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1999ooon86 JACKSONVILLE PLANNING COMMISSION 1. OPENING REMARKS: 2. ELECTION OF OFFICERS: 3 . ROLL CALL : 4. APPROVAL AND/OR CORRECTION OF MINUTES: AGENDA 7:00 P.M. JANUARY 11, 1999 Mayor Swaim Planning Commission Chairman, Vice Chairman-Board of Adjustment Chairman and Board of Adjustment members. Regular Planning Commission Meeting December 14, 1998 5. PUBLIC HEARING(S): 7:00p.m. 6. BUILDING PE.a{Ml'f (8) : 7. REQUEST TO APPROVE PLAT(S): 8. REQUEST/STREET OR ALLEY CLOSING: 9. GENERAL: ADJOURNMENT Proposed Golf Facilities adjacent to the north side of Northwood Acres. (info. included in packet) OPENING REMARKS: .(}DO D87 ~-'·.· CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. Chairman Gray opened the meeting and announced the re-appointment of Commissioners Bob Walker and John Hardwick. He related the appointment of Mr. Art Brannen to the Planning Commission after a year of respite from his previous term of service. He expressed appreciation for commissioners in service and for those in audience attendance. ROLL CALL: Commissioners: Dana Nixon, Art Brannen, Bob Walker, Lester Piggee, Mark Perry and John Hardwick answered ROLL CALL. Chair.man Bart Gray Jr. also answered ROLL CALL and commented that all commissioners have been sworn in, declaring a quorum. PRESENT seven (7), ABSENT (1) • (one vacancy on the Planning Commission) Others present Bamburg, Marc i petitioners. for the Wilson, meeting Aldermen were City Attorney Robert E. Gentry, Alderman Howard, and ELECTION OF OFFICERS FOR 1999: Chairman Gray announced that nominations for Chairman and Vice Chairman was in order. Commissioner Brannen moved to nominate Mark Perry as Chair.man of the Planning Commission. Commissioner Perry nominated Bob Walker as Chair.man of the Planning Commission. Commissioner Nixon seconded the motion to nominate Bob Walker as Chair.man. Commissioner Brannen withdrew his motion. MOTION CARRIED. Chairman Walker took the Chair and concurred with Commissioner Piggee in expressing appreciation to exiting Chairman Gray. He then asked for nominations for Vice Chairman who serves additionally as the Chairman for the Board of Adjustment. Commissioner Gray nominated Mark Perry to serve as Chair.man. Commissioner Piggee seconded the nomination. CARRIED. the Vice MOTION The following are volunteers to serve as members of the Board of Adjustment: Commissioners John Hardwick and Art Brannen. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Piggee moved, seconded by Commissioner Perry that the minutes of the December 14, 1998 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. 1 000388 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. REQUEST TO APPROVE BUILDING PERMITS: REQUEST TO APPROVE PLATS: PUBLIC HEARINGS: Proposed Golf Facilities adjacent to the north side of Northwood Acres. At approximately 7:11 p.m. Chairman Walker opened the public hearing. Due to a conflict of interest, Commissioner Gray excused himself from the procedure. Petitioner Mike Moran from Foxwood Country Club related the desire to develop an additional nine hole course with a driving range and golf learning center. He presented a copy of the concept plan and an engineer drainage report to the Commissioners. He briefly related the course will be located to the east while the pro-shop and parking will be more toward the north and south. He related that the drainage is designed to have three outlets that lead into the 65-acre area which will take care of drainage problems that might hctve uccu.r:.r:ed in the past. In response to a question posed by Chairman Walker, Mr. Moran related that the existing smaller lake as depicted on the concept plan receives the run off water from Northwood Subdivision and carries it to the north side and out the back. He related that the drainage flow tries to exit out the northeast corner into a 20 11 culvert under an earth berm which releases water as it fills. He said that he felt this area needs to be looked at closer, adding that he does not feel comfortable with the slow let out of water. He related that the drainage report reflects that the water naturally flows in the direction of the southeast. In response to a question posed by Commissioner Piggee regarding direction from the City Engineer, Mr. Moran related that he has not discussed the project with Mr. Reel as yet. Discussion regarding flooding of the area and location of the floodway and flood zone followed. Mr. Moran related that most of the property is located within the floodway, and there is only a difference of two or three feet in the levels of the property. He then related that most of Foxwood is located in the floodway, which has provided experience in dealing with heavy rains that may last days. 2 oooass '-:. ~·. ..· , . . CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. Chairman Walker clarified that unlike the flood plain, construction of buildings is prohibited in the floodway. Referring to the concept plan, Mr. Moran related that one option would be that the proposed lake connect to the existing Foxwood lake that has a spill way on the east taking water even further away from the properties. Mrs. Irma Rector of 100 Arapaho Place read from a prepared statement, addressing the Planning Commission for the second time, opposing the development of the golf course. A copy of that statement is on file in the office of City Clerk. Some main points outlined in her statement were conflicts of interest she feels exist within the Commission and a lack of adequately addressing issues concerning flood control and drainage. She read from the 1962 City of Jacksonville Wildlife Ordinance and asked if "Foxwood would be penalized for its deliberate, and wilful violation of that ordinance?" Mr. Thad Gray of Bart Gray Realty represented the owners of the property. He related that Northwood is owned by the Jacksonville Development Company consisting of original owner of Mr. Morris Justice who is deceased, Mr. Bartus Gray, Sr. and the family of. He related that a sketch plat of Northwood Acres would have been presented envisioning the development as if it were developed all at once for demand. He presented a sketch plat of Northwood dated 1969 including the undeveloped 65 acres, adding that it .. took almost ten years to develop in eight different sections. He showed the Commission an un-recorded plat and related that the first lots developed in the early 60 and 70's were those lots that face the freeway. He then related section development and its approval date beginning in 1971 with section one and through section eight in 1977. He said that the overall sketch plan in 1969 depicted the property as envisioned if it were developed all at once; which does show a park in the vicinity of the current pond, however, as the property was developed and recorded as final plot plans, none of the developed eight sections include any of the 65 acres in question. He stated that regarding a preliminary plot plan, a developer must develop and finalize plans within and up to a year or it becomes invalid. He then related that the sketch plat as presented in 1969 was not acted upon for six years. He discussed growth factors of the late seventies and related that given marketing restrictions of that time the 65 acres was never plotted to be a part of any of the phases. He related that verification from Jacksonville Parks and Recreation reveled that at no time was 3 OOOU90 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. there a property deed to the City or was it taken for maintenance by the Jacksonville Parks and Recreation. He concurred with Mrs. Rector in expressing gratitude to Mr. Jerry Williams for his efforts in the pond area. He related that in looking at the different options regarding the land, the Foxwood expansion would be the most aesthetic and wildlife can still have a home on the property. He said that a residential development would never be aesthetically appealing as what is being proposed. He related that what his company could do with the property verses what Foxwood proposes to do with it, is no comparison. He stated that the main concern, no matter how it is developed, is drainage. He said that with considerations for traffic restrictions and drainage specifications this development is a positive for the residents of Northwood Acres. He then related that in a joint meeting with the neighbors of Northwood it was expressed that traffic and drainage were their major concerns. He presented the final recorded sections of Northwood Acres to the Commission and stated that there is a bill of assurance for each section as it was completed. In response to a question from Commissioner Brannen, Mr. Thad Gray related that since the 65-acres was never developed, it would not have a DlLL o[ e:u::>cuLculL:t:!. Regarding a survey, it was related that Foxwood held an open meeting and invited the residents of Northwood Acres to attend. Chairman Walker clarified that bills of assurance on record are only on those properties developed. In response to a question posed by Commissioner Hardwick, it was related that at this time there has not been any preliminary title work. In response to a question by Commissioner Nixon, City Attorney Bamburg related that the final plats approved at various times do not show requirements for a public park or pond on any particular property. He then said that there is not a recorded deed that can be found, however, a title search has not been done. He stated from his stand point the City does not own property in that area other than street easements. Mrs. Rector related that she and other neighbors did not receive notice of the open meeting held by Foxwood, adding that she did not know the feeling of the entire subdivision. She then mentioned the thirty year period and the recent passage of an ordinance allowing for the proposal. 4 080D9:1 ··: t -• . • CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. Commissioner Piggee questioned the lack of participation from other residents in Northwood Acres. It was noted that the public hearing was advertised in accordance with State law. Mrs. Rector commented on the paper that the City uses for public notices verses other local papers. Chairman Walker stated that public hearing notices are published as prescribed by law. Chairman Walker closed the public hearing at approximately 8:00 p.m. Commissioner Brannen moved, seconded by Commissioner Piggee to table the item until the City Engineer could be present to address issues of drainage. Commissioner Hardwick pointed out that other property was recently approved with stipulations regarding drainage issues, which were to be addressed through the office of the City Engineer. He stated that his understanding of the floodway and flood plain is .that the City is responsible for overseeing development compliance, adding that the item of business could be drawn out for a lengthy time given drainage issues between engineers. Commissioner Brannen offered concerns regarding other areas that might be affected by the development regarding drainage. He also mentioned concerns regarding an underground stream. Commissioner Hardwick suggested that FEMA be consulted for more definitive answers regarding flooding. It was noted that the Soil and Water Department is tied to FEMA requirements and is the proper body to address these issues. Discussion followed as to dispensation of the motion on the floor and an approving motion carrying stipulations. Motion received TWO (2) affirmative votes, FOUR (4) negative votes. MOTION FAILED. Commissioner Nixon stated that she does not feel there is a problem with the conditional use as requested and that it would not be a detrimental use of the property concerning protection of wildlife, adding that she would like to see it developed as a golf course 5 000092 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. rather than a residential home development that would raise the flood plain. She said that the proposed development provides better protection of the environment by leaving the property with lakes, trees and open spaces. She then stated that this would be subject to any requirement established by any applicable and regulatory agency with respect to drainage or any other impact on the environment. Commissioner Nixon moved, seconded by Hardwick to approve the Conditional Use as requested subject to all applicable regulations put into place by regulatory bodies with access from T.P. White and not from Northwood Acres. Discussion ensued as to exactly what these stipulations would mean for the development. There was a call for question from Commissioner Piggee. MOTION CARRIED. Upon being granted the floor, Mr. David Rector commented that in observatiuu of Sherwood and the filling of thu.t u.rca, the flood plain has changed and there will be flooding. ANNOUNCEMENTS : ADJOURNMENT: At this time Chairman Walker adjourned the meeting at approximately 8:17 p.m. Respectfully, C:S::W,CML[)~J± Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 6 JACKSONVILLE PLANNING COMMISS1.9N .. OOOD93 AGENDA 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 7:00P.M. FEBRUARY 8, 1999 Regular Planning Commission Meeting January 11, 1999 4. PUBLIC HEARING(S): 7:00 p.m. a. CONDITIONAL USE: Request for property located at 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE 1412 Graham Road to be used as a Special Event Facility petitioner(s): Wally & Dana Nixon PLAT(S): a. REPLAT: Belz-Burrow Commercial Addition being a replat of Plot 4 and 5 of the LRAFB main gate development area 7. REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT petitioner(s): Belz-Burrow II b. REPLAT: Phase II replat of Plot 7 LRAFB main gate development area petitioner(s): Maury Mitchell c. SKETCH PLAT: Parkview Subdivision Petitioner(s): Ira Sims and Glynn Underwood rep. by Bond Engineering d. PRELIMINARY PLAT: Northlake Subd. PH VII Petitioner(s): Tommy Dupree rep. by Bond Engineering OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Dana Nixon, Bart Gray, Jr., Art Brannen, Lester Piggee, Mark Perry and John Hardwick answered ROLL CALL. Chair.man Bob Walker also answered ROLL CALL and commented that Mr. Ken Nabors has been appointed as a new Planning Commissioner and declared a quorum. PRESENT seven (7), ABSENT (1). Others present for the meeting were City Attorney Robert E. Bamburg, Marci Wilson, Aldermen Gentry, Alderman Elliott, Mr. Billy Bowles, petitioners and members of the press. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Piggee that the minutes of the January 11, 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. PUBLIC HEARINGS: Cuw:l.i. L.i.ona.l Use Request for a Special T"'1----.L...-J:!JVCUL.b Facility at 1412 Graham Road At approximately 7:04 p.m. Chairman Walker opened the public hearing. Due to a conflict of interest, Commissioner Nixon excused herself from participation as a Planning Commissioner. Mr. Wally Nixon related the desire to use the farm at 1412 Graham Road as an events facility and offered a set of adopted rules and regulations comparable to similar facilities. He said that the proposed regulations cover the types of use for the property, adding that principally it will be used as a location for events and not as an over-night usage facility. Mrs. Dana Nixon related that the set of rules and regulations is extensive and derived directly from like sets of rules such as the Trapnall Hall, the Womens City Club, and Marlsgate. She stated that only approved Health Department caters will be used. She stated that alcohol can only be served for a three-hour time period and they will reserve the right to stop the serving of alcohol any time and/or limit the number of people invited to use the facility. She related that dancing will only be permitted in one portion of the area, adding that the dance floor will be located such that it will not impact neighboring subdivisions. 1 ( OO.QDSS CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. In response to a question from Commissioner Piggee, Mrs. Nixon stated that the property consists of 120 acres and the house is four thousand square feet, adding that the gardens are behind the house and have hosted up to 350 people with no impact on the surrounding neighborhoods. She related that the trees, plants and scrubs buffer noise and provide privacy. She related that previously the property has been used for parties and weddings, adding that they would like to turn it more into a business. She related that her intent is to make it the best gardens in the State with sufficient income. She stated that staff members will always be on site during any event and related the desire to make it a beautiful and well-respected facility. She then related the desire to use the house for board retreats, small business meetings, cocktail and dinner parties and family reunions. She said that her thinking is that the gardens can be used in the summer and the house in the winter to increase facility income. She related that while this is the first request of its kind she feels that it will add to the dimension of availabile facilities for the City of Jacksonville. In response to a question from Commissioner Brannen, Mrs. Nixon related that the rules and regulation provide against fire hazards such as fire works and that lighting additions will require written approval. She related further that security requirements call for one off-duty policeman per every seventy guests. In response to a question from Chairman Walker, Mrs. Nixon related that without catering she is not required by the Health Department to have a permitted kitchen. She then said that the rules and regulations also provide for sanitary facilities. Chairman Walker closed the public hearing at approximately 7:14 p.m. Commissioner Gray moved, seconded by Commissioner Perry to grant the Conditional Use of an events facility for the property located at 1412 Graham Road. MOTION CARRIED. REQUEST TO APPROVE BUILDING REQUEST TO APPROVE PLATS: Addition being a replat of development area. PERMITS: a. REPLAT Belz-Burrow Commercial Plot 4 and 5 of the LRAFB main gate Mr. Dennis Zolper of Belz-Burrow Development related that the replat will accommodate for the development of a Wal-Mart Supercenter approximately 219, 000 square feet located on John Harden. He related that the revised replat represents a 2 OOOD9.6 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. requirement from the Highway Department that the main drive be moved 300 feet south to improve the traffic flow on John Harden and further away from the on-ramp. He related that the second drive will come in from Parrish Street, adding that requirements have increased the radius. He related that the property will have two out-lots each slightly over one acre. He detailed traffic improvements for John Harden that includes a left turn lane to be constructed at the cost of the developer and traffic signalization at the main access. He related that drainage and traffic plans have been submitted to the City Engineer and that the layout of those plans has been approved by the City. Mr. Zolper presented concept plans for the landscape buffer and related that it will be located behind the building and run the full length of the building. He related that the buffer will consist of an earthen berm with planted trees and a wooden privacy fence at the top of the berm. He related that the berm will actually be located on the developer's portion of the vacated right-of-way of Bailey Street. He stated that closing and vacating Bailey Street will be addressed at the next regularly scheduled City Council Meeting of 18 February 1999. He related possible -~~-...... +--"--.. _ .. ..: ,.J-'"""' .-.. ....... .....:J '\.-..-..: ,...,""""+--......., +-'-"'-~-"'V'"'"'"' -"'"" +-""""-.....,._,,+-h ,....."'"".....;! ,......,......~,.... M,.... C.l..J...UJ.. L.O l..U W..LUC:::J..L O.J..LU J.J.~..L'::j.l.J.\....oc:;J..L l..o.LJ.V J...IC .LLLL VJ.J. '-'.1.1.'-,,:;H..JU.\....J."-'-J.J.\..A.I .L.&.'-U...L. .a.'.a...L. • Bowles house, to enhance its sound proofing qualities and visual aesthetics. In response to a question posed by Commission Brannen, CEI Engineer Mr. Chris Rodgers related that as a result of a detailed study o£ the creek and floodway; a detention pond will be constructed to handle run-off from the site plus run-off from the subdivision at a controlled release rate. He said that this will help mitigate down stream flooding in the creek. He related that a concrete weir in the pond has been designed for a two, five, ten, twenty- five, fifty and one hundred year flood, adding that at each stage they have managed to alleviate down stream flooding which also helps prevent flooding in the subdivision to the west. He related that the pond will remain dry until there is rainfall and that the intent is a dry detention basin without standing water adding that this will help prevent any hazards to children. Mr. Zolper then related that the area to the north of the development is being converted into a wetlands and that it will be re-planted to an actual wetland setting which has been approved by the Corps of Engineers. 3 O:uODS?J CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. City Engineer Reel related that the floodway is slightly wider than the creek and that the drainage plans which were also presented to the Corps of Engineers and FEMA show how flooding will be controlled, adding that it has their blessing thus far. He related that drainage has been addressed such that it will not change anything down stream unless it makes it slightly smaller. He stated that the proposed drainage plan shows the elevation of the floodplain to be lower as the flood way runs pass Stonewall, Pinon Lane and to the railroad by a few tenths. He related that he is comfortable with the drainage plans, adding that they are very thorough and comprehensive: He related that the plans were designed by a hydrolysist from Tennessee who is working with Jonesboro on their floodplain problems. He then related that he has also spoken with him regarding a possible contract with the City of Jacksonville for conservative areas that require property owner flood insurance. In response to a question posed by Commissioner Gray, City Engineer Reel related that his original traffic concerns for a two-lane facility were redesigned with a third turning land and traffic signals, adding that they have satisfied his requirements regarding any northbound traffic concerns. In response to a question posed by Commissioner Hardwick, City Engineer Reel related that right-of-way constraints will not allow for the same type of traffic flow designed for the Wal-Mart in Sherwood. He related possible small problems regarding traffic as it moves toward James Street. He stated that it; is a two-lane bridge facility across James Street and on toward the freeway, adding that he did not know if this would present a problem because of the distance from the development. He said that there would be increased traffic going down to James Street that would probably cross the bridge to get back on the freeway to go north or south. He related that if it becomes a problem the Highway Department may have to look at it adding that it may require participation from the developer to help that traffic flow. Commissioner Hardwick questioned controls that would ensure participation from the developer if there was a problem. City Engineer Reel related there would need to be an understanding that if traffic becomes a problem and the Highway Departments finds it to be a problem; the developer would have to be involved in sharing that expense with the Highway Department to alleviate. He then related that enforcement of this issue would rest with City Attorney Bamburg. 