pam and Billy Hall dated 6-6-78. Said letter critized commission•s previous action in granting a bldg. permit to Don Gilstrap on a hardship basis. The letter also brought out Don Gilstrap had sold said house. They requested the commission to abide by city regulations in that paved streets should be provided by developers before bldg. permits be issued. b. Mr. Owens stated the letter•s reference to two homes being built in Tara Mount subdivision on a gravel road would be addressed by his office. He stated Tara Mount subdivision was approved a long time ago and there is a final plat submitted. The Heraldy Manor Sub. has not had a final plat submitted. Mr. Owens further stated he had a letter from Dupree Co. that No. Bailey Street would be completed no later than November 1, 1977. Comm. Wooley stated he had discussed this issue with Billy Hall and Mr. Wooley•s opinion and recommendation would be to hold on this matter until such time the Dupree Co. builds North Bailey Street. c. Comm. Stender moved, seconded by Comm. Lock to heed Comm. Wooley•s recommendation and deny request for a building permit. ~lOTION CARRIED. (In discussion after aforementioned approved motion to deny request, Comm. White stated he thought the matter of North Bailey St. not being constructed should be pressed with the developer. Tommy Bond stated he thought the main difficulty was not being able to get an asphalt company to do the work. Both White and Bond brought out they didn•t believe Dupree Co. was deliberate- ly procrastinating. With several lots to be developed, it was general consensus to have city engineer contact Dupree Co. on street construction) 8. CHANGE OF NEXT MONTH 1 S REGULAR MEETING DATE: a. The secretary reminded commission July•s meeting date would be on a holiday, July 4th. General consensus was to change meeting date to Tuesday, July 11, 1978, same time, same place. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JUNE 6, 1978 PAGE THREE 9. RESIGNATION: DR. ALBERT SIDWELL a. Chrm. Cavender read letter of resignation submitted by Commission member, Albert Sidwell outlining the reason for leaving was his re- cent appointment to the newly formed Sewer Commission. Comm. White moved, seconded by Comm. Wooley to go on record as requesting secretary to compose a Letter of Recognition with all members of present commission having signatures affixed. Said complimentary letter would then be framed and presented to Dr. Sidwell by commission body. MOTION CARRIED. Chrm. Cavender mentioned he had dealings with Dr. Sidwell some 20 years back involving the laying of a water line down South Road and he has always known Dr. Sidwell to be appreciative of the people•s needs. 10. PUBLIC HEARING: LOT #130/SO. BRIARFIELD SUB. FROM R-1 TO C-3, WINROCK HOMES, PETITIONER. (CORNER OF MILITARY RD. & LOOP ROAD, GEN. LOCATION) 11. a. Chrm. Cavender recognized and acknowledged receipt of $50 covering b. c. id. e. a. rezoning fee, plus proof of publication placed in file concerning pub- lic hearing set to hear request for above rezoning. Mr. Ron Tyne was present to represent Winrock Homes. Chrm. Cavender stated he had received two telephone calls concerning subject rezoning and they were both not in favor of this action; said citizens resided in Lehman St. area. Mr. Tyne reported he had contacted resident of affected Lot #42. He said there was no negative response from said resident and none from others he had contacted in immediate residential area. Mr. Tyne presented a map depicting Tract A and Tract B with a proposed day-care site and 7-11 store respectively. (said map was made a permanent part of file record for future reference) Comm. Wooley explained the Comprehensive Development Plan adopted by the city recommended small-type businesses to be located in the area from Graham Road south to Military Road. And last year some prop- erty had been approved for rezoning from residential for this purpose. For this reason, Comm. Wooley stated he would not vote for a rezoning to commercial class as there was planned commercial now on Graham Road. Comm. White voiced an opinion on green spaces to be used as buf f ers between business and residential area. He stated it had been his ex- perience this type of separation would be hard to maintain insofar as just who would take care of the areas. Mr. Tyne stated in rebuttal the green area should be maintained by Lot #130 owner. At this time, a zoning map was displayed showing commercial area already set aside in immediate area (C--2) adjacent to Country Club Subdivision. Whereupon, Comm. Wampler moved, seconded by Comm. Wooley to disapprove rezoning request on the grounds commercial area was available in the immediate area. MOTION CARRIED UNANI~10USLY. (there were no dissenting residents of area present to express an opinion pro or con) Mr. Tyne requested a C-2 consideration and a vote was not considered on this matter. NORTHLAKE SUBDIVISION, FUTURE PHASES-PRELIMINARY PLAT Letter of submission was read by Chrm. Cavender. He acknowledged JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JUNE 6, 1978 PAGE FOUR 11. (continued) 12. a. 13. a. 14. a. receipt of $250 review fee. Sidewalks had been approved at last commission meeting. The flood plain was delineated by the city engineer on drainage layout presented. Jerrel Fielder of Bond Eng. stated houses will be built above 100-year flood explaining both houses and lots will be raised with the average lot having to have 4-ft. fill. Some lots will require at least 12-ft. of fill. Discussion arose ~with concern of some members that said subdivision was being developed by the same de- veloper who had not yet finished North Bailey Street. Member- ship discussed holding off review of the subdivision plat until aforementioned street was built. Some members did not want to pursue this path and thought the plat should be reviewed and voted on considering its own merit. The general consensus was to table review on Preliminary Plat of future phases of North- lake Subdivision until the 11th of July meeting enabling further study. ZERO LOTLINES -COMMERCIAL AREAS (added item to agenda) Chrm. Cavender requested a report from chairman of special committee set up at last meeting concerning above item. Comm. Wooley reported Alderman Abdin•s proposed ordinance was being rewritten by him. And Mr. Abdin was accomplishing this chore. Mr. Abdin did not contact the committee during the month; there- fore, this item of business will be held in abeyance until committee can meet to formulate a proposal for final submittal to council. SUBDIVISION REGULATIONS GOVERNING COMMERCIAL SUBDIVISIONS (ADDED ITEM) A special committee comprised of Commissioners Wooley, Lock and White were appointed by Chrm. Cavender to study the feasibility of having some regulations governing commercial subdivision de- velopment in the city. At this time, Bill Owens reported he is just using the residential regulations. But it would be proper to consider this item of business. He stated he would certainly like to see heavier streets in these special areas to cover truck and heavy equipment traffic, but he requests this be done now when commercial areas are being developed. ADJOURNMENT Comm. Lock moved, seconded by Comm. Betts to adjourn until the 11th of July. MOTION CARRIED. Respectfully submitted, JACKSONVILLE PLANNING COMMISSION A G E N D A July 11, 1978 1 . ROLL CALL: 2. APPROVAL AND/OR CORRECTION OF MINUTES: Reg. Meeting -June 6, 1978 3. PRESENTATION OF AWARD TO DR. SIDWELL 4. COMMITTEE REPORT (Commissioners: Wooley, Lock and Stender) ZERO LOTLINES IN COMMERCIAL AREAS 5. PROPOSAL: MASTER STREET PLAN -DISCUSSION (Bill Owens) a. O'Bannon Property b. Intersections of Dupree, Stone and James 6. REZONING REQUEST: James Weber's property -W. Main St./From C-2 to C-1. To be set up for public hearing. 7. REPLAT: LOTS 1, 2, 7 AND 8, BLOCK #9, CRESTVIEW ADDITION (location: New Crestview Plaza -relocation of some easements) (Tommy Bond) 8. REQUEST FOR BUILDING PERMIT: FRED'S DEPARTMENT STORE -UNPLATTED PARCEL OF PROPERTY (Location: Old drive-in theatre, Louise and James St.) 9. PRELIM I NARY PLAT: NORTHLAKE SUBDIVISION/FUTURE PHASES (Tommy Dupree, developer) Held in abeyance from last meeting. 10.* Review of preliminary plans for Harold Gwatney Shopping Center/Highway 161 No. and T. P. White Drive. (request for bldg. permits) 11.* Natchez Trace/req. for bldg permit. (owner to construct curb and gutter) ADJOURN~1ENT: *added item (per Chairman Cavender) 1. ATTENDANCE & OPENING REMARKS: JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -JULY 11, 1978 a. The Jacksonville Planning Commission held its regular scheduled meeting on Tuesday, July 11, 1978 being postponed from July 4th because of holiday, with the following in attendance: b. Chairman Cavender; Commissioners: Wooley, Morgan, White, Wampler, Lock and Betts; Commissioners: Moilanen and Stender were marked absent; Bill Owens, City Engineer; John New and Billy Gilmore, City Inspectors; ~1ayor James Reid; Jerrel Fielder and Tommy Bond, Bond Engineers; and others in- terested in agenda items. 2. APPROVAL AND/OR CORRECTION OF MINUTES: a. Chrm. Cavender called meeting to order with quorum present. Comm. Wampler moved, seconded by Comm. Betts to approve Minutes of June 6, 1978 meeting. MOTION CARRIED. 3. COMMITTEE REPORT -ZERO LOTLINES IN COMMERCIAL AREAS a. Chairman of aforementioned committee, Hugene Wooley, stated city attorney's office has not furnished an ordinance for consideration; therefore, the committee has not met to formulate a recommendation. Item of business will be held in abeyance until next scheduled meeting to be held August 1, 1978. 4. PROPOSAL/MASTER STREET PLAN DISCUSSION a. Bill Owens, City Engineer, presented a written report containing statistics covering high-accident intersections throughout the city. He also presented a chart showing 6 months traffic accident statistics obtained through Police Department cooperation. He stated he planned to try and revise dangerous intersections and these graphic illustrations helped to pinpoint the trouble spots and which had top priority with high accident statistics. b. Mr. Owens stated the city council had requested the Planning Commission to review a proposed change in the Master Street Plan. Said change involved a realignment of Loop Road in order to afford this traffic to have easier access toT. P. White Drive, Highway 67-167 and Little Rock Air Force Base. Mr. Owens presented his proposal as follows: Move Loop Road approximately 100-feet northward in order to line up with a new street to be cut through due north of Heritage Park Shopping Center property to form a 11 T11 shaped intersection improvement. The changing of the Master Street Plan, he pointed out, will allow the city to become eligible for additional 70-30 Highway funds, thereby helping the city to purchase right-of-way for proposed new street and for improvements to intersection. He said a public hearing would need to be set up in order to effect said change. c. Comm. Wampler moved, seconded by Comm. White to set up a public hearing to be advertised in local paper informing public of proposed change and to have a large drawing prepared for said hearing depicting intersection and changes to be effected. Approved by voice vote. MOTION CARRIED. (hearing is to be conducted at next meeting, August 1, 1978) The commission instructed Mr. Owens to prepare an illustration for news media for pub- lication. (NOTE: Dupee, Stone and James Street intersection proposed im- provements will not have to be placed on Master Street Plan, as discussed in meeting) JACKSONVILLE PLANNING COMMISSION REG. MEETING-July ll, 1978 PAGE TWO 5. PRESENTATION OF AWARD TO DR. A. E. SIDWELL a. A Certificate of Recognition was presented to Dr. A. E. Sidwell by Chairman Cavender acknowledging the many past achievements and accomplish- ments of Dr. Sidwell. The complete award was read by Chairman Cavender and Dr. Sidwell accepted same. He remarked his new role in the service of Sewer Commission differed somewhat from the Planning Commission duties he was used to, but appreciated the chance to serve the city in that capacity. The award was framed and matted with signatures of all members of the commission, City Engineer, Secretary and Mayor affixed, thereto. 6. REQUEST FOR REZONING: Dr. James Weber's Property/West Main Street: From C-2 to C-1. (see Exhibit A for legal description) a. Chrm. Cavender recognized receipt of $50 rezoning fee received from petitioner's legal counsel, Mike Wilson. The city engineer stated reason for rezoning said property was present zoni~g of C-2 requires 25% lot coverage versus a C-1 classification affording 50% lot coverage require- ment. Dr. Weber is planning to expand present facilities to the north; therefore, structure would then fall into classification of C-1 consider- ing lot coverage regulations. Also, C-1 is considered "quiet business" and building is a professional-type structure with added offices falling into this category, also. The parking requirements would be met. He mentioned West Plaza Shopping Center, adjacent to Dr. Weber's property, did not have adequate parking. b. After Comm. White stated for the record that the commission needed to change parking requirements in the near future in order to correct some deficiencies in present regulations, he moved, seconded by Comm. Betts to set up aforementioned property for public hearing, 8:00p.m., August l, 1978. MOTION CARRIED UNANIMOUSLY. 