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2002[ JACKSONVILLE PLANNING COMMISSION AGENDA 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT(S): 7. GENERAL: ADJOURNMENT 7:00P.M. JANUARY 14, 2002 Appreciation Plaque presented to to Commissioner John Hardwick Regular Planning Commission Meeting November 19, 2001 REZONING: Property South of Graham off Loop Road R-1 to R-6 (Petitioner. Sam Langdon) SITE PLAN: Triangle Park Subdivision Lot 1 (Petitioner: Preston Robinson) (Plan included in packet) REPLAT: 800 North First Street Lots 1-6, Block 7 Landmark Mission Baptist Church (Representative: Bond Engineering) (Plat included in packet) DISCUSSION: Landscape/Green Ordinance (Information included in packet) 000171. PAGE 1-7 8-9 10 00017Z OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 14, 2002 7:00 P.M. -7:27 P.M. Ch~irman Brannen opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance PRESENTATION OF SERVICE AWARD: Chairman Brannen presented Commissioner John Hardwick with a plaque honoring his six years service term to the Planning Commission. Commissioner Hardwick expressed his appreciation, saying that he had enjoyed his service on the Planning Commission. Chairman Brannen requested roll call. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Bobby Lester, Glen Keaton, Lester Piggee, Tammy Green, Mark Perry, and William Montgomery answered ROLL CALL. Chairman Brannen also answered ROLL CALL. PRESENT nine (9) , ABSENT (0) . Others present for the meeting were City Engineer Whisker, Aldermen Howard, Stroud, Fletcher, Mr. Preston Robinson, Mr. Alderman Ray Gilmore, Mr. Sam Langdon, members of the press, interested citizens, and petitioners. ELECTION OF 2002 PLANNING COMMISSION AND BOARD OF ADJUSTMENT Commissioner Perry moved, seconded by Commissioner Lester to nominate Art Brannen as Planning Commission Chairman for the 2002 term. MOTION CARRIED . Commissioner Green moved, seconded by Commissioner Piggee to nominate Mark Perry as Planning Commission Vice-Chairman and Board of Adjustment Chairman for the 2002 term. MOTION CARRIED. Chairman Brannen accepted Commissioner Montgomery and Commissioner Green as volunteers serving from the Planning Commission for 2002 Board of Adjustment appointments. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Piggee moved, seconded by Commissioner Perry that the minutes of the 19 November 2001 Regular Planning Commission meeting be APPROVED. MOTION CARRIED. The December regularly scheduled Planning Commission meeting was cancelled. PUBLIC HEARING (S) : REZONING property South of Graham Road off Loop Road from R-1 to R-6 Chairman Brannen opened the public hearing at approximately 7:04 p.m. Mr. Sam Langdon related that he would like to rezone a lot off Loop Road for placement of a doublewide mobile home with a shingle roof. 1 000173 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 14, 2002 7:00 P.M. -7:27 P.M. With no one to speak in opposition, Chairman Brannen closed the public hearing at approximately 7:05p.m. In response to a question from Commissioner Perry, Mr. Langdon related that the modular horne would be on a slab foundation. City Engineer Whisker related that the area of Kelley Drive in the near vicinity is zoned for mobile homes. He added that the petitioner would need a building permit because the property is not platted. Commissioner Dollar commented that in viewing the property it did not appear to be spot zoning. Commissioner Piggee moved, seconded by Commissioner Perry to approve the rezoning with the stipulation that a building permit be granted. MOTION CARRIED. BUILDING PERMIT(S): SITE PLAN for Triangle Subdivision Lot 1 Mr. Robinson related that the property is the northwest corner of the Subdivision adjacent to Redmond Road, the south property line and the LRAFB. Discussion ensued and Mr. Robinson stated that the sewer has been approved by the City, adding that water is not active in the area as yet. He stated that the structure for the fire pump room was approved at the previous meeting, but has not been tied in at this time until the building is completed. Commissioner Dollar moved, seconded by Commissioner Keaton to approve the plan. City Engineer Whisker clarified that the development is a commercial subdivision on the corner of Redmond Road and General Samuels. He related that it will be developed lot by lot, adding that Mr. Robinson plans to construct the street. At this time, MOTION CARRIED. REQUEST TO APPROVE PLAT(S): a. REPLAT BOO North First Street, Lots 1-6, Block 7, Landmark Mission Baptist Church Mr. Ray Gilmore stated that the request is to reduce a 15-foot easement to 5-foot. He related that in 1972 the church received permission to build over the easement. He stated that the church wants to add to the current fellowship hall. City Engineer Whisker stated that he has been in contact with Entergy, adding that with their approval he does not foresee a problem. He related that Entergy is the major user of the easement. 2 0001.74 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 14, 2002 7:00 P.M. -7:27 P.M. Discussion ensued as to the direction of the proposed addition, and including Entergy's approval as a stipulation to the approval. Commissioner Lester moved, seconded by Commissioner Dollar to approve the replat contingent on written encroachment approval from Entergy. MOTION CARRIED. GENERAL: Discussion regarding Landscape/Green Ordinance Chairman Brannen recognized Alderman Bob Stroud. Alderman Stroud stated that he is very gratified that the Planning Commission is considering a Green Ordinance. He related that he feels Jacksonville has needed a Green Ordinance for a long time. He related that Jacksonville has some areas including parking lots that need attention regarding landscaping. He acknowledged that the Wal-Mart development was well planned and encouraged that type of planning for other commercial developments. He offered the assistance of the City Council. Commissioner Dollar related that she had submitted material from a four-state planning conference in Kansas. She related that the ordinance presented is working well for the Kansas area. r.nmmissioner Young related that he had also submitted a green ordinance adopted by the City of Conway. He related that the Green Ordinance provides for minimal landscaping and offers useful definitions. Alderman Fletcher questioned the formation of a committee made up of both City Council and Planning Commission members to discuss provision for a Green Ordinance. He stated the he had previously submitted the Little Rock Ordinance for Planning Commission review. He echoed Alderman Stroud's sentiments regarding the need for a landscaping ordinance. He stated that with the rising concern over the Ozone, now would be a perfect time to consider a Green Ordinance. Chairman Brannen related that in talking with suggested that the Planning Commission and City joint meeting regarding planning issues. the Mayor he had Council conduct a Discussion ensued regarding a joint meeting and it was sugge sted that a tentative meeting be set for Monday January 28th at 7:00p.m. ANNEXATION OF MURRELL TAYLOR ELEMENTARY SCHOOL UPDATE City Engineer Whisker related that the annexation of Murrell Taylor along with First Electric was voted down by a five to two vote. He stated that his understanding of the reason was that they felt that if Jacksonville annexed Murrell Taylor it would help them to take Murrell Taylor in a school district move where Jacksonville pulled away from Pulaski County Special School District. 3 [ u 000175 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 14, 2002 7:00 P.M. -7:27 P.M. He stated that First Electric and some others have approached him about being annexed in the southeast annexation. He stated that he would be proceeding once he has received the names of all participants requesting annexation. In response to a question posed by Chairman Brannen, Whisker related that this annexation would not affect west annexations. He related that he was waiting signature and would then be moving forward. City Engineer the south or for one more Commissioner Lester thanked City Engineer Whisker for his efforts, saying that he is disappointed that the school did not realize the advantages of being annexed into the City limits. ADJOURNMENT: With no further discussion, Chairman Brannen without objection adjourned the meeting at approximately 7:27 p.m. Respectfully, 4 0001.76 JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00p.m. 5. BU!LD!NG PERM!T(S): 6. REQUEST TO APPROVE PLAT(S): a. b. 7. GENERAL: ADJOURNMENT AGENDA 7:00P.M. February 11, 2002 Regular Planning Commission Meeting January 14, 2002 FINAL PLAT: Bridge Creek Farms Block 31 B, Lots 1 thru 4 (Representative: Marlar Engineering) (Plat and Letter included in packet) REPLAT: Bomber Base Addition Lots 16, 17 & 18, Block 6 Petitioner: Deborah A. Koester (Representative: R & K Services) (Plat included in packet) PAGE 1-4 5 OPENING REMARKS: 0001.77 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 11, 2002 7:00 P.M. -7:20 P.M. Chairman Brannen opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Bobby Lester, Glen Keaton, and William Montgomery answered ROLL CALL. Vice Chairman Perry also answered ROLL CALL. PRESENT five (5), ABSENT (0). Others present for the meeting were City Engineer Whisker, Aldermen Stroud, members of the press, interested citizens, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Lester moved, seconded by Commissioner Young that the minutes of the 14 January 2002 Regular Planning Commission meeting be APPROVED. MOTION CARRIED. PUBLIC HEARING (S): BUILDING PERMIT(S): REQUEST TO APPROVE PLATCS): 31B, Lots 1 - 4 a. FINAL PLAT Bridge Creek Farms, Block Mr. David Jones of Marlar Engineering Company presented revised copies of the final plat, saying the request will allow the owner to subdivide 14 acres into four lots for development. In response to a question from Commissioner Keaton, Mr. Jones related that the easement was an un-labeled easement on the former plan that will not affect the property or the development. In response to a question posed by Commissioner Montgomery, Mr. Jones related that drainage for the property would go toward the rear at lots 3 and 4 to Leopard Creek coming from a ditch beginning at Bridge Creek Road. It was noted that the subdivision is located off Batesville Pike. Discussion ensued and City Engineer Whisker stated that the plat meets subdivision regulations with the exception of building lines, which is 25' instead of the 35' standard, adding that it is common in culdesac areas to be reduced to 25 foot. He then pointed out that the development would have to meet with Pulaski County road standards, which is 6", a 20' section with 4' gravel shoulders. He related that the only exception would be if the County considered the development to be urban, which would then require curb and gutter. Mr. Jones stated that the County is requiring the same standard road currently in the area which is 20' payment and 4' shoulders. He stated that the County is not asking for curb and gutter. 1 ooo1~7s CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 11, 2002 7:00 P.M. -7:20 P.M. In response to a question posed by Commissioner Dollar, City Engineer Whisker related that developments with less than 20 lots are exempt from sidewalk requirements. Discussion ensued regarding zones A and C for lot 1 and City Engineer Whisker related that the developer plans to build 2' above for BFE structures. Mr. Jones related that new information from FEMA is that they are going to start requiring 2' above the 100-year flood plain. He then pointed out that lots 2, 3 and 4 are under the 100-year flood plain elevation, but the floor elevations of the houses will still be built 2' above. Commissioner Lester moved, seconded by Commissioner Dollar to approve the FINAL PLAT contingent on Pulaski County's approval. MOTION CARRIED. b. REPLAT Bomber Base Addition Lots 16, 17, & 18, Block 6 City Engineer Whisker related that he had approved explaining that the petitioner had replatted three lots provide for the replacement of a single-wide manufactured dotilile-wide ~nrl dirl nnr wnnr cross any lot lines. the replat into one to home with a GENERAL: City Engineer Whisker presented aerial photos of the annexation for First Electric and noted that in order to provide Police, Fire and Ambulance services the remainder of Loop Road was included in the annexation, which he added is the reason the parcel north of Graham and Loop Road is also being annexed. He noted the exception in the annexation is Murrell Taylor Elementary School. He related that he has gotten all necessary signatures except the owner of the property at Graham and Loop Road who has the petition and has every intention of signing but is currently out of town. He asked that the Planning Commission recommend the annexation to the City Council at its first availability after all signatures are obtained. He related that the zonings are listed on the map, saying that he had spoke with the property owners regarding the zonings. He related that annexations zonings is a study and a hearing held by the Planning Commission and then approved through City Council. He related that the R-7 property owner related he would like the option to reestablish a trailer park on his property. He then noted that the corner of Loop and Military Road is C-1 and that the owner wanted to leave it open as C-1. He stated that owner had indicated that he could possibly sell for apartments and would want it switched if in the interim he had it sold. He pointed out that First Electric is currently zoned C-1 on North First Street. 2 r I Commissioner Lester moved, the rules and place the CARRIED. 0001.79,~} CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 11, 2002 7:00 P.M. -7:20 P.M. seconded by Commissioner Young to suspend annexation item on the agenda. MOTION Commissioner Dollar moved, seconded by Commissioner Montgomery to recommend to the City Council that a petition for Southeast annexation be filed when signatures are obtained. MOTION CARRIED. ADJQURNMENT: Vice Chairman Perry without objection adjourned the meeting at approximately 7:20p.m. Respectfully, Secretary 3 0001.30 JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): a. AGENDA 7:00P.M. March 11, 2002 Regular Planning Commission Meeting February 11, 2002 Annual Planning Commission Report 2001 (Included in packet) CONDITIONAL USE: R-3 in C-2 Zone 7·nn n m 200 S _ Hosoital Blvd_ · ·--r ··---· • PAGE 1-3 Petitioner: Jacksonville Towers, Inc. 4-6 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE (Site Plan included in packet) b. CONDITIONAL USE: R-6 in C-2 Zone 115 W. Hickory Petitioner: Mr. Arnold Koester 7-9 PLAT(S): a. REVISED PRELIMINARY PLAT: 7. GENERAL: ADJOURNMENT Jacksonville Plaza Addition I Lots 1 ,2 & 3 Petitioner: Toby & Charles Troutman Rep. Richburg-Rickett Engineers (Plat included in packet) b. FINAL PLAT: Collenwood Phase Ill Petitioner: Jim Green 10 r OPENING REMARKS: 000181 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 11, 2002 7:00 P.M. -7:29 P.M. Chairman Brannen opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Bobby Lester, Glen Keaton, Tammy Green, and William Montgomery answered ROLL CALL. Chairman Brannen also answered ROLL CALL. PRESENT six ( 6) , ABSENT (2) . Others present for the meeting were City Engineer Whisker, Mr. Ben Rice, Mr. Jim Green, Mr. Tommy Bond, Alderman Stroud, and Alderman Howard, members of the press, interested citizens, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Dollar moved, seconded by Commissioner Keaton that the minutes of the 11 February 2002 Regular Planning Commission meeting and the Annual Planning Commission Report for 2001 be APPROVED. MOTION CARRIED. PUBLIC HEARING (S) : a. CONDITIONAL USE R-3 in a C-2 Zone/200 S. Hospital Blvd. Chairman Brannen opened the public hearing at approximately 7:01p.m. Representative Mr. Ben Rice for Jacksonville Towers stated that at the proposed conditional use is for a site adjacent to the existing nine- story site of the Jacksonville Towers. He related that each year HUD has housing available for placement in Arkansas and that for the previous couple of years the Board has tried to find an acceptable site to meet HUD requirements. He went on to say that the best site is the present location regarding some excess land. He stated that the proposed plan is to split a portion of the property on the south side into a separate tract B. He related that the Board would like to be in a position to apply for some of the housing units as they become available. He related that the property is presently zoned C-2, and pointed out that apartments are present in the general area and on the overall tract. He related that with the Planning Commission's approval for a conditional use, the Board would return with an application for a building permit and showing the required parking and drainage. He stated that he is unsure of how many units would be available, pointing out that HUD offered twenty-four units during the previous opportunity for housing. He stated that the Board is assuming HUD will again offer as many as twenty-four or twenty-five units, saying that their plan is to build up to twenty-five units on tract B within the next two years. He stated that the area is conducive to apartment development and is desirable for apartments because it is close to downtown shopping. Chairman Brannen closed the public hearing at approximately 7:05 p.m. City Engineer Whisker agreed that the area is conducive to apartment construction, adding that additional plans regarding drainage or other improvements would be brought back to the Planning Commission. 1 0 oo1.a Z CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 11, 2002 7:00 P.M. -7:29 P.M. In response to a question posed by Chairman Brannen, Mr. Rice related that he did not feel the twenty-five unit development would adversely affect traffic in the area, pointing out that the existing one-hundred units have not caused a traffic concern. In response to a question posed by Commissioner Young, Mr. Rice stated that the existing building was constructed to accommodate handicapped as well as the elderly, adding that the proposed construction would feature some handicapped units. He pointed out that the Towers has five handicapped units. In response to a questions posed by Commissioner Dollar and Commissioner Montgomery, Mr. Rice related that the development is being proposed as a single-floor design with apartments that back up to one another and parking between the proposed development and the existing building with a common drive from Hospital Drive. It was noted that the item of business was approved by the Board of Adjustment for a density variance. Commissioner Lester moved, seconded by Commissioner Green to grant the conditional use of R-3 in the C-2 zone located at 200 South Hospital also known as Tract B of the existing Jacksonville Towers property. Discussion ensued regarding the time factor and it was determined that a time stipulation would not be part of the conditional use as approved. Commissioner Young expressed some concern regarding the limited side yard setback, adding that it could be addressed during the building permit application. At this time, MOTION CARRIED. b. CONDITIONAL USE R-6 in a C-2 Zone/115 West Hickory Chairman Brannen opened the public hearing at approximately 7:10 p.m. Mr. Arnold Koester stated he is the owner of two lots on West Hickory Street. He related that lot 12 has a beauty shop and lot 11 is vacant, adding that he would like to place a doublewide mobile home on the vacant lot for personal use. There was no opposition to speak. Chairman Brannen closed the public hearing at approximately 7:11 p.m. In response to a question posed by Commissioner Young, Mr. Koester related that by personal use he meant as a residence, adding consideration for a small storage building. He stated that the mobile home would be a new mobile home. 2 [ 000183 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 11, 2002 7:00 P.M. -7:29 P.M. He then answered that the mobile home would be on a permanent foundation with the wheels removed. He related that the beauty shop parking could be used for personal parking. He stated that when his other home sells he intends to make the doublewide his residence. Discussion ensued as to a time factor involved with the conditional use. Mr. Koester answered that adjacent to lot 11 is a residence. City Engineer Whisker explained that the request was tabled a few years ago. It was noted that the item of business was re-advertised. City Engineer Whisker pointed out that to grant the request would be to allow for a mobile home residence downtown. He stated that some of the new mobile homes can very much look like a site built house, adding that typically downtown is reserved for business, pointing out that the Planning Commission has discussed mixed use of the area. City Attorney Bamburg answered that the overlay district did not cover this type of request. Chairman Brannen questioned the affect this may have regarding the new Overpass. City Engineer Whisker related that from reading past minutes, the Planning Commission expressed concerned regarding the required right- of-way for the Overpass and decided to wait until bridge construction to make sure that rights-of-way were secured. In response to a question posed by Commissioner Green, City Engineer Whisker related that the surrounding property would be the Salvation Army store, a 14' X 32' portable building beauty shop owned by Mr. Koester and an older white wood frame house adjacent to lot 11, then another empty lot adjacent to the freeway. Commissioner Dollar recalled a revitalization plan in 1996 or 1997 that was adopted for the downtown area. Alderman Stroud offered that a revitalization plan may have been offered when Downtown Inc. was meeting. He stated that the group consisted of citizens, some City Council members and business owners in the area who were looking at the possibility of apartments in the downtown area to create a multi-use purpose. He related that nothing official was ever brought forth, pointing out a study conducted by the University of Arkansas regarding the best use of the downtown area. He related that eventually Downtown Inc. disbanded, but currently they are trying to get started back with a new group. In response to a question posed by Commissioner Montgomery, Mr. Koester related that eventually they plan to live in the mobile home, saying that they want to move everything to one piece of property and cut expenses. 3 ooo:ts4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 11, 2002 7:00 P.M. -7:29 P.M. City Engineer Whisker related that when he spoke to Mr. Koester, he informed him that from a planning standpoint the mixed use was intended to have a business on the bottom with an apartment above the business. He stated that it would of course be a lot more costly than a mobile home, but that from a planning standpoint it would be the ideal situation. Commissioner Green questioned the planned access and parking, Mr. Koester stated that if the commission required separate parking from the business he could provide that, adding that the present parking lot is big enough for the beauty shop and personal parking. He related that he has more parking spaces than is required by City Code. He related that he owns a small trailer for hauling lawn equipment and would want it located at the property. He stated that the City requires four parking spaces for his business, adding that he has enough room to provide for twelve parking spaces. Commissioner Dollar expressed that she supports the vision of mixed use in the downtown area, but also expressed concern regarding placement of a doublewide mobile horne in the downtown area that is being considered for revitalization. Commissioner Young related that retail space on the first fl onr building for loft apartments. ideally urban downtown should have ;mrl rP.