4 000(}98 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. City Attorney Bamburg related that the City would have to enter a written agreement with the developer to address cost if assessed by the Highway Department. He said that he assumed that if the Highway Department did assessed such, it would only be after traffic counts and recommendations from City Engineer Reel. In response to a question from Chairman Walker, City Engineer Reel said that he feels very comfortable with the traffic plans, adding that the drainage plan is very sophisticated and he has total confidence in it. He stated that he feels comfortable working with the contractor and that given what he has learned from the contractor he feels there will be minimum impact to the neighborhood. Discussion ensued as to a Bill of Assurance and it was related that assurances from Belz-Burrow would be handled in writing before the building permit is issued. Mr. Gale Campbell questioned authority of the City to enforce a Bill of Assurance. It was noted by Commissioner Gray that assurances would need to coincide with the building permit and permit of occupancy which .i.s controlled by the City. He related that material construction would be controlled or occupancy could be withheld. Mr. Zolper related that a complete set of plans including landscaping will be submitted to the City and that the landscapin~ plans will set forth the type of tree, size a nd location, type of sod and where it will be placed, width and height of berm, fence height. He stated that the development group is not trying to sneak anything by the City. He said that they expected Mr. Reel to make the development group build according to their plans. He related that the contractor understands this. Alderman Fletcher related that the authority of a builder will not supersede what the City feels is best. A detailed discussion ensued regarding Commissioner Nixon's landscaping concerns for the front of the development and its view from the freeway. Mr. Zolper related that aside from the landscaping plans behind the development there will be five acres of wetlands to the north of the development. He related that the Corps of Engineers have approved the wetlands. He then related that because of the City's parking requirements (5. O) and Wal- Mart's (5.04) there would be little room for tree inserts in the Wal-Mart parking area, adding that the two out-lots could carry stipulations for green areas when their development is requested. 5 000()99 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. He said that the City of Jacksonville does not have a green ordinance, and pointed out the green area on the outline of the development. He related that usually the out lots are sold within six months to eighteen months from the time they break ground. Discussion ensued as to stipulations for approval being contingent on landscaping requirements for the out-lots. Mr. Zolper said that the green space stipulations would be acceptable, however, they would like to know as soon as possible. Commissioner Nixon noted that the out-lots would take in the viewing area from the road. Mr. Zolper asked that stipulations not include tall trees or consume half the lot. Commissioner Nixon suggested a tour of the Chenal area for an idea of how berms and trees are handled in an out -lot development, adding that she would also like to see work for a green ordinance. Discussion ensued as to the formulation of a green ordinance. Mr. Zolper related that even without a green ordinance the Planning Commission could suggest to developers what is desired in the way of green space. Commissioner Gray related that even with present re-plat approval, out-lot requirements could be resolved at a later date. -· Commissioner Hardwick formally suggested that the out-lots carry stipulations for as much green space as possible. Mr. Zolper pointed out that there is five acres of green space that will be aesthetically pleasing and very viable from the hill. He related that they like trees too and will honestly try to fulfill all requirements. Commissioner Piggee moved, seconded by Commissioner Gray, to approve the re-plat of Belz-Burrow Commercial Addition (being a re- plat of Plot 4 and 5 of the LRAFB Main Gate Development area), with the following conditions: 1) use of approved construction methods and materials, with materials to be similar to existing Wal-Mart facility; 2) attention to use of green space on outlots; 3) use of approapriate fencing material (s) and landscape materials in rear of property; 4) approval of and participation in cost(s) and modification(s) to existing traffic facilities should development of property cause additional traffic congestion not already identified; 5) approval of all applicable regulatory agencies; and, 6) all other applicable ter.ms and conditions as identified by City Engineer. MOTION CARRIED. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. b. REPLAT Phase II replat of Plot 7 LRAFB main gate development area. Chairman Walker recognized Mr. Tommy Bond related that the property is located on T.P. White Drive between Gwatney and Pizza Hut. He said that the request is to split the property into two lots for the proposed development of an insurance office on Tract 7 D-1 of Lot 7D. Commissioner Hardwick expressed frustration regarding previous request to the property owner for a plat of all the property instead of each lot separately. Mr. Bond related that it is his belief this is the last two lots for re-plat. Commissioner Hardwick related adequacy concerns for an 80-foot lot which is only adequate with the consideration passed by the Board of Adjustments for a variance to the side yard setback. Commissioner Brannen mentioned stipulations from Adjustment that the property was to have une access the Board of ---, --UU.Ly. Conunissioner Brannen moved, seconded by Conunissioner Piggee to approve the Re-plat of Phase II replat of Plot 7 LRAFB main gate development area with stipulation property have one access only. It was clarified that the access easement is a common drive that leads to an access easement to North First and is stipulated to exclude that portion of the drive along Aaron's Rental to North First. MOTION CARRIED. c. SKETCH PLAT of Parkview Subdivision Chairman Walker recognized Mr. Tommy Bond who related that the subdivision is located next to the Overview development and almost to South Redmond Road on the east of the property. He related that it joins Dupree Park and a 20-acre tract on the west. He related that there will be an access in the northeast corner and that the 20-acre development consists of 90 lots. He related that with regard to further development the southwest corner on the backside is located in the floodplain. He stated that there would be not a problem for fire equipment and that the one lot retention design would adequately handle drainage. 7 l 000.101 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. In response to a question posed by Commissioner Brannen, City Engineer Reel related that he feels with future development to the south and west area the proposed access will handle traffic flow including access from Trickey Lane. Commissioner Gray moved, seconded by Commissioner Piggee to approve the Sketch Plat of Parkview Subdivision as requested. MOTION CARRIED. d. PRELIMINARY PLAT for Northlake Subdivision PH VII Mr. Tommy Bond related that PH VII is a portion of the entire plan development in 1978. He related that this section will require a pump station that will serve many lots for the future. It was noted that none of the lots in PH VII is in the floodplain. Commissioner Gray moved, seconded by Commissioner Nixon to approve the Preliminary Plot of Northlake Subdivision PH VII. MOTION CARRIED. DISCUSSION: Chairman Walker introduced an item of business requested by Belz- Burrow to grant a variance of use for C-2 in a C-3 zone to be located at 2000 John Harden Drive for the proposed Wal-Mart development. He said that they have requested a special meeting prior to the next regularly scheduled Planning Commission Meeting. It was the consensus of the Planning Commission that other issues ready to be addressed in the development should be included in the agenda for the special Planning Commission meeting. Discussion resulted as to the presentation of a preliminary plat and the final agreement of conditions to be drafted by the City Attorney either prior to the special meeting or directly there after and from conditions as set forth during the special meeting. It was noted that further improvements would be presented at the time of the building permit request regarding waterline and sewer tie-in. City Engineer Reel related that the next item before the Commission will be the plot plan with regard to the building permit procedure. Mr. Rice suggested that given time considerations the special meeting be held 22 February 1999. It was the consensus of the Planning Commission that the special meeting is set for 7:00 p.m. on 22 February 1999. 8 C00.102 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. REQUEST/STREET OR ALLEY CLOSING: GENERAL: ANNOUNCEMENTS: ADJOURNMENT: At this time Chair.man Walker adjourned the meeting at approximately 8:50 p.m. Respectfully, ~J)~ Susa L . D v itt · ~~ission Secretary CITY CLERK-TREASURER 9 [ JACKSONVILLE PLANNING COMMISSION_Q0()~03 AGENDA 1. OPENING REMARKS: 2. ELECTION OF OFFICERS: 3 . ROLL CALL: 4 . APPROVAL AND/OR CORRECTION OF MINUTES: 7:00 P.M. JANUARY 11, 1999 Mayor Swaim Planning Commission Chairman, Vice Chairman-Board of Adjustment Chairman and Board of Adjustment members. Regular Planning Commission Meeting December 14, 1998 5. PUBLIC HEARING(S): 7:00p.m. 6. BUILDING PERMIT(S): 7. REQUEST TO APPROVE PLAT(S): 8. REQUEST/STREET OR ALLEY CLOSING: 9. GENERAL: ADJOURNMENT Proposed Golf Facilities adjacent to the north side of Northwood Acres. 000.10-4 OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. Chairman Gray opened the meeting and announced the re-appointment of Commissioners Bob Walker and John Hardwick. He related the appointment of Mr. Art Brannen to the Planning Commission after a year of respite from his previous term of service. He expressed appreciation for commissioners in service and for those in audience attendance. ROLL CALL: Commissioners: Dana Nixon, Art Brannen, Bob Walker, Lester Piggee, Mark Perry and John Hardwick answered ROLL CALL. Chairman Bart Gray Jr. also answered ROLL CALL and commented that all commissioners have been sworn in, declaring a quorum. PRESENT seven (7), ABSENT (1). (one vacancy on the Planning Commission) Others present Bamburg, Marci petitioners. for the Wilson, meeting Aldermen were City Attorney Robert E. Gentry, Alderman Howard, and ELECTION OF OFFICERS FOR 1999: Chairman Gray announced that nominations for Chairman and Vice Cl-1.airrrtan was Commissioner Brannen moved to nominate Mark Perry as Chairman of the Planning Commission. Commissioner Perry nominated Bob Walker as Chairman of the Planning Commission. Commissioner Nixon seconded the motion to nominate Bob Walker as Chairman. Commissioner Brannen withdrew his motion. MOTION CARRIED. Chairman Walker took the Chair and concurred with Commissioner Piggee in expressing appreciation to exiting Chairman Gray. He then asked for nominations for Vice Chairman who serves additionally as the Chairman for the Board of Adjustment. Commissioner Gray nominated Mark Perry to serve as Chairman. Commissioner Piggee seconded the nomination. CARRIED. the Vice MOTION The following are volunteers to serve as members of the Board of Adjustment: Commissioners John Hardwick and Art Brannen. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Piggee moved, seconded by Commissioner Perry that the minutes of the December 14, 1998 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. 1 r 000205 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. REQUEST TO APPROVE BUILDING PERMITS: REQUEST TO APPROVE PLATS: PUBLIC HEARINGS: Proposed Golf Facilities adjacent to the north side of Northwood Acres. At approximately 7:11 p.m. Chairman Walker opened the public hearing. Due to a conflict of interest, Commissioner Gray excused himself from the procedure. Petitioner Mike Moran from Foxwood Country Club related the desire to develop an additional nine hole course with a driving range and golf learning center. He presented a copy of the concept plan and an engineer drainage report to the Commissioners. He briefly related the course will be located to the east while the pro-shop and parking will be more toward the north and south. He related that the drainage is designed to have three outlets that lead into the 65 -acre area which will take care of drainage problems that might have occurred in the past. In response to a question posed by Chairman Walker, Mr. Moran related that the existing smaller lake as depicted on the concept plan receives the run off water from No rthwood Subdivision and carries it to the north side and out the back. He related that the drainage flow tries to exit out the northeast corner into a 20" culvert under an earth berm which releases water as it fills. He said that he felt this area needs to be looked at closer, adding that he does not feel c omfortable with the slow let out of water. He related that the drainage report reflects that the water naturally flows in the direction of the southeast. In response to a question posed by Commissioner Piggee regarding direction from the City Engineer, Mr. Moran related that he has not discussed the project with Mr. Reel as yet. Discussion regarding flooding of the area and location of the floodway and flood zone followed. Mr. Moran related that most of the property is located within the floodway , and there i~ only a difference of two or three feet in the level s o f the proper ty. He then related t hat most of Foxwood is located in t he floodway , which has provided experience in dealing with heavy rains that may last days. 2 000106 . . . ~ CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. Chairman Walker clarified that unlike the flood plain, construction of buildings is prohibited in the floodway. Referring to the concept plan, Mr. Moran related that one option would be that the proposed lake connect to the existing Foxwood lake that has a spill way on the east taking water even further away from the properties. Mrs. Irma Rector of 100 Arapaho Place read from a prepared statement, addressing the Planning Commission for the second time, opposing the development of the golf course. A copy of that statement is on file in the office of City Clerk. Some main points outlined in her statement were conflicts of interest she feels exist within the Commission and a lack of adequately addressing issues concerning flood control and drainage. She read from the 1962 City of Jacksonville Wildlife Ordinance and asked if "Foxwood would be penalized for its deliberate, and wilful violation of that ordinance?" Mr. Thad Gray of Bart Gray Realty represented the owners of the property. He related that Northwood is owned by the Jacksonville Development CompctHy consisting of original owner of Mr. r-~orris Justice who is deceased, Mr. Bartus Gray, Sr. and the family of. He related that a sketch plat of Northwood Acres would have been presented envisioning the development as if it were developed all at once for demand. He presented a sketch plat of Northwood dated 1969 including the undeveloped 65 acres, adding that it took almost ten years to develop in eight different sections. He showed the Commission an un-recorded plat and related that the first lots developed in the early 60 and 70's were those lots that face the freeway. He then related section development and its approval date beginning in 1971 with section one and through section eight in 1977. He said that the overall sketch plan in 1969 depicted the property as envisioned if it were developed all at once; which does show a park in the vicinity of the current pond, however, as the property was developed and recorded as final plot plans, none of the developed eight sections include any of the 65 acres in question. He stated that regarding a preliminary plot plan, a developer must develop and finalize plans within and up to a year or it becomes invalid. He then related that the sketch plat as presented in 1969 was not acted upon for six years. He discussed growth factors of the late seventies and related that given marketing restrictions of that time the 65 acres was never plotted to be a part of any of the phases. He related that verification from Jacksonville Parks and Recreation reveled that at no time was 3 r 000107 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. there a property deed to the City or was it taken for maintenance by the Jacksonville Parks and Recreation. He concurred with Mrs. Rector in expressing gratitude to Mr. Jerry Williams for his efforts in the pond area. He related that in looking at the different options regarding the land, the Foxwood expansion would be the most aesthetic and wildlife can still have a home on the property. He said that a residential development would never be aesthetically appealing as what is being proposed. He related that what his company could do with the property verses what Foxwood proposes to do with it, is no comparison. He stated that the main concern, no matter how it is developed, is drainage. He said that with considerations for traff ic restrictions and drainage specifications this development is a positive for the residents of Northwood Acres. He then related that in a joint meeting with the neighbors of Northwood it was expressed that traffic and drainage were their major concerns. He presented the final recorded sections of Northwood Acres to the Commission and stated that there is a bill of assurance for each section as it was completed. In response to a question from Commissioner Brannen, Mr. Thad Gray related that since the 65-acres was never developed, it owould not have a bill of assurance. Regarding a survey, it was related that Foxwood held an open meeting and invited the residents of Northwood Acres to attend. Chairman Walker clarified that bills of assurance on record are only on those properties developed. In response to a question posed by Commissioner Hardwick, it was related that at this time there has not been any preliminary title work. In response to a question by Commissioner Nixon, City Attorney Bamburg related that the final plats approved at various times do not show requirements for a ~ublic park or pond on any particular property. He then said that there is not a recorded deed that can be found, however, a title search has not been done . He stated from his stand point the City does not own property in that area other than street easements. Mrs. Rector related that she and other nei ghbors did not receive notice of the open meeting held by Foxwood, adding that she did not know the feeling of the entire subdivision . She then mentioned the thirty year period and the recent passage of an ordinance allowing for the proposal. 