7. REPLAT: RELOCATION OF EASEMENTS: LOTS l, 2, 7 AND 8, BLOCK #9, CRESTVIEW ADDN. (Gen. location: Crestview Plaza) W. Main St. a. Chrm. Cavender recognized replat fee as being received in amount of $50 from Bond Engineers. After discussion concerning relocation of sewer line from under Crestview Plaza buildings, Comm. Betts moved, sec- onded by Comm. Morgan to approve replat request as presented by Tommy Bond. MOTION CARRIED UNANIMOUSLY. 8. DEVIATION FROM AGENDA -WATER SHORTAGE PROBLEM a. Comm. Betts requested to be recognized at this time. He stated the city was experiencing another severe water shortage and he felt it his duty as a commission member to bring this fact up to the city council in the form of a recommendation that all building permits be stopped until such time as more pumping time is afforded from wells in Lonoke County. He also mentioned the fact that sewer service is also critical. b. After discussion, the general consensus was the Water Commission had this ultimate decision to make and aforementioned reoommendation should come from them. Concerning the sewer services not being adequate, the commission also decided sewer recommendations to the council should come from the Sewer Commission. b'1 9. 10. 11. JACKSONVILLE PLANNING COMMISION REG. MEETING -JULY 11, 1978 PAGE THREE REQUEST FOR BUILDING PERMIT/FRED 1 S DEPT. STORE-UNPLATTED PARCEL OF PROPERTY/LOCATION: LOUISE & JAMES ST. a. Tommy Dupree, petitioner, stated Louise St. was not a dedicated b. a. b. a. street and wished to keep ownership so as to control traffic con- ditions. D~ring discussion, it was learned the owner wishes to build a new Fred 1 s Dept. Store that faces South James St. with additional parking to be provided on another parcel of property to be located across Louise St. that used to be where the drive- in theatre was located. Some question was raised by the engineer 1 S office as to ingress and egress of the parking areas and the lack of continuity of parking places needed to cross said street in order to get to the store. Enough parking spaces will be provided, per regs. Comm. White moved, seconded by Comm. Betts that a building permit be approved for aforementioned store provided some angle parking spaces would be provided versus what was planned on plot plan right adjacent to front of building. Approved by voice vote. MOTION CARRIED. PRELIMINARY PLAT: NORTHLAKE SUBDIVISION/FUTURE PHASES; Dupree,Developer. Chrm. Cavender stated this item was held in abeyance from last regular meeting because further study was deemed necessary. Comm. Betts stated he would like to have an update on an unrelated subject insofar as said subdivision was concerned and that was the progress on North Bailey St. being developed by Tommy Dupree. Comm. White said he had worked this past month with Tommy Dupree and Pete Dupree, III on the problem of having a contractor come out and pave street. It seems the cost of finishing a short street is prohibitive for the developer, at this time. Therefore, Tommy Dupree stated that Phase II of Northlake is being accomplished very soon and when the asphalt contractor came out to do those streets he would have him deliver asphalt to North Bailey in order to finish it up. Mr. Owens reminded Mr. Dupree that North Bailey St. was in an undedicated subdivision, and was in preliminary plat stage, plus the fact sidewalks had yet to be installed. The flooding possibilities in the future phases of the subdivision was discussed. The lots are to be built above the 100-yr. flood with single family units to be constructed only. Comm. Wooley moved, seconded by Comm. White that preliminary plat of aforementioned future phases of Northlake Sub . be approved as presented. Approved by voice vote. MOTION CARRIED. PRELIMINARY PLANS/HAROLD GWATNEY SHOPPING CENTER -HIGHWAY 161 NORTH REQUEST FOR BLDG. PERMITS (UNPLATTED PROPERTY) Harold Gwatney presented preliminary plans of above mentioned proposed shopping center, which is comprised of approx. 172,000 square feet of usable space with 900 spaces for parking. He said the Safeway and K Mart Store negotiations is what had held up the project for so long. He said the Highway Dept. had been contacted on proposed project. Drainage situation was discussed with the Highway Dept. working with him on the problem of how to fit a 30 11 pipe into a 24 11 catch basin. The city engineer discussed silt problem with run-off situation. Mr. Gwatney assurred the commission that sediment control plan was being worked out with the architects which involved the building of a retaining wall to help hold the dirt back during construction. The sewer manholes and fire hydrants would also be built up higher, he stated. 11. b. c. 12. a. (continued) JACKSONVILLE PLANNING COMMISSION REG. MEETING -JULY 11, 1978 PAGE FOUR The city engineer expressed serious concern because of a potentially dangerous situation existing with the immediate area 11 turning red'' during a storm. He agreed with Mr. Gwatney's proposal for construction of a retaining wall; also, he was in agreement with t1r. Gwatney's proposal to lay some SB2 foundation that will help considerably during the con- struction of buildings in shopping center. Water and sewer services to the shopping center were not discussed. Comm. White moved, seconded by Comm. Morgan to approve preliminary plot plan of Gwatney Shopping Center and issuance of building permits. Approved by voice vote. MOTION CARRIED. REQUEST FOR BLDG. PERMIT/UNPLATTED PARCEL OF PROPERTY/NATCHEZ TRACE; Mr. Barger, petitioner. Mr. Owens stated Mr. Barger had approached him about building a small home on an undedicated street mentioned above. Mr. Barger owns the property which faces T. P. White. He plans to sell large house located thereon, and build a smaller one in the back which would face Natchez Trace. The owner had indicated to the city engineer he would be willing to install curb and gutter on said street, or place a bond with the city. After discussion on previous rulings, Comm. Wampler moved, seconded by Comm. Betts that request for bldg. permit be denied. MOTION CARRIED Uf~ANIMOUSLY. ADJOURNMENT: a. Comm. Wampler moved, seconded by Comm. Lock that meeting be adjourned until August 1, 1978. Approved by voice vote. MOTION CARRIED. Respectfully submitted, ~~~en, Secretary JACKSONVILLE PLANNING COMMISSION EXHIBIT A Legal Description: Dr. Weber's property/rezoned from C-2 to C-1. Part of Blk. 15, Crestview Addn. to the City of Jacksonville, Pulaski County, Arkansas, being more particularly described as follows: 0 Beginning at the southwesterly corner of Blk. 15, Crestview Addition; thence N 1 53' E 171.0 feet; thence N 15° 33' E, 29.5 feet; thence S 88° 04' E, 193.1 feet; thence S 1° 53' W, 195.7 feet to the Northerly right-of-way line of West Main Street; thence S 87° 32' W, 50.0 feet (said bearing and distance being the chord of a curve to the right whose radius is 243 feet); thence N 88° 04' W along said Northerly right-of- way line, 150.0 feet to the point of beginning; containing 39,720 square feet (0.91 acres), more or less. (approx. location: W. Main Street, located due west of West Plaza Shopping Center) From C-2 to C-1. 71 1lfv l. 2. 3. 4. 5. 6. 7. 8. ROLL CALL: JACKSONVILLE PLANNING COMMISSION A G E N D A August 1, 1978 APPROVAL AND/OR CORRECTION OF MINUTES: Reg. Meeting -July 11, 1978 REQUEST FOR REZONING: MULBERRY STREET AREA (Fred West, petitioner) REPORT FROM COMMITTEE: ZERO LOTLINES IN COMMERCIAL AREAS. PUBLIC HEARING: REZONING DR. WEBER 1 S PROPERTY: WEST MAIN ST. AREA, FROM C-2 TO C-1 CLASSIFICATION: PLANNED ADDITION TO PRESENT FACILITY. PUBLIC HEARING: MASTER STREET PLAN ADDITION: 0 1 BANNON PROPERTY: RELOCA TION OF LOOP ROAD & HIGHWAY 161 NORTH INTERSECTION. REQUEST FOR REZONING: CRESTVIEW ADDITION: BLOCK 14, FROM C-2 TO C-1; MRS. THOMPSON, PETITIONER (LEGAL COUNSEL, ~HKE WILSON Y{,~d-Wl__?'tzcu'4") · J. ) (~..£-'1-5'-'Jt /1'-i-'11-M/1 --t <J PRELIMINARY PLAT: WEST INDUSTRIAL SUBDIVISION: LOTS 1 THRU 13; W. W. NIXON, DEVELOPER. ANNOUNCEMENT: Next regular meeting, day after Labor Day; Sept. 5, 1978 *ADDED ITEM *BELLEVUE SUBDIVISION -DOUG WILKINSON, REALTOR-PROPOSED R-lA-NOT CONSIDERED *SHERWOOD, ARK. PROPOSAL: CHANGE IN MASTER STREET PLAN ADJOURNMENT: '- l. a. b. 2. a. 3. a. 4. a. b. 5. a. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -CITY HALL-7:30 P.M. AUGUST l , 1978 ATTENDANCE & OPENING REMARKS: The Jacksonville Planning Commission held its regular scheduled meeting on Tuesday, August l, 1978 with the following in attendance: Chrm. Cavender; Commissioners: Stender, Morgan, White, Wooley, Wampler, Betts and Lock. (Comm. Moilanen absent) Billy Gilmore and John New, Inspectors; Mr. West and Mr. Tripp representing West-Tripp Surveying Co. and W. W. Nixon, developer; Bill Owens; Mike Wilson; Tommy Bond; Charles Randel, r~etroplan, plus others interested in agenda. APPROVAL AND/OR CORRECTION OF MINUTES: Comm. White moved, seconded by Comm. Morgan to approve Minutes as published dated July ll, 1978. Approved by voice vote. MOTION CARRIED. REQUEST FOR REZONING: MULBERRY ST. AREA (Fred West, petitioner) City Engineer Owens explained above request had been discussed with petitioner and no action would be required by commissioners. ZERO LOTLINES IN COMMERCIAL AREAS -COMMITTEE REPORT Chairman of committee on above referenced item of business, Comm. Wooley, reported that Ald. Abdin originally had requested an ordinance be drawn up requiring 5-ft. set-backs all the way around 15,000 sq. foot building area or less in order to allow very small commercial developments to be constructed in limited areas of available commercial properties. His committee, he stated, came to no recommendation. Parking difficulties in limited space was discussed. After dis- cussion concerning advantages offered from existing ordinance allow- ing zero lotlines on interior of commercial development,it was suggested that Charles Randel, Metroplan representative, be contacted for more knowledgeable information if this proposal is to be pursued. General consensus was that present ordinance covers zero lotlines in commercial areas adequately at this time. Comm. Betts moved, seconded by Comm. Morgan that present ordinance is adequate as published and no amend- ment to same should be offered unless more information becomes avail- able to support change being effected. Commissioners: ~~organ, Betts, Wooley, White, Wampler and Cavender voted aye. Commissioners: Stender and Lock voted nay. Final vote: 6 affirmative and 2 negative votes. MOTION CARR I ED. DEVIATION IN AGENDA -REQUEST FOR REZONING: CRESTVIEW ADDN. BLK 14 FROM C-2 TO C-1. Legal: The North 75-ft. of Blk. 14, Crestview Addn. to the City of Jacksonville. (time for public hearing not arrived) Chrm. Cavender acknowledged receipt of $50 rezoning fee and sub- mission letter from Mike Wilson, legal counsel for Mrs. Thompson, owner of property. Comm. Wooley moved, seconded by Comm. Lock to set this item of business up for public hearing, 8:00p.m. City Hall, Sept. 5, 1978. Approved by voice vote. MOTION CARRIED. '/ .J, 5. a. b. c. d. 6. a. b. JACKSONVILLE PLANNING COMMISSION REG. MEETING -AUGUST 1, 1978 PAGE TWO PUBLIC HEARING: REZONING FROM C-2 TO C-1 CLASSIFICATION, DR. JAMES WEBER'S PROPERTY, W. MAIN STREET AREA (PLANNED ADDN. TO PRESENT FACILITY) (Legal: See Minutes of previous meeting, Exh. A) Public Hearing for the purpose of obtaining public input was opened at 8:00 p.m. by Chrm. Cavender for discussion and comment. City Eng. Owens was asked his opinion by the commission body and he stated there would be no problem with the request because zoning down does not present difficulties. He stated a professional building is being planned on the back side of present medical clinic facility. Therefore, in order to afford proper amount of parking spaces and meet present code requirements concerning lot coverage, Dr. Weber's request is valid. The commissioners discussed with City Eng. Owens the present difficulties with adjacent West Plaza Shopping Center parking allot- ments. The situation exists where present shopping center does not allow enough parking, so many citizens use the doctor's parking areas allotted for his clinical practice. Consensus was not to hold this situation against Dr. Weber because his building and parking requirements have been adequate. The commissioners requested plans be presented at this time on present proposal to straighten out S. Hospital Drive that would affect Dr. Weber's property. City Eng. Owens presented said plans and stated Dr . Weber's parking spaces in some degree would be deleted if said street was lined up as proposed on plans. The audience was addressed at this time by Chrm. Cavender for any comment pro or con concerning item at hand. There was no opposition voiced to request on the table; whereupon, Comm. White moved, seconded by Comm. Wampler to recommend approval of rezoning petition to be forwarded to council in ordinance form by secretary of commission. Approved by voice vote. MOTION CARRIED. PUBLIC HEARING: CHANGE IN MASTER STREET PLAN -RELOCATION OF LOOP ROAD & NO. HIGHWAY 161 INTERSECTION. (See Exhibit A for Map Plan) Public Hearing for the purpose of obtaining input was opened at 8:38 p.m. by Chrm. Cavender for discussion and comment. Comm. White presented