~ i rlP.nts above or a designated Chairman Brannen stated concern for a permanent conditional use regarding a sale of the property in the future. Mr. Koester stated that if the business were sold, the mobile home would not be sold with the business. He stated that the land would revert to its commercial use. Chairman Brannen asked Mr. Koester conditional use were designated opportunity to renew it. Mr. Koester stated that he would. if he would be agreeable if the to a five-year period with the City Engineer Whisker questioned if it is more of a legal issue to take away a conditional use, saying that at that point does it go to a non-conforming use. City Attorney Bamburg related that if the conditional use is granted for a specific time frame then it will expire regardless of the current use of the property assuming that the conditional use is not granted business purposes. He then clarified that the request is to use the mobile home only as a residence not for a business. He stated that if its use were to change, Mr. Koester would have to return to the Planning Commission because it would be outside the scope of the conditional use. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 11, 2002 7:00 P.M. -7:29 P.M. 000185 City Engineer Whisker question the use of storage for the business on lot 11 if the conditional use is granted. City Attorney Bamburg stated that it would depend on the scope of the conditional use as granted by the Planning Commission. Discussion ensued regarding restrictions for conditional uses . Commissioner Dollar moved, seconded by Commissioner Green to table until the next regularly scheduled meeting in April. MOTION CARRIED. BUILDING PERMIT(S): REQUEST TO APPROVE PLAT (S): REVISED PRELIMINARY PLAT Jacksonville Plaza Addition Lots 1, 2 and 3. Mr. Barry Williams of Richburg-Rickett Engineers related the need to extend the file time of the original preliminary plat filed in April of 2001. He stated that there was one modification to the plat since last plat approval, pointing out that the major drainage structure that traversed the site has been moved. He related that previously it had been approved to be located between the two buildings and made a loop through the site. He stated that the drainage structure has been revised and coordinated with the City Engineer. He stated that the drainage calculations to support the new location have been submitted. He stated that there is a structure already in place and paths being constructed. In response to a question posed by Chairman Brannen, Mr. Williams stated that issues involving the ingress and egress have not changed. He pointed out on the plat that arrows at the south main entry indicate proposed traffic flow and that the northern entry is a right- hand in and right-hand out turn only with an island for traffic direction. He stated that traffic patterns have not changed from the previous plat. City Engineer Whisker explained that the previous plat would expire in April, and the developer wanted to ensure that with the major drainage change that the Planning Commission gave its approval. He stated that the first location for the drainage was not workable. He related that the newly proposed location would remove the floodway waters, adding that the changes have the approval of the Fire Marshall. He related that the developer would be seeking a building permit for lot 1. Discussion ensued as to traffic concerns onto John Harden Drive, and City Engineer Whisker related that the Highway Department is conducting traffic counts for the area. He added that he has submitted a plan to the Highway Department regarding concerns for the traffic signal at T. P. White, which might help to eliminate many of the traffic concerns. 5 ,0 00186 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 11, 2002 7:00 P.M. -7:29 P.M. Commissioner Dollar expressed concerns for the internal circulation of the area including the bank and Wal-Mart regarding sidewalks. City Engineer Whisker related that the development does have plans for sidewalks. It was noted that a back access into the Wal-Mart parking lot is still planned. Mr. Williams offered that there has been much discussion supporting the theory that many people would arrive at the main intersection and realize that a left-hand turn is not the best situation, adding that there are times of the day that a left hand turn will be possible, but at busier times a lot of vehicles would revert to the back access of the development and then to the light from Wal-Mart. In response to a question posed by Commissioner Young, it was clarified that land could not be sold until the final plat has been approved. Mr. Williams then added that internal circulation would serve lot 2, but added that not knowing who the vendor would be, he is not fully aware of the parking and circulation needs. He related that at some point in time the curbs would be pulled out and aprons placed, allowing access to the central drive through the development. He stated that those considerations would hold the same for lot 3. Discussion ensued and City Engineer Whisker stated that an answer from the Highway Department could take as long as six to eight weeks regarding the traffic signals at Vandenburg and T.P White. He related efforts to combine the lights to act as one to help with traffic storage under the bridge. Commissioner Green related concerns for the access to the Freeway directly in front of the development. City Engineer Whisker stated that the next plan following the synchronization of the traffic signals, is a radio system that could be used to relay traffic information to the traffic signals in front of Wal-Mart, North First Street and the Fire Station. He stated that the system would run off one controller. He related that signalization plan is a long range goal and that he has not worked estimates for the project as yet. In response to a question from Commissioner Green, City Engineer Whisker related that there would be more cars generated in the area due to the new business. Commissioner Green asked if having access available at the rear of the development leading to the Wal-Mart parking lot would help the traffic situation. 6 ( CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 11, 2002 7:00 P.M. -7:29 P.M. 000187 Mr. Williams offered that he believes the rear access would provide cars an opportunity to exit onto John Harden through the Wal-Mart light. He then stated that the southern access on the property would have a no left-hand turn sign to help direct traffic. Discussion ensued regarding other traffic considerations and possible long-term plans for the on-ramp to the Freeway. City Engineer Whisker stated that there have been several different discussions regarding traffic flow of the area when Wal-Mart developed, including various scenarios for the on-ramp. Chairman Brannen questioned the possibility of making the entrance into the development a one-way entrance and then having traffic exit the property through the rear Wal-Mart access to avoid traffic attempting to exit onto John Harden from the development. Mr. Williams stated that Wal-Mart has agreed to an outlet to their property, but added that he did not believe the agreement to be for all traffic to exit onto the Wal-Mart parking lot to circulate through their drive system. In response to a question from Commissioner Montgomery, City Engineer Whisker related that a back access to Vandenburg would have to go through Air Base property. He stated that currently they do not wish to grant an access. He stated that when Wal-Mart was developed it was agreed that Bailey Street would not be a through street to Vandenburg. Mr. Williams reiterated that the preliminary plat is. unchanged from the one previously approved except for the drainage easement. Commissioner Lester stated that the plat has essentially been approved earlier with the same traffic concerns. Commissioner the revised granting a approval. Lester moved, seconded by Commissioner Dollar to approve plat of the Jacksonville Plaza Addition Lots 1, 2 & 3, building permit for lot 1 contingent upon final plat In response to a question by Commissioner Green, Mr. Williams related that there are plans for landscaping of the development that will be presented with the building permit package. At this time, MOTION CARRIED. GENERAL: 7 0 001.88 ~~ ~ .. ~:-~-~ i APJOQRNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 11, 2002 7:00 P.M. -7:29 P.M. Chairman Brannen without objection adjourned the meeting at approximately 7:29p.m. Secretary 8 I L oo01S9 JACKSONVILLE PLANNING COMMlSSION Susan L. Davitt ANNUAL REPORT-2001 MEMBERSHIP ROSTER ANNEXATIONS AHOD DESIGNATIONS REZONING PROPOSALS REP LA TS/LOT SPLITS SKETCH PRELIMINARY FINAL CONDITIONAL USES MISCELLANEOUS BUILDING PERMITS SITE PLANS BOARD OF ADJUSTMENT JACKSONVILLE PLANNING COMMISSION CITY OF JACKSONVILLE, ARKANSAS ooo1.90 ,_ JACKSONVILLE PLANNING COMMISSION MEMBERSHIP ROSTER 2001 NAME: ADDRESS: Bobby Lester*** 824 Christy Cove Tammy Green 1514 Johnson (unexpired term of Bill Corroum) Susan Dollar 611 E. Martin (unexpired term of Dean Wilborn) Lester Piggee 1107 Steeple Chase Mark Perry** 6 Foxboro Cove Glen Keaton 712 Foxwood Drive Art Brannen* 605 South Hospital Chad Young 9 White Fox Cove John Hardwick*** 2716 Gray Fox Lane * Denotes Chairman EXPIRATION: 1/01/2003 1/01/2003 1/01/2003 1/01/2004 1/01/2004 1/01/2004 1/01/2002 1/01/2002 1/01/2002 ** Denotes Vice-Chairman and Chairman of the Board of Adjustment *** Denotes 2001 Board of Adjustment Members 2 0001.31 ANNEXATIONS DATE DESCRIPTION P.C. COUNCIL 09/10/01 Voluntary Annexation of 42-acres adjacent to Loop Road TRACT A Parts of the W ~ of Section 28, T-3-N, R-10-W, Pulaski County Arkansas being more particularly described as follows: Commencing at the NE corner of the SW ~ of Section 28, T-3-N, R-10-W; thence S 02° 20' 55" W, along the east line of said section, 117.11 feet to the point of beginning; thence S 02° 20' 55" W, 1214.73 feet to the SE corner of the NE ~, of the SW ~ of said section; thence s 1° 15' 15" W along the east line of the SW ~' 990.88 feet; thence east 604.93 feet to a point 262.97 feet north of the north right-of-way line of Arkansas State Highway 294 and located on the east right-of-way line of a 50' access easement; thence northwest to a point on the west right-of-way line of the access easement and 388 feet north of the north right-of-way line of Arkansas State Highway 294; thence N 89° 57' 38" W, 200.11 feet; thence S 01° 55' 22" W, 99.84 feet; thence S 01° 52' 17" W, 87.94 feet; thence N 89° 59' 18" W, 217.68 feet; thence South 200 feet to the north right-of-way line of Arkansas State Highway 294; thence West 228.75 feet to a point 48.6feet north of the SW corner of the SE ~of the SW ~of said Section 28, T-3-N, R-10-W; thence West along said North right-of-way line to the West right-of-way line of Loop Road and existing City limits; thence N 16° 28' 40" E along the west right-of-way line of Loop Road, 622.04 feet; thence continue along said right-of-way line a curve to the left (!:::. = 15°, R = 1859.8', T = 244.84') A distance of 487.01 feet; thence N 1 o 28' 40" E along the west right-of-way line of Loop Road 209.52 feet to the south right-of-way line of Corbin Street; thence North along the west right-of-way line of Loop Road to the North line of the SW ~ of Section 28, T-3-N, R-10-W; thence north along the west right-of-way line of Loop Road to a point 330 feet south of the north line of Section 28, T-3-N, R-10-W; thence 100 feet east along the existing City limits to the west right-of-way line of Loop Road; thence south along Loop Road to the north line of the SW ~of Section 28, T-3-N, R-10-W; thence S 01° 5' 29" W, 116.95 feet; thence S 89° 28' 03" E, 1494.93 feet to the point of beginning, except the following: Exception (Tract A) Beginning at the NW corner of the SE ~ of the SW ~ of Section 28, T-3-N, R-10-W; thence 89° E, 673.45 feet; thence S 1° W, 643.17 feet; thence S 89° W, 673.59 feet; thence N 1° E, 650.61 feet to the point of beginning containing 10 acres more or less. (Tract B) Part of the NW ~ of the NW ~ of Section 28, T-3-N, R-10-W, and part of the SW ~ of Section 21, T-3-N, R-10-W, Pulaski County, Arkansas being more particularly described as follows: 3 000132 ANNEXATION continued: Commencing at the NE corner of the NW ~ of the SW ~ Section 21, T-3-N, R- 10-W; thence N 89° 05' W, 199.52 feet to the east right-of-way line of Loop Road and the point of beginning; thence South along the east right- of-way line of Loop Road to the South line of Section 21, T-3-N, R-10-W; thence South along the east right-of-wa y line of Loop Road 30 feet to the south right-of-way line of Graham Road and the existing City limits; thence west along the south right-of-way line of Graham Road to the west line of the NW ~ of Section 28, T-3-N, R-10-W; thence north 30 feet along said west line to the NW corner of the NW ~ of said Section 28, T-3-N, R- 10-W, thence N 89° 27' 40" E, 435.02 feet; thence N 88° 03' E 606.64 feet to the west right-of-way line of Loop Road; thence north a l ong the west right-of-way line of Loop Road to the north line of the south half of Section 21, T-3-N, R-10-W; thence east along said north line of the south half of Section 21, T-3-N, R-10-W, 100 feet to the point of beginning; containing 12.12 acres more or less. RECOMMENDED TO CITY COUNCIL 4 r r J AHOD DESIGNATIONS No Affordable Housing Overlay District designations in 2001. DATE 01/08/01 01/08/01 REZONING DESCRIPTION 800 North James R-1 to C-2 Lots 3 & 4, Block 1, Edgewood Subdivision P. C. APPROVED 01/08/01 APPROVED 02/12/01 Intersection of Ellis, Trickey Lane and Redmond Road from R-4 to C-2 COUNCIL RETURNED TO P.C. 01/18/01 APPROVED 02/15/01 000:133 Part of the SE ~ of the SW ~ of Section 30, T-3-N, R-10-W, Jacksonville, Pulaski County, Arkansas, being more particularly described as follows: Commencing at the SE corner of the said SE ~ SW ~' thence north 00° 28' 26" east 274.87 feet; thence north 87° 50' 47" west 190.00 feet to the point of beginning; thence north 87° 50' 47" west 247.77 feet; thence north 37° 04' 58" east 102.21 feet; thence north 32° 47' 02" east 540.33 feet; thence north 64° 30' 43" east 101.07 feet; thence south 450.00 feet; thence north 87° 50' 47" west 190.00 feet; thence south 150 feet to the point of beginning, containing 2.76 acres, more or less. APPROVED 01/08/01 01/08/01 Reclassification of various properties recommended by City Engineer Whisker Stagecoach Subdivision from R-4 to R-1 2013 & 2021 Linda Lane from R-1 to R-4 Coffelt Road before Oakley Estates from R-3 to C-3 Pinecone Trailer Park off Hwy 161 from C-3 to R-4 Trickey Hill Subdivision (Anna Lane) from R-4 to R-1 APPROVED ORO. 1148 01/18/01 Area around City Hall (Odes Drive to Freeway) from M-2 to C-2 Foxwood Drive from R-4 to R-1 Foxdell Circle from R-3 to R-1 Gina Circle from R-4 to R-1 5 APPROVED 01/08/01 APPROVED ORO. 1149 02/01/01 0001.9··1 REZONING continued: 02/12/01 West Main Frontage Property M-2 to R-0 Part of the NE ~ of the NE ~ of Section 26, T-3-N, R-11-W, Jacksonville, Pulaski County, Arkansas, more particularly described as follows: Starting at a state monument marking the Northeast corner of Section 26, T-3-N, R-11-W; thence N 87° 59' 32" W, 1347.71 to a found stone monument marking the NW corner NE ~' NE ~ Section 26, T-3-N, R-11-W; thence S 03° 03' 33" W, 254.79 to a point on the West line of said NE ~Section 26; thence S 71° 32' 48" E,1394.40 to a point on the East line of said NE ~, NE ~ ; thence N 3° 20' 00" E along said East line 649.68 to said state monument to the point of beginning, containing 13.98 acres, more or less. 02/12/01 02/12/01 103 Valentine Road R-0 to R-4 2505 Coffelt Road R-0 to R-6 APPROVED 02/12/01 DENIED APPROVED ORO. 1151 02/15/01 A tract of land located in ~hP. Southeast ~ , Section 4, T-3-N, R-10-W, Pulaski County, Arkansas more particularly described as follows: Beginning at the center of the aforementioned Section 4; thence S 88° 13' 00" E, 62.0 feet; thence S 02° 12' 00" W, 350.00 feet; thence N 88° 47' 00" W, 62.0 feet; thence N 02 o 12' 00" E, 350.00 feet to the p 0 i nt of beginning, containing 0.50 acres, more or less 02/12/01 03/12/01 08/13/01 08/13/01 504 & 508 Gregory Street Lot 7 & 8 Heraldry Manor Phase V R-0 to R-3 900 Madden Road R-1 and C-1 to R-3 1015 Ray Road C-2 to C-3 109 Dennis Lane R-1 to C-2 6 APPROVED 02/12/01 DENIED DENIED APPROVED ORO. 1152 02/15/01 REZONING DENIED GRANTED AS COND. U~~ TABLED ( l j 0001.35 REZONING continued: 10/08/01 Liberty Subdivision (a portion of) R-1 to R-3 Part of the W ~ of the SW ~ of Section 29, T-3-N, R-10-W, Jacksonville, Pulaski County, Arkansas, more particularly described as follows: Starting at the Southwest corner of the SW ~ of Section 29, T-3-N, R-10- W; thence N 1° 33' 20" W 657.06 feet to the point of beginning; thence N 1° 33' 20" W 397.23 feet to the South line of the current R-3 zoning; thence N 88° 38' 45" E 865.10 feet; thence S 0° 13' 38" W 255.64 feet; thence 89° 42' 26" W 20.53 feet; thence S 0° 31' 08" W 70.27 feet; thence N 89° 16' 58" E 19.99 feet; thence S 1 o 05' 44" W 74.87 feet; thence s 88° 51' 39" W 850.62 feet to the point of beginning, containing 7.82 acres more or less. 11/19/01 TRACT ONE: APPROVED Four Tracts: Loop Road, east of Railroad APPROVED ORO. 1166 10/18/01 A tract of land in the S ~ Section 16 and N ~ of Section 21, T-3-N, R-10- W, City of Jacksonville, Pulaski County, Arkansas, being more particularly described as follows: Commencing at the SW corner of Section 16, T-3-N, R-10-W; thence S 88° 48' 00" E, along the South line of said Section 16, 1246.11 feet to the easterly right-of-way line of the Union Pacific Railroad; thence along said right-of-way N 49 o 24' 00" E, 239.48 feet to the point of beginning; thence continuing along said right-of-way line N 49° 24' 00" E, 570.00 feet; thence continuing along said right-of-way line along a curve to the left (=18° 29' 20", Tangent= 940.69 feet, Radius= 5779.58 feet) a chord bearing and distance of N 40° 09' 20" E, 1856.94 feet; thence continuing along said right-of-way line, N 30° 54' 40" E, 5477.77 feet; thence S 16° 32' 50" E, 525.90 feet; thence S 26° 39' 36" E, 783.59 feet; thence S 34° 29' 07" E, 884.49 feet; thence S 09° 08' 09" W, 443.01 feet; thence S 62° 23' 03" W, 440.68 feet; thence N 70° 59' 00" W, 628.94 feet; thence N 31° 49' 51" W, 262.69 feet; thence N 66° 00' 05" W, 271.26 feet; thence S 75° 44' 42" W, 248.17 feet; thence S 64° 48' 56" W, 965.76 feet; thence N 55° 11' 33" W, 435.48 feet to the point of beginning: Containing 73.185 acres, more or less. TRACT TWO: A tract of land in the S ~ Section 16, and the N ~ of Section 21, T-3-N, R-10-W, City of Jacksonville, Pulaski County, Arkansas, being more particularly described: 7 0001;36 REZONING continued: Commencing at the SW corner of Section 16, T-3-N, R-10-W; thence S 88° 48' 00" E, along the south line of said Section 16, 1246.11 feet to the easterly right-of-way line of the Union Pacific Railroad; thence along said right-of-way, N 49° 24' 00" E, 239.48 feet; thence S 55° 11' 33" E, 435.48 feet; thence N 64° 48' 56" E, 671.79 feet to the point of beginning: thence contin uing N 64° 48' 56" E, 293.97 feet ; thence N 75° 44' 42" E, 248.17 feet; thence s 66° 00' 05" E, 271.26 feet ; t hence s 31° 49' 51" E, 262.69 feet; thence S 70° 59' 00" E, 628.94 feet; thence N 62° 23' 03" E, 440.68 feet; thence N 09° 08' 09" E, 443.01 feet; thence N 34° 29' 07" W, 884.49 feet; thence N 26° 39' 36" W, 783.59 feet; thence N 16° 32' 50" W, 525.90 feet to the easterly right-of-way of the Union Pacific Railroad; thence along said right-of-way, N 30° 54' 40" E, 407.17 feet; thence S 16° 32' 50" E, 774.66 feet; thence S 26° 39' 36" E, 736.52 feet; thence S 34° 29' 07" E, 984.03 feet; thence S 09° 08' 09" W, 713.45 feet; thence S 62° 23' 03" W, 720.37 feet; thence N 70° 59' 00" W, 864.93 feet; thence N 31° 49' 51" W, 277.17 feet; thence N 66° 00' 05" W, 75.01 feet; thence S 75° 44' 42" W, 115.44 feet; thence S 72° 50' 34" W, 904.20 feet; thence N 49° 24' 00" E, 653.59 feet to the point of beginning: Containing 37.286 acres, more or less. TRACT THREE: A tract of land in the S ~ Section 16, and the N ~ of Section 21, T-3-N, R-10-W City of Jacksonville, Pulaski County, Arkansas, being more particularly described as follows: Commencing at the SW corner of Section 16 T-3-N, R-10-W; thence S 88 ° 48' 00" E, along the south line of said Section 16, 1246.11 feet to the easterly right-of-way line of the Union Pacific Railroad and the point of beginning; thence along said right-of-way, N 49° 24' 00" E, 239.48 feet; thence s 55° 11' 33" E, 435.48 feet; thence N 64° 48' S6" E, 671.79 feet; thence S 49° 24' 00" W, 1499.23 feet; thence N 23° 10' 03" W, 159.14 feet; thence N 31° 49' 15" W, 148.86 feet; thence N 38° 59' 20" W, 301.17 feet to the easterly right-of-way of the Union Pacific Railroad; thence along said right-of-way, N 49° 24' 00" E, 423.57 feet to the point of beginning: Containing 11.729 acres, more or less. TRACT FOUR: A tract of land in the N ~' Section 21, T-3-N, R-10-W, City of Jacksonville, Pulaski County, Arkansas, being more particularly described as follows: Commencing at the NW corner of Section 21, T-3-N, R-10-W; thence S 88° 48' 00" E, 1246.11 feet along the North line of said Section 21 to the easterly right-of-way line of the Union Pacific Railroad; thence along said right-of-way, S 49° 24' 00" W, 423.57 feet to the point of beginning; thence S 38° 59' 20" E, 301.17 feet; thence S 31° 49' 15" E, 148.86 feet; thence S 23° 10' 03" E, 159.14 feet; thence S 49° 24' 00" W, 225 .42 feet to the easterly right-of-way line of Loop Road; thence along said right-of-way line, N 15° 04' 37" W, 110.59 feet; thence continuing 8 ( [ ' \. ) REZONING continued: along said right-of-way line, N 23° 07' 43" W, 102.07 feet; thence continuing along said right-of-way, N 30° 50' 10" W, 103.29 feet; thence continuing along said right-of-way, N 36° 38' 25" W, 100.03 feet; thence continuing along said right-of-way, N 39° 48' 13" W, 102.46 feet; thence continuing along said right-of-way, N 40° 31' 17" W, 98.24 feet; to the easterly right-of-way of the Union Pacific Railroad; thence along said railroad right-of-way, N 49° 24' 00" E, 200.00 feet to the point of beginning: Containing 2.796 acres, more or less. APPROVED 9 APPROVED ORD. 1168 12/06/01 0001,98 DATE 01/08/01 02/12/01 03/12/01 03/12/01 03/12/01 04/09/01 04/09/01 04/09/01 04/09/01 05/14/01 05/14/01 PLATS DESCRIPTION REVISED CURB & GUTTER and shared access Gene Wilson Comm'l Subdivision REPLAT Bomber Base Addition Lots 3, 4 & 5; BLK 6 SKETCH PLAT 67/167 Commercial Addition Jacksonville Plaza Addition John Harden Drive SKETCH PLAT Western Hills Subdivision West Main Street LOT SPLIT First Electric Cooperative Northlake Subdivision REVISED SKETCH PLAT Western Hills Subdivision West Main Street PRELIMINARY PLAT 67/167 Commercial Addition Jacksonville Plaza Addition John Harden Drive REVISED SKETCH PLAT Oak Ridge Ranch Estates (outside City limits) FINAL PLAT Seventh Heaven Subdivision Formally Double S Subdivision (outside City limits) FINAL PLAT Fair Oaks Subdivision PH II REPLAT lots 142A & 143A Northlake Subdivision PH III 10 P.C. APPROVED APPROVED APPROVED w/stip APPROVED APPROVED APPROVED w/parklng & access restrictions APPROVED w/FEMA & sidewalk stipulations APPROVED APPROVED w/ County road approval COUNCIL APPROVED w/ water & sewer acceptance APPROVED l PLATS continued: 05/14/01 05/14/01 05/14/01 06/11/01 06/11/01 07/09/01 07/09/01 07/09/01 07/09/01 09/10/01 09/10/01 10/08/01 10/08/01 10/08/01 11/19/01 PRELIMINARY PLAT Oak Ridge Ranch Subdivision PRELIMINARY PLAT Western Hills Subdivision PRELIMINARY & FINAL PLATS Dawkins Commercial Subd. Lot 1F (Main & Marshall) PRELIMINARY PLAT Dawkins Commercial Subd. FINAL PLAT Dawkins Commercial Subd. Lot 1F REVISED PRELIMINARY PLAT Dawkins Commercial Subdivision FINAL PLAT Dawkins Commercial Subd. Lots 1F and 2F PRELIMINARY PLAT 900 Madden Road PRELIMINARY PLAT Oak Ridge Ranch Subdivision PRELIMINARY PLAT Deer Creek Subdivision PH II (outside City limits) PRELIMINARY PLAT Charlie Box Subdivision FINAL PLAT 109 Dennis Lane PRELIMINARY PLAT Charlie Box Subdivision REPLAT Pinewood Cove PRELIMINARY PLAT Collenwood PH III 11 APPROVED w/stips APPROVED WITHDRAWN by petitioner TABLED pending access APPROVED w/stips APPROVED APPROVED w/stips APPROVED APPROVED w/stips APPROVED w/sidewalk setback stips TABLED APPROVED w/Waiver APPROVED w/Waiver APPROVED City Engineer APPROVED OC01.39 PLATS continued: 11/19/01 11/19/01 11/19/01 REPLAT Fair Oaks PH II Lots 48F & 49F PRELIMINARY PLAT Northlake PH IX PRELIMINARY PLAT Car Wash Subdivision (Redmond Road) 12 APPROVED w/waiver APPROVED APPROVED w/waiver CONDITIONAL USES DATE DESCRIPTION P.C. 04/09/01 900 Madden Road withdrawn R-3 in C-1 zoning by petitioner adjacent to 900 Madden Rd. 05/14/01 900 Madden Road APPROVED R-3 in C-1 zone for property adjacent to 900 Madden Rd. 05/14/01 300 North Jeff Davis APPROVED C-1 in R-1 zoning w/stips drainage Bethel Baptist Church & fence requirements 08/13/01 1015 Ray Road APPROVED C-2 in C-3 zoning Mount Pisgah Baptist Church Auto Detail Shop 09/10/01 109 Dennis Lane APPROVED C-2 in C-1 zoning [ CPR Electronics 10/08/01 200' 204, 208 APPROVED Municipal Drive C-3 in M-1 zoning Retail property I J 13 00o2GO DATE 02/12/01 03/12/01 03/12/01 05/14/01 06/11/01 06/11/01 07/09/01 11/19/01 11/19/01 MISCELLANEOUS DESCRIPTION BUILDING PERMIT 3024 Discovery Drive J & J Metals FLOOD VARIANCE Dupree Park Bathroom City of Jacksonville SIDEWALK CONSIDERATIONS for Madden Road area BUILDING PERMIT 1912 McArthur Drive Daycare expansion SITE PLAN 900 Madden Road BUILDING PERMIT 7012 South Hwy 161 SITE PLAN 900 Madden Road BUILDING PERMIT Northlake Subdivision T. Dupree Personal Residence BUILDING PERMIT Pump station Triangle Park Subdivision 14 P.C. APPROVED w/stips APPROVED RECOMMENDATION from P.C. APPROVED TABLED APPROVED APPROVED w/stips APPROVED w/stips APPROVED DATE 01/08/01 01/08/01 01/08/01 02/12/01 04/23/01 05/14/01 05/14/01 05/14/01 05/14/01 05/14/01 05/30/01 000.2{)1 BOARD OF ADJUSTMENT DESCRIPTION 2700 John Harden Drive Preston Robinson Billboard Review 1800 School Drive Landers Ford North Sign Height Variance 2255 John Harden Drive Flash Market Sign package and Sideyard Setback 608 North First Street Mr. Jay Hudson Accessory Building Maximum Square Footage Redmond Road ICM Setback variance for M-2 to M-1 2525 John Harden Drive Outdoor Management Services Billboard Review 2107 Steeple Chase Diamond Homes for Home owner Front Yard Setback 3516 Spring Valley Cove J & L Builders Rear Yard Setback Corner of Main and Marshall Front Yard Setback 909 Brewer Street Mr. Leon Simen Front Yard Setback 2107 Steeple Chase Diamond Homes for Homeowner Front Yard Setback 15 ACTION APPROVED APPROVED as an exception regarding Interstate elevation APPROVED Sideyard Setback of 2' and sign package as an exception regarding Interstate elevation to proposed location APPROVED APPROVED APPROVED TABLED APPROVED Rear Yard Setback of 3' Withdrawn by Petitioner Petitioner not present APPROVED 1.5 foot variance 000202 BOARD OF ADJUSTMENT continued: DATE 05/30/01 05/30/01 06/11/01 06/11/01 06/11/01 06/11/01 07/09/01 08/13/01 08/13/01 09/10/01 09/10/01 DESCRIPTION 909 Brewer Street Mr. Leon Simen Carport Extension Front Yard Setback 1201 LeMac Drive Variance from R-7 Requirements 909 Brewer Street Mr. Leon Simen Carport Extension Front Yard Setback Corner of Main & Marshall Development Consultants Inc. Front and Rear Yard Setbacks Cory and Redmond Road Loman co Rear Yard Setback 1304 North First Street Advanced Auto Parts Sign Variance 1304 North First Street Advanced Auto Parts Modified sign variance 26 Wright Circle Mr. Thomas Martin Square Footage Variance 603 Stevenson Street Mr. Alvin Winstead Vehicle Storage Variance 1409 Gregory Street Mr. Joseph Shetrone Front Yard Variance 603 Stevenson Street Mr. Alvin Winstead Vehicle Storage Variance 16 ACTION TABLED pending further information regarding type and number of like variances APPROVED stipulating placement of no more than four mobile homes APPROVED 18-foot variance APPROVED contingent upon City Engineer researching tank placement APPROVED DENIED APPROVED two building letter signs of 36u APPROVED single-story 768 sq. ft. TABLED pending ruling from City Attorney DENIED TABLED pending petitioner attendance BOARD OF ADJUSTMENT continued: DATE 10/08/01 10/08/01 11/19/01 11/19/01 11/19/01 DESCRIPTION 603 Stevenson Street Mr. Alvin Winstead Vehicle Storage Variance Main Street & Hospital Drive Bar-B-Que Shack Off-Premise Directional Sign 1301 Riverwood Drive Lot 33 Parkview Subdivision Front Yard Setback Builder Boyce Penn 3000 T.P. White Drive Maximum Sq. Footage Variance Accessory Building Mr. Johnson Pine Tree Village Off Redmond Lots 1R -5R Side and rear yard setback 17 ACTION APPROVED two vehicles 1st/18 mos. 2nd /36 mos. APPROVED for 1 year APPROVED w/stip APPROVED w/stip APPROVED w/stip 000203 JACKSONVILLE PLANNING COMMISSION AGENDA SPECIAL MEETING 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00p.m. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT(S): 7. GENERAL: ADJOURNMENT 7:00P.M. March 19, 2002 FINAL PLAT: Collenwood Phase Ill Petitioner: Jim Green (Information included in packet) PAGE OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS SPECIAL MEETING COMMISSION MEETING MARCH 19, 2002 7:00 P.M. -7:08 P.M. Chairman Brannen opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Bobby Lester, Glen Keaton, Lester Piggee, Tammy Green, and Mark Perry answered ROLL CALL. Chairman Brannen also answered ROLL CALL. PRESENT seven ( 7) , ABSENT (1) . Others present for the meeting were City Engineer Whisker, Mr. Jim Green, Mr. Tommy Bond, members of the press, interested citizens, and petitioners. APPROVAL AND /OR CORRECTION OF MINUTES: PUBLIC HEARING (S): BUILDING PERMIT(S): REQUEST TO APPROVE PLAT(S}: FINAL PLAT Collenwood PH III Representative Mr. Bond related that the street has not been completed, but added that Mr. Green has posted a bond for the streets and sidewalks. City Engineer Whisker related that Mr. Green would need to post for streets and sidewalks before the Plat is sent to the Ci ty Council for Final Approval. He stated that any motion from the Planning Commission to approve. would need to stipulate that the streets be completed or have approval from the City Engineer before being forwarded to the City Council . He stated that oth er aspects have been worked out, adding that street completion has been delayed because of the recent bad weather. He then answered that the water and sewer have been approved. Commissioner Lester moved, seconded by Commissioner Piggee to approve the Final Plat of Collenwood PH III contingent upon street completion and/or the City Engineer approval before being forwarded t o City Council. MOTION CARRIED. Mr. Green apologized for the necessity of requesting a special meeting. GENERAL: ADJOURNMENT: Chairman Brannen without approximately 7:08.m. Respectfully, Susan L. Davitt Planning Commission Secretary objection adjourned the meeting at 1 JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00p.m. AGENDA 7:00P.M. April 8, 2002 Regular Planning Commission Meeting March 11 , 2002 CONDITIONAL USE: R-6 in C-2 Zone 115 West Hickory Petitioner: Mr. Arnold Koester (Continued from March 11, 2002) 5. BUILDING PERMIT(S): a. PRELIMINARY PLOT PLAN: Light of the World Church of the Living God International Represented by Bond Engineering 6. REQUEST TO APPROVE PLAT(S): 7. GENERAL: ADJOURNMENT b. SITE PLAN: Phase II Chapel Ridge Apartments/ Stanphil Road Represented by Bond Engineering CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 8, 2002 7:00 P.M. -7:40 P .M. OPENING REMARKS: Chairman Brannen opened the me eting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Chad Young, Bobby Lester, Glen Keaton, Tammy Green, Mark Perry and William Montgomery answered ROLL CALL. Chairman Brannen also answered ROLL CALL. PRESENT six ( 6) , ABSENT (2) . Others present for the meeting were City Engineer Whisker, Mr. Ben Rice, Mr. Thad Gray, Mr. Tommy Bond, Alderman Stroud, members of the press, interested citizens, and petitioners. APPROVAL AND /OR CORRECTION OF MrNUTES: Commissioner Perry moved, seconded by Commissioner Young that the minutes of the 11 March 2002 Regular Planning Commission meeting and the 19 March 2002 Special Planning Commission meeting be APPROVED. MOTION CARRIED. PUBLIC HEARING(S): CONDITIONAL USE R-6 in a C-2 Zone/115 West Hickory Chairman Brannen opened the public hearing as continued from the regularly scheduled March meeting at approximately 7:03 p.m. Mr. Arnold Koester restated his request to place a mobile home for personal use on lot 11 at 115 Hickory Street, adjacent to a beauty shop he currently owns. He stated that if in the future the property is sold, the mobile home would be removed and use of the property would revert to C-2. With no one to speak in opposition, Chairman Brannen closed the public hearing at approximately 7 :04 p.m. In review, City Engineer Whisker related that the item was tabled to offer the Commission time to consider if a mobile home in the downtown area would be conducive to planning issues involving mixed uses. In response to a question posed by related that there could be parking storage building were removed. Chairman Brannen, room for twelve Mr. cars Koester if the Commissioner Montgomery moved, seconded by Commissioner Green to deny the conditional use request to place a mobile home at 115 West Hickory. MOTION CARRIED. BUILDING PERMIT (S): Preliminary Plot Plan/Light of the World Church of the Living God International Representative Mr. Tommy Bond related that the church is presently located on Main Street, but is relocating because o f the new overpass. He acknowledged issu e s raised b y City Engineer Whisker regarding a drive onto Valenti ne Road, explaini n g that t h e proposed drive is approximately 50 feet f rom the corner int e r section . He added that 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 8, 2002 7:00 P.M. -7:40 P.M. there is no way to fit a drive on Valentine that would comply with the regulation stipulating that any access should be 300-feet from an intersection. He reviewed the plan showing an existing culvert drive and asked the Commission to consider allowing a drive onto Valentine Road as far away from the intersection as physically possible. He then related sidewalk issues for Valentine and South Hwy 161, saying that the property owner would dedicate right-of-way to the middle of Valentine Road for sidewalk needs in that area. In response to a question posed by Commissioner Lester, Mr. Bond related that the existing drive on Valentine Road would be eliminated and a new one established. He related efforts to save many of the large trees on the lot by rearranging the parking to provide additional parking behind or to the side of the Church. He stated that he did not believe there are any issues regarding fire protection, pointing out that there is a fire hydrant across the street on South Hwy 161 and one at the corner of Valentine and Wooten Road. City Engineer Whisker related that the City is requesting a 30-feet right-of-way from the center-line on Valentine Road, sidewalks on Valentine Road and South Hwy 161, and that the drive be pushed away from the intersection to the existing gravel drive. He stated that event1Jall y .=~rlrli t .i onal right-of-way for the wideninq of South Hwy 161 may be requested by the State. In response to a question posed by Commissioner Keaton regarding right-of-way needs, City Engineer Whisker related that currently South Hwy 161 does not have a curb and Mr. Bond related that the parking lot curb is approximately 20-feet behind the right-of-way. He went to say that presumably there would be room regarding additional right-of-way. In response to a question from Chairman Brannen, City Engineer Whisker related that depending on considerations from the Highway Department, generally a four-lane road would require 40-feet of right-of-way. Mr. Bond related that an additional 10-feet of right-of-way for South Hwy 161 would not be a problem. City Engineer Whisker then clarified that there would be enough right- of-way for sidewalks on South Hwy 161. Mr. Bond explained that the property line is located at the top of the bank of the ditch, which might affect sidewalk placement. He explained that with the road and a small shoulder that is being widening approximately 4-feet, it drops off into the ditch and comes back up. He related that the ditch is steep and the property line is right on top of the bank. Discussion ensued regarding space needed for sidewalks ~nd widening of Hwy 161. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 8, 2002 7:00 P.M. -7:40 P.M. City Engineer Whisker related that without an additional 10-feet of right-of-way it would not leave enough room to construct sidewalks. In response to a question posed by Commissioner Green, City Engineer Whisker related that adequate space would depend on the Highway Department 's plans for widening the Hwy. He stated that if the Highway Department put in four lanes t hey could abut it to the sidewalk with drainage underneath. He stated that there could be various sidewalk configurations, adding that if an additional right- of-way were acquired the sidewalks be on the outside 10 feet . In response to a question posed by Commissioner Young, City Engineer Whisker related that the financial responsibility would belong to the Highway Department if they widened the road and decided to abut the sidewalk and place the drainage underneath. He related that i£ the City were to widen the road they would probably apply for Federal funds regarding an 80/20 match. He then answered that the Fire Marshal had approved the plans. Mr. Bond then related the practice of filing a dedication of easement drawing regarding all easements for drainage , water, and sewer after the completion of the project. City Engineer Whisker related that the dedication easement is tied into the building permit certificate of occupancy. Commissioner Young moved, seconded by Commissioner Lester to approve the Preliminary Plot Plan for Light of the World Church contingent on a 30-foot right-of-way on Valentine Road, allowing for a 10-foot easement on Hwy. 161, sidewalks on Valentine and Hwy 161 and pushing the drive to the west as far as possible from Hwy. 161, reusing the existing gravel drive and contingent upon City Engineer Whisker's approval. MOTION CARRIED. b. SITE PLAN Chapel Ridge Phase II Representative Mr. Tommy Bond related that Phase II of Chapel Ridge is an adjoining piece of property that abuts Phase I, wh ich would have access through the existing complex off Military Road through to Stanphill. He stated that the d eveloper would provide a dedicated right-of-way and sidewalk for Stanphill, adding that ther e would also be a sidewalk through the property t hat would connect to the existing sidewalks in Phase I. In response to a question posed by Chairman Brannen, City Engineer Whisker related that the sidewalks on Stanphill (a major road) would be 5' and 4' for a local roads such as inside the apartment complex. He stated that he had asked that the developer line up the driveway with Lemac, adding that he had concerns regarding Nathan Hale. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 8, 2002 7:00 P.M. -7:40 P.M. Mr. Bond related that since Nathan Hale is a short development may develop three or four single-family culdesac. He related that utili ties are in place. street, ERC lots with a Discussion ensued as to access into the apartment complex if Nathan Hale is developed, and Mr. Bond related that the developer wanted to limits the number of accesses to the complex. In response to a question posed by Chairman Brannen, Mr. Bond stated that he was not aware if single-family development on Nathan Hale would be part of Phase II. He related that it had been mentioned as a consideration when City Engineer Whisker had inquired as to future plans for the street. In response to a question from Commissioner Keaton regarding the detention pond, Mr. Bond related that it would be located just north of the connection road. He went on to say that current plans call for a dry detention pond, but that it could change in the landscaping plan. He related that the detention pond will have a levy approximately 3~ feet and will hold approximately 1~ foot of water with a 12" drain. He stated that the maximum water level would be 3 feet. In response to a question posed by Commissioner Lester, City Engineer Whisker related that the Fire Department does not feel that access to Phase II through Phase I is a concern. He added that the Fire Marshal may request an additional fire hydrant at the opposite end of the complex. Discussion ensued regarding normal setbacks for C-3 zoned property and Commissioner Young addressed concerns regarding the close proximity of 7.78 feet to the rear property line. City Engineer Whisker pointed out that regulation setbacks are 35' front yard, 25' f or the rear and 5' on the side. He then stated that typically C-3 setbacks are designed for lots developing a four-plex, adding that when there is a development of this size each case is considered individually, saying that if you go strictly by the Code it would be a 5-foot setback for the side yard. In response to a question from Commissioner Montgomery, Mr. Bond related that the 7.78 feet is considered to be a side yard setback. Commissioner Montgomery related that he felt that 7. 78 feet it is still too close to the adjoining property. Commissioner Young stated that the felt the setback at the corner of the building should be 25-foot parallel from the property line. Further discussion ensued regarding the side and rear yard setbacks for planned units. 4 r CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 8, 2002 7:00 P.M. -7:40 P.M. In response to a question posed by Chairman Brannen, Mr. Bond stated that typically the width of the complex streets are the same as a standard City streets, adding that parking areas are typically built 60-feet wide. Chairman Brannen question provisions for a fence between the apartment property and the single-family residential area, Mr. Bond stated that fences were constructed in the last phase and that fences could easily be incorporated in the plans. Further concerns were mentioned regarding the 7.78 rear or side setback to the residential area. City Engineer Whisker stated that the 7. 78 setback is measured from the corner of the building, saying that it is the side and rear at the same time. In response to a questioned posed by Commissioner Young regardi ng exchange of location for two of the units with the present pool location, Mr. Bond stated that he did not feel that would be a problem, but pointed out that the residential lots on Stanphill are at least 275-feet deep and the houses are estimated to be 150-feet from the rear property line. Discussion regarding the landscaping plan ensued, and Mr. Bond related that they have an erosion control plan and would be building barricades around the trees to protect t hem during construction. He related intentions to landscape the pond area and referenced the landscaping in Phase I as evidence of the developers intentions for Phase II, pointing out that the developer laid sod in Phase I. Discussion then centered around fence construction for the rear of the property, and Mr. Bond related that they could build a fence around the area where units come within 50-feet of the property line. Commissioner Green suggested an 8-foot privacy fence the length of the back property, pointing out that there would not be any access to the adjoining property. Mr. Bond stated that the did not foresee a problem with a fence, but added that most fences are a standard 6-feet. Discussion ensued regarding tabling the i tern of business and waiting until the site plan is returned and reflects the replacement of the apartment units with the pool location. Mr. Bond related that the developer is hoping to apply for a building permit and only have to submit any remaining plans to the City Engineer who would have the authority to grant a building permit. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 8, 2002 7:00 P.M. -7:40 P.M. In response to a question posed by Chairman Brannen, Mr. Bond stated that he would like to upgrade his plans to a preliminary plot plan. City Engineer Whisker related that all stipulations would have to be met prior to his office issuing a building permit. Mr. Bond related that he does not have any of the architectural plans as yet, acknowledging that City Engineer Whisker has to review all plans before he can issue a building permit. Commissioner Green stated that she would like to add the stipulation of a 6-foot privacy fence along the back 700-feet of the property. Mr. Bond agreed to construct the fence anywhere a unit was within 50 feet of the property line. Commissioner Young moved, seconded by Commissioner Keaton to approve the Preliminary Plot Plan of Chapel Ridge Phase II contingent on the access drive lining-up with Lemac Street across from Stanphill Road, sidewalk right-of-way and interior sidewalks, relocating the units that abut property lines to comply with the setback Code of 25-feet rear, and 5-foot side, with a 6-foot wood privacy fence where units are within SO-feet of the property line, a 30-foot right-of-way for Stanphill Ro~d -AmAndmAnt to the motion to construct the wooden privacy fence to tie into the existing fence in Phase I and with City Engineer Whisker's approval. MOTION CARRIED. REQUEST TO APPROVE PLAT(S): GENERAL: ADJOURNMENT: Chairman Brannen without approximately 7:40 p.m. Secretary objection adjourned the meeting at 6 ( JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 5. BUILDING PERMIT(S): AGENDA 7:00P.M. May 13,2002 Regular Planning Commission Meeting April 8, 2002 SITE PLAN & PRELIMINARY PLAT: Evans Road Apartments Represented by Bond Engineering (Plan included in packet) 6. REQUEST TO APPROVE a. PRELIMINARY PLAT: Collenwood Subdivision Phase IV Represented by Bond Engineering (Plat included in packet) PLAT{S): 7. GENERAL: ADJOURNMENT b. REP LA T: Northlake Subdivision Phase Ill-A (lot 159FR) and Phase V (lot 168FR) Represented by Bond Engineering (Plat included in packet) c. FINAL PLAT: Oak Ridge Ranch Subd. Represented by Bond Engineering (Plat included in packet) d. FINAL PLAT: Western Hills Subdivision Phase I Represented by Bond Engineering (Plat included in packet) OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 13, 2002 7:00 P.M. -7:45 P.M. Chairman Brannen opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Chad Young, Bobby Lester, Glen Keaton, and William Montgomery answered ROLL CALL. Chairman Brannen also answered ROLL CALL. PRESENT six (6), ABSENT (2). Commissioner Susan Dollar arrived at approximately 7:02 p.m. and Commissioner Green arrived at approximately 7:03p.m. Others present for the meeting were City Engineer Whisker, Mr. Tommy Bond, Mr. Jim Green, Mr. Jim Peacock, Alderman Stroud, members of the press, interested citizens, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Young moved, seconded by Commissioner Lester that the minutes of the 8 April 2002 Regular Planning Commission meeting be APPROVED. MOTION CARRIED. PUBLIC HEARING{S): BUILDING PERMIT (S): Site Plan & Preliminary Plat/Evans Road Apartments RP.prP..sP.ntati ve Mr. Tommy Bond related that one obi ection from City Engineer Whisker was that the parking would back out onto the street, adding that the parking design has been changed to a one-way drive into the apartments with parking available in front of the units. He related that this would create four driveways to Evans Road as opposed to being open to the street and would decrease vehicular movement conflict. He stated that he would return with a revised plan including sidewalk provisions. Chairman Brannen mentioned that previously there had been a request for a trailer park in the Taneyville area, questioning if the sewer pumping station was adequate for the development. Mr. Bond related that since that time there have been significant improvements to the pumping station at Northeastern, saying that with the addition of the Oak Ridge Ranch Subdivision the capacity has been increase approximately 50%. He related that improvements included lowering the pump and propeller changes to increase the capacity. He stated that any sewer issues have been corrected. Discussion ensued and it was noted that approval from the Sewer Department would be forthcoming. The following is a written list of comments or questions submitted by City Engineer Whisker. 