4 .OOOL08 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. Commissioner Piggee questioned the lack of participation from other residents in Northwood Acres. It was noted that the public hearing was advertised in accordance with State law. Mrs. Rector commented on the paper that the City uses for public notices verses other local papers. Chairman Walker stated that public hearing notices are published as prescribed by law. Chairman Walker closed the public hearing at approximately 8:00 p.m. Commissioner Brannen moved, seconded by Commissioner Piggee to table the item until the City Engineer could be present to address issues of drainage. Commissioner Hardwick pointed out that other property was recently approved with s tipulations regarding draina ge issues/ which were to be addressed t hro ugh the office of the Ci ty Engineer. He stated that his understanding of the floodwa y a n d Llood plai n is that the City is r espon sible for overseeing d evel opment oompliance 1 adding that the i tem of business could b e drawn o u t for a lengthy time given drainage issues between engineers. Commissioner Brannen offered concerns regarding other areas that might be affected by the development regarding drainage. He also mentioned concerns regarding an underground stream. Commissioner Hardwick suggested that FEMA be consulted for more definitive answers regarding flooding. It was noted that the Soil and Water Department is tied to FEMA requirements and is the proper body to address these issues. Discussion followed as to dispensation of the motion on the floor and an approving motion carrying stipulations. Motion received TWO (2) affirmative votes, FOUR (4) negative votes. MOTION FAILED. Commissioner Nixon stated that she does not feel there is a problem with the conditional use as requested and that it would not be a detrimental use of the property concerning protection of wildlife/ adding that she would like to see it developed as a golf course 5 J ODO.L09 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 11, 1999 7:10 P.M. -8:17 P.M. rather than a residential horne development that would raise the flood plain. She said that the proposed development provides better protection of the environment by leaving the property with lakes, trees and open spaces. She then stated that this would be subject to any requirement established by any applicable and regulatory agency with respect to drainage or any other impact on the environment. Commissioner Nixon moved, seconded by Hardwick to approve the Conditional Use as requested subject to all applicable regulations put into place by regulatory bodies with access from T. P. White and not from Northwood Acres. Discussion ensued as to exactly what these stipulations would mean for the development. There was a call for question from Commissioner Piggee. MOTION CARRIED. Upon being granted the floor, Mr. David Rector commented that in observation of Sherwood and the filling of that area, the flood plain has changed and there will be flooding. ANNOUNCEMENTS : ADJOURNMENT: At this time Chairman Walker adjourned the meeting at approximately 8:17 p.m. Respectfully, ~~'\»£~£q ~Dav1tt Planning Commission Secretary CITY CLERK-TREASURER 6 000110 JACKSONVILLE PLANNING COMMISSION AGENDA 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 7:00P.M. FEBRUARY 8, 1999 Regular Planning Commission Meeting January 11, 1999 4. PUBLIC HEARING(S): 7:00 p.m. a. CONDITIONAL USE: Request for property located at 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE 1412 Graham Road to be used as a Special Event Facility petitioner(s): Wally & Dana Nixon PLAT(S): a. REPLAT: Belz-Burrow Commercial Addition beinQ a replat of Plot 4 and 5 of the LRAFB main gate development area 7. REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT petitioner( s ): Belz-Burrow II b. REPLAT: Phase II replat of Plot 7 LRAFB main gate development area petitioner(s): Maury Mitchell c. SKETCH PLAT: Parkview Subdivision Petitioner(s): Ira Sims and Glynn Underwood rep. by Bond Engineering d. PRELIMINARY PLAT: Northlake Subd. PH VII Petitioner(s): Tommy Dupree rep. by Bond Engineering ( J OPENI NG REMARKS: 000!11 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for t hose in attendance and requested roll call. ROLL CALL: Commissioners: Dana Nixon, Bart Gray, Jr., Art Brannen, Lester Piggee, Mark Perry and John Hardwick answered ROLL CALL. Chair.man Bob Walker also answered ROLL CALL and commented that Mr. Ken Nabors has been appointed as a new Planning Commissioner and declared a quorum. PRESENT seven (?),ABSENT (1). Others present for the meeting were City Attorney Robert E. Bamburg, Marci Wil~on, Aldermen Gentry, Alderman Elliott, Mr. Billy Bowles, petiti oners and members of the press . APPROVAL AND/OR CORRECTION OF MI NUTES: Commissioner Br annen moved, seconded by Commissioner Piggee that the minutes of the January 11, 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. PUBLIC HEARINGS: Conditional Use Request for a Special Events Facility at 1412 Graham Road At approximately 7:04 p .m. Chairman Walker opened the public hearing. Due to a conflict of interest, Commissioner Nixon excused herself from participation as a Planning Commissioner. Mr. Wally Nixon related the desire to use the far m at l412 Graham Road as an e vents facility and offered a set of adopted rules and regulations comparable to similar facilities. He said that the proposed regulations cover the types of use for the property, adding that principally it will be used as a location for events and not as an over-night usage facility. Mrs. Dana Nixon related that the set of rules and regulations is extensive a nd derived directly from like sets of rules ~uch as the Trapnall Hal l , the Womens City Club , and Marlsgate . She stated that only a pproved Health Depart me nt caters will be used. She stated that a lcohol c an onl y be served for a t h ree-hour time period and they will reserve the right to stop the serving of alcohol any time and/or l i mi t the number of people invited to use the facility . She related t hat dancing will only be permitted in one portion of t h e area, add ing t hat the dance floor will b e located s u ch that it will not impact neighboring subdivisions. 1 00011.2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. I n respons e to a question from Commissioner Piggee, Mrs. Nixon s tated t hat the property consists of 120 acres and the house is f our t housand squ are feet , adding that the gar de n s a r e b ehind the house and have hosted up to 35 0 people with n o i mpact on the surr ounding neighborhoods . She rel ated that the tree~, p lant s and scrubs buffer noise and provide privacy. She related that previously the property has been used for parties and weddings, adding that they would like to turn it more into a business. She related that her intent is to make it the best gardens in the State with sufficient income. She stated that staff members will always be on site during any event and related the desire to make it a beautiful and well-respected facility. She then related the desire to use the house for board retreats, small business meetings, cocktail and dinner parties and family reunions. She said that her thinking is that the gardens can be used in the summer and the house in the winter to increase facility income. She related that while this is the first request of its kind she feels that it will add to the dimension of availabile facilities for the City of Jacksonville. In response to a question from Commissioner Brannen, Mrs. Nixon related that the rules and regulctLluH provide against fire hazards such as fire works and that lighti ng addit ions will require written approval. She related further that s ecurity requirements call for one off-duty policeman per every seventy guests. In response to a question from Chairman Walker, Mrs. Nixon related that without catering she is not required by the Health Depar t ment to have a permitted kitchen. She then said that the rules and regulations also provide for sanitary facilities. Chairman Walker closed the public hearing at approximately 7:14 p.m. Commissioner Gray moved, seconded by Commissioner Perry to grant the Conditional Use of an events facility for the property located at 1412 Graham Road. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMI TS: REQUEST TO APPROVE PLATS: a. REPLAT Belz-Burrow Commercial Addition being a replat of Plot 4 and 5 of the LRAFB main gate development area. Mr. Dennis Zolper of Belz-Burrow Development related that the replat will accommodate for the development of a Wal-Mart Supercenter approximately 219,000 square feet located on John Harden. He related that the revised replat represents a 2 000.113 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. requirement from the Highway Department that the main drive be moved 300 feet south to improve the traffic flow on John Harden and further away from the on-ramp. He related that the second drive will come in from Parrish Street, adding that requirements have increased the radius. He related that the property will have two out-lots each slightly over one acre. He detailed traffic improvements for John Harden that includes a left turn lane to be constructed at the cost of the developer and traffic signalization at the main access. He related that drainage and traffic plans have been submitted to the City Engineer and that the layout of those plans has been approved by the City. Mr. Zolper presented concept plans for the landscape buffer and related that it will be located behind the building and run the full length of the building. He related that the buffer will consist of an earthen berm with planted trees and a wooden privacy fence at the top of the berm. He related that the berm will actually be located on the developer's portion of the vacated right-of -way of Bailey Stree t. He stated that clo sing and vacating Bailey Street will be a ddressed at the next regul a r ly scheduled City Council Meeting of 18 February 1999. He related possible efforts to widen and heighten the berm on the south end, near Mr. Bowles house, to enhance its sound proofing qualities and visual aesthetics. In response to a question posed by Commission Brannen, CEI Engineer Mr. Chris Rodgers related that as a result of a detailed study of the creek and floodway; a detention pond will be constructed to handle run-off from the site plus run-off from the subdivision at a controlled release rate. He said that this will help mitigate down stream flooding in the creek. He r elated that a concrete weir i n the pond has been designed for a t wo, five , ten, twenty- five, fifty and o ne hund red y ear f l ood, adding t ha t at e ach stage they h ave managed t o a lleviate down s tream f looding which also helps prevent flooding in the subdivision to the west. He related that the pond will remain dry until there is rainfall and that the intent is a dry detention basin without standing water adding that this will help prevent any hazards to c h i l dren. Mr. Zolper then related that the area to the north of the development is being converted into a wetlands and that it will be re-planted to an actual wetland setting which has been approved by the Corps of Engineers. 3 -oooi14 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. City Engineer Reel related that the floodway is slightly wider than the creek and that the drainage plans which were also presented to the Corps of Engineers and FEMA show how flooding will be controlled, adding that it has their blessing thus far. He related that drainage has been addressed such that it will not change anything down stream unless it makes it slightly smaller. He stated that the proposed drainage plan shows the elevation of the floodplain to be lower as the flood way runs pass Stonewall, Pinon Lane and to the railroad by a few tenths. He related that he is comfortable with the drainage plans, adding that they are very thorough and comprehensive. He related that the plans were designed by a hydrolysist from Tennessee who is working with Jonesboro on their floodplain problems. He then related that he has also spoken with him regarding a possible contract with the City of Jacksonville for conservative areas that require property owner flood insurance. In response to a question posed by Commissioner Gray, City Engineer Reel related that his original traffic concerns for a two-lane facility were redesigned with a third turning land and traffic signals, adding that they have satisfied his requirements regarding -..-............ -_...~1-.l-,..-.,.,....-.~ .f-.,..'""\~.f=.; rt rt,-..'Y'\rtO"'Y"''T"''d O.l.lJ .L.LU.L L...L..LJ..JVlA.J.J.U. ..._...1-LA..L-.L-..J...'-" '-"'-'.a. ......... ...__...,..,....., • In response to a question posed by Commissioner Hardwick, City Engineer Reel related that right-of-way constraints will not allow for the same type of traffic flow designed for the Wal-Mart in Sherwood. He related po88lble small problems regarding traffic as it moves toward James Street. He stated that it is a two-lane bridge facility across James Street and on toward the freeway, adding that he did not know if this would present a problem because of the distance from the development. He said that there would be increased traffic going down to James Street that would probably cross the bridge to get back on the freeway to go north or south. He related that if it becomes a problem the Highway Department may have to look at it adding that it may require participation from the developer to help that traffic flow. Commissioner Hardwick questioned controls that would ensure participation from the developer if there was a problem. City Engineer Reel related there would need to be an understanding that if traffic becomes a problem and the Highway Departments finds it to be a problem; the developer would have to be involved in sharing that expense with the Highway Department to alleviate. He then related that enforcement of this issue would rest with City Attorney Bamburg. 4 J -000115 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. City Attorney Bamburg related that the City would have to enter a written agreement with the developer to address cost if assessed by the Highway Department. He said that he assumed that if the Highway Department did assessed such, it would only be after traffic counts and recommendations from City Engineer Reel. In response to a question from Chairman Walker, City Engineer Reel said that he feels very comfortable with the traffic plans, adding that the drainage plan is very sophisticated and he has total confidence in it. He stated that he feels comfortable working with the contractor and that given what he has learned from the contractor he feels there will be minimum impact to the neighborhood. Discussion ensued as to a Bill of Assurance and it was related that assurances from Belz-Burrow would be handled in writing before the building permit is issued. Mr. Gale Campbell questioned authority of the City to enforce a Bill of Assurance. It was noted by Commissioner Gray that assurances would need to coincide with the building permit and permit of occupancy which is controlled by the City. He related that material construction would be controlled or occupancy could be withheld. Mr. Zolper related that a complete set of plans including landscaping will be submitted to the City and that the landscaping plans will set forth the type of tree, size and location, type of sod and where it will be placed, width and height of berm, fence height. He stated that the development group is not trying to sneak anything by the City. He said that they expected Mr. Reel to make the development group build according to their plans. He related that the contractor understands this. Alderman Fletcher related that the authority of a builder will not supersede what the City feels is best. A detailed discussion ensued regarding Commissioner Nixon's landscaping concerns for the front of the development and its view from the freeway. Mr. Zolper related that aside from the landscaping plans behind the development there will be five acres of wetlands to the north of the development. He related that the Corps of Engineers have approved the wetlands. He then related that because of the City's parking requirements ( 5. 0) and Wal- Mart's (5.04) there would be little room for tree inserts in the Wal-Mart parking area, adding that the two out-lots could carry stipulations for green areas when their development is requested. 5 000116 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. He said that the City of Jacksonville does not have a green ordinance, and point ed out the g r een area on the outline of the develop ment. He related that u s ua lly the out lots are sold within six months to eighteen months from the time they break ground. Discussion ensued as to stipulations for approval being contingent on landscaping requirements for the out-lots. Mr. Zolper said that the green space stipulations would be acceptable, however, they would like to know as soon as possible. Commissioner Nixon noted that the out-lots would take in the viewing area from the road. Mr. Zolper asked that stipulations not include tall trees or consume half the lot. Commissioner Nixon suggested a tour of the Chenal area for an idea of how berms and trees are handled in an out-lot development, adding that she would also like to see work for a green ordinance. Discussion ensued as to the formulation of a green ordinance. Mr. Zolper related that even without a green ordinance the Planning Commission could suggest to developers what is desired in the way _.c ---------..... --U.L '::::j.Lt::t::U O.J:.'Cl'-C• Commissioner Gray related that even with present re-plat approval, out-lot requirements could be resolved at a later date. Commissioner Hardwick formally suggested that the ou t-loLs carry stipulations for as much green space as possible. Mr. Zolper pointed out that there is five acres of green space that will be aesthetically pleasing and very viable from the hill. He related that they like trees too and will honestly try to fulfill all requirements. Commissioner Piggee moved, seconded by Commissioner Gray, to approve the re-plat of Belz-Burrow Commercial Addition (being a re- plat of Plot 4 and 5 of the LRAFB Main Gate Development area}, with the following conditions: 1} use of approved construction methods and materials, with materials to be similar to existing Wal-Mart facility; 2} attention to use of green space on outlots; 3} use of approapriate fencing material (s} and landscape materials in rear of property; 4} approval of and participation in cost(s} and modification(s} to existing traffic facilities should development of property cause additional traffic congestion not already identified; 5} approval of all applicable regulatory agencies; and, 6} all other applicable terms and conditions as identified by City Engineer. MOTION CARRIED. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. b. REPLAT Phase II replat of Plot 7 LRAFB main gate development area. Chairman Walker recognized Mr. Tommy Bond related that the property is located on T.P. White Drive between Gwatney and Pizza Hut. He said that the request is to split the property into two lots for the proposed development of an insurance office on Tract 7 D-1 of Lot 7D. Commissioner Hardwick expressed frustration regarding previous request to the property owner for a plat of all the property instead of each lot separately. Mr. Bond related that it is his belief this is the last two lots for re-plat. Commissioner Hardwick related adequacy concerns for an 80-foot lot which is only adequate with the consideration passed by the Board of Adjustments for a variance to the side yard setback. Commissioner Brannen mentioned stipulations from the Board of Adjustment that the property was to have one access only. Commissioner Brannen moved, seconded by Commissioner Piggee to approve the Re-plat of Phase II replat of Plot 7 LRAFB main gate development area with stipulation property have one access only. It was clarified that the access easement is a common drive that leads to an access easement to North First and is stipulated to exclude that portion of the drive along Aaron's Rental to North First. MOTION CARRIED. c. SKETCH PLAT of Parkview Subdivision Chairman Walker recognized Mr. Tommy Bond who related that the subdivision is located next to the Overview development and almost to South Redmond Road on the east of the property. He related that it joins Dupree Park and a 20-acre tract on the west. He related that there will be an access in the northeast corner and that the 20-acre development consists of 90 lots. He related that with regard to further development the southwest corner on the backside is located in the floodplain. He stated that there would be not a problem for fire equipment and that the one lot retention design would adequately handle drainage. 7 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. In response to a question posed by Commissioner Brannen, City Engineer Reel related that he feels with future development to the south and west area the proposed access will handle traffic flow including access from Trickey Lane. Commissioner Gray moved, seconded by Commissioner Piggee to approve the Sketch Plat of Parkview Subdivision as requested. MOTION CARRIED. d. PRELIMINARY PLAT for Northlake Subdivision PH VII Mr. Tommy Bond related that PH VII is a portion of the entire plan development in 1978. He related that this section will require a pump station that will serve many lots for the future. It was noted that none of the lots in PH VII is in the floodplain. Commissioner Gray moved, seconded by Commissioner Nixon to approve the Preliminary Plot of Northlake Subdivision PH VII. MOTION CARRIED. DISCUSSION: 1""11--.!-----T;T-11.----..:_....a-...... .,.........:J .... --....J ~.,....., ~+--,......, --f= h,,n..;.,.....,....,..,n .,....~,...,.,,o.C"'+-o.~ h-,r Ool'7-\......1J.ct.J..Llllc::tll VVCl..l.~CJ.. ..Ll.J.L..J..VU.U.\.;t;;::;U. U..LJ. ..LI....'-Lll \,..,I.J... k./I.A.U..L...!.J.'-1-J"-' -'-'-'-:11..A."-......,'-'-'........._ .I.J,1 .1..-..'.__._&.J Burrow to grant a variance of use for C-2 in a C-3 zone to be located at 2000 John Harden Drive for the proposed Wal-Mart development. He said that they have requested a special meeting prior to the next regularly scheduled Planning Commission Meeting. It was the consensus of the Planning Commission that other issues ready to be addressed in the development should be included in the agenda for the special Planning Commission meeting. Discussion resulted as to the presentation of a preliminary plat and the final agreement of conditions to be drafted by the City Attorney either prior to the special meeting or directly there after and from conditions as set forth during the special meeting. It was noted that further improvements would be presented at the time of the building permit request regarding waterline and sewer tie-in. City Engineer Reel related that the next item before the Commission will be the plot plan with regard to the building permit procedure. Mr. Rice suggested that given time considerations the special meeting be held 22 February 1999. It was the consensus of the Planning Commission that the special meeting is set for 7:00 p.m. on 22 February 1999. 8 j .QGO.l 9 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING FEBRUARY 8, 1999 7:00 P.M. -8:50 P.M. REQUEST/STREET OR ALLEY CLOSING: GENERAL: ANNOUNCEMENTS : ADJOURNMENT: At this time Chair.man Walker adjourned the meeting at approximately 8:50 p.m. Respectfully, Susan L. Dav1tt Planning Commission Secretary CITY CLERK-TREASURER 9 000120 JACKSONVILLE PLANNING COMMISSION AGENDA 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00 p.m. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT(S): 7. REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT 7:00P.M. FEBRUARY 22, 1999 Regular Planning Commission Meeting February 8, 1999 Annual Report 1998 received as handout February 8, 1999 CONDITIONAL USE: C-2 in a C-3 zone for property located at 2000 John Harden petitioner(s): Belz-Burrow REPLAT: Belz-Burrow Commercial Addition being a replat of Plot 4 and 5 of the LRAFB main gate development area petitioner(s): Belz-Burrow II r J OPENING REMARKS: 0001.21. CITY OF JACKSONVILLE, ARKANSAS SPECIAL PLANNING COMMISSION MEETING FEBRUARY 22, 1999 7:00 P.M. -7:22 P.M. Chairman Walker opened the meeting at approximately 7:01 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bill Corroum, Bart Gray, Jr., Lester Piggee, Mark Perry and John Hardwick answered ROLL CALL. Chair.man Bob Walker also answered ROLL CALL and welcomed Mr. Ken Nabors a new Planning Commissioner and declared a quorum. PRESENT seven ( 7) , ABSENT ( 1) . Others present for the meeting were City Attorney Robert E. Bamburg, Marci Wilson, Aldermen Gentry, Howard, Fletcher, Director of Administration and Public Works Murice Green, petitioners, interested citizens, and members of the press. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Piggee moved, seconded by Commissioner Hardwick that the minutes of the February 8, 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. APPROVAL AND/OR CORRECTION OF ANNUAL PLANNING COMMISSION REPORT: Commissioner Perry moved, seconded by Commissioner Piggee that the Annual Planning Commission Report of 1998 is APPROVED. MOTION CARRIED. PUBLIC HEARINGS: a C-3 zone at development) Conditional Use Request for C-2 property use in 2000 John Harden Drive (proposed Wal-Mart At approximately 7: 04 p.m. Chairman Walker opened the public hearing. Mr. Dennis Zolper of Belz-Borrow Development Group related that based on requirements in zoning ordinances the property will require a conditional use approval for C-3 zoning. Mr. Zolper offered discussion regarding landscaping buffers and modification. Chairman Walker requested that the Commission proceed with the conditional use request at this time. Chairman Walker offered opportunity for participation from the audience, being no further input he closed the public hearing at approximately 7:07p.m. 1 ' . 0001.22 CITY OF JACKSONVILLE, ARKANSAS SPECIAL PLANNING COMMISSION MEETING FEBRUARY 22, 1999 7:00 P.M. -7:22 P.M. In response to a question posed by Commission Piggee, City Engineer Reel related those concerns regarding the screening issue have been expressed from the residents. He stated that it was an issue for the developer and the residential area and did not impact the Office of City Engineer. Commissioner Corroum asked that Alderman Gentry clarify concerns on part of the residents as stated in his letter. Alderman Gentry related that the screening issue is the major concern of the residents. He stated that the residents have said that they would like a sixteen (16) feet block wall rather than a berm. He related that the issue is between the residents and the developer, adding that Mr. Zolper has expressed that through many developments of this nature, a berm addresses this issue best. Commissioner Hardwick moved, seconded by Commissioner Nabors to approve the Conditional Use of C-2 in a C-3 to Belz-Burrow Development Group for property located at 2000 John Harden Drive. MOTION CARRIED. development. Chairman Walker related that a letter received from Mr. Zolper stated that the outlets would not be sold for sixty days giving the Planning Commission an opportunity to have input regarding landscaping. He related the opportunity for discussion at the next regularly scheduled Planning Commission meeting. Mr. Zolper related that the lots will be marketed but will not be sold for sixty-days and are being advertised with an approved landscape plan. In further discussion it was decided that a draft agreement regarding Wal-Mart would be prepared for the March meeting. REQUEST TO APPROVE BUILDING PERMITS: REQUEST/STREET OR ALLEY CLOSING: GENERAL: REQUEST TO APPROVE PLATS: REPLAT Belz-Burrow Commercial Addition being a replat of Plot 4 and 5 of the LRAFB main gate development area. 2 u 000123 CITY OF JACKSONVILLE, ARKANSAS SPECIAL PLANNING COMMISSION MEETING FEBRUARY 22, 1999 7:00 P.M. -7:22 P.M. Chairman Walker related that the item has previously been approved and is being re-presented as a courtesy matter. ANNOUNCEMENT: , Chairman Walker commended Marci Wilson, Engineering Receptionist for her work with the Planning Commission and related that she will be moving from the state. City Engineer Reel introduced Melissa Reedie as her replacement. Discussion followed as to the need for approval of a plot plan and the revised re-plat for the proposed Wal-Mart development area, City Engineer Reel clarified that the original plot plan depicted Thomas Street as tying in and the replat moved the one outlot to the north and the entrance south 400 feet away from the on-ramp on Hwy. 67/167. He stated that he improvements have not changed. CLOSING OF BAILEY BOULEVARD Discussion ensued as to Planning Commission recommendation regarding portional closure of Bailey Blvd. and City Engineer Reel related that the closure would not affect services to the property located to the north of Bailey. Commissioner Gray moved, seconded by Commissioner Hardwick to recommend to the City Council that the Planning Commission has no objection to the closing of the northern portion of Bailey Blvd. north of Parrish Street. MOTION CARRIED. It was clarified in further discussion, that landscaping plans for outlots will be addressed in the draft agreement. ADJOURNMENT: At this time Chairman Walker adjourned the meeting at approximately 7:22 p.m. Respectfully, r~ ~~, ~;:b- Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 3 JACKSONVILLE PLANNING COMMISSION 1. 2. 3. OPENING REMARKS: ROLL CALL: APPROVAL AND/OR CORRECTION OF MINUTES: AGENDA 7:00 P.M. MARCH 8, 1999 Special Planning Commission Meeting February 22, 1999 4 . PUBLIC HEARING(S): 7:00p.m. CONDITIONAL USE: Request at 201 North Elm Lots 5-8 Gallaway Addition for use as a Community facility 5. BUILDING PERMIT(S): 6 . REQUEST TO APPROVE PLAT(S): 7. REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT a. by Jacksonville Care Channel petitioner: J. C. James Wal-Mart Supercenter Development at 2000 John Harden Drive petitioner: Belz-Burrow PRELIMINARY & FINAL: Jacksonville Shopping Center Lot 1 petitioner: Mr. Jim Peacock represented by Bond Engineering b. PRELIMINARY: Parkview Subdivision petitione.r:(s): Ira Simms & Glynn Underwood represented by Bond Engineering DRAFT contract and agreement for Wal-Mart Development OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bill Corroum, Dana Nixon, Bart Gray, Jr., and Mark Perry answered ROLL CALL. Chair.man Bob Walker also answered ROLL CALL and declared a quorum. PRESENT five (5), ABSENT ( 3) . Others present for the meeting were City Attorney Robert E. Bamburg, Mylissa Reedy, Mr. Gale Campbell, petitioners and members of the press. PUBLIC HEARINGS: Conditional Use Request for a Community Facility at lot 5, 6, 7, and 8 Gallaway Addition addressed as 201 Elm Street for use by the Jacksonville Care Channel At approximately 7:04 p.m. Chairman Walker opened the public hearing. Mr. J. C. James related that the Care Channel desires to construct a new building that would better suit their needs and allow for plans to include extended services. He related that the property is located between two churches on North Elm Street, adding that the building would be metal with brick trim and would house all the Care Channel's needs plus allow for future expansion. At approximately 7: 07 p.m. Chairman Walker closed the public hearing. Commissioner Gray clarified that the conditional use is for the operation of the Care Channel in a R-1 zone, adding that the building to be constructed will not be a residence. He stated that the variance will allow a non-residential constructed building in an R-1 zone to be use by the Care Channel for their operations. He related that should the Care Channel sell the property its Conditional Use Variance will not extend to the new ownership. He related the request from a neighboring church that the building be placed further back than the normal building line. Mr. Dean Wilburn Director for the Jacksonville Care Channel related that as yet there are no plans available but said that the lot is 100 feet wide and 284 feet deep adding that the building will be 60 ft. wide and as long as they can afford to extend. He stated that they plan to set the building back at least 45' to allow for a front parking lot and a road leading around the rear for unloading. 000126 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. He stated that the front of the building would have columns and brick trim. Commissioner Gray request that the Commission be allow to view plot layout prior to building permit approval. In response to a question posed by Chairman Walker, Mr. Wilburn related that there is a church parking lot built on the alley from Center to Hickory Street. He said that there is no indication that there was ever an alley located there. Discussion ensued as to if the alley would require closing. City Engineer Reel related that lots 6 and 7 are 142 feet deep with a sixteen (16) foot alley. He then related that both churches are built over the alley. Further discussion revolved around the need to close the alley with Assembly of God and Care Channel owners approval. In response to a question posed by Commissioner Perry, Engineer Reel related that Hickory Street which dead ends Sunnyside Addition will not be built. He then related City into that ----------.1...--, ---.L..-....J --.&....1-. ...... --.... +-'1.---...::1 -+= TT..! -1 .. -............. (""1+--.---+-'\.-. ..... -,_ __ ....... ..-..-1 ~ ,I:JLU,I:JC:LLY .LU<....:ctLt:::U Ul.l Ll.LC:: i:>UULU C::UU U.L.. il.L\....I'I..U.L...Y ..:>L.L..C::C::L UCli:> J.JC::<:;:;U OV.LU.. Discussion ensued as to the closing of the alley and Hickory Street which would provide an additional 25' for the Care Channel. Commissioner Gray stated that the provisions of a Conditional Use as granted to the Jacksonville Care Channel allows for construction of what will be considered an unusual single family residence and that until such time the Land Use Plan or zoning is changed, it can only be use for the intended variance to the Care Channel, or as a single family residence and cannot be sold or operated as a business without a further variance. Commissioner Gray moved, seconded by Commissioner Corroum that the Conditional Use be granted subject to the proper closing of streets and alley ways in the property area with review of the plot plan prior to any construction. Chairman Walker emphasized that its use as a business would cease if the property were sold and that the new owner would either need to rezone the property or apply for a Conditional Use Variance. Commissioner Gray related that as a Conditional Use it is considered as a Community facility. 2 0.00127 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. In response to a question posed by Bill Rosnett Board President of the Jacksonville Care Channel, Chairman Walker related that if or when the property is sold its use reverts back to residential and the new owner would need to either seek a variance for other than residential use or have the property rezone. At this time the MOTION CARRIED. DEVIATION IN AGENDA: Presentation of Service Award/Past Planning Commissioner Rudy Reid Chairman Walker recognized Mr. Rudy Reid for six years of service to the Planning Commission as a Commissioner. He presented Mr. Reid with an appreciation plaque for service from January 1993 to January 1999. RESUME AGENDA: REQUEST TO APPROVE BUILDING PERMITS: Wal-Mart Supercenter at 2000 John Harden Drive The Commissioners reviewed plot plans presented by Mr. Zolper. City Engineer Reel related that the plot plan shows the entrance to be moved south from the on-ramp as requested by the Highway Department and the City Engineer's Office. He then related that the building plans have been reviewed by an independent architect for comment and the Fire Marshall will give final approval ,for the sprinkler systems and fire suppressants. He stated that the development complies with the Southern Building Code and requirements from the Fire Marshall. He concluded in saying that the plans have met with all requirements. In response to a question from Chairman Walker, Mr. Zolper related that the final design for the rear of the property is a berm and privacy fence. He described the design of a concrete swell for drainage considerations and stated that the berm will be four (4) feet on the south end with an eight (8) foot fence with gradual elevation to twenty (20) feet on the north end including the height of the fence. He stated that seventy (70) 10 gallon Wax Myrtles and Americans Holly are planned for the berm area which will be sodded to prevent erosion. He stated that he feels the final product will be more than adequate for screening, noise and aesthetic considerations. He then stated that Belz-Burrow has no problem accepting responsibility for the fence maintenance. He said that an easement has been granted by Belz-Burrow to a property owner for a driveway which encroaches on the development. 3 000128 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. In response to a question posed by Commissioner Gray, Mr. Zolper related that the building design is split face block similar to the existing Wal-Mart but with more of a defined entrance and no metal buildings. City Engineer Reel responded to the Commission, saying that verbal approval has been received from the Highway Department, Corps of Engineers and outlying agencies. He answered that his requirements are satisfied as well. Commissioner Gray moved, seconded by Commissioner Nabors that the building permit for Belz-Burrow be issued. Commissioner Nixon requested that the signed agreement be a contingency in the motion. Commissioner Gray moved, seconded by Commissioner Nabors that the building permit for Belz-Burrow be issued with attachment of the draft agreement to be included and conditioned. Mr. Rice addressed the draft agreement saying that there is no -.. --1.-..1 _._... ..... ..: +-'\...... -. .............. ,..... -....-.-,..... ................. k ...................... __ .,.... ............. ~ ...... \ _.,....... .............. ,....,_ +-,.,.,-.. u,...., ....... -1 "='+-o~ J:I.LUJJ..LC::LLL W..LI,....l..l .}:JC\.~C::: Vl.J.~ V..l.. OU.Jr..J _tJU..L.tA.'::j..1..VL.t:J.LJ. U.J V.LJ. t-.JU.':::j\-. l,...VVV • .L.&.'--'-'-'-'-~'-"'-.._..... that sub-paragraph b) second line "shall be preserved and utilized throughout the development of the Shopping Center" be changed to read "shall be utilized in the development of the Shopping Center." He explained that in order to prepare the site there is nothing to preserve, adding that it has to be taken out and replaced. Discussion ensued as to green space requirements for the outlots as outlined in subsection b) which uses reference to the Little Rock Municipal Code requirements. City Attorney Bamburg focused on requirements for the outlots, adding that Little Rock requires 5% of the development for green space which has been met with the 5 acres of wetlands. Mr. Zolper asked for specific outlot green space requirements, explaining that if the lots are sold to other developers they will still come before the Planning Commission for site development approval. He stated that Belz-Burrow will require approval rights for landscaping plans if they sell the outlots. He said that he is agreeable to the wording "reasonable" but needs to know exactly what the City may require. He stated that the unspecific nature makes it hard for him to plan or let someone else know what is expected. 4 J CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. City Attorney Bamburg stated that his understanding was that landscaping consideration for the 67/167 vantage point was to insure there are green areas prior to construction and he recalls discussion that it would be similar to the Wal-Mart area in the Chenal and Bowman Curve area. He stated that it is his understanding that they are familiar with the setup. He said that he is not looking at provisions of the Municipal Code that do not apply in these circumstances but the ones that apply to the discussions and conditions that were placed on the approval of the replat. Mr. Zolper stated that he did not recall as a development company agreeing to a design similar to the Chenal/Bowman Wal-Mart. Commissioner Nixon related that she did not recall discussion specifically mentioning the Wal-Mart itself, but the general Chenal area was discussed. She said that "reasonable" may be defined with reference to the Little Rock Code and stated unwillingness to leave it vague. She related that the development has went through thus far without any trees in the parking lot and that it will be an eye sore, adding that she is not willing to approve with a vague promise of a undefined limit to green space on the outlots. Discussion ensued as to work on agreeable language for the draft agreement and City Attorney Bamburg stated that if needed it could be brought back to the Commission in April. Commissioner Nixon agreed to have it back before the Commission at the April meeting. Commissioner Corroum stated that regarding the appearance of the development he feels it will be a better use of the property than Jim's Automotive. Commissioner Nixon responded that previous discussion was very clear regarding greenery and screening for the outlots being visible from the freeway. She stated that it was agreed upon, adding that it was not said that the Little Rock Code would be used as reference but it was discussed that there would be a trip to the Chenal area which did not materialize. Mr. Zolper stated that he has no problem with the requiring green space on the outlots but that he does not know if his definition of "reasonable" is the same as the Commission's definition of "reasonable." He stated that he too would like more specifics regarding green space requirements before marketing the outlots. 5 11·1'10. ~:'10 . \.~ .\..J ...... '-'· CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. City Attorney Bamburg related that it was noted in talking with Mr. Rice and Mr. Zolper that the Little Rock Municipal Code has a provision stating that 5% of the overall property site has to be preserved in the development to maintain green space and landscaping. Discussion ensued as to the requirement of 5% landscaping for the outlots and it was calculated to be equal to slightly over eight (8) feet of frontage landscaping. Mr. Zolper agreed that eight (8) to ten (10) feet would be "reasonable." General consensus was that a ten (10) foot minimum be required on outlot green space. Mr. Rice noted that in subparagraph c) the developer can not control delivery schedules or the operations of the store. Mr. Zolper related that all lighting in the rear of the store will be shielded away from the neighborhood. Mr. Zolper related that the current Wal-Mart manager has agreed to work on operational unloading at the docks so as to minimize disturbance to the neighborhood. Mr. Rice also noted that in subparagraph d) should be changed to read: "Developer agrees to fully implement the traffic plan approved by the Jacksonville City Engineer and the Arkansas Highway and Transportation Department, including the widening of John Harden Drive to three lanes between Vandenburg Blvd. and Gregory Street as shown on said traffic plan and the installation of an electronic traffic signals on John Harden Drive and caution lights on Gregory Street in the area of Dupree Elementary School." Discussion ensued as to participation modification (s) regarding future traffic result from the development. in the cost(s) and concerns as a direct Commissioner Gray pointed out that the widening of Loop Road could be attributed to the current Wal-Mart development and questioned if the developer shouldn't have shared some of the cost. He stated that he assumed that everyone understood that there is a future risk for all parties regarding extra-ordinary expense from traffic concerns. He asked that it be placed in the agreement so that it might be revisited if necessary. 6 l r-..~0 11 31 :,'\_}w.J . ...._. ' CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. Mr. Rice stated that regarding landscaping all concerns need to be specifically defined and not left open ended. Commissioner Gray related that a definite figure might be an unfair assessment, adding that the community investment needs to be protected. He stated that sometime in the future traffic concerns could be address and cost shared. He said that if the development were to impact traffic then the developer would need to share in the responsibility for correction. Mr. Zolper stated that he was under the impression that traffic concerns were the reason a traffic study was conducted and recommendations from the Arkansas Highway & Transportation Department were made regarding the development and implementation of a traffic plan for widening of John Harden and traffic signalization. He stated that he thought these were considerations regarding the preliminary plat and considerations before the City Council. He related concerns for what might be determined a problem in the future and who might be a contributing factor and how this determination would be made and by whom. He questioned how it can be distinguished and who makes that determination for the City of Jacksonville. He mentioned factors of natural growth or another development creating the potential for controversy and ill will where everyone will be pointing the finger at each other. He questioned the time factor for such a determination. Further discussion ensued regarding the time factor and distance and it was determined that working with City Attorney Bamburg a time factor and.distance be reached to satisfy all parties. City Attorney Bamburg stated that he could not agree to recommend that the paragraph d) be taken out or severed in such a manner as to include only those items mentioned in the State Highway Study. Mr. Rice related the need for more time to work a middle ground in subparagraph b) regarding mutually acceptable language. He then noted that he thought subparagraph f) was already covered in subparagraph e) . City Attorney Bamburg noted subparagraph f) referred to a letter written by City Engineer Reel regarding specifications primarily dealing with traffic and drainage issues. He added that it has already been stated by City Engineer Reel that there are no outstanding issues. City Engineer Reel reiterated that all traffic and drainage issues were satisfied. He then related that verbal approval has been 7 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. received from FEMA, Soil and Water, and traffic plans for John Harden. He related that traffic plans include three lanes stipulated by the Highway Department and a change for the main entrance into the development which was moved further from the 67/167 on-ramp, adding that the Highway Department has also suggested that it be signalized. He related that a request from the Highway Department is forthcoming regarding the left hand turn lane being extended fifty feet for additional storage of cars turning into the shopping center. City Attorney Bamburg related that for reasons regarding the City Engineer's involvement in the construction process and the certificate of occupancy, subparagraph f) would cover items that Belz-Burrow has agreed to or complied with already. He noted that in the final agreement he will specifically reference the letter after receiving its date from the City Engineer. Mr. Rice suggested that any traffic problems can be identified in some specific time and distance from the shopping center. Chairman Walker offered that once the shopping center is open he feels traffic situations will become apparent. Discussion ensued as to possible time limits and distances acceptable for both parties. City Attorney Bamburg clarified that subparagraph d) is the only portion of the agreement that will need further work outside some specifics offered by Mr. Rice. Commissioner Gray offered that negotiations are between the attorneys in conjunction with the engineers for a compromise that will protect the community and serve as a good partnership between a new enterprise and the community. He stated that the community wants to be a fair partner and suggested that the Commission vote on the building permit subject to provision d) being re-presented at the next meeting. Commissioner Gray moved, seconded by Commissioner Nabors that the building permit for Belz-Burrow be issued with attachment of the agreement to be included and conditioned as amended to include terms of agreement in section two, paragraph d), also to be re- presented at the next regularly scheduled Planning Commission Meeting. MOTION CARRIED. REQUEST TO APPROVE PLATS: a) Shopping Center Lot 1 PRELIMINARY & FINAL: Jacksonville 8 ( (}(J0133 :. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. Mr. Tommy Bond related that the property is located directly to the north of the west entrance of the shopping center and is being proposed for the development of the Church's Chicken franchise. He stated that the access will be off North James with one drive. He presented the proposed site plan and stated that it would be similar to the Rally's Restaurant. In response to a question posed by Chairman Walker, Mr. Bond related that the access is fifty (50) to eighty (80) feet from the existing access off North James. City Engineer Reel questioned if the development could utilize the existing access from North James and exit from the drive at the alley on the north side. Mr. Bond stated that if divided there may be two or three additional lots along the strip of property on North James. Discussion ensued as to the use of a common drive for the property and further concerns for curb cuts. Commissioner Gray noted that an interior lot has inside access with regard to the parking lot. It was noted that the property is zoned C-2. Mr. Bond related that he would discuss access options with the property owner, adding that there is twenty-five (25) feet from the existing driveway to the property line. Discussion ensued as to traffic concerns regarding additional curb cuts. It was noted that this type of development would be very similar to TCBY and McDonalds off North First Street. Discussion ensued as to the possibility of a driveway off the existing access from North James Street. Mr. Mike Wilson questioned if the property can be subdivided without a site plan and if the plot plan would regulate driveway access. He stated that he thought the plat would stand on its own with regard to Planning Commission approval. Other discussion revolved around the setbacks with regard to placement of the building on the lot. Discussion ensued regarding the desire to limit curb cuts and consideration to green space. Commissioner Nixon moved, seconded by Commissioner Perry to approve the Preliminary and Final Plat Lot 1 Jacksonville Subdivision subject to notice of curb cut avoidance. MOTION CARRIED. 9 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. b) PRELIMINARY: Parkview Subdivision Mr. Tommy Bond referred to a County court order which dedicated rights-of-way for Trickey Lane, however, in research it was discovered that those deeds recorded in the 1890's are not associated with Trickey Lane. He related that half of a street right-of-way was dedicated for Mr. George Taylor the adjoining property owner to the west so as not to encumber his property access. He related that the property was dedicated by making the interior lots smaller and creating a thirty (30) foot right of way assuming that the property owner to the south will also contribute a 30 foot right-of-way for Tricky Lane if it is ever built. He related that the City owns property immediately south of Mr. Taylor's property and the east 80 acres which extends across the railroad tracks is owned by numerous heirs. He related that lots 23 thru 26 in the south corner and lots 8 and 9 in the northeast corner will be filled and removed from the flood plain. He stated that two tracts of land have been designated, one in the northeast corner and the other in the southeast corner, for drainage retention basins. He then related that providing drainage ; -n +-'ho ~1""'\11+-l-u::l~Cd-,.,1""'\"'V"'-no"'V"' -Fr"\"'V" +-~,..... f1 ('\' ~1"""1"'V"r'\n T.T~ 11 .,......'"'+-'I'V1"""11.,.._ +-h~ "'V"'+-.,.r ...&...1..&. '-"".&.'-' ............. loA'-.L.L'-'-""Io...l'-..._......_,...L...L.L-..1.. .1-.......,..L. '--"-J. \-'-VJ l,....oL"'-..L"-...,;J VV...L..J,.,-'-J.J.\..JL.o LLLl.A.J),.,\--L.o.1.1...L...L L.o:t (30) seconds of an inch difference because the property is located in the Bayou Meto flood plain area. He stated that the property slopes down to Bayou Meto without a ditch. He stated that the retention basin will be for surface discharge. He stated that if or when Trickey Lane ls developed drainage will need to be addressed further. City Engineer Reel stated that his primary interest is that the drainage detention basin in the northwest corner can address drainage and can be tied into a drainage ditch, adding that it will address 40% of the water in the project. He stated that the south 60% is flowing into undeveloped land and that the primary purpose for a drainage retention basin is to keep from impacting already developed areas on the down stream side. He stated that prcliminury plut upprovnl will allow for the development of water, sewer and street. Commissioner Corroummoved, seconded by Commission Nixon to approve the Preliminary Plat of Parkview Subdivision as submitted. MOTION CARRIED. REQUEST/STREET OR ALLEY CLOSING: GENERAL: 10 000135, CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MARCH 8, 1999 7:00 P.M. -8:50 P.M. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Nabors moved, seconded by Commissioner Perry that the minutes of the February 22, 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. ANNOUNCEMENTS : ADJOURNMENT : At this time Chairman Walker adjourned the meeting at approximately 8:50 p.m. Respectfully, Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 11 OOO.t2-6 JACKSONVILLE PLANNING COMMISSION AGENDA 1. OPENING REMARKS: 2. ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00 p.m. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT(S): 7. REQUEST/STREET OR ALLEY CLOSING(S): 8. GENERAL: ADJOURNMENT 7:00P.M. APRIL 12, 1999 a. b. Regular Planning Commission Meeting March 8, 1999 CONDITIONAL USE: R-4 IN R-1 Zone AHOD Considerations 110 McCraw petitioner(s): Charlotte Thomas PLOT PLAN: Jacksonville Care Channel at 201 N. Elm Street 725 Jetta Drive Bushwood Subdivision Petitioner(s): A.G. Grant represented by Bond Engineering PRELIMINARY PLAT: Liberty Subdivision Phase Ill petitioner(s): Ronnie Shrader represented by Bond Engineering Re-presentation of Belz-Burrow agreement for Wai-Mart Development OPENING REMARKS: 0001.37 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. -7:50 P.M. Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Dana Nixon, Art Brannen, Lester Piggee, Mark Perry, John Hardwick answered ROLL CALL. Chair.man Bob Walker also answered ROLL CALL and declared a quorum. PRESENT six (6), ABSENT (2}. Others present for the meeting were Mylissa Reedy, Mr. Ben Rice, Mr. Dennis Zolper, Mr. Tommy Bond, Mr. J.C. James, Mr. Dennis Sobba, Alderman Howard, petitioners and members of the press. PUBLIC HEARINGS: Conditional Use Request for R-4 in R-1 zone under AHOD considerations addressed as 110 McCraw Street. At approximately 7:04 p.m. Chairman Walker opened the public hearing. Mrs. Charlotte Thomas related that the request for variance is on behalf of her son Damon Thomas who will be the property owner. Mr. Damon Thomas requested the placement of a manufac.tured home on property inherited from his great grandmother saying that it would be the most efficient means for him to provide a home for his family. At approximately 7:08 p.m. Chairman Walker closed the public hearing. Chairman Walker pointed out that the property has been properly posted. In response to a question posed by Commissioner Hardwick, Mr. Damon Thomas related that he intends to underpin the manufactured home and later brick it in. As discussion ensued it was noted that the vacant lot is currently being cleaned, leveled and site prepared. Chairman Walker related that the property is located in an Affordable Housing Overlay District as recently approved by the City. Commissioner Hardwick said that he felt AHOD considerations are the determining factor. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. -7:50 P.M. City Engineer Reel stated concerns under AHOD guidelines for a solid foundation and parking for two cars. Chairman Walker noted that petitioners of AHOD request need to be made aware of all AHOD requirements. It was noted that the minimum requirement for parking is 1.5 spaces and that it did not specify a concrete or gravel driveway. Commissioner Brannen moved, seconded by Commissioner Piggee to approve the Conditional Use of R-4 in an R-1 zone stipulating that it meets with AHOD requirements regarding permanent foundation and 1.5 parking spaces within a one year period. MOTION CARRIED. APPROVAL AND /OR CORRECTION OF MINU~ES: Commissioner Nabors moved, seconded by Commissioner Perry that the minutes of the March 8, 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. REQUBST TO APPROVE BUILDING PERMITS: a. Plot Plan for Jacksonville Care Channel at 201 Elm Street Mr. J.C. James stated that with plot plan approval the Care Channel is ready to begin the construction process. Chairman Walker related that concerns regarding the alley being properly closed has been previously addressed through ordinance and considerations for the closing Hickory Street was determined not to be in the best interest of those parties affected. City Engineer Reel related that the City is satisfied with the plans as presented. Commissioner Hardwick moved, seconded by Commission Perry to accept the plot plan as presented. MOTION CARRIED. b. 725 Jetta Drive near the Bushwood Subdivision Mr. Tommy Bond related that the Mr. and Mrs. A. G. Grant are requesting to build a retirement home on a tract of property totalling approximately 13 acres that extends to Emma Street. He stated that Jetta Drive of Bushwood Subdivision Phase II was built to accommodate access to the property. 2 ,QQ0~39 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. -7:50 P.M. In response to a question posed by Commissioner Brannen, Mr. Bond related that the back corner of the property is located inside the flood zone, adding that the flood designation can be added to show the property located within that zone. Commissioner Hardwick questioned if the property should be recorded as a one-lot subdivision before a metes and bounds building permit can be granted. Chairman Walker responded by saying that it has been the practice of the Planning Commission to require metes and bounds of this natur~~to be platted as a one-lot subdivision. Mr. Bond related that the plot plan presented would basically be the same if submitted as a one-lot subdivision. He noted the cost associated with subdivision fees. Discussion ensued as to the requirement by the Planning Commission of a one-lot subdivision regarding land division, replats, and availability of sewer and water. City Engineer Reel related that subdivisions are required to go before the Water and Sewer Departments for review, adding that water and sewer utilities are available regarding the property. Discussion ensued as to the preparation of a final plat that would go before the City Council. It was noted that the developer was ready to start the project. Commissioner Hardwick moved, seconded by Commissioner Piggee to accept the plot plan as Final Plat of Lot 1, Bushwood PH III with the conditions that the plot plan be corrected to show subdivision name, setbacks and flood plain designation. MOTION CARRIED. REQUEST TO APPROVE PLATS: PRELIMINARY PLAT Liberty Subdivision Phase III Mr. Bond related that the development was originally submitted to the Planning Commission in April 1978 and that the plat and all utilities were approved. He related that the entire development consisted of three phases, adding that utilities were previously constructed for all phases. He stated that the developer is now interested in completing the development of 28 lots on Patrick Henry Drive of Phase III. He noted that for reasons involving the high interest rates of 1981 and 1982 the development was not completed at that time. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. -7:50 P.M. Chairman Walker pointed out that the development is proposed for lots 57 through 85 on Patrick Henry Drive. Mr. Bond related that the plans have been re-submitted to the Health Department, Water Commission and Sewer Commission for further review. City Engineer Reel related that the original street and storm drainage plans are on file, adding that the drainage study is very adequate. He stated that his office has no problem with the development. Commissioner Hardwick moved, seconded by Commission Nabors to approve the Preliminary Plat of Liberty Subdivision Phase III lots 57 through 85 as submitted. MOTION CARRIED. REQUEST/STREET OR ALLEY CLOSING: GENERAL: Re-presentation of Belz-Burrow agreement Chairman Walker outlined questions and concerns from Commissioners and residents that have been taken into consideration and drafted in the agreement before the Commission. He then stated that the agreement has been reviewed by the City Attorney. Mr. Dennis Zolper addressed the Commission saying that his company is comfortable with the agreement and would appreciate Commission approval. City Engineer Reel related that in a meeting involving Mr. Rice, City Attorney Bamburg, Mr. Zolper and himself the finer points of the agreement were refined and the City is comfortable with what they feel may present itself in the future. Commissioner Hardwick addressed the possible need for a performance bond or other type security regarding the seventy-five thousand dollar assurance for a three-year period. Mr. Zolper assured the Commission that his company has been in business for almost fifty-years and will certainly continue so, however, he added that he did not have a problem with providing the City with bond assurance or even a deposit with assignment in the amount of seventy-five thousand dollars for the period of three- years. He stated that he would like to have the opportunity to discuss options with his financial consultants before deciding which option is chosen. 4 0001._4~ CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING APRIL 12, 1999 7:00 P.M. -7:50 P.M. Commissioner Brannen raised the question of the inclusion of Vandenburg and John Harden as part of the area for future traffic concerns. City Engineer respohded that those future concern s , if any, would be the responsibility of the State Highway Department; adding that any required change would not monetarily involve the City of Jacksonville. Commissioner Hardwick moved, seconded by Commissioner Nabors to accept the agreement stipulating that Belz-Burrow and the City Attorney agree on a letter of credit, deposit or etc. in the amount of seventy-five thousand dollars to ensure the City's availability of those funds within the three-year period as designated in the agreement. Commissioner Nixon thanked Belz-Burrow for the agreement, stating that is has resolved all questions. Discussion ensued as to clerical correction in the agreement. Mr. Ben Rice agreed to those corrections. MOTION CARRIED. Discussion ensued as to granting the authority to issue a building permit and it was questioned if the plat would need to go before the City Council. Commissioner Hardwick moved, seconded by Commissioner Nabors to approve the building permit and authorizing the Planning Commission Chairman to sign the final plat. MOTION CARRIED. ANNOUNCEMENTS : ADJOURNMENT: At this time Chairman Walker adjourned the meeting at approximately 8:50 p.m. Respectfully, Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 5 OOO..t 42 . : . . ~-'·. :-JACKSONVILLE PLANNING COMMISSION AGENDA 1 . OPENING REMARKS: 2 . ROLL CALL : 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00 p.m. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT (S) : 7 . REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT 7:00P.M. MAY 10, 1999 Regular Planning Commission Meeting April 12, 1999 CONDITIONAL USE: Requested R-4 in a C-2 zone at 212 and 216 South First Street (Petitioner: Bill Adams) 400 No~th First Street First Baptist Church RECOMMENDATION TO CITY COUNCIL Alley located between 304 and 312 East Main Street (Petitioner: Larry James) OPENING REMARKS: 000143 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 10, 1999 7:00 P.M. -7:20 P.M. Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for t hose in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bill Corroum, Art Brannen, Mark Perry, John Hardwick answered ROLL CALL. Chair.man Bob Walker also answered ROLL CALL and declared a quorum. PRESENT five (5), ABSENT (3). Others present for the meeting were Mylissa Reedy, Mr. Thad Gray, Mr. Bob Stender, petitioners and members of the press. PUBLIC HEARINGS: 7:00p.m. Conditional Use Request for R-4 in C-2 zone addressed as 212 and 216 South First. At approximately 7: 03 p.m. Chairman Walker opened the public hearing. Mr. Bill Adams related the desire to place a 16' by 60' 1992 Vision mobile home on South First. He related that his parents live on the adjacent lot and need assistance. With no one to speak in opposition, Chairman Walker closed the public hearing at approximately 7:05 p.m. Discussion ensued as to AHOD requirements and it was noted that a variance on C-2 classifications would allow for normal R-4 conditions. City Engineer Reel related that if the request involved R-4 in a higher zoning classification a variance for other than conventional use would be involved with AHOD requirements. Mr. Adams related that he would be under-pinning the mobile home with materials comparable to the siding materials . He then said that it would be set up with blocks instead of a concrete pad. Commissioner Nabors moved, seconded by Commissioner Corroum to grant the Conditional Use of R-4 in an C-2 zone to Mr. Bill Adams for use as his personal residence. MOTION CARRIED. APPROVAL AND/OR CORRECTI ON OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Hardwick that the minutes of the April 12, 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. 1 .. -~ ... 000144 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 10, 1999 7:00 P.M. -7:20 P.M. REQUEST TO APPROVE BUILDING PERMITS: a. 400 North First Street/First Baptist Church Mr. Thad Gray and Mr. Bob Stender of the First Baptist Church Building Committee represented the item of business. Mr. Gray related that the request for building permit is phase one of a relocation plan to 10.5 acres on North First Street boardered by Stonewall Drive. He related that the proposed construction is for a two-story building 80' by 230' and approximately 40,500 square feet. He stated that it will be a steel structure with a brick and 11 Drivet" exterior. In response to a question posed by Commissioner Hardwick, Mr. Gray stated that the Arkansas Highway Department has two curb cuts in the front of the location, adding that there is only one proposed curb cut in the development as presented. He stated that there is one entry from First Street and one from Stonewall Drive. He related that the site plan is as presented with no change, adding that there are future plans for a center isle with a sign. He clarified that there are already two curb cuts present which were nl .::1r'Pr1 hv t-hP Hi oht.T.::l\T nPn.::lrr.mPnt-.-i nnPnPnnPnt-. nf nrnnoRP.d .r:---·-----~ ----___ --J ______ J.. --.1..------------, ----.1..----.L. .L. development. City Engineer Reel related that the proposed curb cuts are located far enough from the intersections so as not to cause traffic concerns and adequate parking is shown on the complete set of plans. He then related that plan review is completed by his office and that the architect has been in contact with the Fire Marshall to assure further compliance. He stated that permits from the Water and Sewer Departments are forthcoming. It was noted by Chairman Walker that the curb cut is further south from the intersection than shown on the plot. Mr. Gray related that the architects are Lewis, Elliott and Studer and Baldwin, adding that Shell is the proposed Construction Company. Commissioner Hardwick moved, seconded by Commission Perry to approve the plot plan as presented, stipulating Water and Sewer Department approval. MOTION CARRIED. REQUEST '1'0 APPROVE PLATS: REQUEST/STREET OR ALLEY CLOSING: Request to Close Alley located between 304 and 312 East Main Street 2 I J 000145 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 10, 1999 7:00 P.M. -7:20 P.M. Chairman Walker noted that the petitioner Mr. Larry James was not present to represent the item of business. City Engineer Reel related that the petitioner has been advised as to other information needed prior to action by the City Council. Commissioner Brannen moved, seconded by Commissioner Perry to table the item of business until petitioner is present. MOTION CARRIED. Discussion ensued as to stated reason for alley closure and Commissioner Corroum requested that the suspicious traffic situation be investigated by the Jacksonville Police Department. City Attorney Bamburg agreed to speak with Chief Hibbs regarding the matter. GENERAL: ANNOUNCEMENTS : ADJOURNMENT: At this time Chairman Walker adjourned the meeting at approximately 7:20 p.m. Respectfully, Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 3 . -I JACKSONVILLE PLANNING COMMISSION AGENDA 000146 1. OPENING REMARKS: 2 . ROLL CALL : 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00 p.m. 5 . BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT(S): 7. REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT 7:00P.M. JUNE 14, 1999 Regular Planning Commission Meeting MAY 10, 1999 CONDITIONAL USE: Requested R-4 in a C-2 zone at 115 W. Hickory Petitioner: Mr. Arnold Koester TOWER USE PERMIT Gen. Location John Harden Pet: Crafton Communications Abandon Utility Easement 236 Pearl & Hilda Street Petitioner: Jacksonville Baptist Temple Church OPENING REMARKS: 0001/1:7 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 14, 1999 7:00 P.M. -7:35 P.M. Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bill Corroum, Dana Nixon, Bart Gray, Jr., Art Brannen, Mark Perry, John Hardwick answered ROLL CALL. Chair.man Bob Walker also answered ROLL CALL and declared a quorum. PRESENT seven (7), ABSENT (1). Commissioner Piggee was out of town on business. Others present for the meeting were City Engineer Duane Reel, Engineering Secretary Mylissa Reedy, Patriot Reporter Peggy Koury, and petitioners. PUBLIC HEARINGS: 7:00p.m. Conditional Use Request for R-4 in C-2 zone located at 115 West Hickory At approximately 7: OS p.m. Chairman Walker opened the public hearing. Mr. Arnold Koester related the desire to place a 16' by 80' mobile home on an adjacent lot to the Beauty Shop he owns for a future residence. With no one to speak in opposition, Chairman Walker closed the public hearing at approximately 7:07 p.m. Discussion ensued regarding plans to relocated Hwy. 161 and City Engineer Reel related that the proposal is to relocate Hwy. 161 by moving it across the Dupree Property to tie into Second Street that will then go into where the traffic signal is located by the Jacksonville Fitness Center. He related that Bond Engineering is working on the design to be viewed by the Highway Department. It was noted that the Conditional use request will be located near the proposed relocation. In response to a question posed by Commissioner Nixon, City Engineer Reel related that the relocation should be completed by the summer of 2001. He estimated that construction will begin in July 2000. City Engineer Reel then related that the relocation of Hwy. 161 to Second Street has sufficient rights-of-way and is wide enough to accommodate the TCC (Transportation Coordinating Committee) for Metroplan minimum requirement standards. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 14, 1999 7:00 P.M. -7:35 P.M. Commissioner Hardwick noted that the property is surrounded completely by commercial property. In response to a question of time, Mr. Koester related that he is not pressed for time considerations and is still in the planning stage. He said that he was unaware of how the relocation would affect his plans for a residence. He related that he could put his plans on hold for three to six months. Commissioner Brannen stated that he would like to see a more definite idea regarding Mr. Koester's plans to move in the residence and the Highway Departments plans for relocation. He suggested the item be tabled; Commissioner Perry concurred, adding that he is not sure it would be good to place a residence there if the Highway Department finalizes their plans to relocate in that area. He mentioned concerns for the traffic. Commissioner Perry moved, seconded by Commissioner Brannen to table the Conditional Use request pending formalized plans from the Highway Department regarding the relocation of Highway 161. City Engineer Reel related that those plans could be finalized by year end. Mr. Koester agreed to table until formal plans were finalized, adding that he may not want to establish a residence that close in proximity to a highway. MOTION CARRIED. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Nabors that the minutes of the 10 May 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. REQUEST TO APPROVE BUILDI»G PERMITS: TOWER USE PERMIT general location John HArden Drive and Marshall Road Mr. M. David Prejean of Crafton Communications representing Sprint PCS related the request to install a one hundred-foot monopole telecommunications tower on John Harden Drive. He said that the request is in conformance with all requirements regarding the telecommunications ordinance adopted by the City. He assured the Commission that the tower would not exceed one hundred-foot even with consideration for a six-foot lightening rod. 2 OQ01/t9 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 14, 1999 7:00 P.M. -7:35 P.M. City Attorney Bamburg related that he has reviewed the application, and that Crafton Communications is not requesting a variance from the Ordinance requirements. He related that the zoning is C-3 as permitted in the Ordinance. In response to a question posed by Commissioner Corroum, Mr. Prejean related that in the process of co-locating with other providers usually occurs after the tower is construction. He related that the tower will be designed to host other carriers, adding that with the height of 100 feet it should support at least one other carrier. He then related the attempt to co-locate with existing towers, adding that because of location within the radius needed to handle their specific coverage this was not possible. It was noted that the tower would not interfere with existing communications of the local Police, Fire or Hospitals. He gave an example of the installation of a tower on the new Baptist Health Campus at North Hollow will not interfere with the hospital equipment. He assured the Commission there would not be a problem, adding that should there ever be a problem they are required to cease transmission. He also related that they are required to coordinate with and receive permission from the FAA before they can begin transmission. He related coordinated efforts with the Little Rock Air Force Base regarding Communication Operations and assured the Commission they would not be allowed to transmit without permission from the Air Force Base. Commissioner Nabors moved, seconded by Commissioner Hardwick to approve the tower use permit and plot plan as presented. MOTION CARRIED. REQUEST TO APPROVE PLATS: REQUEST/STREET OR ALLEY CLOSING: Request to close abandoned utility easement/Pearl & Hilda Street Ms. Cynthia Williamson representing Jacksonville Baptist Temple related the request to close the easement, adding that the utilities have furnished letters of release. Chairman Walker pointed out that in addition to utility release letters there are letters from adjoining property owners who have given consent. In response to a question posed by Commissioner Hardwick, Ms. Williamson related that the intent is to make the property one tract, and that she is unaware of plans if any to move the white framed building currently located on the property. 3 OG01SO CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 14, 1999 7:00 P.M. -7:35 P.M. Commissioner Hardwick noted that if there are not any plans to move the building it would need to have a continuous foundation wall. City Engineer Reel informed the Commission that when the subdivision was first developed it was not know if the utility easement would be required for utilities later. He related that occasionally side yard easements were requested, adding that the subdivision was developed without utilities in this particular easement. Commissioner Hardwick moved, seconded by Commissioner Perry to recommend to the City Council the closure of the abandoned utility easement located between Pearl & Hilda Street stipulating that the Jacksonville Baptist Temple Church underpin the white building located on the property if not moved. MOTION CARRIED. GENERAL: ANNOUNCEMENTS : Chairman Walker suggested that the Commission begin work on an Ordinance for green space requirements regarding development. He related that hP iR in ~hP prnrPRR nf nh~~ining grPPn space ordinances from other cities for review. He observed the need for guidelines regarding development of property in the City. He asked that the Commission give thought to considerations for ordinance requirements. ADJOURNMENT: At this time Chairman Walker adjourned the meeting at approximately 7:35p.m. Respectfully, Susan L. Davitt - Planning Commission Secretary CITY CLERK-TREASURER 4 r J JACKSONVILLE PLANNING COMMISSION AGENDA 7:00P.M. JULY 12, 1999 MEETING CANCELLED 1. OPENING REMARKS: 2 . ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00 p.m. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT(S): 7 . REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT 0001.51 PAGE JACKSONVILLE PLANNING COMMISSION 0001~2 AGENDA 7:00P.M. AUGUST 9, 1999 OPENING REMARKS: ROLL CALL: 1. 2. 3. APPROVAL AND/OR CORRECTION OF MINUTES: Regular Planning Commission Meeting June 14, 1999 4. PUBLIC HEARING(S): 7:00p.m. 5 . BUILDING PERMIT(S): 6. REQUEST TO APPROVE a. CONDITIONAL USE: Requested C-3 in a C-2 zone at 211 South James for a Car-Mart Petitioner: Hank Henderson (photos in packet) b. CONDITIONAL USE: Requested variance in R-0 for 9.8 acres adjacent to east boundry of St. Jude's Catholic Church Petitioner: LRAFB Historical Foundation, Inc. c. Requested waiver of local Sign Ordinance Petitioner: Jacksonville High School Drama Club PRELIMINARY PLOT: Lot 9 Campbell's Industrial Subd. Petitioner: Mr. Richard Priest rep. by Bond Engineering PLAT(S): a. REPLAT: Lots 11, 12, 13, and 14, Bushwood Phase II Petitioner: Mr. Chet SChirmer rep. by Bond Engineering b. SITE PLAN: Lot 1, Jacksonville Shopping Center Subd. Petitioner: Mr. James Gilbert rep. by Bond Engineering 7. REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT J OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS · REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bart Gray, Jr., Art Brannen, Lester Piggee, Mark Perry, John Hardwick answered ROLL CALL. Chair.man Bob Walker also answered ROLL CALL and declared a quorum. PRESENT five (5), ABSENT (2). Others present for the meeting were City Engineer Duane Reel, Mr. Ben Rice, Mr. Tommy Bond, Mr. Mike Alberson, Mr. Dennis Sobba, Alderman Gentry, Mr. Shea Brannen, Patriot Reporter Peggy Koury, and petitioners. PUBLIC HEARINGS: a. Conditional Use Request for C-3 in C-2 zone located at 211 South James Street (CAR-MART) At approximately 7:05 p.m. Chairman Walker opened the public hearing. Mr. Ben Rose representing Car-Mart said that they desire to open a branch in Jacksonville from the Little Rock and North Little Rock facilities exclusively for the sale of used vehicles and the collection of payments. He stated that they are excited at the opportunity to open a branch in Jacksonville. With no opposition, Chairman Walker closed the public hearing at approximately 7:07 p.m. and clarified that the location is where Friendly Computers had been located. In response to a question posed by Commissioner Piggee, Mr. Rose related that the requested location will be painted in Company colors of gray with blue trim. He then answered that the number of cars held on location to be a minimum of twenty to twenty-five and a maximum of thirty. City Engineer Reel related that without servicing of vehicles being offered, ingress and egress is not a problem. Mr. Rose added that cars will be detailed at the Little Rock or North Little Rock location. Commissioner Gray moved, seconded by Commissioner Brannen to grant the Conditional Use Variance to operate a Car-Mart sales at 211 South James Street. MOTION CARRIED. 1 ; 000l.S4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. b. CONDITIONAL USE variance in R-0 for 9.8 acres adjacent to east boundary of St. Jude's Catholic Church. At approximately 7:11 p.m. Chairman Walker opened the public hearing, at which time Commissioner Brannen recused himself from the public hearing. Mr. Ben Rice representing Little Rock Air Force Base Historical Foundation informed the Commission that the Foundation has acquired 9.8 acres east of the Catholic church. He presented a vicinity map of the property previously owned by the Foundation used in the Wal- Mart Development and the ten acres acquired for the development of the Air Park Museum. He related that access was granted to the previous site from Vandenberg Blvd. and will be requested for the proposed site. With no opposition, Chairman Walker closed the public hearing at approximately 7:14 p.m. Commissioner Hardwick questioned other access to the property. Mr Ri r,:;. r,:;.l.::~t-,:;.rl t-h.::~t-t-h,:;. nri m.::~rv .::~rrP~~ 1•7(")111 rl hP fr(")m 'iT.::~nrlPnhPrn _ ·--· ------------------------.1.---------..l. -------··-----------------------------....)1 adding that there is access from James Street coming into the property from the south. He then related that with some distance between Vandenberg and the proposed site it has not been determined which direction the building would face. In response to a question posed by Commissioner Gray, Mr. Rice related that a single access from Vandenberg would still facilitate the museum. Commissioner Gray added that as a commercial venture it is not considered a high traffic facility and further related efforts to keep commercial traffic out of residential neighborhoods. He said that he has no further concerns for the conditional use development other than to keep primary traffic access generated from Vandenberg and limited from James Street. Mr. Rice projected attendance to be between thirty-five and forty thousand annually, averaging seventy-five to one-hundred cars a day. He stated that it would not be a high traffic situation. Discussion ensued as to the conditional use stipulation of limiting traffic from James Street. Other concerns were voiced regarding the facility being used as a cut-through from James Street to Vandenberg. Mr. Rice clarified that condition of access from Vandenberg prohibits a cut-through traffic situation. He stated it would be blocked from through traffic. 2 J OOO.lE-5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. It was further noted that this is the proposed traffic plan contingent on approval of access from Vandenberg. Commissioner Gray moved, seconded by Commission Nabors to grant the Conditional Use subject to access being predominately from a street other than James Street. Commissioner Hardwick offered that the motion includes "no through traffic from Vandenberg to James Street," Mr. Rice expressed no objection to the addendum. Discussion ensued further with conviction that James Street not be an access to the proposed development. Mr. Rice offered that they would bring back traffic configurations prior to building permit approval. Commissioner Gray stated that his motion stands, adding that while he favors the development he would like assurances in place that a ten-acre commercial museum does not generate traffic on James Street. He stated that it is the intent of his motion that traffic will not traverse on James Street or the residential area. Mr. Rice said that the Foundation plans to have primary access from a street other than James Street and does not anticipate any through traffic to James Street. City Engineer Reel pointed out that the proposed development only has availability to one-half of the James Street right-of-way going through to that location. He hypothesized that if a gate were to be placed there it would push that access more toward the west right-of-way line and crowd the residence at the west side of James Street on the north end. He stated that he highly discourages any access off James Street into the development aside from emergency only. Chairman Walker clarified that there is a proper motion and second on the floor with no second to the addendum. At this time a voice vote was taken with Commissioner Piggee abstaining. He asked for further explanation of the motion. Chairman Walker said that the motion grants the request stipulating that the predominate access to the property not be off James Street and is from another avenue, such as Vandenberg. 3 OG01S6 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. Commissioner Gray concurred, saying that his main purpose in the wording is as presented. He clarified that predominately he seeks after the museum opening that traffic will not come down James Street going to the museum. He related that during the development of the property James Street may need to be used to gain access to the property, however, once it opens vehicle traffic does not need to come from James Street to gain access to the property. Further discussion centered on the preclusion of traffic on James Street and Mr. Gray related that Mr. Rice has indicated that he will provide a development plan and by the intent of the motion it is understood that it will not provide James Street as an access to the development. Chairman Walker said that ideally access in place could use Vandenberg for project work. Mr. Rice related that in the previous access agreement the building had to be in place before access from Vandenberg was granted. Chairman Walker stated that the Commission recommendation when the site plan is brought back. MOTION CARRIED by voice vote. c. Requested waiver of the local Sign Ordinance. would make At approximately 7:26 p.m. Chairman Walker opened the public hearing. Ms. Patti Stiles representing Jacksonville High School Drama Club related that at one time drama in the area was more significant than it has been in the recent past. She pointed out that the auditorium is the largest one in Pulaski County and that after her arrival six years ago she has tried to create a resurgence of the arts in Jacksonville. She related that through many assorted efforts their greatest success has come with the use of signs. She reported the extensive cost to produce a musical, adding that she does not have a budget to operate from. She said that with the use of signs they managed to sell the show out for two nights and make a profit of almost ten thousand dollars. She related that those funds enabled them to spend money that desperately needed to be spent on upgrading the equipment. She related little success with advertisement in the local newspapers or radio. She asked the Commission to at least consider a limited waiver, adding that some consideration be given to let citizens know what is happening at the High School. 4 ( J 000157 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. With no opposition, Chairman Walker closed the public hearing at approximately 7:30p.m. Chairman Walker said that in review with City Attorney Bamburg it may be that a recommendation to City Council regarding an exemption to the sign ordinance for school or religious activity is in order. City Attorney Bamburg clarified that the sign ordinance does not include a provision for the Commission to grant a Conditional Use permit as requested. He stated that the Commission could propose an exemption of the sign ordinance to the Council for a school or church group. He added that the recommendation could include the scope of the exemption. He stated that the Commission does not have the authority to waive that which is not a stated exemption in the sign ordinance. In response to a request from Commission Hardwick, Ms. Stiles specified their request by asking for consideration to advertise with signs on all major thoroughfares at least three weeks prior to production. She was unable to give an exact figure for the total number of signs posted but related that the school had three hundred signs made and used many to replace signs lost or damaged. She further related that the school signs were recycled political signage. City Engineer Reel responded that there was only one compliant regarding the school signage from a retail establishment in the City. He explained that he approved the signage as-he felt it to be a benefit for the kids and that the signage was taken down promptly after the production. He said that he felt three weeks was good advertising time without over advertising. He also said that he felt it was viable since it benefited the School and a recommendation to the Council is proper. In response to comments from Commissioner Hardwick, Ms. Stiles related that the vast majority of signs were placed on public property and rights-of -way. She related that at least thirty students in high traffic areas had signs in their yards and signs were posted on cars using magnetic tape. She said that the School will do everything possible to honor the limits of a waiver if granted. She stated that she is asking to on occasion be permitted to advertise with signs. 5 .· OG01.S8 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. Chairman Walker suggested parameters be outlined in the recommendation to City Council. He related that 18" by 22" is the present allowable political signage in residential. He stated that attention needs to be given to the code that states signage attached to public signage or utility poles is prohibited. He suggested that any group be limited to the number of times annually permitted to advertise in this manner. He also suggested that the time prior to the event such as the previously mentioned time of three weeks be considered with no more than a week following the event. Discussion ensued and it was generally determined that banner signage can be utilized on Main Street along with another location at the end of Marshall Road. City Engineer Reel related that the retailer who had objected wanted to advertise his product in the same manner as the School. He related that he explained to him that as a retailer he is a single commercialized entity and the school is a community service. City Attorney Bamburg said that the ordinance nrnhihit-q t-h,::. nq,::. nf vrirrl qinnR fnr nrivritP hnRinP.RR ~--------------------~---------~------J.-------- had denied the retailers request a month prior to the being allowed. specifically pnrpnRP.R i'lnd school signs Commissioner Gray encouraged that while this is not the body to make the decision recommendations could be directed to help the City Council. He commended the success of the previous production, and stated that much of its success is parental involvement. He stated that he recommends that the Planning Commission revise the ordinance to allow some leeway in the sign ordinance as suggested. City Attorney Bamburg related that his notes for recommendation is to set up an exemption that provides a specific number of times annually per organization, specific period for each event as suggested three weeks before and one week after, size being limited to the residential political signage of 18" by 22, 11 placement in public easements would be either prohibited or limited, placement in residential or commercial areas would be one per lot. He questioned if the Commission would like to set it up as an exemption to be handled through the City Engineer's office or as a Conditional Use to be addressed by the Planning Commission. With suggestion from Commissioner Brannen, it was the consensus of the Commission that it be handled through the Office of City Engineer. 