for commission's information a proposal from Mr. Ferrell Gray concerning above referenced intersection change. City Eng. Owens explained said proposal had been turned down by the Highway Dept. because the signalization and design would be too difficult to maneuver. Further, Mr. Owens stated Jim Barnett with the Highway Dept. would be the pr.pper individual to talk with as he has to approve design of intersection. City Eng. Owens brought forth approved plan for change in above referenced intersection proposal as per Highway Dept. recommendations. Said plan would enable the city to become eligible for future 70-30 Federal highway funds covering relocation of Loop Rd. intersection. Mr. Owens further brought out two other proposals had been reviewed by the Highway Dept. and they, too, had been refused by Mr. Barnett. Discussion then followed concerning moving relocation further North than plan depicted. ( I c. d. 7. a. b. c. d. JACKSONVILLE PLANNING COMMISSION REG. MEETING -AUGUST 1, 1978 PAGE THREE Comm. Wampler recommended a committee should be set up in order to assist City Eng. Owens in drawing up revised plans moving change to Master Street Plan further North. Said recommendation was not acted upon by membership. Comm. Wooley moved, seconded by Comm. White to adopt relocation plan as presented by City Eng. Owens into the city 1 s Master Street Plan, but not necessarily at the exact depicted location, with rec- ommendation the Master Street Plan approximate the relocation as far North as possible with plan to be presented to council for final approval and adoption. Approved by voice vote. MOTION CARRIED. PRELIMINARY PLAT: WEST INDUSTRIAL SUBDIVISION/LOTS 1 THRU 13; W. W. NIXON, DEVELOPER. (REDMOND ROAD AREA) Chrm. Cavender recognized Mr. West and Mr. Tripp who represented developer, W. W. Nixon. He then proceeded to read Minutes of Planning Comm. meeting held on May 2, 1978 covering that portion pertaining to the Sketch Plat of West Industrial Subdivision and the restrictions placed therein as !approved by said body. Said restrictions involved Bill of Assurance and Plat to depict that said development would have raw sewage flow connections being addressed with a Statement of Limitations. Mr. West reported the developer had chosen not to place Statement of Limitations as directed by commission on Bill of Assurance or Plat. His reasoning was that the city has the authority to re- strict flow, if it so desired; plus, any industry that wanted to improve on the system in later years would be hampered by having to go thru land owners at that particular time for permission. Thereby, this would require 60 % of land owners having to give their approval for any changes. Mr. Nixon, it was reported, did not refuse commission 1 S order. Mr. Tripp reported the present flow is recorded at 25 gals. per minute and the Shady Lane pump station allows 125 g.p.m. Mr. West then presented the following recommendation to be placed on the plat only : 11 NOTE 8. THE AMOUNT OF RAW SEWAGE FLOW FOR EACH SANITARY SEWER CONNECTION SHALL BE SUBMITTED FOR APPROVAL TO THE APPROVAL AGENCY REP- RESENTING THE CITY OF JACKSONVILLE, ARKANSAS. 11 Mr. Owens recommended aforementioned Note 8 be used as the Statement of Limitations and it to be placed on Plat only and left off of the Bill of Assurance. At this time, Mr. Owens brought forth another item concerning said subdivision and this was fire hydrant placement. He stated the Fire Rating Bureau and the city 1 s Water Dept. recommended a fire hydrant be situated within 500-ft. of one another. Mr. Owens further stated said subdivision only provided for one (1) fire hydrant for the whole subdivision which is platted for l ,320 feet long. Therefore, it was his recommendation another hydrant be located in said subdivision. His further recommendation was as follows : Another fire hydrant be placed at end of the cul-de-sac and move the present planned hydrant located in the middle back up to cover as much property as possible. (between Lots 3-4) Comm. Wampler moved this item be held in abeyance until next regular meeting until such time to afford the engineers to get together and solve placement of hydrants. Motion died for lack of second. MOTION FAILED. 7'J liP 8. 9. 10 . JACKSONVILLE PLANNING COMMISSION REGULAR MEETING-AUGUST 1, 1978 PAGE FOUR e. After discussion, Comm. White moved, seconded by Comm. Betts a. a. a. to approve aforementioned Preliminary Plat with Note 8 as out- lined in discussion to be affixed thereon, waive former order by commission to place restriction on sewer to be placed on Bill of Assurance and work with West-Tripp so that two (2) fire hydrants can be planned for Final Plat of said subdivision. Approved by voice vote. MOTION CARRIED. NON-AGENDA ITEM: BELLEVUE SUBDIVISION: DOUG WILKINSON, DEVELOPER. At this time, Doug Wilkinson, Wilkinson Realty Co. approached the commission along with engineer, Tommy Bond . Mr. Wilkinson stated he would like the body to become acquainted with what he was planning on developing in the near future. He said he purchased 30 acres from Mn. Harry Dougherty, off of Northeastern St., and would like to have approx. 5 acres rezoned to R-lA to afford smaller homes to be built. Present zoning is R-1. Chrm. Cavender ruled, with commission's approval , said subdivision would be placed on next meeting's agenda for action. NON-AGENDA ITEM: t·1ASTER STREET PLAN PROPOSAL : CITY OF SHERWOOD, ARK. Charles Randel , Metroplan rep., presented the proposed Sherwood, Arkansas Master Street Plan. He stated this was on Pulaski County Area Transportation Plan~ thereby affording federal monies to become available. He brought out that Metropolitan Trust Co. owns most of the land that is undeveloped North of Sherwood . The plan affects Jacksonville because of Maryland Avenue being extended to end at Highway 107 and connecting up with Main Street, West of Jacksonville . This change in Sherwood's plan would have to be implemented into Jacksonville's Master Street Plan. Therefore, the body agreed another public hearing would be required just as the one held at this meeting changing city's Master Street Plan. Mr. Randel left the map with City Eng. Owens so this matter could be discussed at next regular meeting. ADJOURNMENT Comm. Lock moved , seconded by Comm. White to adjourn until Sept. 5, 1978 regular meeting. Approved by voice vote . MOTION CARRIED . Respectfully submitted, Attach -Exhibit A/Relocation -Master Street Plan/Loop Road intersection. I LOOP r:OAD ll ELOCATION PROPOSAL 0 usroCAR Lor ........ -------- p ---ROPosEo lOop R~Lo"C;; ._ ------liON -------- C:J HERtT/1,~£ 51-ioppiN~ CENT£:~ - ..0 r: 3 :r l---~, D " ---......... ......... ........ " LOT ' " "" \ " \ \ \ \ \ \ \ \ \ \ '\ USED CARD \ ". "' ................ ....._,_ ......... _ EX I Sli N (, LO O P f<..OAD ........ MASTER STREET PLAN PROPOSAL -ACCEPTED AND APPROVED BY HIGHWAY DEPT. EXHIBIT A -MEETING OF AUG. 1, 197 8 ) -....:: A G E N D A JACKSONVILLE PLANNING COMMISSION September 5, 1978 l . Roll Call : 2. Approval and/or Correction of Minutes: Reg. Meeting -Aug. l, 1978 3. Request for building permit: single family dwelling: Madden Rd. area. 4. Sketch Plat: Bellvue Subdivision: Developer, Doug Wilkinson 5. Request for Rezoning: From R-1 to R-lA; 9.9 Acres: Bellvue Subdivision 6. Sketch Plat Review: outside city limit subdivision: Caddo Acres, Ph II (Tommy Bond) 7. Public Hearing: (CANCELLED) Scheduled for 8:00p.m., property located on West Main Street/Block 14, From C-2 to C-1, Per petitioner 1 s request. 8. Request for Public Hearing: Addition to Jacksonville 1 s Master Street Plan/Maryland Avenue 1 s connecting up with West Main Street within Jacksonville 1 s five-mile juridsiction. (proposed by: City of Sherwood) 9. Discussion: Set-back re gulations (T. P. White) 10. Discussion: Request for building permits for proposed shopping center site: unplatted parcel/Location: between the Proposed Fred 1 S Dept. Store and Handy-Shopper Store; James & Dupree/Louise Sts. (Dupree, Developer) ll. Request for building permits: Unplatted parcel of property: North of Stonewall Drive on Hiwy. 161: 144 apartments planned: Lake Area De- velopment Corp. out of Lake Forest, Illinois, Developer (John New) 12. Request for rezoning: from residential to commercial classification/2.77 acres/unplatted parcel; vicinity of Carver Lane, So. Jckvl. Highway 161: Petitioners: Mrs. Janie McRaven & Mrs. Brenda Meador ADJOURNMENT: Announcement: Mr. Paul Moilanen has resigned; the mayor is requesting recommendations for replacement on Planning Commission. r: I JACKSONVILLE PLANNING COMMISSION REGULAR MEETING ~ CITY HALL ~ 7;30 P.M. SEPTEMBER 5, 1978 1. ATTENDANCE & OPENING REMARKS: a. The Jacksonville Planning Commission held its regular scheduled meeting on Tuesday, September 5, 1978 with the following in attendance: b. Chrm. Cavender: Commissioners: Morgan, White, Wooley, Betts and Lock. Commissioners Wampler and Stender were absent. (Comm. Moilanen resigned) Bill Owens, City Engineer; Billy Gilmore, City Inspector; Charles Randel, Metroplan Rep., and Tommy Bond, Bond Engineers. 2. APPROVAL AND/OR CORRECTION OF MINUTES: a. Chrm. Cavender called meeting to order and declared quorum was present to conduct business. The first item of business was the approval and/or correction of Minutes published for August 1, 1978 regular meeting. Comm. Betts moved, seconded by Comm. Wooley to approve aforementioned Minutes as mailed. Approved by voice vote. MOTION CARR I ED. 3. REQUEST FOR BUILDING PERMIT: SINGLE FAMILY DWELLING: MADDEN RD. AREA (UNPLATTED PARCEL) a. The builder, who was not identified, spoke in behalf of Mr. Chas. Walker, owner of above mentioned parcel. The builder reported the owner wanted to construct a home in such a manner as to allow con- formity with existing dwellings located adjacent, thereto. There- fore, the owner would be willing to construct his home seventy (70) feet in from the center line of Madden Road in order to try and not detract from home already owned by Mr. Bud Bostic. b. The builder stipulated a title search had been accomplished on said parcel and Standard Abstract determined the plot plan submitted for consideration was correct. Also, a dedication to the city of thirty (30) feet of Madden Rd. would be effected during construction period. c. After discussion on set~back requirements being met exactly, Comm. Wooley moved, seconded by Comm. White that a building permit be issued to Mr. Charles Walker with the following stipulations to be so noted when permit is issued: (1) TWO STREET CUTS ARE TO BE PAID FOR AT THE TIME OF ISSUANCE OF BUILDING PERMIT. (a) 1/2 CUT (b) 1 FULL CUT (This is to provide water and sewer) (2) BUILDER IS INSTRUCTED TO SET BACK STRUCTURE EXACTLY SEVENTY (70) FEET FROM CENTER LINE OF MADDEN ROAD AS APPROVED BY COMMISSION. (3) RIGHT-OF-WAY TO BE DEDICATED TO CITY OF JACKSONVILLE, THIRTY (30) FEET ~ TO BE ACCOMPLISHED DURING CONSTRUCTION PERIOD. Approved by voice vote. MOTION CARRIED. 4. SKETCH PLAT: BELLVUE SUBDIVISION/DEVELOPER, DOUG WILKINSON: General Location: Graham Rd. & Northeastern) a. The city engineer stated the above referenced plat depicted a street that dead ends as a 11 Stub street 11 ; therefore, he recommended this be changed to provide traffic in local area a turn-around or cul-de-sac instead. After discussion concerning the consideration being made for adequate future access, Comm. White moved, seconded by Comm, Morgan to approve said Sketch Plat, subject to a cul-de-sac I I JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -SEPTEMBER 5~ 1978 PAGE TWO being constructed as outlined. Approved by voice vote. MOTION CARRIED. 5. REQUEST FOR REZONING: FROM R~l TO R-lA: 9.9 ACRES: BELLVUE SUBDIVISION (Partial) DOUG WILKINSON, DEVELOPER. (Legal, See Exh. A) a. After discussion concerning street widths and lot sizes as outlined and permitted in R-lA classification, Comm. Wooley moved, seconded by Comm. Lock to set aforementioned acreage up for Public Hearing, 8:00p.m., October 3, 1978 at City Hall. Approved by voice vote. MOTION CARRIED. 6. SKETCH PLAT: OUTSIDE CITY LIMIT SUBDIVISION/CADDO ACRES, PHASE II, Located in Pulaski County. (Military Rd. area) a. Tommy Bond, Bond Engineers and Mr. Robert McGee, developer, appeared in behalf of above referenced subdivision. Mr. Bond stated the plat would be presented to Pulaski County Planning Board after the Jacksonville Planning Commission had acted; then, the Water Commission of Jacksonville would be looking at the extending of water service to said area. Mr. Bond stated Mr. Powers, Water Dept. consultant, had reviewed the plans and was aware of the re- quest for water service. (It was brought out that Phase II, located in Pulaski County, has access only through Phase I, located in Lonoke County) b. r~r. Owens, City Eng., stated the Jckvl. Planning Comm. has jurisdiction on outside city limit developments located within five miles of city limit boundaries with asphalt/curb & gutter specs. to be met according to city code regs. It was recommended by Mr. Owens that since the rest of Caddo Acres located in Lonoke County does not have paved streets it wouldn•t seem appropriate to en- force city street code in this particular instance. Mr. McGee said he intended to have the streets black-topped. He also stated a preliminary plat would be submitted at the next regular meeting. c. Comm. Betts moved, seconded by Comm. Morgan to approve said plat. Approved by voice vote. MOTION CARRIED. 