1) If this is an apartment complex, is should look more like a Planned Unit Development (P.U.D.) 2) If this is not a P.U.D. each apartment should have its own lot. 1 r 3) 4) 5) 6) CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 13, 2002 7:00 P.M. -7:45 P.M. Sidewalks, curb & gutter, and drainage pipe would be required on Evans Street. Parking along the street is not recommended. How many units would be in each apartment building? What are the dimension from lot lines? City Engineer Whisker related that most of the questions have been answered, pointing out resolution with the redesigned parking area. He related discussion regarding a Planned Unit Development or lots with setbacks and concluded saying that mote formalized plan would be presented at the next regularly scheduled Planning Commission meeting in June. Discussion ensued regarding the feasibility of a fence. In response to a question posed by Commissioner Montgomery, Mr. Bond related that there would be four buildings consisting o£ thirty-eight units. He then answered that the property is located adjacent to the RV Park and Church on John Harden Frontage Road, adding that it backs up to the mobile home park and would abut the Max Howell Place and the McArthur Assembly of God Church. Commissioner Dollar table the item of CARRIED. moved, business seconded pending by Commissioner Montgomery to further information. MOTION REQUEST TO APPROVE PLAT(S): a. PRELIMINARY PLAT Collenwood Subdivision Phase IV 1\epresentati ve Mr. Bond related that Phase IV is the final phase for Collenwood Subdivision. He referred to a list of comments submi tted by City Engineer Whisker and stated that all issues have been answered. He related that more details regarding the drainage from Lots 58F, 65 and the roadway would be presented. He added that Salem Cove would be changed to Salem Court and a streetlight would be added at the end of that street. He related that the subdivision meets the criteria regarding fire hydrant, saying that one will also be installed in phase IV. He stated that one of the questions raised by City Engineer Whisker regarding the maintenance of the park and lake area would have to be addressed through the bill of assurance, pointing out the property owners association would handle the maintenance. Mr. Green stated that once the phase is completed the common area property would be deeded to the property owners association. Discussion ensued, and Mr. Green answered that the lake bottom has been maintained to drain out, saying that it has been kept artificially high. He concluded that the lake does drain and that it is not yet to its final depth. It was noted that the lake is being maintained by the original plans approved three years earlier. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 13, 2002 7:00 P.M. -7:45 P.M. City Engineer Whisker related that he would need a grade plan for the lake and then it was determined that Mr. Green would address issues regarding stones located at the property edge. He assured the Commission that the City would not have any responsibility regarding the lake or park area. He stated that at the time of completion the property would be deeded to the property owners association. It was noted that the park area would be restored and covered with grass. City Engineer Whisker requested profiles for the streets. In answer to a question regarding a request for additional streetlights, City Engineer Whisker pointed out the addition of a streetlight in the culdesac and depending on the 300-foot mark an additional streetlight may be required from Plymouth Lane to Jamestown Circle. Mr. Green related that there is one on the corner of Plymouth and Jamestown on the south and that he is fairly certain that there is one on the other end. City Engineer Whisker question if a streetlight was located on Colonial and Jamestown at the northeast corner. ~r \,rPPn srArP.d that there is one at the corner where Jamestown qoes back west by the Pathfinders building. City Engineer Whisker related, 300-foot mark a streetlight corner. and Mr. Green concurred that with the might be required midway around the In response to a question from Commissioner Montgomery, City Attorney Bamburg stated that a lake within the City limits is permissible without the City being responsible for maintenance. He cited the example of Stonewall property owners association owning all of the common area within the subdivision for use by the owners and their guest. He stated that his understanding is that Mr. Green is developing Collenwood in that same manner. He stated that the property owners association will be the owners of the property after the subdivision has been developed and will be responsible for maintenance and upkeep of the common ground lake area and the portion of the property that is in the floodway that can not be built on. He related that the property owners association will define its use. It was noted that the common property consists of approximately ten acres for the park and lake area combined, and that the lake is approximately five or six acres. In response to a question posed by Mr. Bond, Mr. there are areas in the lake that are eight to ten areas are four to five feet. He related that it uneven on the bottom. 3 Green stated that feet deep and some was left purposely r CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 13, 2002 7:00 P.M. -7:45 P.M. Discussion ensued regarding the location of the ditch in proximity to lots 54 through 58 and fencing considerations. Mr. Bond stated that there would not be a fence in the park area or along the rear of the houses next to the lake. Chairman Brannen questioned sidewalks, City Engineer Whisker related that there is a plan for sidewalks to run along Jamestown Circle and make a connection to the existing sidewalks. He answered that the sidewalk will go on the inside of the Jamestown Circle loop and to one side of Plymouth. In response to a question posed by Commissioner Young, City Engineer Whisker related that the lake and park area is located in the floodway, adding that the house lines stop at the floodway. Commissioner Lester moved, seconded by Commissioner Green to approve the Preliminary Plat of Collenwood Phase IV subject to approval by City Engineer Whisker. MOTION CARRIED. b. REPLAT Northlake Subdivision Phase III-A (Lot 159FR) and Phase IV (Lot 168FR) Representative Mr. Bond related that the requ est comes from Mr. Wilson the owner of l ot 159F, saying t4at he has acquired prop erty from lot 168FR. He explained that the pu rchase of property came the back of a vacant lot that Mr. Wilson is adding onto his property. He related that Mr. Wilson has is in the process of building a fence to encompass the area. He stated that 159FR is gaining property while 168FR is becoming smaller. City Engineer Whisker r elated t hat this is the second replat of Mr. Wilson's prop erty, e xplaining the addition of property t o the original lot. He stated that it wi l l be all one lot and t hat t here will be no additional access. Commissioner Young moved, seconded by Commissioner Montgomery to approve the Replat of Northlake Subdivision Phase III-A, Lot 159FR and Phase IV, and Lot 168FR. MOTION CARRIED. c. FINAL PLAT Oak Ridge Ranch Subdivision Repres entative Mr . Bond suggested tha t t he plat be tabl ed; saying that he did not believe t hat all t he paving would be complete by the next regul arly schedule d Planning Commission meet i ng. He stated that there are a few minor issue s regardi ng street names and some other i terns listed by the City Engineer that will not be a problem to work out. He then related t hat the pump station, and the testing of the waterline in the s ubdi vision has not yet been completed. He noted that the sewer line has been tested. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 13, 2002 7:00 P.M. -7:45 P.M. Chairman Brannen suggested that the item be tabled and then raised a question regarding emergency equipment access on Cypress Court. Mr. Bond related that the Fire Marshall did not have a problem regarding access to Cypress Court, but did have some other concerns dealing with the fire hydrant locations, which have been solved. He then noted that the annexation of the property is nearly completed. Commissioner Young moved, seconded by Commissioner Green to table the Final Plat of the Oak Ridge Ranch Subdivision with written request to City Clerk Susan Davitt. MOTION CARRIED. d. FINAL PLAT Western Hills Subdivision Phase I Lots 1 thru 37 Mr. Bond stated that initially the entire subdivision was planned for Final Plat submittal but added that due to the wet conditions that was changed it into phases. He stated that Phase I is the area located at the top of the ridge, explaining that the lower street subgrade was so wet that the street work could not be completed in time to be submitted as a part of the Final Plat. He related that the asphalt work in Phase I has been completed with only a little cleanup work left. He then noted that some waterline, and meter boxes still have to be adjusted to grade, and some lids replaced. He stated that he hPliPvPrl r.hat the dilemma is whether to extend the lot line across the private drive. City Engineer Whisker related that he had spoke with City Attorney Bamburg, saying that the main concern is to make ensure that the street remains private. He related that if the developer does not extend the lot line then the property would belong to the developer, because it would not be City accepted. He suggested that it might be easiest for the property owners of lot 1 through 10 to be responsible for that small area of grass and have it noted as a private drive. Mr. Bond stated that if the property lines are extended across the private drive, he would have concerns that a future property owner may want to claim the property and obstruct traffic movement. He stated that it is understood that the drive is private and will be maintained by those adjacent property owners. He stated that he believes the issue can be addressed by noting that on the plat and with a statement in the bill of assurance. City Attorney Bamburg stated that while the issue belongs to the developer because the drive is private, he noted that if the lot lines do not extend across the private drive, then the property will not be deeded as part of the acceptance of property that the City receives for streets and utility rights-of-way. Discussion ensued regarding various options and consequence for ownership and responsibility of maintenance. 5 r CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 13, 2002 7:00 P.M. -7:45 P.M. Mr. Bond stated that he was seeking a solution other than extending the lot lines. He restated concerns regarding future owners claim to the private drive. City Attorney Bamburg explained that limitations can be put into place either through the plat or through the bill of assurance to address any concerns. He offered that the approval of the plat could be made specific, allowing that the only access onto Main Street are the two lots shown on the plat and designate the limitations of ownership and grant the property owners of lots 1 through 10 a common easement. Discussion ensued as to ownership by the City, and City Attorney Bamburg explained that if the City owned the property then the City would have to be responsible for maintenance, adding that it would have to meet Code before it could be accepted by the City. Discussion ensued and it was noted that the drive did not meet City code for acceptance. In response to a question posed by Chairman Brannen, Mr. Bond related that lot 14 and 13 would share a common driveway. He stated that a common drive was approved earlier when the preliminary plat was presented. City Engineer Whisker confirmed that lots 13 and 14 would share an access, pointing out that they are the only lots that will have access off Main Street. In response to a question from Commissioner Lester, Mr. Bond related that the private drive lacks Code because it does not have curb and gutter. He stated that he has personal reservations regarding extending the lot lines across the private drive. City Attorney Bamburg noted that the final plat designation that lot 12 would have no ingress or egress from West Main, adding that that lots 11 and 12 would have to gain access from Western Hills Drive. Mr. Bond stated that the bill of assurance would speak to that issue. It was noted that the house can face either way as long as the garage loads off of Western Hills Drive. Mr. Bond related that the sidewalk would be constructed along Main Street, adding that it will be on the other side of the private drive. He pointed out that only one other sidewalk would be constructed for Western Hills Drive. It was clarified that Phase I consists of Lots 1 through 37. Mr. Bond related that one of the other issues was that addresses would not be addressed from the private drive R. D. Mathews but off Main Street as requested by the City Engineer. 6 In response related that drive would presumed to through 10. construction CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 13, 2002 7:00 P.M. -7:45 P.M. to a question posed by Commissioner Young, Mr. Bond the area of grass on the opposite side of the private be approximately five feet, and that maintenance is be the r esponsibility of the property owners of lot 1 He noted that the minimum square footage requirement for is 1600 square feet. Commission Lester suggested that the lot lines be extended to cross the private drive and that the bill of assurance indicate their responsibility for maintenance. It was noted that Western Hill Drive would extend to Cory Drive. Commissioner Lester moved, seconded by Commissioner Green to approve the Final Plat of Western Hill Subdivision Phase I stipulating that the property line be extended across the private drive to Main Street and that City Attorney Bamburg and City Engineer Whisker create the legal means to ensure that the property owners of lots 1 through 10 maintain the property up to Main Street, and that lots 11, 12, will not have access from Main Street, and that lots 13, and 14 will share a common drive off Main Street. MOTION CARRIED. GENERAL : City Engineer Whisker annou nced that the South AnncA.::tticn would be completed May 24th, E~.nswerincr thrit thP. area is located from the currently City limits on hwy 161 down to Wooten Road and under the overpass to the St. Luke's Church. Chairman Brannen commended City Engineer Whisker for his efforts regarding receuL annexation efforts. Chairman Brannen noted that the draft for the landscape ordluance will be presented at the next regularly scheduled Planning Commission meeting. ADJOURNMENT: Chairman Brannen without approximately 7:45p.m. n Secretary objection 7 adjourned the meeting at ( JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 5. BUILDING PERMIT(S): a. AGENDA 7:00P.M. June 10, 2002 Regular Planning Commission Meeting May 13, 2002 METES & BOUNDS: 408 Graham Road Petitioner: James Hartwig Jr. b. SITE PLAN: Evans Road Apartments Represented by Bond Engineering · · (Included in packet) 6. REQUEST TO APPROVE a. REP LA T: Keathley Commercial Subdivision I Lots 6 & 7 PLAT(S): GENERAL: ADJOURNMENT Petitioner: Mr. Mike Kirkpatrick Represented by Bond Engineering (Included in packet) b. SKETCH PLAT: Holland Homes Manufactured Housing Park Represented by Bond Engineering (Included in packet) CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 10, 2002 7:28 P.M. -8:40 P.M. OPENING REMARKS: Vice Chairman Perry opened the meeting at approximately 7:28p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Bobby Lester, Glen Keaton, and Lester Piggee, answered ROLL CALL. Vice Chairman Perry also answered ROLL CALL. PRESENT six (6), ABSENT (3) . Others present for the meeting were City Engineer Whisker, Mr. Aaron Robinson, Mr. Mike Kirkpatrick, Mr. Tommy Bond, Alderman Stroud, Commissioner Mark Stroud, Mr. Emerson Smith, members of the press, interested citizens, and petitioners. APPROVAL AND /OR CORRECTION OF MINUTES: Commissioner Young moved, seconded by Commissioner Piggee that the minutes of the 13 May 2002 Regular Planning Commission meeting be APPROVED. MOTION CARRIED. PUBLIC HEARING{S): BUILDING PERMIT{S ): 408 Graham Road Mr. James Hartwig, Jr. stated his desire to back yard, explaining that there had been when he bought the home, but due to age rP.movP.rl. construct a garage in his an existing storage shed and deterioration it was In response to a question from Commissioner Young, Mr. Hartwig stated that he proposed to construct a garage approximately 20' X 32 at the back corner of his lot. He related that the garage that was removed was 12' X 14' and was located close to the back of the house. In response to a question related that he owns the approximately 20 years. He utility easements. from Commissioner Piggee, property and has lived related that the property Mr. Hartwig there for is free of In response to a question from Commissioner Young, City Engineer Whisker related that the request for a building permit comes before the Commission because the property is unplatted. Commissioner Piggee moved, seconded by Commissioner Dollar to approve the building permit for 408 Graham Road as requested. MOTION CARRIED. Site Plan & Preliminary Plat/Evans Road Apartments Representative Aaron Robinson related that they are seeking approval for the preliminary plat and the site plan. Vice Chairman Perry noted a letter provided from the Jacksonville Wastewater Utility regarding the proposed apartment complex. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 10, 2002 7:28 P.M. -8:40 P.M. In response to a question from Commissioner Piggee, City Engineer Whisker related that the Wastewater Department has a representative at the meeting to answer questions regarding sewer, adding that his only concerns are setbacks regarding the development. He stated that he has spoken with ~r . Bond regarding the setback requirements being 35- foot front, 25-foot rear, and 5-foot side yard setbacks. He related that he has also recommended that the sidewalks be constructed at the property line, closer to the street. Discussion ensued as to the type of housing for the complex and Mr. Robinson stated that it would be multi-family but not HOD housi ng. City Engineer Whisker related that he would also recommend that the lot one parking lot line up with Evans Drive. Mr. Robinson related that he did not think that would be a problem. In response to a question from Commissioner Young, Mr. Robinson related that he was not sure regarding access plans onto the site. City Engineer Whisker related that the access is proposed to come in off Evans Drive from John Harden. He clarified that Evans Drive is the first left turn, north of the Pine Meadows Trailer Park. He related that the access would be an extension of Evans Drive at the 90-degree turn before entering into the Max Howell complex. Vice Chairman Perry invited comment from the audience. Mr. Emerson Smith related that he is the owner of the Tall Pines RV Park located on the corner of Evans Drive and John Harden Drive. He stated that the project is being referred to as Evans Road, adding that City record refers to the street as Drive not Road. He related that concerns were mentioned at the previous meeting regarding the pump station capacity and that Mr. Bond had made a presentation saying that the water situation and the sewer system was up to speed and that there are no problems. He referred to the letter from the Wastewater Utility and said that the letter indicates that the same problems that existed two years ago still exist. He explained that the storm water run-off causes the sewer line to overflow. He stated that he can speak very emphatically about the situation at the Tall Pines RV Park, saying that there are situations where the manhole covers have floated up and raw sewage has spread over the RV Park grounds. He related that he had one customer so upset when this happened that she moved from the Park. He stated that he and the Wastewater Department still recognize it as being a problem. He went on to say that the overflow of manholes is important because an overflow must be reported to the EPA, adding that hopefully it is a situation that the City will make investments to correct . He related that he stood before the Commission two years ago regarding a rezoning change for the same property and that at that time the proposal was to rezone the property from R-0 to R-4. He then related that it is now his understanding 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 10, 2002 7:28 P.M. -8:40 P.M. that the property is actually zoned R-3, requesting that the record be changed to reflect the correct zoning. He stated that the approval of this project would have significant environmental impact, noting that all vegetation would have to be removed. He related that the property is low land, and that when Evans Road was built dirt had to be brought in to construct the street. He stated that the water flows from Max Howell and Pine Meadows down Evans Drive into the proposed area and that the area resembles a wetlands especially during the spring rains. He related that he assumes it would take significant truckloads of dirt to bring the low-lying ground up to road surface level regarding construction. He added that this would not only affect the trees, but have a negative impact on the community life by creating a concrete jungle. He stated his deep concern for raising the property elevation because it would cause his property to have additional water run-off. He added that he would not want any action by the Planning Commission to have a negative impact regarding the value of his property. He asked that the Commission consider what would happen to the water once the dirt is brought in and the apartments are constructed. City Engineer Whisker related that manholes are usually built to flood elevation and Mr. Smith added that there are no manholes in that area. Mr. Smith asked that the Commission have someone look into the ~~Anrling water situation. He stated that questions were raised at the last meeting regarding the parking, mentioning a letter written by City Engineer Whisker saying that the parking is not to City Code. City Engineer Whisker stated that the Code requirement is 1.5 parking spaces per unit. Mr. Smith stated that it is ironic that the City Code is 1.5 spaces per unit because Ma x Howell has three spaces per unit, and newer complexes on an average have two spaces per unit. He suggested that the City consider adjusting the parking space requirement. He then stated that parking would be very important for this project because of the inadequate road surface regarding overflow parking. He then explained safety issues regardi