6 J (}00159 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. Commissioner Hardwick moved, seconded by Commissioner Perry to recommend to the City Council that an amendment to the present sign ordinance allow schools, religious organizations and recognized civic groups a waiver 1) to place signs in public easements without attachment to utility or sign post, 2) to place no more than one sign per residential or commercial lot, 3) signs are not to obstruct motorist vision, 4) that said signs do not exceed 1811 by 22," 5) signs are not to be placed earlier than three weeks prior to the event and removed no later than one-week after the event, 6) that any organization not be allowed to exceed advertisement of this manner more than twice per year, 6) such decisions regarding waiver are to be made through the Office of City Engineer. City Engineer Reel questioned if it would be allowable for more than one group at any given time to advertise. It was the determination of the Commission that only one organization is permitted to conduct a sign campaign through registration with the Office of City Engineer. Question arose if churches could be eliminated from the waiver because of possible conflict surrounding the Christmas season. City Attorney Bamburg related that church groups have made specific request for this type of waiver and been denied because the sign ordinance did not allow request of waiver. He then related that school and church can be tied together, adding that it is hard to keep them separate and further separate private enterprise from that. City Engineer Reel explained that he denied the church request because the school is the whole community, while the church is a group of people representing only part of the community. He said that everyone is not participating as with the school. He further related that there is only two high schools while there is a Methodist, Catholic, several Baptist, and many independent churches in Jacksonville. He stated that while the purpose of the school and the church is to get more people to attend it is a different situation, adding that the school is community wide and churches are not. Commissioner Hardwick further moved, seconded by Commissioner Perry to clarify that in his motion stating that the Office of City Engineer is to govern the activity; he intended it to imply that the Office of City Engineer will keep a calendar allowing only one organization at a time to participate with written request. 7 OG01GO CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. Commissioner Gray questioned the penalty provision, City Attorney Bamburg related that the City Code provided a penalty clause if the signs are not taken up in one week. At this time MOTION CARRIED. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Hardwick moved, seconded by Commissioner Piggee that the minutes of the 14 June 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMITS: Preliminary Plot Plan Lot 9 Campbell's Industrial Subdivision Mr. Tommy Bond related that the request is for a metal building adjacent to the mini storage buildings on South Redmond Road. He related that it is to be a parts storage building that will not have plumbing or electrical. He responded to the Commission relating that the owner had decided to fill the property and he has advised him that he would need a permit to do so. Mr_ Rnnrl R~~~Prl ~h~~ in M-2 zoning a side yard setback is fifteen feet and the petitioner is requesting a five-foot setback. He also noted that the building will have a front setback of almost two- hundred feet. Commissioner Perry moved, seconded by Commissioner Piggee to approve the waiver as requested. MOTION CARRIED. REQUEST TO APPROVE PLATS: a. Phase II REPLAT of Lots 11 thru 14 Bushwood Mr. Bond related that the original plat was approved by the Commission a year ago adding that Mr. Schirmer has decided that the four lots are too small and desires to make three lots from four lots to make the lots bigger. The lots are not located in the flood plain. Commissioner Hardwick moved, seconded by Commissioner Brannen to approve the replat of Lots 11 through 14 Bushwood Phase II as submitted. MOTION CARRIED. b. SITE PLAN Lot 1, Jacksonville Shopping Center Subdivision Mr. Bond related that the plat for Lot 1 was approved by the Commission 3 months prior. He related that an existing Churches Chicken building is proposed for the site. He related that the 8 000161 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING AUGUST 9, 1999 7:00 P.M. -8:25 P.M. building will be re-furbished. He said that as requested prior by the Planning Commission the only access is from the entrance beside McDonalds and no curb cut off James Street. In response to a question posed by Commissioner Hardwick, Mr. Bond related that the proposed access would be mid-way of the existing access into McDonalds. He related that the building will have a setback of fifty-feet from James Street. Discussion ensued as to the entrance, traffic evaluations, and response of neighboring property owner; noting that the rear of the building would face the parking area. City Engineer Reel related that the parking requirements of one space per every four seats plus one space for each employee will be adequate. He noted that it is mostly designed for pick-up type service. Discussion ensued as to the openness of design encouraging openness of parking. Concerns regarding traffic flow and stacking room available in the drive-thru ensued and concluded that the design accommodates economical solutions to any unforeseen traffic considerations with amble stacking room for vehicles. It was further noted that the building would be inspected to meet with Code. Cormnissioner Brannen moved, seconded by Cormnissioner Piggee to approve the site plan for Churches Chicken as presented with the suggestion of an overflow parking agreement. MOTION CARRIED. ANNOUNCEMENTS : Chairman Walker related that discussion for the regularly scheduled meeting in September will revolve in great detail around the proposed formation of a Landscape or Green Space Ordinance. ADJOURNMENT : At this time Chairman Walker adjourned the meeting at approximately 8:25 p.m. Respectfully, Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 9 C00~6Z JACKSONVILLE PLANNING COMMISSION AGENDA 7:00P.M. SEPTEMBER 13, 1999 1. OPENING REMARKS: 2 . ROLL CALL: 3. APPROVAL AND/OR CORRECTION OF MINUTES: 4. PUBLIC HEARING(S): 7:00 p.m. 5. BUILDING PERMIT(S): 6. REQUEST TO APPROVE PLAT (S) : MEETING CANCELLED 7. REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT r J JACKSONVILLE PLANNING COMMISSION AGENDA 0001.63 7:00P.M. OCTOBER 11, 1999 1. OPENING REMARKS: 2 . ROLL CALL : 3 . APPROVAL AND/OR CORRECTION OF MINUTES: Regular Planning Commission Meeting August 9, 1999 4. PUBLIC HEARING(S): 7:00 p.m. 5. 6. BUILDING PERMIT(S): REQUEST TO APPROVE PLAT (S) : a. TEMPORARY CONDITIONAL USE: 1904 McArthur Drive RV parking Pet: Hope Lutheran Church b. Master Sidewalk Plan/ Murice Green c. DISCUSSION: Landscape/Green Ordinance (Land Alteration Regulations from Little Rock included in packet) NORTH POINT PLAZA DEVELOPMENT: Petitioner: Jim Durham FINAL: Parkview Subdivision Rep. by Bond Engineering 7. REQUEST/STREET OR ALLEY CLOSING: 8. GENERAL: ADJOURNMENT DISCUSSION: AHOD considerations on Sycamore Street 000164: OPENING REMARKS: CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Chairman Walker opened the meeting at approximately 7: 10 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bart Gray, Jr., Lester Piggee, Mark Perry, John Hardwick answered ROLL CALL. Chairman Bob Walker also answered ROLL CALL and declared a quorum. PRESENT five (S), ABSENT ( 2) • Others present for the meeting were City Engineer Reel, Director of Administration Murice Green, Human Resource Director Dennis Foor, Alderman Gentry, Alderman Fletcher, Alderman Reedie Ray, Alderman Kenny Elliott, Mr. Tommy Bond, Mr. Jim Durham, Patriot Reporter Peggy Koury, and petitioners. ANNOUNCEMENT: Chairman Walker informed the Commission that he has tendered his resignation as Chairman of the Planning Commission, adding that it has been his sincere honor and privilege to served on the Planning Commission with its members. He explained that he must resign as he and his family have moved outside the City_ He turned the C'ha:i r to Vice Chairman Mark Perry. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Piggee moved, seconded by Commissioner Hardwick that the minutes of the 9 August 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. PUBLIC HEARINGS : a. Temporary Conditional Use Request for RV Parking at 1904 McArthur Drive. At approximately 7:09 p.m. Chairman Perry opened the public hearing. Mr. Mike Fosler representative for the Hope Lutheran Church stated that the fellowship hall of what was previously known as the McArthur Drive A~:>~:>enll.Jly ui Guu Churuh ls .r:ebulldl!!<.:J Iuu.t class rooms in the sanctuary. He related that the request for RV parking will accommodate the 11 Labors for Christ 11 contractors who are retired Lutheran Contractors that will rebuild the class rooms. He presented a new site plan featuring the sewer, water and electrical lines along the edge of the building for more practical purposes regarding RV use. With no opposition, Chairman Perry closed the public hearing at approximately 7:12 p.m. 1 r J CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Commissioner Piggee questioned the scale of plans for formal presentation. City Engineer Reel related that the site plan does not need to be more than a representation given that it is only a temporary request. It was noted that the temporary use would extend for a period of six weeks involving four RV' s. Discussion ensued and it was related that a trailer currently located in the parking lot and containing reusable lumber will be removed shortly after construction begins. Commissioner Gray moved, seconded by Commissioner Hardwick to Grant the temporary conditional use for RV parking at 1904 McArthur Drive. MOTION CARRIED. b. MASTER SIDEWALK PLAN At approximately 7:14 p.m. Chairman Perry opened the public hearing. Director of Administration/Public Works Murice Green related that work on a Master Sidewalk Plan began three years ago. He said that the City has applied for a grant regarding sidewalk construction along Hwy 161 starting at Trickey Lane and going to the School. He stated that the grant process requires that Cities must have an adopted Master Sidewalk Plan. He stated that the City Council has approved a Resolution providing that the Planning Commission development a Master Sidewalk Plan. He related that he is offering information for review and recommendation by the Planning Commission. He recommended that the City Engineer and the Planning Commission work toward development of a plan, relating efforts with Metroplan and the technical coordinating committee of the Transportation Advisory Council in developing standard sidewalk requirements. He stated that the City has been approved for a $165,00.00 sidewalk grant for Hwy 161 and is working on a grant for sidewalk construction from the Community Center down Municipal Drive to Redmond Road and to Dupree Park. He referenced maps on the overhead projector showing the thirty-four miles of existing sidewalks which vary from three feet to six feet in width and a mixed combination of relationship to curb. He related that the existing plan charts requirements for sidewalks and their location, adding that he has identified areas of the ordinance and included recommendations for an updated ordinance. He further reviewed areas of newly completed sidewalks and identified other phases. He included a cost $750, 000.00 breakdown of sidewalk construction since 1994 averaging between $130,000.00 to $150,000.00 per year. 2 C0016G CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. He stated that the plan will increase emphasis on newly developing subdivisions and other developments regarding sidewalk construction rather than later sidewalk development by the City. He related a trend toward a more pedestrian orientated society and efforts by the City to connect all sidewalks across the City. He stated that along with those efforts, the American Disabilities Act has placed requirements on sidewalks such as handicapped ramps for all connecting sidewalks with an increase of width to five feet and a buffer zone behind the curb of up to four feet. He mentioned exceptions and variances depending on location such as Main Street, pointing out that subdivisions are areas where compliance can be met. He reiterated that the requirements regarding grants will develop sidewalk use for the handicapped as well as all citizens. With no opposition, Chairman Perry closed the public hearing at approximately 7:21p.m. Commissioner Gray stated that the difference from three feet to five feet is substantial and that predominately most of the City sidewalks are four feet. He requested further information regarding the recommended five feet. Mr. Green related that his survey found a range of three feet to six feet throughout the City and pointed out the area along North First Street featuring a six foot sidewalk. He related that all sidewalk construction by the City in 1999 has been five feet. He acknowledged that it changes cost from $12.00 to $15.00 per running foot, however he noted that the ADA is a driving factor in sidewalk width which is being adopted nationwide. He mentioned the combination of pedestrian and bike ways featuring sidewalks up to twelve feet and stated that grants will not be approved for sidewalk request of less than five feet. Commission Gray questioned if code requires a minimum of 42 or 48 inches (three and a half or four feet) does that preclude us from grant approval regarding specification of a five foot sidewalk. Mr. Green related that Jacksonville as a Metroplan member is part of the program for designing and developing roadways, sidewalks, bikeways, trail programs. He stated that the intent of that program is to set standards. Commissioner Hardwick questioned requirement of a four foot buffer in addition to five foot sidewalks in order to receive grant money, pointing out a total of nine feet. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Mr. Green related that most rights-of -way have an eleven foot easement behind the curb. Discussion ensued as to the continuous center lane and abutting curb sidewalk on North First Street, which is no longer allowed. Commissioner Gray related that he is not advocating that four foot sidewalks are the appropriate width for all areas in the City, but would be adequate on internal streets within subdivisions. He related that the Planning Commission appreciates good planning and that if it does not interfere with future grant money he would like to bring specifications back down to four feet versus five feet, adding that some areas could specify higher demands. He stated that he does not agree with five feet as a standard requirement. Commissioner Hardwick questioned if Parkview subdivision requires a sidewalk to Redmond Road or from Overview Drive to the entrance in order to meet the proposed ordinance. City Engineer Reel related that the sidewalk requirement is not evoked in this particular subdivision, adding that if there were sidewalks in Parkview subdivision then it would require a sidewalk from Redmond Road up to the area. He stated that at a later time a sidewalk may need to be extended from Park Street up to James Street to provide access from the east side of town to Dupree Park. He stated that the primary concern now is to provide access from Dupree Park to the Community Center. He concluded by saying that if sidewalks are going to be required then it would need to provide a connection between the Subdivision and Redmond Road to tie into the Master Sidewalk Plan. Commissioner Hardwick questioned the responsibility of expense to bring the sidewalk to Redmond Road and sidewalks within the development. City Engineer Reel said that he thought the City would furnish the connection as part of the sidewalk program and the developer would furnish sidewalks within the subdivision. Discussion ensued as to considerations for Parkview Subdivision and ADA requirements. City Engineer Reel related liability concerns primarily focusing on handicap ramps with curb cuts at intersections and sidewalks that do not meet the width requirement. He related further liability concerns regarding five foot sidewalks with a four foot buffer in subdivisions as it becomes the standard requirement by the transportation committee. 4 0001€.8 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Mr. Green related that as long as the City is making progress and working to comply with requirements liability issues are not a major concern, but if subdivisions are allowed to be developed without that sidewalk regards it would become a problem. He related that grant money usually involves primary arterial streets along highways and residential areas would not be applicable for grant money. Commissioner Hardwick related concerns for the increased lot cost in subdivisions regarding sidewalk development. Mr. Tommy Bond mentioned issues regarding sidewalk development in the mid 70's, and requirements for subdivisions with more than fifty-one lots. He stated that the increased cost would be substantial and that it would increase the lot cost by almost $500.00 for a 15 x 70 lot. It was noted that sidewalks on one side of the Parkview Subdivision would increase development cost by $45,000.00. City Attorney Bamburg related that the proposed Master Sidewalk Plan was created to bring the City in compliance with ADA. He ot-::.t-o~ t-h::>t-t-ho r'1 t-u h::>C! h,::.,::.n rr.rt-lln;::d-,::. in t-h,::. n~C!t-h,::.r~11C!P nf i t'C! _._. ....... ._._.......,. ........................ ._. ...... _ --..... J. .......... _ -------------~---------r------------------·- inroads to remain out of the ADA litigation mode that has hit most cities in the State. He stated that the Master Sidewalk Plan needs to be implemented with ADA compliance or the City could become a target for ADA litigation, adding that the cost factor would be far greater than the previously mentioned cost increase of $500.00 per lot or $45,000.00. Commissioner Hardwick questioned the leeway for waivers of sidewalk width and setback if the plan is adopted regarding the different aspects of certain areas. City Attorney Bamburg related that he does not think ADA allows for such discretion or variances regarding regulations based on lot size or number of areas served. Mr. Bond mentioned attitudes by the utility companies regarding placement of utilities and compliance with proposed sidewalk location. Mr. Green clarified that he would further research ADA regulations regarding the buffer zone and sidewalk width, adding that there is no variance for ramp slope or slant. He suggested that if there is any leeway the minimum would be four foot sidewalks with a two foot buffer zone. He stated that five foot sidewalks is the standard adoption regarding the Highway Department or any grant money for 5 J CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. recommended programs. He offered to further research the regulations for any variances and stated that he has presented what he feels to be the best package for adoption as a Master Sidewalk Plan. He said that he would welcome any recommendations by the Planning Commission. Discussion ensued around the time factor and adoption of a Master Sidewalk Plan regarding any pending grants. Mr. Bond suggested that recommendations be clearly spelled out for developers. Discussion ensued regarding five foot sidewalks for major thoroughfares and four foot sidewalks in residential areas were suggested. Mr. Green offered the proposed plan and any further help desired by the Commission in the formation and adoption of a Master Sidewalk Plan as regarding the recent passage of a Resolution by City Council. Chairman Perry thanked Mr. Green for his good input and related that the Planning Commission would begin work for adoption. Commissioner Hardwick moved to table the issue pending further variance information from Mr. Green. Commissioner Hardwick explained that his primary concern is ADA compliance without hindering future development. Commissioner Hardwick amended the motion to continue the Public Hearing at the next regularly scheduled Planning Commission meeting with additional information by Mr. Green. Commissioner Piggee seconded the motion and MOTION CARRIED. c. LANDSCAPE/GREEN ORDINANCE At approximately 7:48 p.m. Chairman Perry opened the public hearing. Alderman Gentry related that in communication with the City Beautiful Commission of Little Rock he has provided drafts by that commission for changes to their green ordinance. He suggested guidance from the Little Rock Commission, relating efforts by that commission to organize a variety of members to look at the issues involving changes and addition to their green ordinance. 6 coo_t70 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Mr. Bond stated that while he is probably not opposed to the green ordinance, he feels it is 11 scary11 given circumstances surrounding a homeowner in Atlanta who had damage to an older home from a tornado and their insurance did not cover the cost of plans as outlined in the new landscape ordinance. He related that a year and a half later the homeowner was still unable to rebuild her home because she could not comply with the landscape ordinance. Mr. Bond further related a similar incident regarding a commercial development after a natural disaster and stated that the article that carried these stories said that the landscape ordinance did not take into consideration those occurrences of natural disaster. Chairman Perry pointed out direction in the support data, offered by Alderman Gentry, to exempt a grading permit for certain situations. Alderman Fletcher stated that he is in support of the formation of a landscape/green ordinance and felt it would have been good to have in place prior to recent major developments in Jacksonville. He suggested that Main Street could also benefit from a , __ ...J--.-.--1----._.. ,..........,......::J..:......,_......, __ ..,....,.....: ............ ..:......,~ -.,,,+-+-h-+-,.....,......,..,~,.....+--,:r ..:,... 1--1,..;,..,rv ~r"\'V" ..l.CtllUO\....Cl_t.JC:::/ '::jJ...C::C:a . .L V.J..U.J..J.~O..L.L\....o~ f .t:JV..LJ..Ll.o..L.L.L':::j VU.'-' I....,J.J.t.A.t..... ~V~t...;..L.\.....I,...:J ..L.a....) ..LV'-JJ.._.J...L.L:::l ..1........_.,..1.. places that are more pedestrian friendly with landscape. He related the high cost of returning to un-landscaped areas years later. Mr. Bond offered that other planning commissions involved in landscaping discussions feel a conflict of interest regarding landscaping issues and provision of utilities. Mr. Durham offered that he is in favor of landscaping around buildings, however as a developer he is aware that landscaping regulations and compliance can cause problems. Alderman Reedie Ray related that in having worked in the contractors field he is aware of problems caused by tree roots in sewer lines and power lines. He suggested that some developments have a buffer zone for landscaping. City Engineer Reel suggested that formulation of a landscaping/green ordinance would take time to carefully discern the data and decided on the strictness of the ordinance. He suggested that the Planning Commission continue efforts in November, adding that the City may find itself in a 11 Catch 22" situation regarding older trees and the problems they can present. 