7. PUBLIC HEARING: CRESTVIEW ADDN. BLK 14 FROM C-2 TO C-1 (See Minutes of Aug. 1 for legal) property owned by Mrs. Thompson/legal counsel, Mr. Mike Wilson. a. Chrm. Cavender announced above referenced request for rezoning had been withdrawn by petitioner•s legal counsel, per letter in files dated August 23, 1978. Reason for the cancellation of hearing and rezoning request was listed as the building plans had been changed; thus, re- quiring no necessity for rezoning at this time. 8. REQUEST FOR PUBLIC HEARING: Proposed addition to city•s Master Street Plan: Maryland Avenue•s connecting up with West Main Street within Jacksonville•s five mile jurisdiction; proposed by City of Sherwood. (first heard on August 1, 1978) a. Charles Randel, ~1etroplan rep. was recognized by Chrm. Cavender. Mr. Randel explained above referenced Master Street Plan proposed JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -SEPTEMBER 5~ 1978 PAGE THREE rev1s1on had been before the Sherwood Planning Commission at their August meeting when it was first heard at a public hearing. Said item of business, he stated, was held in abeyance until their Sept. regular meeting with another public hearing called. Mr. Randel explained that exceptions were noted by citizens present at first hearing because of certain improvements to be effected in area in- volved. b. Mr. Walter Borroughs, rep. from Metropolitan Trust Co., was recognized and he stated he agreed with the new map as proposed by city of Sherwood, since the routes as designated on said map are to be considered only as a 11 declaration of intent 11 and not a scaled, exact drawing. -- c. Comm. White moved, seconded by Comm. Wooley to set above ref- erenced item of business up for a public hearing to be conducted at 8:00p.m., October 3, 1978, at City Hall with notation made in advertised notice of public hearing and in official Minutes that this proposed change is to be incorporated into the city of Jacksonville 1 s Master Street Plan if public hearing and subse- quent circumstances prove favorable. Approved by voice vote. MOTION CARRIED. 8. SET-BACK REGULATIONS: DISCUSSION (T. P. WHITE) a. Comm. White was recognized by Chrm. Cavender. Mr. White stated that in some instances set-back regul-ati:ons in both commercial and business areas have not been adhered to by some developers and/or builders as outlined on building plans submitted when build- ing permits have been issued. b. Mr. White further brought out that, in his op1n1on, the above mentioned illegal practice constitutes a 11 mockery 11 of the Planning Commission when a developer/builder goes out and knowlingly sets a house wrong. Also, he stated engineers and inspectors need the backing of the commission in this regard. It was his recommenda- tion the Planning Commission go on record to officially show the body 1 s support to take whatever steps necessary in order to have rules and regulations complied with. c. Mr. Owens, City Eng., took the floor and stated his office had brought back encroachments to the commission body on several occasions. He said the city does have problems with builders depicting dimensions on the plot plan in one way, and then build- ing the structure in another way. He cited the lack of adequate number of personnel to strictly enforce the rules as approved by commission. Also, he said conventional loans and not FHA or VA is where his office ran into the problem most. d. The final unanimous consensus was to have a Directive issued from the Planning Commission placed on a rubber stamp that would in effect state the following general wording: 11 Directive - Jacksonville Planning Commission -Effective September 5, 1978. 11 This plot plan shall be adhered to in its entirety with all building lines, set-back requirements, etc. and other dimensions fo 11 owed. 11 JACKSONVILLE PLANNING COMMISSION REGULAR MEETING ~ SEPTEMBER 5, 1978 PAGE FOUR Said stamp will be placed on every plot plan issued a building permit with a space provided for builder to sign, thereby putting the builder on notice that plan is not to be deviated from, and that structure is to be built according to plan as submitted at time of building permit issuance. The city engineer agreed with said recommendation and said it would be put into effect immediately. 9. REQUEST FOR BUILDING PERMITS: PROPOSED SHOPPING CENTER SITE/LOCATION, BETWEEN FRED•s DEPT. STORE & HANDY~SHOPPER STORE: JAMES STREET- DUPREE ST. AND LOUISE ST. (UNPLATTED PARCEL) a. Tommy Dupree, developer, was present to answer any questions on above referenced proposal. Layout plans were presented by city eng. He stated he had checked out number of parking spaces and this re- quirement would be met minimally, but adequately. A mall access will be provided as outlined in submitted plans. After review of development plans, Comm. White moved, seconded by Comm. Betts that building permits be approved. Approved by voice vote. MOTION CARRIED. 10. REQUEST FOR BUILDING PERMITS: 144 UNIT APARTMENT COMPLEX, STONEWALL DR. & HIGHWAY 161 AREA: LAKE AREA DEVELOPMENT CORP. OUT OF LAKE FOREST, ILL. DEVELOPER . (UNPLATTED PARCEL) a. City Eng. Owens presented above referenced plans, Canino~Jackson, Inc., Architects. Mr. Owens stated the city had required Mr. Gwatney, who is developing a shopping center across the street from said site, to stub out water line serving his shopping center, thus allow~ ing Stonewall apartments to tie into said line. As far as the sewer is concerned, he stated, the city has assurances this development will not overload the sewer lines. (assurances were later outlined as coming from Bond Engineers) b. It was brought out in discussion that the ditch located on par~ eel will be covered and adequate tile will be installed for proper drainage. Comm. Betts moved, seconded by Comm. Morgan that the building permits be issued for said apt. complex, subject to proper and adequate water, sewer and drainage requirements being met by the developer to be approved by city engineer. Approved by voice vote. MOTION CARRIED. 11. REQUEST FOR REZONING: From Residential to Commercial Classification/ 2.77 acres/unplatted parcel: vicinity of Carver Lane & Highway 161: Petitioners: Mrs. Janie McRaven and Mrs. Brenda Meador. a. Above item was held in abeyance, as recommended by Chrm. Cavender, because the commission had not received enough information to act on said request. The Commission Secy. reported the petitioners had not submitted the commercial zone classification being sought, nor proof that the 2.77 acres on plot plan submitted was owned by pet~ itioners. 12. ANNOUNCEMENT: Chrm. Cavender announced Paul Moilanen had resigned and the mayor was requesting recommendations for his replacement to Planning Commission position. The commission requested secretary to write a letter of appreciation to Mr. Moilanen with signatures of the mayor and Chairman of commission be affixed, thereto. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -SEPTEMBER 5, 1978 PAGE FIVE 13. ADJOURNMENT: Comm. Lock moved, seconded by Comm. Wooley to ad- journ until next regular meeting scheduled for Oct. 3, 1978. Approved by voice vote. MOTION CARRIED. Respectfully submitted, LEGAL DESCRIPTION: BELLVUE SUBDIVISION (Partial) 9.9 Acres, more or less. Proposal/ Rezone · from: R-1 to R-1 A LEGAL Part of the East One-Half (E~) of the East One-Half (E~) of the Southeast Quarter (SE~) of Section 20, Township 3 North, Range 10 West , Jacksonville, Pulaski County, Arkansas, being more particularly described as follows: Commencing at the northeast corner of the E~ of the E~ of the SE~ of Section 20, T-3-N, R-10-W; thence S 01° 25 1 W, 528.1 feet to the point of beginning; thence N 50° 05 1 W, 185 feet; thence N 550 04 1 W, 138.6 feet; thence N 88° 32 1 W, 390.0 feet; thence S 01° 54 1 30 11 W, 730.0 feet; thence S 88° 05 1 30 11 E, 140.0 feet; thence N 60° 57 1 44 11 E, 101.7 feet; thence S 88° 32 1 E, 430 feet; thence N 01° 25 1 E, 490.0 feet to the point of beginning: containing 9.9 acres, more or less. (approximate location: Northeastern and Graham Road area) EXHIBIT A 9-5-78 JACKSONVILLE PLANNING COMMISSION October 3, 1978 7:30 P.M. 1 . ROLL CALL: 2. APPROVAL AND/OR CORRECTION OF MINUTES : Reg. Meeting -Sep. 5, 1978 3. DISCUSSION: ~Jest Industrial Subdivision Update (Bill Owens) 4. REQUEST FOR REZONING: Jones Addn., Block 2, Streets; Lola Pearle, 19,000 sq. feet. From Residential to C~l; quiet business; Lots 7 & 8, corner of Bailey & Hickory 413 W. Hickory St. is petitioner., approx. 5. DISCUSSION: t~aster Street Plan (Comm. Lock) 6. PUBLIC HEARING: Proposal from City of Sherwood; inclusion of an extension of Maryland Avenue into Jacksonville 1 S Master Street Plan. (Charles Randel, Metroplan rep.) 7. PUBLIC HEARING: Rezoning from R-1 to R-lA; Bellvue Subdivision; portion, thereof; 9.9 acres/Doug Wilkinson, developer. 8. DISCUSSION: Setting of another meeting date for November; (Nov. 7th is election day and city hall will be utilized) 9. REQUEST FOR BLDG. PERMIT: Unrecorded Plat: Stonewall Subdivision; General location is 600-ft. South of Martin Street on Highway 161- proposed day-care center to be constructed (Mr. Jim Davis, Petitioner) 10. REQUEST FOR REZONING: From Res. to Commercial/1.78 acres; unplatted parcel; Carver La. & Hiwy. 161 vicinity; held over from last reg. meeting for lack of information. ADJOURNMENT: JACKSONVILLE PLANNNING COMMISSION REGULAR MEETING-CITY HALL -7:30PM OCTOBER 3, 1978 1. ATTENDANCE & OPENING REMARKS: a. The Jacksonville Planning Commission held its regular scheduled meeting on Tuesday, October 3, 1978 with the following in attendance: b. Chrm. Cavender: Commissioners: White, Wooley, Betts, Stender, Wampler, Howard and Lock. Commissioner Morgan was absent. John New, City Insp., Bill Owens, City Eng., and T. R. Bond, Bond Engs. 2. APPROVAL AND/OR CORRECTION OF MINUTES: a. Chrm. Cavender called meeting to order, dec 1 a red quorum was present and welcomed new member, William G. Howard, Jr., to serve out the term of Mr. Paul ~loilanen, who resigned. Comm. Wooley moved, seconded by Comm. Wampler to approve Minutes of regular meeting dated Sept. 5, 1978 as published. Approved by voice vote. MOTION CARRIED. 3. UPDATE: WEST INDUSTRIAL SUBDIVISION-Redmond Rd. a. City Eng. Owens reviewed previous action taken by membership on above referenced preliminary plat. He said the plat had two re- strictions placed thereon: (1) Sewer flow (2) Two fire hydrants to be installed for adequate fire protection. The developer•s engineer, Mr. Owens reported, had made the changes insofar as meet- ing sewer situation, but he had not made changes on requirement for two fire hydrants, as the Water Commission ruled recently that only one (1) hydrant would be sufficient. In discussion, the com- mission felt that cooperation would have to exist between both commissions so problem could be solved to everyone•s satisfaction. b. Mr. Owens brought out he had not approved aforementioned plat because of contradiction of authority on hydrant placement. Upon further discussion, Mr. Owens said difficulty had arisen because there is a lack of solid rules as far as location of fire hydrants go. Also, he reported there are some difficulties with extreme length of cul-de-sac and zoning. c. Chrm. Cavender read a letter from Ron Mills, Water Commission attorney. Said letter was written to Mayor Reid by request of Water Commission membership. It outlined the authority of the Water Commission as set down by ordinance and state statutes. d. After it was determined the approval of preliminalJy plat by city engineer would be held in abeyance until such time over- lapping commission jurisdiction difficulties can be resolved, Chairman Cavender appointed Commissioners White and Betts to work with Mayor Reid and City Attorney Mills on aforementioned problem and bring back a report at next regular meeting. Said report would contain guidelines and procedures to follow inso- far as which commission has jurisdiction and rules in aforemen- tioned situation. 4. SETTING OF NEXT REGULAR MEETING DATE: a. November 14, 1978 was set by membership as next regular meeting date because regular meeting date and time would be in conflict JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -OCTOBER 3, 1978 PAGE TWO with general election and subsequent utilization of city hall building. 