ng parking on Evans Drive with the 90- degree turn in the road. He a dditionally related concerns regarding the parking design being up to the easement line, which would allow the front of cars to be over the easement when parked. He stated that the project as presented is "humanity on top of humanity" and that the density of the project compared to Max Howell is 24 units to 8 units, making for a 200% increase in population density for this project. He then stated that the project could be a classic case of a civil rights discrimination, saying it appears that it may be appealing to the low income. He explained that it is a situation where low-income housing already exist and that cities today are being subject to their Planning Commissions being reviewed for signs or patterns of discrimination against the poor and low class. He then related that because of the location of the project it is also a situation that makes it isolated from the general public. He stated that "in other 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 10, 2002 7:28 P.M. -8:40 P.M. words it is going to be behind some woods, between a mobile home park and a housing project." He asked that the Commission consider a less dense project, with more adequate parking and investigate any negative impact. Mr. Tommy Bond pointed out that this proposal is t he third project to be brought before the Commission regarding this property. He stated that a mobile home park, and a single-family residence were rejected previously. He related that this is the second time this proposal for the apartment complex has been presented, adding that it generally complies with all of the City's regulations, and is already zoned R-3. Commissioner Dollar asked Mr. Smith if she understo.od his five major concerns to be water run-off, sewer capacity, safety, parking, and ghettoizing. Mr. Smith stated that it might be a classic case of discrimination against the City because of the already low income housing in the area. He added t hat it has the potential of being discrimination against the poor regarding congregating of low-income people in one area and also because of the design being i solating from the general public. He stated that it would be subjecting people to a lower standard, which is against the law. Vice Chairman Perry invited a representative from the Jacksonville Wastewater Utility to address the Commission. Wastewater Engineering and Construction Manager Bob Williams referred to the letter provided to the Commiss ion, saying tnat on assessment conditions of the area pump station have not changed and are not likely to change in the near future. He stated that there are overflows in that area under wet weather conditions and have been for some while. He related that currently the Wastewater Utility is in the process of rehabilitating the sewer lines of the entire City, pointing out that a major rehabilitation was just completed between Quince Hill and Commons Drive. He added that efforts will continue until the inflow and infiltration is reduced to an acceptable level. In response to a question from Commissioner Keaton, Mr. Williams stated that there is adequate capacity in dry weather conditions regarding the Northeast pump station, but not under wet weather conditions, which is evident by the overf low of manholes. He stated that he did not t hink t he project would adversely affect the system in dry weather, adding that it is not going to help in wet weather. In response to a question from Commissioner Piggee, Mr. Williams related that the problem is not with drainage, but the inflow and infiltration. He pointed out that most of the problems in the area is with infiltration, saying that manholes are at or above flood elevation. He then stated that there could be some inflow problems not identified at this time. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 10, 2002 7:28 P.M. -8:40 P.M. City Attorney Bamburg addressed concerns regarding discrimination, saying that the proposed development meets Code requirements, adding that in the discrimination cases he has observed there has to be factors regarding specific placement of low income housing or code variations that are of record. He stated that in this circumstance, if he understands Mr. Robinson's presentation, the proposed project is not proposed to be HUD housing. He related that low income does not necessarily have to be HUD housing, but is usually a very common factor for a discrimination action. It was noted that the average costs of an apartment has not yet been determined. Ms. Stacy Gangluff, manager of Pine Meadow Mobile Home Park addressed the Commission mentioning previous concerns when Mr. Dick Jones developed a subdivision in the immediate area. She related that she and other residents of the Pine Meadows Park are concerned about the drainage, adding that some lots toward the proposed development area are prone to be wet areas. She stated that another concern is fencing and safety traffic issues since the construction of the Wal-Mart Supercenter. She related that there is a tremendous amount of traffic in the area. Mrs. Diana Smith addressed the Commission stating her concerns regarding the children of the apartment complex, saying that they might venture into the woods with no planned play area. She went on to say that this would create additional liability for the surrounding property owners. She requested that the engineers go to the site and investigate the continuous standing water in wet weather. She stated that there is no storm drainage system in the area, and no curbing so the water runs down the road and settles onto their property. She related that during heavy rains their property fills with overflow from the manholes, adding that it is very important that these issues be addressed. In response to a question from Commissioner Young, Mr. Bond stated that a dumpster location has not been discussed. He pointed out that typically in smaller developments there is not a dumpster, only in larger developments with 100 plus units. In response to a question posed by Commissioner Keaton, Mr. Bond responded that a storm retention plan would be required. He explained that the retention pond would probably be north of the site. He explained that Evans Drive turns and goes back west, mentioning the intersection, saying that the main drain is 600 feet north of the intersection and runs through the church property to Hwy 67. He stated that any retention plans would have to be placed in that area and then related that the parcel is approximately 18 to 21 acres extending to Quince Hill Road. He explained that a previous development request had proposed access from Quince Hill Road. He then responded that construction for a fence would not be a problem. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 10, 2002 7:28 P.M. -8:40 P.M. Commissioner Young commented that he does not believe the layout meets Code requirements regarding setbacks. He related that he is concerned about the drive and the parking location, saying that he does not feel the design works very well regarding safety of pedestrian traffic. He suggested that the drive be placed on the outside of the lot and questioned plans regarding green spaces. He stated that he feels that the design is a tight layout for a maximum number of units. Commissioner Dollar expressed concerns that there are no provisions for a recreational area, which she stated originally made her wonder if the development was being proposed as senior citizen housing. She also voiced concerns for a "tightly packedu development. Commissioner Piggee stated that he does not feel enough evidence has been offer to combat drainage concerns, so that he could feel comfortable voting to pass a development in this particular area. There were no additional comments and a motion was not forthcoming. Vice Chairman Perry stated that the item of business fails for lack of a motion. REQUEST TO APPROVE PLAT (S): a. REPLAT Keathley Commercial Subdivision/ Lots 6 & 7 Representative Tommy Bond related that petitioner Mr. Mike Kirkpatrick owns the Sands Motel, which fronts the old South Hwy, ~aying that he has acquired two additional lots to the rear and wants to tear down the existing Sands Motel and build a new facility to the rear of lots 6 & 7. He stated that there are recorded easements on lots 6 & 7 so Mr. Kirkpatrick wants to replat the lots and include the front parcel that is not presently in the Keathley Subdivision, making it one large lot that will allow him to build a new motel. He pointed out that if the replat is approved, a site plan for the new facility on the combined lot would be forthcoming. Commissioner Lester moved, seconded by Commissioner Dollar to approve the Replat of Lots 6 & 7 of the Keathley Subdivision. Discussion ensued and City Engineer Whisker related that the front portion of the motel facing Hwy 161 would be torn down completely. At this time MOTION CARRIED. b. SKETCH PLAT Holland Homes Manufactured Housing Park Representative Tommy Bond related that the area was rezoned six months ago, adding that the sketch plat is being presented for comment. He stated that there will be no public streets in the development and that it would be privately owned and maintained with the exception of water and sewer. He related that all of the lots would be rental, and that it would be as nice as the one at the Bryant County line, an upscale manufactured mobile horne park that will be maintained, policed and kept in good order. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 10, 2002 7:28 P.M. -8:40 P.M. He noted that the park would be phased in over a period of five to ten years, staring with 100 to 120 units for the first phase and then as it becomes successful additional phases would be presented. He related that the development would attract retired people, adding that it seems to be a life style that some people like. Commissioner Dollar stated that she has viewed developments of this nature in Birmingham Alabama, saying that it is very nice. She related that it had a wooded area with a pond and playground area. She asked Mr. Bond if a playground area was planned. Mr. Bond stated that there are two areas planned for playgrounds, saying that one area would be located by the manager's office, which would be constructed first. He stated that plans are to have a mix of older residents who might want to live in an area that has children and areas for residents without children. Commissioner Keaton questioned what standards would be adopted by the Park, and Mr. Bond responded that no home over five years old would be allowed to move into the Park. He related that Mr. Kirkpatrick would manage the Park, relating that all homes will be strictly maintained. He stated that since the lots are rental, any resident that does not maintain standards will be asked to move. He stated that the manager would handle all maintenance other than the physical buildings. He related that lot upkeep would be held to strict standards, regarding grass mowing, and plantings. He pointed out that the mini warehouse offers storage so there will not be any wrecked cars or junk in the yards. Discussion ensued regarding modular and manufactured homes and Mr. Bond related that this would be manufactured, saying that manufactured homes of today have pitched roofs with vinyl siding as opposed to the older style metal roof and siding. It was noted that all units would be under pinned and possibly the tongues would be removed. Commissioner Keaton related that one item of concern would be the area east and northeast of the property that may be used for hunting, questioning if there are any provisions to keep residents from mistakenly wandering off the property and onto the other. Mr. Bond stated that there would be a fence, adding that there is a buffer strip between that area and the park. He then answered that they anticipate the walking trail to be asphalt paved with some lighting, similar to the one in Dupree Park. In response to a question posed by related that the Railroad has between way, adding that the main part of the exception on the far north end and then 7 Commissioner 100 and 150 Railroad has it comes out Young, Mr. Bond feet of right-of- been cut with the of the cut. r CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 10, 2002 7:28 P.M. -8:40 P.M. Discussion ensued regarding consideration for a green space between the development and the railroad tracks, Mr. Bond related that a fence is proposed to p revent children from being able to get to the tracks, adding that the area also has a tree line between the tracks and the development. He then stated that on the side of the tracks there is an additional barrier of 80 to 100 feet owned by the Railroad that is grown up, but had been used to load timber and grain. He stated that it is approximately 100 feet between the normal right-of-way and the additional parcel of ground to where the development starts. Discuss ion then ensued r e garding t he recent train derailment and a safe di s tance f or t he development. Mr. Bond related that the railway car actually fe ll over be cause the track failed, explai ning that it just leaned over and dumped its load. It was also noted that the development meets all density codes. Commissioner Keaton moved, seconded by Commissioner Lester to approve the Sketch Plat of Holland Homes Manufactured Housing Park as presented. Discussion ensued regarding sidewalk recommendations and Mr. Bond explained that there would be sidewalks inside the development and possible out to Loop Road. Mr. Kirkpatrick added that it would be rather diffi cult to place sidewalks t hat woul d tie into the City Master Sidewalk Plan because the development will be gated to provide security for the children. Mr. Bond stated that he believes there is sufficient room for a sidewalk along the entrance road into the deve lopment ~ He explained that there is a large open space of approximately 60 0 f~et in front of the development that will serve as a landscaped entrance into the development. Discussion ensued regarding green space between the development and the railroad tracks and Mr. Bond related that there is currently a lot of green space that belongs both to the development and the Railroad, and an earthen ridge to help address factors regarding sound. At this time MOTION CARRIED. ADJOURNMENT: Acting Chairman Perry without objection adjourned the meeting at approximately 8:40 p.m. 8 JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE AGENDA 7:00P.M. July 8, 2002 Regular Planning Commission Meeting June 10, 2002 Oak Ridge Ranch Subdivision Lot 5 Petitioner: Dave Kinman Representative: Bond Engineering PLAT(S): a. PRELIMINARY PLAT: 7. GENERAL: ADJOURNMENT H & H Mobile Home Development Petitioner: Harold Crook Representative: R & K Services (plat included in packet) b. FINAL PLAT: Oak Ridge Ranch Subd. Petitioner : Mr. Jerry Smith Representative: Bond Engineering (plat included in packet) c. DEVELOPMENT PLAN: Northlake Subdivision -Lake Lorene Petitioner: Tom my Dupree Representative: Bond Engineering (plat included in packet) d. SKETCH PLAT: Foxwood Gardens Petitioner: Jack Wilson Representative: Bond Engineering (plat included in packet) e. PRELIMINARY & FINAL: Arthurs Subdivision Petitioner: Arthur's Beauty College Representative: Bond Engineering (plat included in packet) r \ OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 08, 2002 7:00 P.M. -7:49 P.M. Chairman Brannen opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Bobby Lester, Glen Keaton, Tammy Green, and William Montgomery, answered ROLL CALL. Chairman Brannen also answered ROLL CALL. PRESENT seven (7), ABSENT (2) . Others present for the meeting were City Engineer Whisker, Mr. Aaron Robinson, Alderman Stroud, Commissioner Mark Stroud, Mr. Tommy Dupree, Mr. Duane Reel, Mr. Harold Crook, members of the press, interested citizens, and petitioners. APPROVAL AND /OR CORRECTION OF MINUTES: Commissioner Young moved, seconded by Commissioner Lester that the minutes of the 10 June 2002 Regular Planning Commission meeting be APPROVED. MOTION CARRIED. PUBLIC HEARING(S): BUILDING PERMIT(S): Oak Ridge Ranch Subdivision Lot 5 Representative from Bond Engineering, Mr. Aaron Robinson related that the builder Mr. Dave Kinman understands that there is no water or sewer service available to the subdivision as yet. City Engineer Whisker explained that the streets, drainage, and utilities are mostly complete with minor adjustments to be completed this week. He explained that there are two different electric companies and the electrical lines have not been put in to service the pump station. Discussion ensued regarding the location of fireplugs relative to lot 5, and City Engineer Whisker related that fireplug locations have been designated by the City Fire Marshall. City Attorney Bamburg clarified that the time factor involved with providing service of electrical power for the sewer station would be the defining issue. Developer Jerry Smith addressed the Planning Commission saying that he expected the electric company to have the lines run to the sewer pump station in the next few weeks. He stated that all utilities should be on line in 30 to 60 days. Commissioner Keaton moved, seconded by Commissioner Green to approve the building permit for lot 5 of the Oak Ridge Ranch Subdivision pending completion of all utilities. Discussion ensued if Mr. Kinman would need to wait until the sewer pump station has been serviced for electricity and is operational. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 08, 2002 7:00 P.M. -7:49 P.M. Commissioner Keaton amended his motion, seconded by Commissioner Green to approve the building permit for lot 5 of the Oak Ridge Ranch Subdivision stipulating that a certificate of occupancy would not be issued until all utilities have been approved. MOTION CARRIED. REQUEST TO APPROVE PLAT (S) : PRELIMINARY PLAT of H & H Mobile Home Development. Mr. Harold Crook related that the property is located at the northeast corner of Stanphil and LeMac Drive. City Engineer Whisker related that he has some questions regarding sidewalks for the development. Discussion ensued regarding ownership of the gas line and it was noted that the property is west of the stubbed road and that the property to the east belongs to Mr. Boyce Penn. Commissioner Young questioned if the standard subdivision rules would apply for this type of development. City Engineer Whisker responded that the streets already exist and that sidewalks would be required per City Code, adding that the only exception would be for a culdesac area of less than twenty lots. He related that utilities are provided from Stanphil Road. He then requested utility drawings and noted the gas line, questioning if the gas line was on an easement belonging to Mr. Crook or in a right-of- way and asking who would maintain the property. Mr. Crook stated that he was fairly sure that the gas line was in an easement. Discussion ensued as to the responsible party regarding mowing of the easement, and Mr. Crook related that the gas company has been mowing the easement area since the gas line was established. It was noted that proposed access to the property would be from Stanphil and LeMac Drive. City Engineer Whisker requested that utility drawings be submitted before construction begins. Chairman Brannen questioned the need to table the item of business pending submittal of utility drawings to the City Engineer. Commissioner Green moved, seconded by Commissioner Dollar to table the item of business pending submittal of utility drawings for the next regularly scheduled Planning Commission meeting in August. MOTION CARRIED. 2 I J CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 08, 2002 7:00 P.M. -7:49 P.M. b. FINAL PLAT Oak Ridge Ranch Subdivision City Engineer Whisker related that as mentioned earlier in discussion regarding the request for a building permit for lot 5, the subdivision is nearly complete with the exception of electrical service to the sewer pump station. He stated that it could be approximately one month before service is s upplied by the electric company to the pump station. He then added tha t t here are some minor issues regarding the sewer and water, which would be addressed before being forwarded to the City Council for Final Plat approval. He related that the sidewalk begins 400 feet down Maddox Road and runs north into the subdivision, adding that there are sidewalks inside the development on Oak Ridge Road, and Cypress Court. He pointed out that there is a small amount of clean up work and grates for the inlets that are needed to complete the subdivision. Chairman Brannen requested that Final Plats have all issues addressed and completed prior to be submitted to the Planning Commission as a Final Plat. He stated that there should be no exceptions submitted at the Final Plat stage. Commissioner Young moved, seconded by Commissioner Lester to approve the Final Plat of Oak Ridge Ranch Subdivision subject to the developer having utili ties approved before being presented to the City Council for Final Plat approval. MOTION CARRIED. c. DEVELOPMENT PLAN for Northlake Subdivision -Lake Lorene City Engineer Whiske r related that t he devel oper is proposing to change t he floodwa y . He stated that a n engineer ing study was conducted and submi t ted to his o ffice proposing to move t he f l oodway southerl y , condensin g it f rom t he existing Fears Lake to the levy a rea and creating Lake Lorene. Chairman Brannen questioned if this would cause any concerns regarding the construction of the north belt freeway. City Engineer Whisker related that this would not interfere with the existing north belt freeway as it is completed. He pointed out that the new alignment from US 67 to I-430 has not been chosen as yet. He then questioned if the entire development would be located inside the City limits of Jacksonville and wanted to know if water and sewer utilities would be supplied by the City. Mr. Dupree related that water and sewer would be supplied by the City and that if it were necessary he would annex any property into the City. In response to a question posed by City Engineer Whisker, Mr. Dupree related that the southwest corner of the subdivision would be utilized as a turn around area. He then related that the property consists of 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 08, 2002 7:00 P.M . -7:49 P.M. approximately 50 to 59 acres. It was noted that part of the property is located within the County, but as part of the floodway it cannot be developed. Discussion ensued regarding the question to annex, and it was the general consensus that any portion of the development located in the County that would be serviced by Jacksonville utili ties should be annexed into the City of Jacksonville. City Engineer Whisker related that the area not located within the City limits is the flood plain area, and cannot be developed. He stated that the lake and the development area are both within the City limits. Discussion ensued and Mr. Dupree related that the proposed square footage for the homes in the development would be approximately 2,000 square feet or above. Commissioner Young moved, seconded by Commissioner Keaton to approve the Development Plan for Northlake Subdivision -Lake Lorene area as presented. MOTION CARRIED. d. SKETCH PLAT for Foxwood Gardens Mr. Robinson related that Foxwood Gardens is the proposed development for the remainder of property north of Loop Road in the Foxwood area. He stated that the property is located between Phase IX and Phase X, adding that it is being proposed as a gated community development for garden homes. He related that the property is currently zoned R-0 and that the houses are proposed to be between 1,400 to 2,000 square feet. He explained that the developer would create a borrow pit for dirt thus forming ponds. Chairman Brannen questioned if the lots would need to carry the "F" floodplain designation. It was noted that the Sketch Plat is not required to carry the floodplain designation and that the Preliminary Plat would provide that information. Mr. Robinson then related that the lots would be built up with dirt from the borrow pit to raised pads above the floodplain to provide for home construction. City Engineer Whisker noted that the home construction pads would need to be raised 1 foot above the existing floodplain. Discussion ensued regarding access to the property and Mr. Robinson related that the proposed access would be from Foxwood Drive. Chairman Brannen questioned if the development would accommodate Fire Department equipment and if the only access from Foxwood Drive would be adequate for the Fire Department. 