5. REQUEST FOR REZONING: From R-1 to C-1: Jones Addn., Blk. 2, Lots 7 & 8; Bailey & Hickory Streets, gen. location; Lola Pearle, Petitioner. a. Chrm. Cavender recognized receipt of $50 rezoning fee, plus plot plan and submission letter as being in file. Comm. White moved, seconded by Comm. Wampler to set this item up for public hearing, 8:00p.m., November 14, 1978, with additional stipulation that the Bill of Assurance be researched by City Engineer and petitioner. Approved by voice vote. MOTION CARRIED. (Chrm. Cavender reminded petitioner rezoning signs are required to be posted on property) 6. REQUEST FOR REZONING: From R-0 to C-3: 1.78 Acres/unplatted parcel of property; Carver La. & Highway 161 South: Mrs. McRaven, petitioner. a. After acknowledging receipt of $50 rezoning fee, submission letter and survey of parcel of land, Comm. White moved, seconded by Comm. Wooley to set up for public hearing above referenced property, 8:00p.m., November 14, 1978. Approved by voice vote. MOTION CARRIED. (Chrm. Cavender reminded petitioner to post rezoning signs) (See Exhibit A for legal description) RECESS CALLED BY CHAIRMAN AT 7:55 P.M. -RECONVENED AT 8:00P.M. 7. PUBLIC HEARING: Inclusion of Maryland Avenue, portion thereof, into City of Jacksonville's Master Street Plan. Request made by City of Sherwood. a. Public hearing was called to order by Chrm. Cavender. Proof of publication covering advertising of public hearing was acknowledged as being in file; map of area was displayed and explained by T.R. Bond. b. There was no dissenting voice heard against inclusion of the above portion of Maryland Ave. into the city's master street plan. After discussion concerning the county being the entity responsible for construction of the road, Comm. Wampler moved, seconded by Comm. Stender to approve request by the City of Sherwood and forward item on to city council in ordinance form for their final action. Approved by voice vote. ~lOTION CARRIED. 8. PUBLIC HEARING: Bell vue Subdivision (portion, thereof) 9.9 acres, for legal see Minutes of Sep. 5, 1978. Rezoning from R-1 to R-lA. a. Chrm. Cavender opened public hearing by acknowledging proof of publication of legal ad being in file. In discussion, the commission requested the Minutes reflect this section of Bellvue Sub. being rezoned had 50-ft. lots, as allowed in R-lA zoning. Mr. Owens re- ported there were no difficulties with the subdivision. After no dissenting voice was heard, Comm. Stender moved, seconded by Comm . Lock to approve rezoning of 9.9 acres of Bellvue Subdivision and forward to city council for final action in ordinance form. Approved by voice vote. MOTION CARRIED. 9. REQUEST FOR BUILDING PERMIT: Proposed day-care center; unrecorded JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -OCTOBER 3, 1978 PAGE THREE plat: Stonewall Subdivision; So. of Martin St. on Highway 161; Jim Davis, Petitioner. a. It was brought out in discussion that above plot of land is lo- cated in C-2 zone which allows for day-care centers to be con- structed under conditional use only. Mr. Owens stated the Ark. State Hiwy. Dept. has yet to approve the entrance to parcel. b. Comm. Wampler moved, seconded by Comm. Stender that a building permit be issued for a day-care center under the conditional use stipulation allowed in C-2 zoning classification. Approved by voice vote. MOTION CARRIED. 10. DISCUSSION: MASTER STREET PLAN: Vandenberg intersection. (Loop & Highway 161 North) a. Comrn. Lock commented on the recently approved intersection im- provements to Loop Rd. & Highway 161 to be included in master street plan for future utilization . After discussion, it was the com- missioners1 general consensus to bring back a re-drawn plan by the city engineer that outlines new road to be built as close as possible to the Toyota car business. Mr. Owens stated he would bring back a new drawing at the next meeting. 11. ADJOURNMENT: a. Comm. Stender moved, seconded by Comm. Wooley to adjourn until next meeting to be held on Nov. 14, 1978. Approved by voice vote. MOTION CARR I ED. Respectfully submitted, 77 -~ Nanc~rren, Secy. JACKSONVILLE PLANNING COMMISSION EXHIBIT A ( 10-3-78) McRaven Parcel Legal description: SW l/4 of NE l/4 of Sect. 31, T-3-N, R-10-W, described as follows: Tract A. From SW Cor. of NW l/4 of NE l/4 of Sec. 31, T-3-N, R-10-W, run Sl 0 45 1 W for 217.0 feet to a point of beginning. Thence, runS 1° 45 1 W for 137.0 feet to a point. Thence, runS 56 E for 257.0 feet to a point. Thence, run N 41° E along W R/W line of US Hwy. #67 (161) 370.0 feet to a point. Thence, run due west for 453 l/2 feet to a point of beginning. Tract A contains 1.78 ( 1 78/100) acres, more or less. (So. Jacksonville area) J I JACKSONVILLE PLANNING COMHISSION AGENDA ------ November 14th, 1978 7:30 P .M. 1 . Roll Call: 2. Appr oval and/or Correction of Minutes : Re gular Meet ing -Oct . 3, 1978 3. Discussion: Update: Commission jurisdiction: Fire Protection for West Industrial Subdivis ion and future s u b divisions (Commissioners White and Betts) 4 . Final Plat: Zero Lotlines: Phase II of Briarfield Sub. Section 3 (Peacock Realty, Developers) 5. Final Plat: Heraldry Manor Sub. Phase V/No. Bailey St. (Tommy Dupree, Developer) 6. Public Hearing: Rezoning: From R-1 to C-1: Jones Addn. Block 2, Lots 7 and 8. (Bailey & Hiclcory Sts.) (Lola Pearle, petitioner) 7. Public Hearing: Rezoning: From R-0 to C-3: 1.78 Acres/ unplatted parcel: Highway 161 South (Mrs. McRaven/Meador, Petitioners) 8. Discussion: New drawing of revised Loop Road and Highway 161 Intersection: Road to be moved further north than originally drawn up at previous meetings) (Bill Owens) 9. Final Plat: Northlake Subdivision, Phase II (Tommy Dupree, developer) 10. Discussion: Abandonment of utility easements: Lots 6 thru 13, Blk. 1, Bomber Base Addn. (Chapel Hill Baptist Church, Lee Lawson, pastor, petitioner) Gen. location: Madden Rd. & Plummer Dr. (Lee Lawson) Request for Public Hearing: Rezoning from R-4 to C-2: Gene Wilson's Trailer Court; adjacent to Gregory Place Shopping Center; Highway 161 No. (Gene Wilson, petitioner) Request for Public Hearing: Rezoning from R-1 to C-1: The following 3 petitioners: Harpole Addition, N. E . (General Location: Highway 161, North) a. bp'ii'l and John Mallett: Lot 1, Blk. 1 and the east 137.6 ft. of Lot 1, Blk. 2. b. James C. Walker, Modern Realty Co., Lot 11, Blk. 2 (proposed real estate office) ~c. Marie H. Hackett: Lot 12, Blk. 2 13. Preliminary Plat: Bellevue Subdivision; Doug Wilkinson, Developer (Note: Spelling of Subdivision changed from Bellvue to Bellevue.) ADJOURNMENT: /added: Recommendation for city engineer. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -NOVEMBER 14, 1978 NITY HALL -MUNY. BLDG. (7:30 P.M.) 1. ATTENDANCE & OPENING REMARKS: a. The Jacksonville Planning Commission held its regular meeting (rescheduled from November 7) on Tuesday, November 14, 1978 with the following in attendance: b. Chrm. Cavender: Commissioners: Wooley, Wampler, Morgan, Betts, Lock and Wm. G. Howard, Jr. Commissioners: Stender and White absent. Bill Owens, City Engineer; City Inspectors Gilmore and New; Mr. Tripp, West-Tripp Surveying; Tommy Bond, Bond Engineers and persons interested in rezoning items. 2. APPROVAL AND/OR CORRECTION OF MINUTES: a. Chrm. Cavender called meeting to order at 7:30p.m. and declared quorum present. Comm. Wampler moved, seconded by Comm. Wooley to approve Minutes of October 3, 1978 as pub- lished by secretary. Approved by voice vote. MOTION CARRIED. 3. UPDATE: COMMISSION JURISDICTION AND FIRE PROTECTION FOR WEST INDUSTRIAL SUBDIVISION. (Preliminary Plat) a. Comm. Betts reported that he and Comm. White had met with representatives from the Water Commission and the Fire Chief in a special meeting set up by the mayor on October 25, 1978 with the purpose of coming to an agreement on the safe and correct placement of fire hydrants with guidelines and procedures that had been discussed and approved. Comm ; Betts stated all concerned agreed to the following policy to be adhered to on placing of fire hydrants containing commission jurisdiction: THE PRELIMINARY PLAT STAGE A. Water Commission: Recommendat1ons placed in writing. B. Fire Chief: Recommendations placed in writing. C. Sewer Cnmmission in conjunction with State Health Department: Recommendations placed in writing. D. Planning Commission: Considers ALL above recommenda- tions into consideration and acts accordingly. E. Spacing of hydrants: 1,000 feet residential; 500 feet industrial -accepted by ALL concerned. b. In conclusion, Comm. Betts reported, in his committee's opinion, Planning Commission jurisdiction had been taken care of per aforementioned meeting. Therefore, their final recommendation would be to recommend above outlined line of authority be approved for all subdivisions. c . At this time, the matter of West Industrial Subdivision, Preliminary Plat, was brought forward for action. Member- ship discussed the length of cul-de-sac as drawn by developer's JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -NOVEMBER 14, 1978 PAGE TWO engineer. City Eng. Owens stated the geometry of the land caused the subdivision to be developed in such a way that length of said cul-de -sac, in his professional opinion, is the only feasible way to develop property. He also stated with proper signing at entrance to de- velopment, traffic problems in this particular industrial area would be alleviated. It was determined in dis- cussion that the sixty foot radius allowed for turn-around at end of cul-de-sac would be adequate. d. The city engineer then brought out reasoning behind allowing only 500 feet for length of cul-de-sacs in residential areas; this is so set by code because of traffic annoyances, especially with those people living at the end of the street. e. The i'estriction on sewer flow was reiterated and said restriction had been placed, in writing, on the plat. The commission requested letters from the Fire Chief and from the Water Commission before taking any action on preliminary plat at this time. They discussed a possible waiver on length of cul-de-sac. Mr. Tripp commented that, in his opinion, this would be a detriment to end lots. f.*** In conclusion, general consensus was as follows: ~ Tripp and Tommy Bcmd try a n d r e de ~-ul:l d i visioR t~ allGw shGrt8r cul do sac. Also, Water Commission would need to get with Fire Chief on written recommendations for water lin e s. Plat is then to be re-submitted to Planning Commission for final action. ~-E!NAL PLAT: BRIARFIELD SUBDIVISION, SECTION 3, ZERO LOT- LINES, PHASE II a. Chrm. Cavender acknowledged receipt of monies due the city on Final Plat and read a letter submitted to Planning Commission from Wat e r Commission. They requested plat be held in abeyance until water lines could be checked out as this had not been accomplished by contractor or developer. City Eng. Owens reported he had talked with Superintendent of Water Dept. and he said he would accept the lines, con- ditional on Water Comm. approval. Comm.Wampler moved, sec- onded by Comm. Wooley said plat b e tabled 'till December r 5th, 1978 regular meeting. Approved by vo1ce vote. MOTION CARRIED. 5 . DEVIATION IN AGENDA -REQUEST FOR PUBLIC HEARING: REZONING FROM R-1 TO C-1: HARPOLE AD~ N E: Lot l,~k~ 1 and the east 137.6 ft. of Lot 1, Blk. 2; Lot 11, Blk. 2 and Lot 12, Blk. 2. (Highway 161 North) a. As courtesy to petitioners present and with no objections by commissioners, Cowm. Wooley moved, seconded by Comm . Lock above referenced parcels be set up for public hearing, 8:00P.M., December 5, 1978. Approved by voice vote . MOTION CARRIED. (Chrm. Cavender reminded petitioners that signs would need to b e posted on all four lots) ***See Minutes of Pl a nnin g Commission Meetin g conducted De c. 5. 1978 for correction .. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -NOVEMBER 14, 1978 PAGE THREE 6. PUBLIC HEARING: REZONING FROM R-1 TO C-1: JONES ADDN. Block 2~o~7 and 8 (Bailey & Hickory Sts.) Lola Pearle, petitioner) a. Chrm. Cavender called public hearing to order and rec- ognized proof of publication in file and asked if there was any one present against petitioner's request for rezoning of said properties. No one appeared in opposition. At this time, the membership expressed some concern that the rezoning might constitute spot-zoning. But the Bagley Map depicted adjacent properties, thereto, are presently zoned commercial and lots ar e in line with commercial zoning. Also, it was det~rmined the Comprehensive Develop- ment Plan would be adhered to if rezoning was allowed. b. Accofding to petitionei an~.City Eng~ Ow~ns the Bill of ·Assuranc~ h~d been checked out for possible restrictions. They reported said document had certain restrictions placed thereon pertaining to FHA and square footage requirements, but since document had not been dated, it could be considered non-restrictive in other ways, as well as those mentioned. c. Comm. Wampler moved, seconded by Comm. Lock to approve request for rezoning said properties from R-1 to C-1 and Secy. to forward to city council in ordinance form. Approved by voice vote. MOTION CARRIED .. 7. PUBLIC HEARING: REZONING FROM R-0 TO C-3: 1.78 ACRES/ UNPLATTED PARCEL (See Minutes of 10-3-78 for Legal) SO. JACKSONVILLE AREA/PETITIONERS: BRENDA MEADOR & JANIE .MCRAVEN. a. Chrm. Cavender called public hearing to order, recog- nized proof of publication advertising hearing and re- ~uested anyone present in obj~ction to above referenced re- zoning to step forward and be heard . No one appeared in opposition. At this time, Chrm. Cavender read a letter sub- mitted by Mr and Mrs Bill Christenberry involving proposed rezoning. Said letter, dated November 11, 1978, protested any rezoning to commercial classification. The petitioners were present to speak for commercial rezoning. Their con- tention was that commercial businesses were in the area; therefore, this request would not be out of line with exist- ing establishments. It was then brought out that at one time a grocery store had been in operation on said property. Some of the membership brought out the fact the property lies in an annexed area and if businesses in the area should ever decide to sell out, the land would automatically revert to R-0 classification; therefore, this rezoning to be allowed would constitute spot-zoning. b. More study on proposed rezoning proposal was considered; whereupon, Comm. Lock moved, seconded by Comm. Morgan to hold this item of business in abeyance for action on Dec. 5, 1978 regular meeting and continue with public h e aring at said time. Approved by voice vote . MOTION CARRIED. q{. 8. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -NOVEMBER 14, 1978 PAGE FOUR RECESS -Chrm. Cavender called a 10 minute recess. Commission reconvened at 8:35p.m. 9. PROPOSED REVISION: LOOP ROAD AND HIGHWAY 161 INTERSECTION: New Drawing Requested by Commission. a. At the last regular meeting, commissioners had requested City Eng. Owens to come up with a new drawing of above intersection moving it further north. City Eng. Owens re- ported that all aspects of redesigning the intersection had been well thought out by his dept. and the Highway Dept. And the plan formerly submitted and approved in ordinance form by the city council was the best route to follow. He said Jim Barnett, Traffic Mgr. for Highway Dept. and former Dist. #6 Eng., Don Cahoorie had agreed to plan submitted. The commission -discussed other alternatives in said rede~igning process, and Mr. Owens commented the Highway Dept. had turned them all down. Final con- sensus reached by membership was when the time comes for actual relocation process to begin and properties acquired, then the Highway Dept. and city can work to- gether on EXACT placement. 10. NORTHLAKE SUBDIVISION: FINAL PLAT: PHASE II, TOMMY DUPREE, DEVELOPER. a. Chrm . Cavender acknowledged receipt of final plat fee and read letter from Water Commission accepting the water lines for operation and maintenance. A letter submitted to Engineering Dept. from Street Supt. was read concerning stipulations. Said letter stated the following deficiencies would have to be completed before the streets would be accepted: (1) A SIX INCH THROAT BE INSTALLED IN THE DRAIN INLET ON QUAIL CT. ( 2) CONCRETE s·wALE BE COMPLETED BETWEEN TURKEY TROT AND QUAIL COURT. City Eng. Owens reported aforementioned problems were be- ing worked on. b. Comm. Wooley moved, seconded by Comm. Morgan said plat be approved, conditional that stipulations be finished to satisfaction of Street Superintendent. Approved by voice vote. MOTION CARRIED. 11. ABANDONMENT OF UTILITY EASEMENTS: (GENERAL TELEPHONE: ARK. CABLE TELEVISION AND ARK POWER & LJGHT CO) Lots 6 through 16, Block #1, Bomber Base Addn. (Petitioner: Chapel Hill Baptist Church, Lee Lawson, pastor) a. It was brought out in discussion there are no water or sewer lines involved in said abandonment. Petitioner's letter was read by Chrm. Cavender, dated Nov. 14, 1978. Pastor Lawson stated the utility easements through church property was restricting full use of land, and in order to plan for future construction, encroachment on the easements would be involved. All utilities, as afore- JACKSONVILLE PLANNING COMMISSION REGULAR MEE TI NG -NOVEMBER 14, 19 78 PAGE FIVE mentioned , are located o ve rhe ad and n o underground lines are i n v ol ved . (Also , all relocation co sts are to be borne by petitioner) b . Lette r s fro m Ge n. Telephone, Ark. Cab le T . V . an d AP&L were acknowledged a s bein g in th e fi l e with n o objections rendered. Therefo re, Co mm . Wampler moved, seconded by Comm . Betts abandonmen t of u tili t y ea s e- me nts as outlined ab ov e be approved a nd forw a rded on t o city c o un cil fo r final action. Approved by v oice vo t e. MOTION CARRIED . 12 . PR ELIMINARY PL AT:B ELLEVUE S UBDIV I SION : DO UG WILKINS ON, I5EVFLOPE R . a. Tommy Bond, Bond Eng s ., r e ported that h e had promis ed the city council he would inform th e commissioners of the poor and inf e ri or condition of Northeast ern S t reet whe n above referenced plat c ame up for acti on . b. In disc uss ion , it wa s brought out that a cco rding to new subdi v i sio n ordinance tha t without any of th e lot s fac- i ng North eas ter n S tr ee t, the city cannot for c e the developer to impro ve said st r Be t. Therefore, No r t heas t e rn St., in this particular instance, is the responsibi l ity of the city . c . Chrm. Cavender introduced approval lett e rs fro m Fire Chief and Wat e r Comm i ssion . The S ew e r Commission Sec r etary report ed said comm ission wo uld act for ma l ly on the sub- di visi on pla t on Fri day, Nov . 17th reg. meetin g . Bu t th e Sewer Supt. ha d review ed t he p l a t and was reco mmending a manhole be installed , versu s a clean-out at the end of Be ll ewood Lane . Bon d Eng ineer rep . s t ated they have agreed to this prop osa l and stipulation had been so placed on sanitary sewer la y out p lan . Bond Eng. rep. also ass u rred th e commission that the manholes in th e suh- division were a b ove the 100-year f lood. Th e r efor e, Comm . Morgan mov e d , seconded by Comm. Wampler that Be l'le vu e Sub. Preliminary Plat be ap p ro ved, wi t h sti pulation a t urn- around be provid ed the ve h icu lar tr affic b y the devel oper at t h e end of Bc l lcwoocl Lane. (th is was acknowledged by Bond Rep.) App rov ed by voice vote. MOTION CARRlED. 13. REQUEST FOR PUBLIC HEARING: REZON I NG FROM R-4 TO C-2 : GENE Wii~-SO'fJ's-TRAI LER COU RT/ ADJACENT TO GREGORY PLACE SHOPPING CENTER -HIG HWAY 161 NORTH (Gene Wilson, petitioner )* a . The $50 rezoning fee was acknowl edged by Chrm. Cav e nder as being rec e i ved . With conse nt of membersh ip, Chrm . Cavender ruled abo v e item be held in ab eya nce until such t ime petitioner contacts commission to set proper ty up again for public he a ring. P . C. Secy. reporte d said in fo rm a- tion was ca ll ed jn t o her office f · · -. · ·r om pctlt i oncr ' s lega l *Fnr leorJl ~PP Fxh. A d ::1ted 11-1 78 rneetin l!. q~. JACKSONVILLE PLANNING COMMISSION REGULAR MEETING -NOVEMBER 14, 1978 PAGE SIX counsel, Mike Wilson~ Atty. at Law on ll-14-78. 14. HERALDRY MANOR, PHASE V, FINAL PLAT (North Bailey St.) Tommy Dupree, developer. a. Above item was held in abeyance until such time the Street Dept. inspected North Bailey Street and recommendations placed in writing. 15. NEW BUSINESS: RECOt1MENDATION TO CITY COUNCIL: HIRING OF CITY ENGINEER. a. Comm. Betts suggested the body recommend to city council that a city engineer be hired to take Mr. Owens• place, who had resigned recently. He stated, and the commission un- animously agreed, this expertise is sorely needed. Whereupon, Comm. Betts moved, seconded by Comm. Morgan that a formal recommendation be forwarded to city council requesting they hire an in-house qualified, registered, professional city engineer. Approved by voice vote. MOTION CARRIED UNANIMOUSLY. ADJOURNMENT: With no further business to conduct, meeting adjourned. Respectfully submitted, w ~ rren, Secy. PLANNING COMMISSION Exhibit A: (ll-14-78) Gene Wilson•s Property: Rezoning From R-4 to C-2 Proposal: LEGAL: THE EAST 1300 FEET OF THE SOUTH 288.3 FEET OF THE NORTHEAST QUARTER, SECTION 19, TOWNSHIP 3 NORTH, RANGE 9 WEST. AG ENDA J ACKSONVILLE PLA NNING CO MNISSION Dec e:mber 5, 1978 7:30 PM -rescheduled to 8:00 PM 1. Roll Call: 2. Approval and/or Correction of Minutes: Reg. Meeting -November 14, 1978 3 . Stonewall Sub. Preliminary Plat/Phase IV: Bond En g ineers L1-. Discussion: Annexation Proposal/ hr. & So. of LRAFB: Comm. Lock 5. Public Hearing : Harpole Addn., N. E. (Hiwy. 161 North) FROM: R-1 to C-1 Classification: Lot l, Blk. l and the e ast 137.6 ft. of Lot l, Blk. 2 (Mallet, Petitioner) Lot ll, Blk. #2 (Modern Realty Co., Jim \v alker, Petitioner) ana Lot 12, Block #2, (Hackett, Petitioner) (FOUR LOTS) 6. Public Hearing : (continued from ll-14-78 meeting ) Location: Highway 161 South: FROM R-0 to C-3 Classification: (McRaven/Meador, pet itioners) 7 . Briarfield Sub., Section III, Phase II : Final Plat: Zero Lotlines: Held in abeyance from ll-14-78 meeting--need letters from Water and Fire Depts. (Peacock, deve l oper) 8 . Heraldry Manor Sub . Phase V (No . Bailey St.) Final Plat: (Held in abeyance from ll-14-78 meeting ) Letters Needed on Street inspection by city forces (Tommy Dupree, developer) 9. West Ind. Sub., Preliminary Plat : (need letters from Fire & \vater Depts .) (vJ. 1JJ . Nixon, developer) 10. Request for Public Heari n g : To re zo ne Lots 17, 18, 19 & 20, John Stamps Re p lat Sub., City of Jckvl. FROM: R-2 to R-3: (Dennis Tea gue, petitioner) (lots face on Stamps Stre et) * ll. Discussion: "NO TRUCKS ALLO WED" SIGNS ON NO. BAILEY ST. (Comm. Betts) ADJOURN MEN T: *Non-A g enda Item: Added item of business. 1. ATTENDANCE & REMARKS : JACKSONVILLE PLANNING CO !vWli SSION REGULAR MEETING -DECEMBER 5, 1978 CITY HALL -fv!UNY. BLDG. ( 8 :00 P . H.) a . The Jacksonville Planning Commission held its regular meeting on Tuesday, December 5, 1978 with the following in attendance: b. Chairman Cavender: Commissioners: V.Tooley , v.Jampler, White , Howard and Betts . (Commissioners: Lock, JvJorgan and Stender arrived late). City I nspectors New and Gilmore ; Street Supt. 1·1artin; Bond Eng . rep . Jerrel Fielder; 1;Jest-Tripp Survey Co. Rep. Mr . Don Tripp and persons interested in items on a g enda. 2. APPROVAL AND/OR CO RRECTION OF !v!INUTES : a . Chrm. Cavender called meet i ng to order at 8:00 P.~-1 . and de- clared quorum present . Comm. Wooley moved, seconded by Comm. Betts to approve Minutes of Regular fv!eeting , November 14, 1978 with one correction: Item #3-F, to delete sentence concerning redesigning cul-de-sac for Wes t Ind. Sub. Approved by voice vote. r,lOTION CARRIED. 3 . PUBLIC HEARING: FROM : R-1 to C--1 Classification: Four (L~) Lots: Lot 1, Blk . 1 and the east 137.6 ft. of Lot l, Blk. 2 ; Lot 11 , Blk . 2 and Lot 12, Blk. 2, N. E. Harpole Addn . (Hi~zy. 161 No .) a. Chrm. Cavender acknowledged Proof of Publicati on as being in official records and declared Public Hearing in session. The follm.Ting appeared to voice their opinions against aforementioned rezoning petitions : L Mr . Harley Jackson , 204 Brei'Jer Street. (Se rved as spokes- man for neighborhood/did not submit signed petition) 2. Mr. Ken Corrington, 209 Brewer Street . b . Commi ssioners : Lock , Morgan and Stender arrived at opening of Public Hearing. c . The follo\llring persons appeared and voiced their opini ons for rezoning petitions: 1. !vlr . James llla1ker , Modern Realty Company 2. Mr . John Mallett 3 . Mrs . fvlarie Hackett d. The citizens ob j e cting to rezonine: stated infringement on the residential area as b cc ine; their main concern . The citizens speaking for rezoning being effected mentioned surrounding area presently is zoned commercial and that C-1, Quiet Business, cvould be a good buffer beti-Jeen existing commercial and residential properties. Some quest i on was r ised concerning updated zoning map being in error on lots owned by fvlR. Mike Abdin, between Vine and Poplar St. on 1rJest side of High1ay 161 North . Zoning map depicted area being residential, but it was broue;ht out this could be erroneous as this property has been advertised as beins commerciaL (no final conclusion was reached on zoni ng) JACKSONVILLE PLANNING COMMISSION DECEMBER 5, 197 8 -PAGE THO e. Discussion follm-ved on differences in points of view on I interpretation of Ivletroplan ' s Community Development Land-Use Plan adopted by the city in March of 19 77 concerning the pro- tection afforded resi dential areas from commercial infringements. (p a ge #22) f. Comm . Hooley moved, seconded by Co mm. Lo ck to recommend to the City Council to deny request for rezoning because it is i n direct conflict wi th Community Development Plan adopted by the city. ROLL CALL and the following voted aye, Commissioners: Wooley, Betts, ][!ampler, Morgan , Hm,Tard and Lock. Commiss i oners : Stende r and mite voted nay . Mot i on r e ceived 6 affirmative votes and 2 negative votes . MOT I ON CAR~ ED. 4 . PUBLIC HEARING: (continuation) 1. 78 Acres/unplatted parcel (See Minutes of October 3 , 19 78 for legal ) So . Jckvl. Area/ Janie Mc - F..a ven and Brenda 1Vleador , petiti oners) FROM: R-0 to C-3 . a. Proof of Publication was acknowledged by Chrm . Cav ender and he declared Public Heari ng be continued as a dvertis ed and in session. Chrm . Cavender read letter from Bill Christenberry, 3022 South Highway , stating ob jection to proposed rezonint; petition. (This resident ia l property lies beh een nursery and [\kRaven property) No one appeared to speak against rezoning p roposal. b . Those present to speak for the rezoning -petitioners : Me - Raven a nd Meador. They stated commercial bus i nesses were in immediate area as f ar up the Hi gh ,,a y to Carver Lane and endinr. with Red 1:Ja l ker' s business . The feasibility of the nurser-y business ceasing to operate as a c ommercial venture was d i s - cussed . City Insp. New reminded c ommis sioners that if this happened said property would then revert back to R-0 status. General consensus of opinion reached by commission was this request con stit uted spot-zonin g , as i t is located in a nnexed area. c. Comm . Wampler moved, seconded by Comm . Mo r g an to recommend to the City Council that rezoning petition be denied. ROLL CALL and the following voted aye, Co mmissione r s : Woo l ey, Betts, t'J am pler, Morg an, Howard and Lock . Co mm is s ioner: Stender voted nay a nd Comm . Wh i te chose to abstain . Mot i on received 6 affirmative votes , one negative vote and one ab ten~ion . MOT ION CARR I ED . 