4 ( I CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 08, 2002 7:00 P.M. -7:49 P.M. Discussion ensued regarding the development being proposed with only one access from Foxwood Drive. It was the general consensus of the Commission that the developer should consider a second access from Steeple Chase Drive by lot 84 in order to provide the development with two points of access. Mr. Robinson stated that two accesses could be a consideration and then answered that the borrow areas created as ponds would have water. City Engineer Whisker related that the development is proposed as a planned retirement area. He related that the development would have smaller lots with larger homes than what is normally seen on smaller lots. He stated that there is no current zoning for this type of development, questioning a lack of direction regarding subdivision rules for larger detached homes on small lots. Discussed ensued regarding the R-lA zoning and the maximum house size for an R-lA development. It was noted that the setback dimensions for an R-lA development is 25 foot front yard, 25-foot rear yard with maximum lot coverage of 30%. City Attorney Bamburg explained that depending on the development R-lA might fit the scope of the development, adding that issues regarding utilities would be addressed during the preliminary plat presentation. He stated that any considerations for rezoning the property should be addressed prior to the submittal of the preliminary plat. Discussion ensued and it was the consensus of the Commission that issues regarding the proper rezoning of the property,c a redesign of the western end of the development to provide a second access from Steeple Chase Drive and that the plat show floodplain ~ot designation until property is brought out of the floodplain be addressed with the preliminary plat presentation. Commissioner Young moved, seconded by Commissioner Keaton to approve the Sketch Plat of Foxwood Gardens with stipulations regarding the rezoning, access from Steeple Chase, and proper floodplain designation. MOTION CARRIED. e. PRELIMINARY & FINAL PLAT/Arthur's Subdivision Mr. Robinson stated that Arthur's Beauty College is proposing to build a new daycare center behind Arthur's Beauty College. Chairman Brannen mentioned concerns regarding sewer and drainage, saying that a development proposed in the area had been denied because of sewer capabilities. City Engineer Whisker related that the drainage flows through a ditch between Quick Silver Plaza and Chambers Trucking. He was unsure as to which manhole the sewer flows into. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 08, 2002 7:00 P.M. -7:49 P.M. Mr. Robinson related that currently the sanitary sewer connects into a private line, but added that the development is proposed to have a grinder pump station that will send the sanitary sewer into a public manhole. Discussion ensued development. regarding traffic flow and parking of the City Engineer Whisker stated that he would recommend that a second access be made available off North First Street; he then noted that the plat presented did not include setbacks. He suggested that the plat be considered as a preliminary plat only and not as a preliminary/final. Consensus of the Planning Commission was to regard the plat submittal as a preliminary plat. City Engineer Whisker then related that he is unsure if the sewer line runs south along North First Street, or north toward the failed proposed subdivision previously mentioned. Commissioner dollar questioned if the plat should be resubmitted with the revised suggestions. City Attorney Bamburg clarified that the plat could be approved as a sketch plat with conditions for preliminary plat submittal, or disapproved with provided recommendations, or tabled for revision with recommendations. Commissioner Green questioned fencing of the playground area as a safety measure for the children because of its proximity to the freeway, and landscaping for the playground area. Discussion ensued regarding the developer cutting down on the number of proposed parking spaces and providing green areas in the parking lot. In response to a question proposed by Commissioner Green, City Attorney Bamburg related that the owner of the daycare would have to satisfy State daycare codes before being licensed to operate, adding that some type of fencing would be required for the area where the children would play outside. Discussion ensued as to whether recommendations could be stipulated as part of the approval of the subdivision. City Attorney Bamburg clarified that the recommendations regarding green spaces could be strongly recommended but not stipulated until the landscaping ordinance is in place. 6 r CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JULY 08, 2002 7:00 P.M. -7:49 P.M. Commissioner Young stated that he would like to strongly recommend that the dumpster to the west of the development be scr eened . Commissioner Green stated that she too would like to strongly recommend that a wooden privacy fence be used to fence the playground area with consideration for green s pace . Commissioner Green moved, seconded by Commissioner Dollar to table the plat for Arthur's Subdivision regarding consideration for a second access from North First Street, sewer approval from Wastewater Utility, consideration for green space, wooden privacy fencing for the playground area, plat presentation showing building setbacks and screens for dumpsters. MOTION CARRIED. ADJOURNMENT: Chairman Brannen without approximately 7:49p.m. objection 7 adjourned the meeting at JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00P.M. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE a. PLAT(s): AGENDA 7:00P.M. August 12, 2002 Regular Planning Commission Meeting July 8, 2002 CONDITIONAL USE: C-1 in R-0 Zone Property located at West Main & Fair Oaks Petitioner: First Free Will Baptist Church Representative: Bond Engineering (plat included in packet) REVISED SITE PLAN: Arthur's Beauty College/ Day Care Facility 2600 John Harden Drive Representative: Bond Engineering (site plan included in packet) REVISED PRELIMINARY PLAT: H & H Mobile Home Development Petitioner: Harold Crook Representative: R & K Services (plat included in packet) b. PRELIMINARY PLAT: 7. GENERAL: ADJOURNMENT Northlake Subdivision Phase X Lake Lorene Representative: Bond Engineering Petitioner: Tommy Dupree (plat included in packet) OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 12, 2002 7:00 P.M. -7:55 P.M. Chairman Brannen opened the ~!eting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Chad Young, Bobby Lester, Glen Keaton, Lester Piggee, and Mark Perry, answered ROLL CALL. Chairman Brannen also answered ROLL CALL. PRESENT five (5), ABSENT (3). Others present for the meeting were City Engineer Whisker, Mr. and Mrs. Tommy Bond, Mr. Harold Crook, Alderman Marshall Smith, Mrs. Chris Strawn, Mr. Don Taylor, members of the press, interested citizens, and petitioners. PUBLIC HEARING(S): Conditional Use/First Free Will Baptist Church Chairman Brannen opened the public hearing at approximately 7:04 p.m. and related that the property is located off West Main Street across from Fair Oaks Subdivision and is zoned R-1. Representative Mr. Tommy Bond demonstrated an aerial photo of the proposed location, and related that the First Free Will Baptist Church is presently located on Green Acres Road, south of Madden Road. He related that the property purchase is contingent on the Church being granted a condi tiona! use of the property for the construction of a new church. Mr. Marshall Smith a member of the First Free Will Baptist Church addressed the Planning Commission, saying that the Church is proposing to purchase four acres off West Main Street to relocate and construct a new First Free Will Baptist Church. He relate d that the proposed location is directly across from the Fair Oaks Subdivision, adding that feedback regard i ng the constructi on o£ a church in t hat area has been positive. With no one to speak in opposition, Chairman Brannen closed the public hearing at approximately 7:06p.m. Commissioner Lester, as a member of the First Free Will Baptist Church, recused himself from the voting process. Commissioner Piggee moved, seconded by Commissioner Young to approve the request as presented. MOTION CARRIED. BUILDING PERMIT (S): REVISED SITE PLAN Arthur's Beauty College Day Care Facility Representative Mr. Bond related that the revised plan addresses previous concerns voiced from the Commission, but acknowledged that the biggest dilemma would be the Planning Commission's request regarding access to North First Street. He stated that petitioners are present to address issues regarding the access to North First Street. He pointed out that the daycare facility would be restricted for the use and benefit of the students attending Arthur's Beauty 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 12, 2002 7:00 P.M. -7:55 P.M. College and for that reason Mrs. Strawn the owner, is asking that access to North First Street be reconsidered. He stated that the daycare facility would be owned and operated by the same management of Arthur's Beauty College. Mr. Bond noted that the site has a three to four foot difference in elevation between North First Street and the proposed site area. Chairman Brannen questioned if the daycare facility would use the sewer lift station located behind the site. Mr. Bond related that the lift station was built in the past 45 days, adding that there are still some sewer issues to be worked out with the Wastewater Utility concerning the lift station, but stated that he felt any concerns could be worked out if the ownership is maintained for both facilities. He related that the only other concern would be that Mr. Knollmeyer's office building is connected to that lift station. He pointed out that Mr. Knollmeyer has shared a common sewer, tied into the private sewer system of the mobile home park for approximately twenty years. He said that these sewer issues have not been questioned for twenty years, but has since become a concern. He expressed that he is confident that all issues regarding sewer can be worked out. Chairman Brannen questioned concerns for the Taneyville area regarding the pump station capacity and flooding. Mr. Bond related that Taneyville is not the only area in the City that has sewer manhole overflows, adding that if the Planning Commission were to deny development in all areas where a manhole has overflowed, then there would be no development at all in the City. Discussion ensued regarding the City's commitment and achievements to contain flooding and address drainage concerns. City Engineer Whisker expressed concerns that the rear lot would not have access to a street. Mrs. Chris Strawn explained that the property was split to accommodate mortgage requirements, adding that the property is not intended for sale. She stated the desire to build a child care facility on the property strictly for students attending Arthur's Beauty College. She stated that they have experienced problems with parties on the rear lot without a double access. She went on to say that while she would desire a double access, she has fears for the children. She stated that a double access would mean more traffic flow through the property and reiterated that the daycare facility is an on campus daycare strictly for the students. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 12, 2002 7:00 P.M. -7:55 P.M. City Engineer Whisker stated that he offered Mrs . Strawn several suggestions, pointing out that the parking lots do not have to be joined. He related that the parking lots could have a median separation, which would prevent traffic from flowing through. He went on to suggest that the buildings could be located next to one another with two separate parking areas from North First and John Harden. He related that in order to construct the second building the property did require a lot-split. Commissioner Perry questioned the relationship First regarding the stoplight, asking if added would cause any traffic concerns. of access to ingress and North egress City Engineer Whisker pointed out that the lot fronts North First Street. Commissioner Green stated that she was under the impression that the second entrance was a safety issue regarding access for emergency vehicles. City Engineer Whisker related that he was not certain that it was as much a safety issue as a lot requirement, adding that the only entrance would be from Arthur's Beauty College. He pointed out that typically each lot and building has its own entrance, unless there is a shared area such as a shopping center, which is still typically one large building. Commissioner Green questioned the fence requirement, saying that there should be a 6' privacy fence around the playground area. Mr. Bond stated that the fence would not be a problem, adding that the owners would be agreeable to build a fence around the playground. He related that the only issue of concern is the North First Street access, pointing out that the only traffic to the daycare would be the students while the patrons wou l d be the only traffic to Arthur's Beauty College. Mrs. Strawn related that graduating students would remove their children from the daycare. She stated that Arthur's Beauty College has been an established business in Jacksonville for approximately thirty years and has grown into a large school o ffering day and night classes. She added that the daycare is an issue for students attending classes, and that Arthur's Beauty College is trying to offer a solution to difficult daycare issues. She pointed out that new mothers could have their children close while attending class and visit them during lunch. She stated that her only concern is that she is not sure the children should be behind a privacy fence. She added that she is uncertain if State regulations will allow for a privacy fence, but stated that she would be willing to construct a huge fence to protect the children. 3 ; I CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 12, 2002 7:00 P.M. -7:55 P.M. Commissioner Green stated that she was sure the regulations would allow for a privacy fence, adding that she feels it is important regarding safety factors for the children. She pointed out that the location is highly visible from the Freeway, John Harden Drive and North First Street with a high traffic count and easy accessibility to the location. Mrs. Strawn stated that she would not have a problem with a privacy fence. Discussion ensued regarding the location of the Freeway e x it and the proposed location of the daycare. Commissioner Green expressed concern for any undesirable attention from the high visibility situation of the children to a heavy volume of traffic from both sides of the development. She complimented the design regarding the proposed landscaping of the project. Discussion resumed regarding egress to North First Street and its proximity to the s ignal light. Mr. Don Taylor noted various existing egresses to North First , mentioning the Knollmeyer Law Firm and the exit from the Freeway. He related that he felt traffic would cut through the parking lot to avoid moving through the signal at North First to proceed to the old Taneyville Highway or traffic avoiding the signal t o get to John Harden Drive. He stated that cut-through traffic might raise the safety factor issue. City Engineer Whisker related that he had suggested to avoid those traffic concerns the two parking lots be separated. Mr. Taylor stated that if the parking lots were separated it would decrease the amount of parking available to the College. City Engineer Whisker suggested that since only the students would be using the daycare they could park on the back parking lot and the front parking lot could be used for patron parking. Mr. Taylor stated that without the proposed additional parking the existing parking lot is full. Commissioner Keaton questioned if the property could be platted with an ingress/egress easement on the final plat, making it a permanent part of the platted property. City Engineer Whisker agreed that a permanent easement could be one possibility. He then answered that the Fire Marshall has reviewed the site plan. Commissioner Young related that he is unsure if the Planning Commission can enforce a privacy fence around the playground and pointed out that a chain link fence would allow monitoring of the 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 12, 2002 7:00 P.M. -7:55 P.M. children from the College . He s uggested that the fence be 6' to address safety issues , saying tba t it is more important to see the children than not . He complimented t he developer regarding the landscape plan and the wo oden enclosure of the dumpst ers, and agreeing that the Planning Commi ssion should pursue a permanent ingress/egress easement . He a l so agreed t hat an entrance to No rth First Street would be an ideal cut-through opportunity for traffic. Discussion resumed regarding issues for a privacy fence to raise the safety factor for the children attending the daycare . Mrs. Strawn stated that she does not have a problem with a privacy fence, but would p refer being able to monitor the children through a chain link fence. She stated that she would comply with any type fence request from the Planning Commission. Commissioner Green pointed out that the children could still be monitored from the daycare facility with a three-sided privacy fence, with the only entrance being from the daycare. Commissioner Green moved to approve the revised site plan contingent upon approval of City Engineer Whisker regarding a second entrance to North First Street and sewer acceptance, a 6' fence of either chain link with slats or a wooden privacy fence. MOTION DIES FOR LACK OF A SECOND. Commissioner Keaton moved, seconded by Commissioner Piggee to approve the revised site plan with a 6' fence as discussed, provisions for an ingress/egress easement through the Arthur's Beauty College property. MOTION CARRIED with Commissioner Green voting NAY. REQUEST TO APPROVE PLAT(S): a. Home Development REVISED PRELIMINARY PLAT H & H Mobile Commissioner Piggee moved, seconded the item of business from being discussion. MOTION CARRIED. by Commissioner Lester to remove tabled at the July meeting for City Engineer Whisker related that previously r equested sewer, water, and sidewalk plans have now been provided to his office . Discussion ensued regarding clarification of the right-of-way ownership and it was noted that the right-o f -way is dedicated as an easement for the Gas Company. Mr. Harold Crook questioned the requirement for sidewalks, and it was explained that the Ordinance does not require sidewalks for a culdesac with less than twenty lots. City Engineer Whisker explained that the requirement of sidewalks along the ten-lot area comes as a result of the area being adjacent to a thorough street. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 12, 2002 7:00 P.M. -7:55 P.M. Commissioner Lester moved, seconded by Commissioner Piggee to approve the revised Preliminary Plat of H & H Mobile Home Development as presented. MOTION CARRIED. b. PRELIMINARY PLAT Northlake Subdivision Phase X Lake Lorene Representative Mr. Tommy Bond related that the Vicksburg District Corp. of Engineers is reviewing the plans for the Lake Lorene area for approval to proceed. He related that the culdesac would extend toward the lake as submitted on the plat reviewed by the Planning Commission one-month prior. He stated that the preliminary plat is a continuation of a plan that was previously approved in the early 70's. He noted the name change of Crappie Court to Mallard Court due to mispronunciation. In response to a question posed by Chairman Brannen, Mr . Bond related that the area is presently in the flood plain, but is scheduled to be removed from the flood p l ain. It was noted that flood plain plans were submitte d one month a go as requeste d by the Corp of Engineers, the developer has also submi t t ed data r e gar ding impact to flood levels on Kellogg Creek. He stated that a 400' floodway was left between the existing lake to the south in Sherwood and the proposed new lake, adding that with the 400' floodway there would be hardly any impact to the water levels in the area. He went on to explain that there would be certain ~rP~s during construction that the developer would be required to medicate regarding wetlands. In response to a question from Chairman Brannen, Mr. Bond stated that approval from the Corp. of Engineers is expected prior to approval of the Final Plat by the Planning Commission . City Engineer Whisker requested that in the submittal of the final plat for phase X, that the developer include the completed r oad from phase IX to phase X, and that sidewal ks currentl y l ocated on t he south side be continued on the south side of Northlake Drive. He related that the Fire Marshall has reviewed and approved the fire hydrant placement. Commissioner Young moved, seconded by Commissioner Keaton to approve the Preliminary Plat of Northlake Subdivision PH X Lake Lorene as presented with final approval from City Engineer Whisker. MOTION CARRIED. DEVIATION IN AGENDA: Commissioner Lester moved, seconded by Commissioner Piggee to suspend the rules and place the revised Sketch Plat of Foxwood Gardens on the agenda. MOTION CARRIED. c. REVISED SKETCH PLAT Foxwood Gardens Representative Mr. Tommy Bond related that rev1s1ons include requested changes from the Planning Commission, City Engineer Whisker and developer. He related that since the development will feature garden 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 12, 2002 7:00 P.M. -7:55 P.M. homes the developer is requesting that the Planning Comm ission consider allowing a smaller front and s ide yard set back in ord er to develop nice homes with smaller yards . He requested a 20 ' front y ard setback and 5' side yard, adding t hat the new dimensions woul d add to the buffer space b etween t he Railroad and expand some of the broader areas in the development. He pointed out that as requested the second entrance is designat e d across from the existing Foxwood Drive, which will be a gated security entrance allowing for provisions for emergency vehicles. He stated that he felt this type of development would meet certain needs for homebuyers and that the area is conduc ive to this type of development. Discussion en s ued rega r ding consider ation for smaller setbacks in the culdesac, and Mr. Bond not e d t hat the all owa n ce £or smaller setbacks in culdes ac s eems to have b een droppe d from t he code ordinances. He o ffered that deve l opme nt code s n e ed flexibility t o address various types of dev e l opme n ts such as retirement communi ties where residents want smaller yards. In response to a question from Chairman Brannen, Mr. Bond related that many apartment developments have a 2 0-foot setback from the street, saying that as a gated retirement community could be viewed as a similar concept r egardi ng development . Be stat e d t hat the c oncept is to maximize the home size while reducing t he yard area requiring mainte nance . He pointed out that s e v e r a l of t he same type of developments in Cabot has been very successful, encouraging the Planning Commissioners to view the retirement communities in Cabot. City Engineer Whisker s tated the back and how to make developer. He pointed out regulations for this type of that his major concern is the ditch along it best friendly to the City and the that currently the code does not offer development. Mr. Bond stated that the developer is c onsidering square footage of 1000 to 1200 square feet. He then explai ned that the zero lot line established provisions for a smaller yard, but homebuyers preferred a stand-alone house. He pointed out that garden homes seem to be a popular choice for homebuyers. In response to a question from Chairman Brannen, Mr. Bond related that the enti r e area would be r ais ed out of the flood plain. He pointed out t hat part of the reason for establishing the pond area is to create borrow pits, estimating that the lots would be raised between two and three feet above the flood plain. He related that the developer is requesting approval of the concept of the plan and would return with greater detail. Commissioner Keaton moved, seconded by Commissioner Piggee to Approve the Sketch Plat of Foxwood Gardens as presented. MOTION CARRIED. 