5 . STONEi~ALL SUBDIVI SION : PRELIMINARY PLAT: PHASE IV ( 180 Lots) a . The membership reviewed submission letters a s folJ Oi'Js : l. Bond En[!ine ers submissi on l etter (no wa i ve r s requested) 2. St re et Department : (requested street names be c hanged on p lat, as f o lo"I'Js: J.AMF.SBUR.Y DRIVE TO CONNECT \rHTH EXISTING HAMPTON LANE 2. NOTTINGHAM LANE TO CONTIN UE TO NOTTINGHAM COURT I NSTEAD OF LAGER. COURT 3 . EDINBOROUGH LANE TO CONTINUE TO ED I NBOR.OUGH COURT INSTEAD OF ARTHUR. COURT l+• CHAUCER LANE TO CONTINUE TO CHA UCF.R. COURT IN STEAD OF GUINEVERF COURT. ) 3. SevJer Com mi ssi on : Approved plans, mi nu s a pump station. (ul- t i mate plans will have one pump station ) JACKSONVILL E PLANNING COMNISSION DECEMBER 5, 1978 -PAGE THREE h. Fire Department ; Approved location of hydrants. 5. 11'/ater Commission: Approved preliminary plans. b. Mr. Dick Giddings, PFS rep ., stated sidev.rallcs Hould be built in accordance with present subdivision regs.; also, he t-rould go along with street c _ ane;es as outlined previously. c. Mr. James Peacock, abutting landowner, requested Arthur Court (to be changed to Edinborough Ct.) cul-de-sac be deleted and a through street be allowed in order to have access for his adjacent property, 43 acres, which will be developed for apart- ments . r1r. Giddings agreed to this change beine; effected, and had no objecti ons to changing plat to allow same. d. J'ol r . Jerrel Fielder, Bond rep., reported Phase IV, the last of residential area to be developed in Stonewall, v.Jould be de- signed in three phases . e. The original land-Use Profile depicting entire subdivision layout as previously approved was reviewed and compared with ·chang es being made by developer in submit ted P r eliminary Plat. Said plat depicted lot sizes being smaller, reserved areas being deleted, etc . Comrn. loJooley reminded the commissioners that a re-submitted, ne,.vly desi gned Sketch Plat, exactly the same as Preliminary Plat, was approved in April of 1978 and passed the membership showing aforementioned changes. Jit f . Comm . Wh i te moved, seconded by Comm. Betts to approve Preliminary Plat, Stonewall Sub ., Phase IV, SUBJECT to the street names being changed as recommended by Street Dept ., adheren ce to any of the utility requirements, and Arthur Ct. (Edinborough Ct.) be redesigned by engineers to allow through access instead of cul-de-sac . Approved by voice vote . MOTION CARRIED . 6 . ANNEXATION PROPOSAL : WEST AND SOUTH OF LRAFB/ APPRO.X. 1, 200 ACRES) a . Comm . Lock briefed membership on previous action being afforded his annexation proposal by City Council. He stated the council did have several land ovmers conta cted in affected area in 1977 and since said o~rr1ers did not want to be annexed, the matter was consequently dropped . b. !Vlet ropolitan Trust Company reps., ~Jalter Borroughs and Sommers t·1at thevJs were present. Mr. Borroughs voiced his objection to proposed annexation with main objection being increase in millage i f their 850 acres were to be taken into the city limits, with no apparent benefits derived . Reed McConnell, who owns 83 acres , >vas in attendance and he, also, voiced hi s objection to annexation. b. After discussion concerning future benefits to the City of Jacksonville for g rowth westward, Comm. Lock moved, seconded by Comm. Hhite to recommend to the cou..'1cil annexation proposal be reconsid ered . Approved by voice vote . MO TI ON CARRIED . \-\~ -, 'f ' J ACKSONVI LL E P LANN I NG COlviT-US SI ON DE C E~BER 5 , 1978 -PAGE FOUR 7. RE CES S -Chrm. Ca ven de r calle d a ten-minute b r e a k . Rec onvened at 9 :50 p .m. 8 . BRI AR FI ELD SUBD IVISI ON , SE CTION 3 , PH II, Ze r o Lot lines : Fina l Plat : (Peac o ck , develope r) a . Membershi p r e vi ewed letter s as subm i tted by t h e fol l owing ci ty forces : l. 1:Ja t e r Comm i ssi on: Approved a nd a c cepted . 2 . Fire Dept : Approved lo c at i on of hydrant and accepted plans . 3 . Sewer Comm i ssi on : Ap p r oved plans . Comm . Betts moved , se c onded by Comm . Wh i te aforement ioned Final Plat be approved and fo r wa r ded to Counc il. Approved by voice vote. MOT I ON CARRIED . 9 . HERALDRY MANOR SUB ., PH V, FINAL PLAT : a . Comm i ssi oners reviewed followi ng letters submi tted by city for c es : l. \~Ta ter Comm i ssi on : Hater Li nes a cc epted and approved . 2 . Sewer Comm i ssi on : Sewe r Li nes a c cepted. 3 . Fi re Department : Rec ommend a f i re hydrant be pla c ed at the corner of North Ba iley & Parri sh Sts . and t i ed into existi n c; 6 " vater main . (Chief Schmitt questioned his .authority at this stage) /+· Street Department : Recommend North Bailey Street be accepted for ma i ntenance t-Jith stipulati on contractor correct any faults due to material or ~:wrkmanship fo r a peri od of one year from date of letter. (letter to be re-worded/as aforerr.entioned) The commission first rev:Lerrr ed Fire Dept . recommendation for placement of fire hydrant . Jerrel Fielder stated this r,rould be an undue hardship on the developer, as f i nal plat stage is at hand, and lines are laid. He brought out normal procedures had been adhered to i n preli minary plat stage . 1:fuereupon , Comm . Hampler moved, 8econded by Com m. Hovrard to approve said plat r:Ji th Fire Dept. recommendation to be adhered to . Comm . 1!Ja mp ler then moved, seconded by Comm . Hm,vard to amend said mot i on to send plat back to \~ater Comm. and Fi re Dept. for reconsid e rati on on adequate fire hydrant placement . Amended -1 oti on v!as then '"'ith- draivn by Comm . Hamp ler \orith approval o f Com m. Howard. ORIGI AL MOTION c"c Ar~ENDMENT TO t:JOTION ltJI THDRA~JN . b . Comm . Betts moved , se cond ed by Comm . Stender to recommend to the City Council that Final Plat be approved t-ri th Street Depart- ment's lett er to be re1mrded, as stated above, and to d elete Fire Department s recommendation. ROLL CALL and the following voted ay e, Commissioners : 1i.fhite, Mo r gan , Betts and Stender. Com mission ers : l'Jooley, Bo,:rard, 1iJampler and Lock voted nay. Mot ion received L: affirmative votes and ~·ne ga tive votes. Ti e vote de- clared . Ch a irman Cavender voted aye . ~lOTION CAR ~uED. 1 0 . ~'JEST INDUSTHIAL SUB . PHELHITNARY PLA T: (H. H. Nixon, developer) a. The follo~:rin,e; let ters ,,,ere reviewed : l. \'later Commiss i on : Plans and specifications for Preliminary approved. 2 . JACKSONVILLE PLA.NNING COMMISSION DECEMBER 5 , 1978 -PAGE FIVE Fi r e Deot : Tvm f ire hydrants app roved . SerHer Commissi on : Pri or rest ri ct i on as to se1nrer flov! on p lat . Comm . Betts moved , seconded by Comm . l·Joo l ey to a pp r ove Pre liminary Pl at with a f orementi oned recommendat i ons. App r oved by voic e vote. fiiOT I ON CARR I ED . ll. REZ ON I NG REQU EST: F ROM :_ R-2 to R-3 : Stamps Replat : Lots 17 through 20 : (general loc ati on : Sta mps Street/So . Ba iley St . area) Denni s Te a ,sue , pet i t i oner. a . Fee for r ezoni ng ~rcras acknmoJledc;ed as beine re c eived . Comm. Lo c k moved, se c ond ed by Comm . l·Jh ite sa id r equest b e set up for Publi c He ari n g , Tu esday, 8 :00 P .M., Janua ry 2 , 1979 . Ap p r oved by voice vote . MO TI ON CARF,'IED . NON -AGENDA I TH"'l : Comm. Betts stated very hea v-y-t ru ck t ra ffic is nov: bei nc; experi enced on No . Bai ley St . CJ.nd the mayor \•rould be advi sing the coun ci l of his i ntentions to possibly pla c e -NO TRUCK TRAFF I C signs on No . Ba i ley from Ma i n to ac ces s r d. A truck route beinc; establi shed for the c i ty perimete r r,Jas discussed . Comrn . Betts moved, se c onded by Comrn . i;,Ja mple r tha t a lette r be fon,ra r d ed to Ma yo r Re i d and t h e Ci ty Coun cil a ddressing th is matter recommendinc sir:;ns be posted stating NO TRUCKS ALimmD alonc; No . Bai ley St . from l·1a i n St. to T. P . l:Jh i te Dri ve . Approved by voice vote . MOTION CAHRI:W . 12 . ADJOURNMENT : There bei ng no further busi ness to transact, the meeting ad j ourned . Respectfu l l y s u bm i tted, M I N U T E S PUBLIC HEARING SPECIAL PLANNING COMMISSION MEETING -REGARDING STONEWALL SUBDIVISION/PHASE IV CITY HALL -MUNICIPAL BUILDING, 109 SOUTH 2ND STREET, JACKSONVILLE, ARKANSAS 7:00 P.M. -DECEMBER 19, 1978. Those Present: Planning Commission Chairman Cavender; Commissioners: Betts, Wooley, White, Lock, Howard and Wampler. Comm. Morgan arrived late. Comm. Stender was marked absent for entire meeting. Present on ROLL CALL: 7. ABSENT: 2. Others Present: Honorable Mayor James G. Reid; Jerrel Fielder and T. R. Bond, representing PFS; Mack Mcalister, Larry Ryan and Bob Cheatham, rep- resenting Stonewall Property Owners Association, plus approximately 25 property owners. Special Public Hearing was called to order by Chairman Cavender at 7:00 P.M. and quorum was declared. In his opening remarks, Chairman Cavender stated Special Planning Commission meeting had been called for an open forum on Stonewall Subdivision, Phase IV, as some members of the Planning Commission and various home owners who belong to Stonewall Property Owners Association had voiced reservations concerning said development. Chairman Cavender then proceeded to update and review membership on previous Planning Commission action taken on said plat, along with presentation of two maps: (1) FIRST MAP: (2) SECOND MAP: Original Sketch/Land-Use Profile -dated 1972 of entire Stonewall Subdivision development with all phases depicted. This had been approved by Planning Commission, Preliminary Plat: Phase IV -depicting proposed changes in subdivision phase. This had been approved by the Planning Commission on 12-5-78 with several stipulations to be met. (streets & sewer requirements) Chairman Cavender stated no significant changes had been presented in afore- mentioned Preliminary Plat from a Planning Commission viewpoint as it had met regulations governing city subdivisions and that it was almost identical to Sketch Plat approved by body in April of 1978. A copy of a printed brochure with map distributed by Pulaski Financial Ser- vices advertising and describing entire Stonewall Subdivision development was presented by Chairman Cavender and read in its entirety by Commissioner Wooley. It was brought out in discussion that original plan for Phase IV with common areas and tot-play area had been designed to accomodate approximately 125 lots. But the revised plat contains 180 lots, with green areas and tot-play area being deleted, with one exception and that being one open area to be located at eastern edge of development. Also, in revised , plat, lot sizes had been reduced down to an overall 70' frontage width. ~v \ PLANNING COMMISSION SPECIAL MEETING DECEMBER 19, 1978-PAGE TWO Chairman Cavender then commented that the Planning Commission body would like to hear from property owners and commission members alike to obtain as much input as possible. At this time, Commissioner Lock stated he possibly had made an error, along with some of his colleagues on the commission, in approving the Sketch and Preliminary Plats of Phase IV with perhaps not enough study gone into overall plan of the subdivision . He said if this was true, the Property Owners Assn. deserved an apology. He stated that several home owners had called him and brought alleged improprieties to his attention. The floor was then turned over to the audience and the following were heard: (1) Mr. Jerry Fuqua, 107 Lexington Court. He had received a brochure in 1976 outlining a different version of what Stonewall would like when it was completed . He felt the developer had committed a breach of faith and had falsely advertised subdivision. (2) Mr. John Harrison , 107 Cornwall Court. His remarks paralleled the above and felt he had been mis- led when his property was sold to him . (3) Mr. Larry Ryan (did not give address -member of POA Board) He stated the POA and V. A., in his estimation, had not 'been notified of changes in development. He presented three Bill of Assurances covering other phases of Stone- wall Subdivision, but Phase IV Bill of Assurance was not presented. Mr. Tommy Bond, representing PFS, stated that as far as he was made aware, no Bill of Assurance had been been drawn up as each section of phase of Stonewall had a separate Bill of Assurance drawn up by developer's lawyers. (4) Mr. Bob Cheatham, 100 Richmond Court. He stated the smallest lot he could find in the other sec- tions of the subdivision measured 75.3'. He felt Phase IV revised plat did not meet with the continuity of the rest of the development in that the average lot proposed is 70'. Also, the open, spacious concept, in his estimation, would be destroyed with proposed homes being developed in a tract-like manner. Mr . Bond stated he believed the developer would be having 1,400 sq. foot being minimum in Phase IV, but he had not seen final draft of Bill of Assurance . Commissioner Wooley outlined his views as follows: "It looks like the subdivision phase we are talking about meets the city's subdivision regulations. I believe the Bill of Assuranc e alleged violations would PLANNING COMMISSION SPECIAL MEETING DECEMBER 19, 1978 -PAGE THREE have to be determined between the POA and developer as the city does not have the power nor the authority to enforce Bill of Assurance." Commissioner Morgan arrived at this time. Commissioner White stated there is some room for some deviation between Sketch and Preliminary Plat stage and the Bill of Assurance did not have to be presented to the body when said plat is submitted. Commissioner Lock felt like the deviation or change was too drastic in this instance, and it looked like the Federal government should have some word on the change. (5) Mr. James Harwood, #1 Hampton Lane. (6) Mr. Bob Finch, 100 Arnhurst He asked who had the final authority for approval in a project such as Stonewall. It was explained by commission that the Planning Commission has authority on Sketch and Preliminary Plats, and Final Plat approval lies with both the Planning Commission and the City Council. Also, it is assumed by both bodies that the Veterans Administration had to be contacted during stages for adequate financing of homes. (the latter to be done by developer) Mr. Bond explained that overall there were 25 more lots than what was originally planned for in entire development, and that there were no tot-areas planned in new proposal. He was asked about bhe reserved area being taken up by lots in new proposal and he explained orig- inally, this reserved area was planned for swimming pool area, but de- velopment had been changed and swimming pool was placed across Martin Street to the North. It was brought out in further discussion that the Property Owners Assn. took over development in May of 1976 when control was relinquished to said body. Mr. McAlister stated Mr. "Buzz" Dougherty served, unofficially, as legal counsel to POA. Legal questions were raised at this time concerning what exactly a P.U.D, project entails and who has authority if one does exist. Mr. Bond reported this is not an approved P. U. D. project. Chairman Cavender recommended a reasonable length of time be set aside at this time for POA and developer to get together and discuss differences voiced. Mr. McAlister agreed to this and spoke for POA by stating he did not see any alternative . Commissioner Lock moved, seconded by Comm. Wampler to rescind action the Planning Commission had taken on Phase IV of Stonewall Subdivision until such time the POA and developer could iron out reported problems with said phase. Motion was withdrawn by both parties as it was felt this motion was too open-ended and did not resolve situation. \ Q"'' SPECIAL PLANNING COMMISSION MEETING DECEMBER 19, 1978 -PAGE FOUR Commissioner White moved, seconded by Commissioner Wampler this Phase IV of Stonewall Subdivision to be held in abeyance for a period of thirty days. All voted in the affirmative except Comm . Lock who voted nay. MOTION CARRI ED . Commissioner Wooley moved, seconded by Commissioner Betts that a Special Meeting be conducted by Planning Commission on Januar y 16, 1979, City Hall, 7:00 p.m. to discuss pro gress made between developer and POA and the V. A. on Phase IV/Stonewall Sub. MOTION CARRIED. Meeting adjourned. Respectfully submitted, ~-l/~q;:~~ Mrs. Nancy ~rren, Secy. JACKSONVILLE PLANNING COMMISSION (NOTE: THE CO~lliiSSION DIRECTED THE CHAIRMAN OF COMMISSION AND SECRETARY DRAFT A LETTER OUTLINING OUTCOHE OF PUBLIC HEARING. SAID LETTER TO BE FORWARDED TO PULASKI FINANCIAL SERVICES AS A COURTESY) JACKSONVILLE PLANNING COMMISSION A N N U A L R E P 0 R T -1978 ANNEXATIONS MEMBERSHIP ROSTER MISCELLANEOUS ACTION REPLATS REZONINGS SUBDIVISIONS SUBDIVISIONS Final Preliminary Sketch DATED: DECEMBER 31, 1978 e Gerren, Secretary LLE PLANNING COMMISSION /0~ J D MEMBERSHIP ROSTER -1978 YRS IN EXPIRATION TELEPHONE NAME: ADDRESS: OFFICE: DATE: NO. *Cleo Cavender 900 Sorrells St. 3 1-1-1981 982-5817 hm William G. Howard, Jr./ P. 0 . Box #522 3 1-1-1981 982-2771 hm serving out Paul Moilanen's term in office Dennis Lock 712 Adams Street 3 1-1-1981 835-8177 hm 753-6255 wk T. P. White 1600 Johnson Street 3 1-1-1980 982-2949 hm 982-2163 wk Bob Stender P. 0. Box #904 3 1-1-1980 982-2760 hm 982-9456 wk 1 _.-t nk Betts 416 Braden St. 3 1-1-1980 982-3598 hm Wallace Wampler 608 Carpenter St. 3 1-1-1979 982-3033 hm **Hugene Wooley 204 Overland Trail 3 1-1-1979 982-2923 hm 375-8231 wk James Morgan/serving out #14 Blackwell St. 3 1-1-1979 982-8378 hm Dr. A. Sidwell's term in 982-1551 wk office *DENOTES CHAIRMAN -1978 ** DENOTES VICE-CHAIRMAN -1978 ) ~ Planning Commission: Location of File: Mayor's Office: "Annexatlons" 1978 Planning Comm: "Annexation/W & S of LRAFB" ANNEXATION -1978 Description of property; East Water Plant/Military Road area Mr. Haynes prop . Acreage not determined/ Metropolitan Trust Co. Dt. of Pub. Hearing main land owner (1,200 Approx.) MISCELLANEOUS ACTION TAKEN -1978 Planning Comm . Date First Location of F1le: Heard by PC Item of Business: "C" Carver Lane 1-3-78 "P" Powell Trk. Ln. 1-3-78 "H" Holiday Inn/ 1-3-78 beh1nd See Mayor's Office: Board of Adjustment-78 "A" Annual Report 1-3-78 "P" P.C. Minutes 1-3-78 "L" LRAFB/Compatible (Red Walker Property) Variance to side and front yard Waiver to rear yard requirements Setback waiver: No action on 1 -3: Petitioners to come back to PC on 2-7 -78 1977 Annual Report Election Officers/Cavender&Wooley Organize a proposal to A. Force/ Action by P.C. not heard 12-5 -1978 Action Taken by P.C. approved approved Action by City Council: Ord. # 4 'r 20-1978 Approved Back to P.C. 496 for legal boundary establishment 12-21-197 Action Taken City Council: Date: Referred to: (Feb. 22, 1978 Pub. Hr Board of Adjustment: Denied Request for waiver Approved Approved Use Zone 2-7-78 Committee set up by Mayor: Letter written by Mayor: See Mayor's Off1ce for File: LRAFB-78 3-7-78 "G" Gum Street 3-7-78 "E" Ellis Street 3-7-78 "F" Front Street 3-7-7~ "W" White , T.P . Dr . 3,7 -78 ,_ (1 9 a cres-Pathfinders S chool Inc. H .E.W. Grant EXCESS PROPERTY 241 ACRES TOTAL -app.) Coffelt Rd. Area Req. for bldg. permit (2) " " " " (2) Closing a portion of Front St. (between Pine and Walnut Sts.) Bldg. Permit/ LLoyd l"r j e dman '\.:.> ... Approved Approved(6-6-78) - approved Ord. #486 Approved 4-6-78 approved with 18' fr o nt ~giver ~~::-:-.- Planning Comm. Location of File: "P" Minutes/PC "P" Minutes/PC "N" Northlake Sub. "W" Western Sizzlin' "z" Zero Lotlines "C" Country Kitchens "C" Campbell Drive "W" West Main St/Tara "S" So. Highway & Midway Dr. "H" Heraldry Manor, Ph VI Lot #5 "P" Minutes/PC "N" Natchez Trace "G" Gwatney/Gregory Place Shopping Center Date First Heard by PC 3-7-78 3-7-78 4-4-78 4-4-78 5-2-78 5-2-78 5-2-78 5-2-78 6-6-78 6-6-78 6-6-78 7-11-78 7-11-78 "F" Fred 1 s Dept. Store 7-11-78 "M" Master Street Plan 7-11-78 ."S" Sidwell, Dr. Award 7-11-78 MISCELLANEOUS ACTION TAKEN -1978 Item of Business: Pul. Cty. Plann. Comm. reps . (2) Action Taken P.C. approved Action Taken City Council Date: Plaque/Appreciation-to TPWhite by Mayor Reid All sidewalks/3 phases Request for bldg. permit In Commercial Areas/zero lotlines Request for bldg. permit/next to Holiday Inn Restaurant Request for bldg. permit/Lomanco Whse. bldg. Request for bldg. permit/Bill Nowlin, Home/petitioner Req. for Bldg. permit/Mrs. Burton, petitioner approved approved committee set up (no amendment t be effected to Ord.)(PC Mtg .8-1- 6 i:->6-78 approved approved approved with recommendations on Water&SewerSe approved subject to Health Dept. approval Req . for bldg. permit/No. Bailey St. denied Subdiv. Regs./covering Commercial Sub . None Req. for Bldg. Permit/Mr. Barger aenied Req. for bldg. permits/Prel. Plans approved Req. for bldg. permits/Louise/James St~approved Intersection of Loop Rd. & Hwy 161N. approved Award Presentation for Services .._-P approved Ord.506(8- -.__,_ \ Planning Comm. Location of File: "P" Minutes "M" Master St. "M" Madden Road "P" Minutes "P" Minutes "P" Minutes "P" Minutes "P" Minutes "P" Minutes "B" Bomber Base Addition "P" Minutes Plan Planning Comm. Location of File: "J" Jckvl. Comm. Subd. #1 "C" Crestview Addn. ~ ' MISCELLANEOUS ACTION TAKEN -1978 Date First Heard by PC 7-11-78 8-1-78 9-5-78 9-5-78 9-5-78 9-5-78 9-5-78 9-5-78 11-14-78 11-14-78 Item of Business: Water & Sewer Services Maryland Avenue Extension Req. for bldg permit/Chas. Walker Set-back regulations Proposed shopping center/req. for bldg. permits/James-Dupree Stonewall Sub./req. for bldg. per- mits/144 apartment complex Resignation/Paul Moilanen Req. for bldg permit/day-care center/Stonewall area/Hwy 161 N Fire Hydrant Placement/West Ind. Sub . and future preliminary plats Utility Easement Abandonment/Lots 6-16, Chapel Hill Babtist Church Action Taken P.C. Water & Sewer Action Taken CityCouncil: Date: (Recommendations from resp. commission approved Approved Ord. # 514 approved with stipulations Directive Issed approved approved, subj. tn water, sewer & drai ag Appreciation letter written approved (conditional use only}- approved policy as set forth by Water approved 11-16-78 approved to Council12-5-78 app. 11-14-78 Recommend hiring of city engineer ~ to Council Council action 12-5-78 REPLATS -ACTION TAKEN -1978 Date Description of Property to be replatted: Presented: South Highway 161/RR Underpass/Lot #1 Lots 1-2/7-8, Block #9/Crestview Plaza West Main Street Shop. Center (Relocation of easements) 6-6-78 7-11-78 Action By P.C. approved approved ---;;;_ Action By City Council REZONINGS -ACTION TAKEN -1978 Planning Comm. Location of File: Description of property to be Date of Action By Rezoned: Public Hear. P.C. "N" Northlake Sub. 2.0 Acres R-0 to C-2/unplatted 1-3-78 "E" Edgewood Realty Block 1 & 5/R-1 to C-2 1-3-78 "S" Singleton, Dr. Vet. Clinic/1.0 acres/c-3 to C-4 Not Held "L" Lenor3. St. "J" Jones Addn., W. Jckvl. Sub. Lots 25 thru 31 2-7-78 R-3 to C-1 Lot 6-Blk#l -R-1 to C-1 2-7-78 "B" Briarfield Sub. Sec. 3, Phases I, II &III/zero 2-7-78 lotlines from: R-1 to R-5 "G" Gwatney Chevy 1.66 acres R-2 to C-3 3-7-78 "0" Oakwood Sub. Various Lots R-1 to R-2 3-7-78 "L" Linda Lane Sub. Lots 2 and 3 and Lot #1; R-1 to 4-4-78 R-3 "S" Stonewall Sub. 3.42 acres and 6.99 acres R-3 to Withdrawn C-2 "G" Gregory St. "S" So. Briarfield Sub. "W" West Main St Doctor Weber 509-517 and 521 Gregory St. R-0 5-2-78 to C-2 Lot #130 -Loop & Military R-1 ~6-6-78 to C-3 From C-2 to C-1 8-1-78 "C" Crestview Addn. Block 14, North 75ft. C-2 to C-1 9-5-78 "B" Bellevae Sub. 9.9 Acres/R-1 to RIA/Graham & No. Eastern 10-3-78 , "MC"McRaven/Meador So. Hwy 161/R-0 to C-3/unplatted 11-14-78 & 12-5-78 approved denied approved Cond Use In C-3 approved denied approved approved Withdrawn denied by denied denied approved withdrawn approved denied Action By Ord. Ord. Date City Coun~il # approved 475 1-19-78 approved 476 1-19-78 approved 481 2-16-78 denied approved 485 3-16-78 by petitioner demied petitioner denied denied approved 505 8-17-78 by petitioner approved 515 10-19-71 denied REZONING-ACTION TAKEN -1978 Cont'd Planning Comm. Location of File: "J" Jones Adn. "H" Harpole Addn., N.E. Description of property to be R~~dti~d: date of Pub 1 ic Hear . Blk. #2) Lots 7 & 8/R-1 to C-1 11-14-78 Lot, l, Blk 1;Lot 1, Blk 2; Lot 12-5-78 11, Blk 2; and East 137.6 ft of 4 lots R-1 to C-1 Action by Action By Or d . P.C. City Council # - approved approved 524 denied denied "W" Wilson's Trailer Court adjacent Gregory Place; Shpng Center -Lot 12, Blk 2 withdrawn by petitioner held in abeyance "S" Stamps, John Replat R-4 to C-2 Lots 17 thru 20 R-2 to R-3 (_ 1-2-79 __ ,k tlfllfvuu...t_.ft a.T'-f/"tr ,.t..J-£2 i:f; c--~ •::<, </ ./ ·--' Ord Date 12-7-78 1 -iE -1<7 <!$""" SUBDIVISION -1978 Planning Comm. Location of File: Des c ription/Subdivlslon Plats: Date Heard Sketch/Prelimin./Final by P.C . "B" Briarfield, Ph II Sketch "W" Woodland Hills Prelim . "S" Sawmill Village Final "B" Briarfield, Ph II Prelim . "L" Liberty Sub. Sketch "N" Northlake Sub. "S" Stonewall Sub. "W" Woodbriar Sub. "B" So. Briarfield Sub. "W" West Ind . Sub . "F" Foxwood Sub. Ph IV-A "L" Liberty Sub. "J" Jaxon Ter-lf'ac:,e~ "N" Northlake Sub. "W" West Industrial Sub. "B" Be llvue Sub. "C" Caddo Acres Sidewalks (all 3 phases) Sketch, Ph IV Final Plat Final Plat West Remand Rd & Main Final Plat Prelim. Ph. V Final Plat Preliminary Plat/Future Phases Prel. Plat Lots 1 thru 13/Redmond Rd. Sketch Plat/Graham & No. East. Sketch Plat/ ojs City Limits (Military Rd. Area) ,.,~:.., :-.. 1-3-78 1-3-78 2-7-78 2-7-78 3-7-78 . 4-4-78 4-4-78 4-4-78 4-4-78 5-2-78 5-2-78 5-2-78 5-2-78 7-11-78 8-1-78 11-14-78 12-5-78 10-5-78 10-·5-78 Action By P.C. approved Action By C_y Coun. Date: Subject to conditions See Minutes approved with stipulations See Minutes approved w/ app r oved 2-16-78 waiver an setba~ks approved approved approved approved approved approved approved approved 4-20-78 approved 4-20-78 with Stip. on Sewer approved approved 5-18-78 approved approved approved 5-18-78 approved approved provided a turn around is installed by devlop with Sewer Stip. approved approved <~ ~~ Subdivision -1978 Planning Comm. Location of File: "B" Briarfield Sub. "N" Northlake Sub. Ph II "B" Bellvue Sub. "H" Heraldry Manor "S" Stonewall Sub. "su Stonewall Sub · .. Con't Description/Subdivision Plats: Sketch/Pr~limin./Final Date Heard By P.C. Action by P.C . Action By Cy Counc. Date: See 3-Ph II Zero Lot Lines Final Plat 11-14-78 12-5-78 Final Plat Prel. Plat PH V Final Plat Ph IV Preliminary Plat Ph IV Preliminary Plat 11-14-78 11-14-78 11-14-78 12-5-78 12-19-78 ~ ~~­Citk{J-M~ -·4 ~ '"'., .. · -, approved approved 12-21-78 approved approved 11-16-78 -w/Street Stips.- approved w/Street Stip. held in abeyance held in 12-21-78 abeyance 11-16-78 approved w/Stips. ~ j Public Hearing ) \. ~eld on a~l~ged I , 1rregular1t1es ) ( ?l ,o:;\ ~~.~v~-L '. ~ r ~lu .. t~1'1 . \. :/"