7 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 12, 2002 7:00 P.M. -7:55 P.M. APPROVAL AND/OR CORRECT ION OF MINUTES: Commissioner Young moved, seconded by Commissioner Piggee that the minutes of the 8 July 2002 Regular Planning Commission meeting be APPROVED . MOTION CARRIED. Chairman Brannen announced that the draft Green Ordinance would be delivered to committee members for consideration at a meeting to follow the regularly scheduled Planning Commission meeting in September. Mr. Bond addressed the Commission stating that in speaking with local developers he has learned that Jacksonville is probably the only City that has a 35' front yard setback. He related that most cities have a 25' or 30', pointing out the additional costs encumbered by the builder regardi ng an extra five feet. He pointed out the competitive nature of the construction industry and asked the Commission to consider allowin g small er front yard setbacks for residential development. ADJOURNMENT: Chairman Brannen without approximately 7:55p.m. Respectfully, Sec retary objection 8 adjourned the meeting at I I JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: AGENDA 7:00P.M. September 9, 2002 Regular Planning Commission Meeting August 12, 2002 4. PUBLIC HEARING(S): 7:00P.M. a. Letter Map Amendment: b. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE John Harden Drive & Marshall Road REZONING: 723 School Drive from R-7 to C-4 Petitioner: Mr. John Davis METES & BOUNDS: 723 School Drive Petitioner: Mr. John Davis PLAT(s): a. PRELIMINARY PLAT/ FINAL PLAT: 7. GENERAL: ADJOURNMENT First Place Commercial Park -Phase II Petitioner: Dr. Joe Collins Representative: R & K Services (BOA & Plat included in packet) b. SKETCH PLAT: Underwood Subdivision Petitioner: Mr. Glen Underwood Representative: Bond Engineering (Plat included in packet) CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 9, 2002 7:00 P.M. -7:43 P.M. OPENING REMARKS: Vice Chairman Perry opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Bobby Lester, Glen Keaton, and William Mon tgom.ery, answered ROLL CALL. Vice Chairman Perry also answered ROLL CALL. PRESENT five (5), ABSENT (3). Others present for the meeting were City Engineer Whisker, Bond, Miss Chai Khanarakkul, Mr. Phillip Keaton, Mr. Bart Pat O'Brien, Mr. Charles Bocksnick, members of the press, citizens, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Mr. Tommy Gray, Mr. interested Commissioner Lester moved, seconded by Commissioner Keaton that the minutes of the 8 August 2002 Regular Planning Commission meeting be APPROVED. MOTION CARRIED. PUBLIC HEARING(S): a. Letter of Map Amendment John Harden Drive/Marshall Road Vice Chairman Perry p.m. opened the public hearing at approximately 7: 07 City Engineer Whis ker relat ed that the owner wants to sell his property on Ma r s hall Road adj acent to the car wash on the n orth side of the existing flood way ditch . He related that in the process of selling the property it was discovered through an engineering study that existing conditions of the floodway is shown to be of a smaller width. He stated that it was necessary to contact the p r op erty owners and hold a pnhl i r. hP.aring as a matter of record. He explained that the floodway width was reduced, adding that the floodplain remains the same or was reduced, but did not encompass any more of the property. Mr. Tommy Bond related that the owner Mr. Haskill, initiated the study conducted by Mr. Bernie Al t, wbich has been forwarded to FEMA. He added that public notice is one of the FEMA requirements. He stated that the area was previously documented incorrectly, saying that the study r educe s the floodwa y and lowers the flood level regarding the area between Marshall Road to Hwy 67. In response to a question from Mr. Gene Breck, owner of the car wash at 209 Marshall Road, City Engineer Whisker related that his property would be taken out of the floodway and the floodplain. With no one to speak in opposition, Vice Chairman Perry closed the public hearing at approximately 7:12 p.m. City Attorney Bamburg clarified that it Planning Commission to approve by motion proceed. 1 is not necessary for the for the map amendment to CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 9, 2002 7:00 P.M. -7:43 P.M. b. REZONING of 723 School Drive from R-7 to C-4. Vice Chairman Perry opened the public hearing at approximately 7:12 p .m. Petitioner Mr. John Davis of 270 Oliver Lane in Cabot, related that he owns Whit Davis Lumber Company at 723 School Drive. He explained that he also owns a t riangular shaped p iece of property that is adj acent to the Rail road directly behind 701 School Dr i ve . He said that he purchased property addressed off Hwy 161, which is located behind the property he is reques ting to be rezoned. He added t h at the t riangular property is 1000ft . deep, and that approximat e ly 25 yea rs ago the property had mobile home s. He went on to s ay that he has been the owner of the property for the past 15 years. He related that there is a storage facility located on the property that he proposes to demolish, and construct a 100 X 100ft b uilding to be used as a new storage facility. With no one to speak in opposition, Chairman Brannen closed the public hearing at approximately 7:14p.m. Commissioner spoken with property is building. Montgomery related that he had visited the prop e rty and Mr. Davis regarding his plans. He related t hat the an open area that can accommodate the 100 X 100ft In response to a question from Commi s s ioner Young, City Engineer Whisker related that the land use p lan shows t h e surrounding area a s commercial. He then answered that t he Rail r oad has a right-of-way and that the proposed construction would fit City regulations regarding setbacks. He then answered that the Fire Marshal l has reviewed and approved the plans. Commissioner Young moved, seconded by Commissioner Montgomery to approve the rezoning from R-7 to C-4 as requested. MOTION CARRIED. City Attorney Bamburg noted that the rezoning ordinance would be addressed by the City Council on September 19th. BUILDING PERMIT(S): 723 School Drive/Storage Facility for Whit Davis Lumber Vice Chairman Perry noted that approval of the building permit would be contingent upon City Council approval of the rezoning ordinance on the 19th of September. Commissioner Lester moved, seconded by Commissioner Young to approve the building permit, contingent on City Council approval regarding the ordinance to rezone the property from R-7 to C-4. MOTION CARRIED. REQUEST TO APPROVE PLAT ( S) : a. Commercial Park Phase II 2 PRELMINARY/FINAL PLAT First Place CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 9, 2002 7:00 P.M. -7:43 P.M. Vice Chairman Perry noted that the petitioner is Mr. Joe Collins, represented by R & K Services. Representative Mr. Phillip Keaton r e l ated that the plat is a one-lot subdivision regarding a request to bui l d a new eye clinic, north of Jacksonville Fitness Center and south of the existing eye clinic on North First Street. City Engineer Whisker related that his only concern regarding the final plat is the sewer line that has not yet been constructed. He explained that the proposed owner does not want to complete purchase until the property has been final platted. He clarified that the proposed buyer does not want to incur the costs to run sewer if he is not going to purchase the property. He then related that sidewalks would be placed along North First Street. It was noted that the sewer plans drawn by Bond Engineering were approved by the Wastewater Commission. Mr. Keaton stated that if the plat is approved, Mr.·Collins will file the plat but intends to have the sewer line completed before the building construction is finished. City Engineer Whisker related approval prior to utili ties being in place would go along the same line as when the City Council approved the final plat of the Oak Ridge Ranch Subdivision, pointing out that a certificate of occupancy would not be issued until the sewer is completed and that the building permit would be stamped "not all utilities available". In response to a question from Commissioner Dollar, Mr. Keaton related that the lot would be 220ft. in depth. He then noted that further development of the property in the general vicinity would need to be addressed by First Place Commercial, owned by Mr. Jim Green. In response to a question from Commissioner Montgomery, City Engineer Whisker related that the drainage ditch separates the property from First Baptist Church. ·city Engineer Whisker then noted that the Fire Marshall has reviewed and approved the development plans. Commissioner Dollar moved, seconded by Commissioner Young to approve the Preliminary/Final Plat of the First Place Commercial Subdivision PH II. Discussion ensued regarding construction plans for the sewer pending approval of the final plat; Commissioner Dollar placed an addendum to the previous motion. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 9, 2002 7:00 P.M. -7:43 P.M. Commissioner Dollar moved, seconded by Com.missioner Young to approve the Preliminary/Final Plat of the First Place Commercial Subdivision PH II, stipulating that the certificate of occupancy not be issued until the sewer line is completed. MOTION CARRIED. b. SKETCH PLAT Underwood Subdivision Vice Chairman Perry related that the petitioner is Mr. Glen Underwood, represented by Bond Engineering. Representative Mr. Tommy Bond stated that the 61-acre property was recently purchased from the Met ropol i tan Trust. He stated that Mr. Underwood is reques ting consideration from the Plann i n g Commi ssion regarding the geometry of the proposed Subdivision . He r ela t ed that the lots would be 70' X 125' and consist s of 164 l ots total. He then related that there is an additional request to rezone a small area of the property at the regularly s cheduled Planning Commis s ion meeting in October . Re added that t he area to be c onsidered f or rezoning is a small parcel at t he c o rner of General Samuels and Harris Road . He pointed out tha t t he p roperty does not lend itself to single-family development , because t he p roperty is too long and narrow to be subdivided into indiv i dual l ots . He related that multi-family development of the property would need to have access onto General Samuels, so the parking could be centralized to reduce the ingress and egress onto General Samuels or Harris Road to one or two driveways. In response to a question from Contmissioner Keaton, Mr. Bond related that the property has a major drai n , which goes i nto the Air Base. He then stated that the design of t he p roperty is t o avoid crossing that major drain. He t hen s t ated tha t s ome of the drainage area is planned for retention, regardi n g the use of weirs to h ave some pools that can be used as landscape features. City Engineer Whisker stated his desire for a right-hand turn lane at the corner because of westbound traffic being generated on General Samuel to turn northbound on Harris Road. He then related the requirement to have sidewalks along General Samuel and Harris Road where the inroads are not culdesacs and are greater than 20 lots deep. He stated that if the developer is not pla nning to connect the two deve l opment areas across the drain, his thought would be to have a footbridge for the children crossing to go to school. He related that his other concern would be that with 122 lots, there would need to be a second entrance or a larger e nt rance that would accommodate more than one car in and out. He noted that the waterline in the area would have to be looped in from Woodland Hills to Harris Road and added that the other concern is for sewer. He pointed out that the sewer would have to be pumped back into Woodland Hills, adding that he believes the p ump station to be sufficient. Mr. Bond related that the first two tiers of 40 -50 lots will gravity back to the existing Woodland Hills pump station, and that the Woodland Hills pump station is under its capacity rate and is probably 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 9, 2002 7:00 P.M. -7:43 P.M. at 30% capacity. He then related that once t he first two tiers are gravitated back to the Wood land Hills pump stati on; decisions will be made regarding sewer for the rest of the Subdivision. He pointed out that there is a pump station at Tolleson Elementary School that is under utilized, being only 30 to 40 % of its capacity. He related that they would develop ideas regarding the sewer. In r esp onse to a question posed by Commissioner Lester, Mr. Bond answered that the f i rst entrance is very near the top of the hill, allowing traffic to see both ways. He then related that there has been some discussion regarding a second entrance to be placed by lot 62, adding that the west side of the development does not lend itself to other than has been designed. Mr. Bond then pointed out that this is the third conceptual plan regarding the property, adding that t hi s p lan leaves more open space along the ditch. He then addressed t he issue of s i de wa lks, saying that the area along the side o f t he roa d (north side of General Samuels) is very rough and has a ditch for some distance adjacent to the road. He related that they would like to approach the Commission and request that rather than building a sidewa l k along General Samuel, they would like build one up the drain a r ea so that the residents would have a way to get to the Tolleson School, and that it would provide residents with a p lace t o walk. He related that with the construction of weir::> l n the dra in area for retention it v:ould make the area nice t o walk t h rough r egarding a s cenic vie w. He then pointed out that the rest of the development could connect to that area . He s tated that the concep t of buil d ing a sidewalk along General Samuels, while it is a good idea, to build a sidewalk there and have it match future improvements to make General Samuels into four lanes would be difficult. He stated that the odds are "slim to none" that the ::;ldewdlk would survive any future cxpu.nsion of the Street. He stated that it seems like a terrible waste, and pointed out that there is no development that fronts on General Samuels, except the proposed multi-family area at the corner. He stated that he did not think the Planning Commission would have to decide tonight, but felt it should be mentioned for consideration. In response to a question from Commissioner Dollar, Mr. Bond related that the sidewalk going up the drain would be five to six feet in width, adding that his thought would be to build the same type of sidewalk that the City constructed in Dupree Park. City Engineer Whisker related that the sidewalk in Dupree Park is a ten-foot asphalt trail. In response to a question from Commissioner Montgomery, Mr. Bond related that the development is inside the City limits. He added that his feeling is that the lots would be really beautiful and that the City needs this type of development in proximity to the school and the Air Base. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 9, 2002 7:00 P.M. -7:43 P.M. Vice Chairman Perry questioned if a Bill of Assurance had been formulated to gain an idea regarding the size of the homes. Mr. Bond stated that he was sure Mr. Underwood has thoughts regarding that. Discussion ensued and Mr. Underwood stated the homes would be between 1200 to 1400 square foot, saying that it would probably be a little bigger than Parkview Subdivision homes. It was also noted that homes in the Fair Oaks subdivision are between 1400 to 1600 square feet. Mr. Bond stated that the size of homes would fit well with the Woodland Hills area, guessing that those houses there between the 1200 to 1400 range. City Engineer Whisker stated that regarding the sketch plat, he believes the only considerations would be a possible third entrance, and direction regarding the sidewalk and/or trail. He then clarified that the sidewalk as required by ordinance would be for General Samuels and Harris Road. He then answered that while the issue did not completely have to be decided tonight, he felt it prudent to offer the developer directions. Mr. Bond stated that he felt plans were pretty well set to have a third entrance by lot 62. He then related that the subdivision would be offered in phases through the Planning Commission, saying that the first phase will probably be the tiers of lots that can gravity sewer to Woodland Hills. He stated that he and the developer are going to meet with the Water Commission regarding the waterline. He then explained that a 12" waterline is planned for the area, however, hopefully arrangements can be worked out for an 8" waterline. He stated that an 8" waterline would be sufficient for the subdivision. He related that there is another large tract of land across the street that has just changed hands, and hopefully everybody working together the right size waterlines and sewer lines can be put in place. He stated that those issues will develop themselves out and there will be more discussion about the right turn lane at Harris Road. City Engineer Whisker stated that the other issue is the forty-foot of right-of-way for General Samuels. Mr. Bond responded that General Samuels has an 80ft. right-of-way. City Engineer Whisker related that issue regarding 50 ft. for an extra turn lane. Mr. Bond stated that he believes some of the issues would better decided after the decision regarding the rezoning of the property. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING SEPTEMBER 9, 2002 7:00 P.M. -7:43 P.M. Commissioner Young moved, seconded by Commissioner Keaton to approve the Sketch Plat of the Underwood Subdivision as presented with the following recommendations with a third drive, the right-hand turn lane and sidewalk construction along General Samuels. MOTION CARRIED. ANNOUNCEMENT: Vice Chairman Perry introduced and welcomed Miss Chai Khanarakkul (Eek) to Arkansas. He related that she is a foreign exchange student from Thailand staying with Commissioner Dollar. ADJOURNMENT: Chairman Brannen without approximately 7:43 p.m. n Secretary objection 7 adjourned the meeting at J JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00P.M. a. b. 5. BUILDING PERMIT(S): AGENDA 7:00P.M. October 14, 2002 Regular Planning Commission Meeting September 9, 2002 REZONING: 1117C & 1117D North First Street from R-3 to R-2 Petitioner: Mr. E. Ray Smith (Plat included in Packet) REZONING: Property located at the northeast corner of Harris Road from R-1 to R-3 Petitioner: Mr. Glen Underwood (Plat included in packet) 1117C & 1117D North First Street Petitioner: Mr. E. Ray Smith 6. REQUEST TO APPROVE a. FINAL PLAT: Western Hills Subdivision Phase II PLAT(s): Petitioner: Jim Peacock & Ted Camp Representative: Bond Engineering (Plat included in packet) b. PRELIMINARY PLAT: Crooked Creek Subdivision Phase I, Formally submitted as Underwood Subdivision (Sketch Plat) Petitioner: Mr. Glenn Underwood Representative: Bond Engineering c. (Plat included in packet) FINAL PLAT: Collenwood Subdivision Phase IV (Petitioner Jim Green) Representative: Bond Engineering (Plat included in packet) JACKSONVILLE PLANNING COMMISSION agenda continued: October 14, 2002 7. GENERAL: ADJOURNMENT a. DISCUSSION: Twenty-five year Comprehensive Development Plan Survey (City Engineer Whisker) b. DISCUSSION: Adding Mixed use to the zoning ordinance (City Engineer Whisker) c. Zoning of Annexed Property (City Engineer Whisker) OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 14, 2002 7:00 P.M. -7:51 P.M. Chairman Brannen opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Glen Keaton, Mark Perry, Tammy Green, Mark Perry and William Montgomery, answered ROLL CALL. Commissioner Piggee arrived at approximately 7:38 p.m. Chairman Brannen also answered ROLL CALL. PRESENT eight (8), ABSENT (1). Others present for the meeting were City Engineer Whisker, Mr. Tommy Bond, members of the press, interested citizens, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Young moved, seconded by Commissioner Perry that the minutes of the 9 September 2002 Regular Planning Commission meeting be APPROVED. MOTION CARRIED. PUBLIC HEARING(S): a. REZONING 1117C & 1117D North First Street from R-3 to R-2 Chairman Brannen opened the public hearing at approximately 7:02 p.m. Mr. E. Ray Smith stated that he would like to rezone the property to R-2 in order to build a duplex. With no one to speak in opposition, Chairman Brannen closed the public hearing at approximately 7:03p.m. City Engineer Whisker presented a vicinity map, pointing out that the property is located on the corner of North First near Stonewall and Revere Court. He stated that the property consists of four lots and that the southeast corner is being proposed for rezoning. He related that the other three lots have duplexes that were built in the 1980's by Mr. Smith. He then requested that Mr. Smith establish a recorded 20-foot easement from the southwest lot onto the southeast lot. Mr. Smith agreed to establish and record the easement. It was noted that Mr. Smith would also be requesting a building permit on a metes and bounds legal description. Commissioner Green moved, seconded by Commissioner Young to approve the rezoning of 1117C and 1117D North First Street from R-3 to R-2 as requested. MOTION CARRIED. It was noted that the City Council would address the rezoning October 17, 2002. b. REZONING Northeast Corner of Harris Road and General Samuels (Crooked Creek Subdivision) Chairman Brannen opened the public hearing at approximately 7:08 p.m. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 14, 2002 7:00 P.M. -7:51 P.M. Mr. Tommy Bond stated that he would be representing the developer Mr. Glen Underwood. He related that the Planning Commission had reviewed the Sketch Plat one month earlier, which proposed single-family development excluding a small tract of land measuring 150' by approximately 600' in length between General Samuels, Tolleson Elementary School and Harris Road. He explained that the property does not lend itself to single-family development because access would have to be from General Samuels. He pointed out that a multi-family development would limit the need for access to possibly three accesses. With no one to speak in opposition, Chairman Brannen closed the public hearing at approximately 7:10 p.m. In response to a question posed by Commissioner Keaton, Mr. Bond related that there had been little planning regarding the number of units proposed for the development. He added that in the conceptual sketch he began with three-plexus and four-plexus to share common parking, pointing out that it would not be a high-density development because of the geometry of the land. He stated that he did not believe there would be any multi-story buildings, adding that construction would fit the adjacent residential neighborhood. In response to a question posed by Commissioner Montgomery, Mr. Bond explained that Tolleson Elementary School is setback approximately 300 to 500 feet from the front property line. Chairman Brannen noted that there is utility work being conducted in the area and questioned if the waterline would be adequate. Mr. Bond stated that the Water Department has a contracted to build a new 12" waterline in the .J.re.J., .J.dding th.J.t H.J.rrio Road ha3 a 24" waterline. He stated that plans have been before the Water Commission and they have agreed to work with the developer regarding waterline needs. He stated that the Water Commission will decide on either a 10 or 12" waterline between Harris Road and Woodland Hills. Commissioner Montgomery moved, seconded by Commissioner Dollar to approve the rezoning of the northeast corner of Harris Road and General Samuels from R-1 to R-3 as requested. MOTION CARRIED. BUILDING PERMIT(S): 1117C & 1117D North First Street Deviation in Agenda: REQUEST TO APPROVE PLAT ( S) : a. Phase II FINAL PLAT Western Hills Subdivision Representative Mr. Bond related that Phase I was approved and recorded approximately two months ago, adding that this phase consists of having the last street paved. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 14, 2002 7:00 P.M. -7:51 P.M. City Engineer Whisker related that the sewer has been approved and the Water Department has requested that approximately three meter boxes be reset otherwise plans have passed the water test. He related that there is a 15-foot easement leading from lots 47F and 48F for a storm swell. Commissioner Green moved, seconded by Commissioner Keaton to approve Final Plat of the Western Hill Subdivision Phase II. MOTION CARRIED. b. PRELIMINARY PLAT Crooked Creek Subdivision (formally submitted as Underwood Subdivision) Representative Mr. Bond related that this would be Phase I of the Subdivision. He stated that Phase I consists of the lots that will gravity sewer into the pump station for Woodland Hills. He stated that he believes all issues regarding sidewalks and storm drainage have been worked out. He related that they have met with the Water Commission and there is an understanding that they are going to participate, there is no waterline between Woodland Hills and Harris Road now and they are doing some studies regarding the appropriate size waterline. He related that the Water Department is going to participate to the extent of the line size that would serve the development. He related that the developer is going to pay for an 8" waterline and the Water Department will pay for the difference between that and a 10 or 12" waterline. City Engineer Whisker reintroduced discussion regarding the required minimum 35' building setback being changed to allow a 25' building setback, pointing out that the lots on the plat are plotted for 25 foot. Mr. Bond stated that it would require and ordinance -change, adding that he discussed the option at the last Planning Commission meeting. He stated that the reality is that it makes a large difference in the costs of a house, because of shorter driveways, shorter sidewalks to the house, shorter water and sewer services and generally shorter electrical service. He stated that these costs can add up to several thousands of dollars that can be saved by bringing the house ten-foot closer. He related that he is aware that there were strong feelings regarding the 35' setback, but added that he does not believe most people could detect a 25' setback subdivision from a 35' setback subdivision. He related that he was aware of a 25' waiver granted by the Cabot Planning Commission approximately one month ago. He went on to say that he feels the positive outweighs the negative and that only in a more upscale subdivision regarding houses in the $200,000 to $300,000 dollar range where houses are larger and look more overpowering is there a need for a 35' setback. He noted that most houses in California are generally 15' from the front property line. He stated that a 25' setback would increase density and save the homebuyer several thousand dollars in the purchase of homes. He asked the Planning Commission to consider amending the ordinance. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 14, 2002 7:00 P.M. -7:51 P.M. City Engineer Whisker pointed out that be changed because two already exists. Bond had discussed extra storm drain block. he asked that the street names He then stated that he and Mr. possibly being needed in mid Chairman Brannen questioned the need for a variance regarding the proposed 25' setback. City Attorney Bamburg clarified that it would require a variance prior to preliminary plat approval by the Planning Commission. Mr. Bond related that this is just the preliminary stage and that there are no houses as yet. He stated that setbacks could be addressed after the Planning Commission has considered a possible ordinance change. He pointed out that at best it is going to be several months before the developer returns with a final plat and amending the lots to a 35' setback can be changed if necessary. He added that he feels that in the long term a 25' setback will serve the City. Commissioner Green moved, seconded by Commissioner Dollar to approve the Preliminary Plat of Crooked Creek Subdivision pending the street names change, possibility of extra storm drains as required by City Engineer Whisker, and a 35' front yard setbacks unless a 25' setback is approved by ordinance through the City Council or a variance is granted by the Board of Adjustment. MOTION CARRIED. c. FINAL PLAT Collenwood Subdivision PH IV Mr. Bond stated that this is the final phase of the Collenwood Subdivision. He stated that most of the drainage concerns have been resolved. City Engineer Whisker stated that it is a nice plan, but has not been implemented to be considered for final platting. He stated that the swells for drainage are not in, the rock for the road is not in, the asphalt paving is not in, and noted that as discussed the final platting of phase IV should include the park or common area. He stated that it should all be released at the same time, so that the City has control until it is completely finished. Chairman Brannen stated that the Planning Commission has experienced problems in the past regarding final plat approval before all work has been completed, adding that he does not feel it is ready for final plat consideration. Mr. Bond stated that the only thing he might could suggest is that Mr. Green be allowed to post a bond to cover items that are not completed. Chairman Brannen questioned if a one-month delay would be a problem. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 14, 2002 7:00 P.M. -7:51 P.M. Mr. Green stated that probably the only issue is time and money; he explained that he was hoping to have this part of the process completed. He further explained that there are two steps beyond this process, one being that it has to go before the City Council and two it has to be signed by the Planning Commission Chairman. He related that he is not asking for either of those things and is assuming that before either one of those happened the City Engineer would have to be satisfied that everything is completed. He stated that he are not hoping to be in a position to sell lots, but is hoping that he would not have to wait another five to six weeks for approval. He estimated that everything would be completed approximately around the middle to the end of next week. Chairman Brannen stated that the president is to have the work completed before final plat approval, adding that the Planning Commission does not want to get into the habit of approval before the work is completed. Commissioner Montgomery moved, seconded by Commissioner Green to table the Final Plat of the Collenwood Subdivision Phase IV until the next regularly scheduled Planning Commission meeting. MOTION CARRIED. Resume Agenda: BUILDING PERMIT(S): 1117C & 1117D North First Street City Engineer Whisker related that Mr. Smith is requesting to build a duplex contingent upon the afore addressed rezoning being approved by the City Council. He reiterated his request of Mr. Smith to have a 20-foot easement and proper setbacks. Commissioner Montgomery moved, seconded by Commissioner ~to approve the building permit for 111 7C & 111 7D North First Street contingent on City Council's approval for rezoning, proper setbacks and a dedicated 20-foot easement through the Pulaski County Circuit Clerk. MOTION CARRIED. GENERAL: a. Plan Survey DISCUSSION Twenty-five year Comprehensive Development City Engineer Whisker related that there is a survey being mailed by the City to every resident of Jacksonville. He stated that surveys can be picked up at various locations and dropped off at those locations. He stated that it is for planning purposes, saying that the original plan was done in 1977. He related some of the questions included issues regarding the school system, fire stations and future planning issues. He encouraged everyone to participate. He stated that the Comprehensive Development Plan is a tool for the Planning Commission and a guide to future planning. b. Adding Mixed use to the zoning ordinance. City Engineer Whisker related that mixed use is used in areas so that changes are not necessary land use plan each time commercial and 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 14, 2002 7:00 P.M. -7:51 P.M. residential coincide together. He related that the area Metroplan and the City has considered is the area roughly along Main Street and Graham, from Elm Street to the center of where Main Street is divided by Crestview Plaza. Discussion ensued regarding implementing the mixed-use area with an ordinance recommended to the City Council. It was also questioned if the Planning Commission would offer a zone for mixed use of a building such as commercial downstairs and residential upstairs. City Attorney Bamburg clarified that any suggested changes forwarded to the City Council for consideration by ordinance would not only change the Code Book but also the Master Street and Land Use Plan. that the deadl i ne for surveys is October consider having all i ssues presented to He asked the Planning Commission to City Engineer Whisker related 31st asking the Commission to the City Council together. consider their recommendations, for the Commission to review. adding that he has maps in his office It was noted that there is one mixed commercial/residential use in Jacksonville and discussion ensued to allow incentives for commercial developments with mixed use such as North Little Rock and the Argenta area. City Engineer Whisker related that these issues tie back into the Comprehensive Development Pan currently being updated. c. Zoning of Annexed Property City Engineer Whisker related that the recently annexed property known as the "South Annexation" is currently zoned conune.rcia.l wiLh the exception of the Landfill that is zoned M-1. He noted the existing zoning regarding the "Southeast Annexation". City Attorney Bamburg clarified that the Planning Commission would need to host a public hearing regarding the rezoning of annexed property and then make recommendation to the City Council for final approval. Discussion ensued regarding the C-1 and C-2 proposed zoning for the area off Graham and Loop Road and the possibility of residential zoning. City Engineer Whisker related that the commercial zone is plan for the corner of Graham and Loop Road and is typical one corner of an intersection to have commercial zoned property. 6 ANNOUNCEMENT: ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 14, 2002 7:00 P.M. -7:51 P.M. Chairman Brannen without objection adjourned the meeting at approximately 7:51 p.m. Secretary 7 JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00P.M. 5. BUILDING PERMIT(S): AGENDA 7:00P.M. November 18, 2002 Regular Planning Commission Meeting October 14, 2002 Family Dollar Store Hwy 161 & Tricky Lane (Plot Plan in packet) 6. REQUEST TO APPROVE a. FINAL PLAT: Jacksonville Plaza Addition PLAT(s): 7. GENERAL: ADJOURNMENT Petitioner: Tommy Lasiter Representative: Thompson Engineering (Bill of Assurance included in packet) (Plat included in packet) b. FINAL PLAT: Collenwood Subdivision Phase IV Petitioner: Jim Green Representative: Bond Engineering (Plat included in packet) OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 18, 2002 7:00 P.M. -7:00 P.M. Vice Chairman Perry announced that the regularly scheduled Planning Commission meeting would be rescheduled due to a lack of a quorum. No meeting was held. A special Planning Commission meeting was held November 21, 2002. ANNOUNCEMENT: ADJOURNMENT: 1 OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS SPECIAL PLANNING COMMISSION MEETING NOVEMBER 21, 2002 5:30 P.M. -6:05 P.M. Chairman Brannen opened the meeting at approximately 5:30 p.m. expressing appreciation for those in attendance. ROLL CALL: Commissioners: Susan Dollar, Chad Young, Glen Keaton, and Tammy Green, answered ROLL CALL. Chairman Brannen also answered ROLL CALL. PRESENT five (5), ABSENT four (4). Others present for the meeting were City Engineer Whisker, Mr. Barry Williams, Mr. Bill Edwards, Mr. Tommy Lassiter, Mr. Jim Green, members of the press, interested citizens, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Keaton moved, seconded by Commissioner Young that the minutes of the 14 October 2002 Regular Planning Commission meeting be APPROVED. MOTION CARRIED. PUBLIC HEARING(S): BUILDING PERMIT(S): FAMILY DOLLAR STORE/Hwy 161 & Tricky Lane Mr. Bill Edwards stated the property is located at the southeast corner of Tricky Lane and Hwy 161. He stated the building will face Hwy 161. He related the property consists of the vacant lot and the lot behind it that a house located on it. He stated that the site plan meets all codes as provided by City Engineer Whisker regarding parking, grading, and drainage requirements. City Engineer Whisker stated that the driveway requirements do not exactly fit, but added that the developer has placed the driveways to the edge of the property as far as possible. He stated that they are combining two driveways. He related that the property is directly across from the City Auto & Paint Body Shop, adding that the developer t-Jlctm; Lu demolish the structure located behind the corner lot. Ile stated that the developer proposes curb and gutter with asphalt paving, and an inlet on the south side of the property to catch and move water through a pipe to the north existing inlets on Tricky Lane. He related that there would be a grass strip behind the sidewalk on Tricky Lane, Hwy 161 and· then by the driveway on south side of the property entering from Hwy 161. Commissioner Green moved, seconded by Commissioner Keaton to approve Building Permit for Family Dollar Store on Hwy 161 & Tricky Lane. MOTION CARRIED. REQUEST TO APPROVE PLAT(S): a. FINAL PLAT Jacksonville Plaza Addition Representative Barry Williams with Thompson Engineering stated that the construction is finished and the owner is ready to obtain occupancy, adding that they have met all utility requirements and other requirements as directed by City Engineer Whisker and are asking for final plat approval so that the plat can be filed and recorded. 1 CITY OF JACKSONVILLE, ARKANSAS SPECIAL PLANNING COMMISSION MEETING NOVEMBER 21, 2002 5:30 P.M. -6:05 P.M. City Engineer Whisker stated that the building is completed and the two out parcels are ready for construction with the final platting. Chairman Brannen expressed his ongoing concern regarding the exit situation making a left hand turn onto John Harden. Mr. Williams stated that it is imperative to the development to be able to have access in the manner that the driveway is constructed. Mr. Tommy Lassiter addressed Chairman Brannen's concern, stating that he feels traffic will quickly learn that access to the left will be easier through the traffic signal at Wal-Mart. He related that he has made many turns from the exit and has noted that there are times when the traffic is backed up, but noted that at those times people will more than likely go to the Wal-Mart traffic signal or make a right hand turn back to the James Street overpass. He stated that the traffic situation is tough, but doubts that the shopping center has added much to that. He related that he feels many of the shoppers are from the Wal-Mart Supercenter, adding that so far it has worked quite well and there have not been any complaints from the four stores that have opened. Commissioner Young moved, seconded by Commissioner Dollar to approve Final Plat of the Jacksonville Plaza Addition as presented. MOTION CARRIED. b. FINAL PLAT: Collenwood Subdivision Phase IV Chairman Brannen questioned if all work had been completely finished. Mr. Green stated that it had to the best of his knowledge. City Engineer Whisker stated that he was under the assumption that Mr. Green would have the lake area completed at the time of the final plat of Phase IV. He related that the final grading is being done now, pointing out that a 5 foot section of flume has been left out in order to move equipment back and fourth across the lake and that there is one pipe left to be installed at the south end of the property next to Colonial Drive. He related that both items are not included in the final plat; however, the pipe is responsible for draining the property from Phase IV. He then stated that both utili ties have given him a letter and Mr. Green has provided a written letter of warranty for the streets. He stated that he does not feel that the flume part is a problem, saying that it is just a philosophical difference regarding if that area should be platted with the rest of the property when he is finished or should it be a secondary i tern to the final plat. He stated that his recollection was that all the property would be submitted as compete with the Final Plat of Phase IV. Chairman Brannen questioned when the lake area would be completed. 2 CITY OF JACKSONVILLE, ARKANSAS SPECIAL PLANNING COMMISSION MEETING NOVEMBER 21, 2002 5:30 P.M. -6:05 P.M. Mr. Green stated that assuming the weather holds, the lake would be completed in the next ten days. He related that they still lack some dress up work, mostly regarding seeding. He stated that the only physical aspect is the pipe. He explained that a 12 or 15" pipe was installed sometime around Phase I drained across a part of what is proposed to be a park area, but had originally been proposed as a grass swell. He stated that when the park was proposed they put a pipe in, adding that because of the flatness of the area they had to add another pipe beside it to carry water without backing up. He related that the pipe was a temporary pipe they had for this phase, which has just been dug out this week. He stated that the pipe is not really a part of Phase IV, but that he and City Engineer Whisker have talked about it during the construction of this phase. Chairman Brannen questioned if Mr. Green would have another phase after this one. Mr. Green stated that Phase IV is the final phase of Subdivision, adding that when the lake is finished it will over to the property owners association. He stated construction end of the project for him will be finished. Chairman Brannen questioned how long it would take. Mr. Green stated i t would be approximately a one-day job. Collenwood be deeded that the Chairman Brannen questioned if it would cause a problem if the i tern were tabled until December gth to ensure that all construction is completed. Mr. Green stated that it is more of a problem with the homebuilders who want to get houses going while the weather is nice. He related that he has promised them for a month that they would be done and then they missed that deadline because of the rain and now he has told them one week ago that it would be completed this last Monday and has not been able to do that. He stated that it is a matter of construction needs conflicting with the weather at this point. He added that he never anticipated that the lake would be dealt with as a part of this phase, saying that he had just never put the two together. Commissioner Young stated that the plat could not be forwarded to the City Council without everything having been completed. City Engineer Whisker reminded the Commission that this would be the final phase. Chairman Brannen asked for a motion to table until December gth in the hope that everything will be complete as of that date. Commissioner Dollar moved, seconded by Commissioner Green to table the Final Plat of Collenwood PH IV until December 9, 2002. 3 CITY OF JACKSONVILLE, ARKANSAS SPECIAL PLANNING COMMISSION MEETING NOVEMBER 21, 2002 5:30 P.M. -6:05 P.M. Mr. Green stated that he does not believe that the records will reflect anything dealing with Phase IV of Collenwood Subdivision that has any mention or bearing what so ever to do with that lake project. Chairman Brannen relat e d to Mr. Green t hat he has put the Planning Commission in a posit ion that once the final plat is approve he could walk away from the job without completing the construction. He stated that the Planning Commission does not want to be put in the position of granting approval prior to the completion of a project. Mr. Green questioned what the lake area has to do with the subdivision. He stated that a subdivision does not necessarily have to have a lake. Chairman Brannen questioned if the lake area is part of his subdivision plan. Mr. Green responded that i t i s p a rt of his concept , not a part of any plan that has been approved t hrough the Planning Commission. He reasoned that if he were n ot t o finish the l a ke then the property owner's recourse would be through the court system. In response to a question posed by Chairman Brannen, City Engineer Whisker reiterated that to complete the project Mr. Green still needs to put in the pipe, finish the flume and dress up of the lake area. At this time, MOTION CARRIED. ZONING FOR ANNEXED PROPERTY TO JACKSONVILLE City Engineer Whisker stated that an enclosure in the packet is a photograph regarding the area of South Jacksonville that needs to be recommended for zoning. He questioned if the Southeast Annexation should also be addressed for zoning. City Attorney Bamburg clarified that the Planning Commission would need to make a recommendation to the City Council regarding what zoning classification should be set for the annexed areas. He noted that the Planning Commission would host the public hearing and then make recommendation to the City Council. Commissioner Green moved, seconded by Commissioner Keaton to set a public hearing for the regularly scheduled meeting in January 2003 regarding zoning classification of the south and southeast annexed properties. MOTION CARRIED. GENERAL: ANNOUNCEMENT: 4 ADJQURNMENT: CITY OF JACKSONVILLE, ARKANSAS SPECIAL PLANNING COMMISSION MEETING NOVEMBER 21, 2002 5:30 P.M. -6:05 P.M. Chairman Brannen without objection adjourned the meeting at approximately 6:05 p.m. 5 JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVALAND/OR AGENDA 7:00P.M. December 9, 2002 4. CORRECTION OF MINUTES: 5. PUBLIC HEARING(S): 7:00P.M. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT(s): 7. GENERAL: ADJOURNMENT ****** Meeting cancelled due to lack of business****** Collenwood Phase IV Final Plat forwarded to City Council for December 5, 2002 meeting PAGE