7 . I j n .nn ~ P-11' -\..Q\.JV~.~ -L· CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Discussion ensued as to the origin of material presented for consideration and City Attorney Bamburg explained its origin and the intent of members in the Little Rock City Beautiful Committee regarding changes and the additions as outlined in the draft titled "Land Alteration Regulations." He related that Little Rock has made extensive efforts along with the City Attorney's Office, the Planning Commission and the City Beautiful Committee. He related efforts began mostly because of the less than desirable manner that West Little Rock was being developed to which their Planning Commission was unable to make certain requirements. He agreed that the Planning Commission would need to take its time and make careful recommendations to the City Council, adding that not all recommendations in the data would apply to the City of Jacksonville. Commissioner Hardwick observed that some regulations were of a more technical nature and stated that they might require clarification in a more practical manner. Discussion ensued and it was suggested that the Little Rock City Beautiful Committee be invited to the next regularly scheduled Planning Commission meeting . Mr. Bob Walker commented that when the Wal-Mart development was brought before the Planning Commission it became apparent that the body had no regulations for landscaping requirements. He stated that he envisions that the formation of a landscaping ordinance will take several meetings and careful consideration. It was suggested that a committee be formed of Alderman and Planning Commission members to bring considerations and proposals back at a later time with ordinance verbiage . At approximately 8:10 p.m. it was the general consensus of the Planning Commission to continue efforts through a sub-committee appointed by the Mayor to report back at the next regularly scheduled Planning Commission meeting. REQUEST TO APPROVE BUILDING PERMITS: NORTH POINT PLAZA DEVELOPMENT Mr. Jim Durham related that plans include using the existing entrance from Madden Road as a proposed drive into the shopping development, adding that it is his understanding that the drive does not entirely meet with distance requirements from the intersection. 8 cbOl72 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. City Engineer Reel related that the development meets with the minimum requirements regarding setbacks and that the proposed parking spaces will accommodate the square footage requirement excluding square footage being utilized for storage. In response to a question from Commissioner Piggee, Mr. Durham related that the development will have a primary use entrance off T.P. White Drive, close to Bond Engineering, with parking angled in a direction which will encourage primary use of that drive. He then related while the site plan shows the existing driveway in relationship to the intersection he hopes to move that drive further from the intersection on Madden Road. He related that while the property line runs straight it creates a peculiar angle and layout of the property. He further related that the property does not have a curb on Madden Road, and that he would voluntarily construct a sidewalk if the City would put in a curb. Commissioner Hardwick questioned if there would be an objection to the existing drive stipulating no left turn off Madden into the property. He related concerns for northbound traffic and traffic concerns on Madden Road which turns into the development. h~ a~lf limit-inrr in l~ft-h.:=~nr'l -------.................................. ~ ----------~---- Mr. Durham said that he would not be in objection to a sign requesting no left hand turn, but acknowledged that vehicular traffic may or may not follow sign instruction. City Engineer related a similar situation where the City placed a sign at the First Jacksonville Bank prohibiting turning into the property from First Street. Discussion ensued as to a more difficult angle of the drive from Madden Road and Mr. Durham explained that the drive is square in relationship to the property. He further explained that the development was located as far back as possible. He then related that the aesthetics of the building will feature a metal construction with complete brick and mansard surround, a copper painted material for the roof. In response to a question from Commissioner Hardwick, Mr. Durham related that the entrance off T. P. White is the proposed main entrance to the development which is approximately 307 feet from the intersection. 9 [ J CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Commissioner Gray raised questions regarding changing the parking angle to straight in parking and making the entrances one way in and one way out. Mr. Durham reported that a number of situations were considered and other options are being considered for additional parking, adding that there is no room to push the building any further back. He related that the intention of design is to angle the parking so that there is more parking available from the entrance off T.P. White. Discussion ensued and it was related that repeat customers would become trained in parking intentions. In response to a question posed by Commissioner Gray, City Engineer Reel related that the number of required parking spaces based on total square footage of the building is forty-two, adding that the development is designed with thirty-one parking spaces based the available customer occupancy square footage. Mr. Durham related that the design can accommodate more parking spaces by the tree area while maintaining the proposed handicap parking. Commissioner Gray questioned the construction of the building and Mr. Durham related that the building would be constructed with nine feet brick or glass around the entire perimeter of the building and above the brick there would be five to six feet of dryvit material and mansard around the entire building. He then explained the cooper roof material. Discussion ensued as to the view of the rear of the building and dumpster placement in that area. Mr. Durham related other considerations regarding the aesthetics for the rear of the property and safety issues involving a rear retaining wall with a chain link or privacy fence. Commissioner Gray then questioned signage and Mr. Durham related that the only signage would be on the face of the building with signage restrictions for leasing occupants. Mr. Green addressed the issue of sidewalks, relating that Municipal Code 17.44.020 outlines sidewalk considerations by the Planning Commission regarding commercial developments. He cited examples of Wal-Mart and other developments regarding sidewalk compliance. 10 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Commissioner Gray moved, seconded by Commissioner Hardwick to approve the building permit and site plan of North Point Plaza development stipulating that the developer construct sidewalks and consider relocation of parking at an angle that would emphasize the T.P. White entrance. To acknowledge that petitioner is also asking for and the Planning Commission is willing to grant a waiver for the number of required parking spaces and addition of a no left turn sign off Madden Road. MOTION CARRIED. REQUEST TO APPROVE PLATS: FINAL PARKVIEW SUBDIVISION Mr. Tommy Bond representative for Parkview Subdivision related that the preliminary plat was approved by the Planning Commission last spring, adding that the pavement for roads is not complete and utilities are in but have not yet been accepted. He stated that he is asking for approval stipulating acceptance of utilities and completion of the street. In response to a question posed by Commissioner Hardwick, Mr. Bond related that there is a retention pond located at the end of Yellow Stone Drive between lots eight and nine. City Engineer Reel related that a letter from Wastewater has been received stating the acceptance of the sewer lines. He stated that the Water Department will be performing hydrostatic test which could be completed before the next regularly scheduled Planning Commission meeting. He related that signatures would be held until all items are completed. In response to a question posed by Commissioner Hardwick, Mr. Bond related that lots 23, 24, 25, 26, and 27 have been filled, but do not have a letter of amendment as yet. Commissioner Gray suggested that separate plats be recorded showing only those lots with the F designation. Commissioner Gray moved, seconded by Commissioner Hardwick to approve the FINAL plat of Parkview Subdivision subject to final letters of approval from Water & Wastewater Department and the streets being approved by the City Engineer and discretion from developer to plat all lots that are currently not in the flood plain as one plat and bring back to the Planning Commission for final approval the remaining lots in the flood plain as another plat. MOTION CARRIED. REQUEST/STREET OR ALLEY CLOSING: 11 00.0175 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. GENERAL: AHOD considerations on Sycamore Street City Engineer Reel related that as plans were submitted he was able to view a video regarding construction of a modular home. He stated that they are very well built because of the method of construction in a controlled environment and heavy enforcement. He related that this type of construction meets every qualification of stick built housing. He stated that they are attractive homes, adding that because of the mode of transportation he was not sure how it would be viewed by the Planning Commission. He related that this particular structure would have 2 X 10 floor joist and sills, adding that it would be the same as you would expect to see with stick built construction. He related that the only difference is a much shorter time of construction at the site. He stated that once it is completed the appearance is the same as s t ick built homes in the same neighborhood. He related an instance where there is a modular home on his street and saying that if you did not know it was a modular constructed home you would never be able to see the difference. He then stated that modular homes are constructed on a slab or pier and beam the same as stick built homes. Chairman Perry related that the insurance business has adopted insuring these homes the same as regular stick built homes instead of mobile home policies because of the manner of construction. City Engineer Reel requested clarification for procedure. Discussion ensued as to construction and location of Sycamore Street. Further discussion ensued as to the intent of the AHOD Ordinance granting the Planning Commission authority to designate those areas. City Engineer Reel requested information regarding permission for placement of the home. City Attorney Bamburg clarified that the Commission needs to make the designation of that lot as an ~~OD area, a dding that it may also qualify for the owner for financing available through the office of OECD. City Engineer Reel highlighted some of the construction methods, adding that he himself would have no problem living in a modular home commending how well they are constructed. Alderman Ray and Fletcher entered a discussion regarding estimated cost of homes with regard to square footage and fairness of competition for the builders of standard stick built homes. 12 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. City Engineer Reel related that the particular area in question has older homes and that the addition of a modular home will make it one of the largest homes in the area. Chairman Perry clarified that the designation of an AHOD district by the Planning Commission allows them to monitor AHOD construction in the City. He then pointed out that part of the criteria is that an area must not have shown growth in at least fifteen years. Discussion ensued and City Attorney Bamburg clarified that districts can be of any size, adding that the AHOD Ordinance will verify the need for a public hearing. He suggested the Commission could set a public hearing for November if the Ordinance requires and the petitioner submits a request and pays the appropriate fee. Commissioner Hardwick moved, seconded by Commissioner Piggee to designated Sycamore Street as an AHOD district unless a public hearing is required which will be scheduled for the next regularly scheduled November meeting. MOTION CARRIED. DEVIATION IN AGENDA: r .. 1r. Dond rcltJ.tcd concerns regarding the de'[elopment of an areA known as Bridge Creek Farms which consists of 80 acres divided into 13 lots. He stated that it was thought to be in the Pulaski County North Little Rock planning jurisdiction, however with further thought he believes it should be in the Jacksonville planning jurisdiction because of annexation of the Little Rock Air Base. He related that the subdivision is located 1.99 miles from the Air Base boundary which is now the City of Jacksonville city limits. He then said that the subdivision is located 3.79 miles before North Little Rock jurisdiction begins. City Engineer Reel offered to contact Mary Beth Crawley in North Little Rock to inform them that the area is considered the City of Jacksonville planning jurisdiction and relating appreciation if other items of this nature be forwarded to Jacksonville. Alderman Elliott concurred that the issue needs to be addressed citing earlier territory concerns with North Little Rock. Chairman Perry suggested that similar notification be made available to Pulaski County. 13 000177 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 11, 1999 7:00 P.M. -9:00 P.M. Commissioner Gray related that the AICUZ Ordinance reasserted Jacksonville boundaries and a rev iew of overlapping areas may need to be considered. He suggested notification of the results and responsibility be made available to those involved. City Engineer Reel related that he is willing to accept North Little Rock's assessment of the subdivision. Mr . Bond stated that with approval there were two conditions one of which was to buil d the street and construct a turn around every nine-hundred f eet which is also the maximum length they carry for a culdesac. It was the general consensus of the Planning Commission to investigate these concerns. ANNOUNCEMENTS: ADJOURNMENT: Commissioner Piggee moved, seconded by Commissioner Nabors to adjourn the meeting at approximately 9:00 p.m. Respectfully, Susan Davitt Planning Commission Secretary CITY CLERK-TREASURER 14 .,_·.~ o··1· ~o t:~\.J .. 4. 0 JACKSONVILLE PLANNING COMMISSION AGENDA 7:00P.M. NOVEMBER 8, 1999 1. OPENING REMARKS: 2. ELECTION OF OFFICERS: 3 . ROLL CALL: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. PUBLIC HEARING(S): 7:00 p.m. 6. BUILDING PERMIT(S): 7 . REQUEST TO APPROVE PLAT(S): a. Election of Planning Commission Vice Chairman/Board of Adjustment Chairman Regular Planning Commission Meeting October 11, 1999 PRELIMINARY & FINAL PLATS: Petitioner: Pathfinder Rep. by Bond Engineering b. PRELIMINARY PLAT: Collenwood Subd. Phase II Petitioner: Jim Green Rep. by Bond Engineering 8. REQUEST/STREET OR ALLEY CLOSING: 9. GENERAL: ADJOURNMENT a . DISCUSSION: AHOD Clarifications regarding Application & Procedure b . UPDATE: Master Sidewalk Plan presenter Murice Green J OPENING REMARKS: o.oo:I.?~ CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 8, 1999 7:00 P.M. -8:10 P.M. Chairman Perry opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bobby Lester, Bart Gray, Jr., Art Brannen, Lester Piggee, answered ROLL CALL. Chair.man Mark Perry also answered ROLL CALL and declared a quorum. PRESENT six (6), ABSENT (2). Others present for the meeting were City Engineer Reel, Director of Administration Murice Green, Human Resource Director Dennis Foor, Mr. Tommy Bond, Mr. Jim Durham, Patriot Reporter Peggy Koury, and petitioners. ELECTION OF OFFICERS: Chairman Perry related the need to elect a new Planning Commission Vice-chair/Board of Adjustment Chairman. Commissioner Brannen moved, seconded by Commissioner Piggee to nominate Commissioner Bart Gray to serve as Vice-Chair.man of the Planning Commission and Chair.man to the Board of Adjustment. Commissioner Piggee moved, seconded by Commissioner Brannen to close nominations. MOTION CARRIED. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Nabors that the minutes of the 11 October 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMITS: REQUEST TO APPROVE PLATS: a. PRELIMINARY & FINAL PLATS Pathfinder Subdivision Phase I Mr. Bond representative for Pathfinder related that before obtaining a building permit the Water and Sewer Departments have requested that utilities be platted in street rights-of-way or easements. He stated that this would allow the Water and Sewer Departments to feel comfortable regarding utility service. He related that Pathfinder has changed the development name to Pathfinder Square and that sidewalks will be included in the project. Commissioner Gray related that the utility Commissions requiring platted street rights-of way or easements might be over kill. He pointed out that this is an eight acre tract of forty acres owned 1 OD0180 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 8, 1999 7:00 P.M. -8:10 P.M. solely by Pathfinder and will be developed in sole ownership with multiple buildings. He then questioned the expectancy of a sketch plat of the overall development plan and further pointed out that the property is not subdivided for sale and interior streets will be private. Mr. Bond related that he thought the streets would be public. Commissioner Gray clarified concerns that there is no sketch plat and questioned the reason the public would be involved. Mr. Bond related that there is an overall development plan but no sketch plat, adding that there is a conceptual plan that was developed by the architect which shows several buildings. He then stated that he assumes the operational maintenance is 100% tax dollars from the government, however, the buildings are funded by the Reynolds Foundation. Commissioner Gray stated that while he encourages the building permit, this is a different approach from his experience in this type of development. He related that he has concerns regarding nnhlir nPnirr:~t-irm nf RrrPPf-R r:~nn nlt-imr:~t-PlV t-hPir mr:~int-PnrlnrP WhP.n J..------------------------.--------------------------..~. ------------------------ there is no overall development plan. He pointed out that the Water and Sewer Departments have concerns in providing utilities without plat approval. Mr. Bond related that the utilities can provide service from Redmond Road but will not set a meter on private property, therefore a plat with public access will make them comfortable with setting the water meter. City Engineer Reel stated that the water issue has been discussed with Fire Marshall Charlie Pope who has requested three fire hydrants in the development which is why they came up with the concept of public streets. He then stated that he agrees that the general public will not be using the streets, adding that it will be more of a campus type atmosphere rather than an instance of public usage. He stated that if there has to be a dedicated public thoroughfare for water, then easements would be the best way to address the issue. Commissioner Gray stated that in his experience subdivisions have utility easements and he is taken back by the idea that the Water or Sewer Commissions are not allowing a building permit without platting it as public property. 2 0001.8.1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 8, 1999 7:00 P.M. -8:10 P.M. City Engineer Reel related that he believes an easement dedicated to utility usage should suffice and utilities should be able to install lines throughout the campus to serve fire hydrants and the various buildings. He reiterated that he is in favor of easements instead of public thoroughfares. Commission Gray stated that there may be no other way, however, he believes a better understanding with the Water Commission regarding a major development needs to be encouraged. Mr. Bond related that he assumed their concern regarding an easement is that it does not give them proper ingress and egress. He clarified that if you put in a 15 foot easement adjacent to the private street the owner can prevent use of that private street. City Engineer Reel stated that an easement would have to be wide enough for their equipment. Commissioner Brannen questioned if private streets would affect access for Fire and Ambulance Service. Mr. Bond related that Pathfinder did not express security concerns or security gates to control access. He stated that the street would be constructed to City standards and would be a very limited maintenance burden for the City. He said that this was not the original concept but is presented because the Water Department will not approve plans without access. Commissioner Gray stated that without improvements in place it can only be considered as a preliminary plat and that the Planning Commission could not issue a building permit on a preliminary or final plat without improvements in place. He then stated that the purview of the Commission is to approve either a preliminary plat or a metes and bounds building permit. Commissioner Gray moved, seconded by Commissioner Brannen to approve a metes and bounds building permit for Pathfinder to begin construction. MOTION CARRIED. b. PRELIMINARY PLAT Collenwood Subdivision Phase II Representative Mr. Bond related that Phase II consists of 16 lots and is an extension of the existing Collenwood Subdivision. He related that the streets are stubbed as shown on the preliminary plat. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 8, 1999 7:00 P.M. -8:10 P.M. In response to a question from Commissioner Brannen, Mr. Bond related that there are three lots located in the flood zone and the original sketch plan shows a ditch in the Williamsburg culdesac. Commissioner Nabors moved, seconded by Commissioner Piggee to approve the preliminary plat of Collenwood Subdivision Phase II. MOTION CARRIED. REQUEST/STREET OR ALLEY CLOSING: GENERAL: procedure DISCUSSION: AHOD Clarification regarding application & City Engineer Reel reviewed the request for a modular home on Sycamore Street as presented to the Planning Commission at the October regularly scheduled meeting. Discussion ensued regarding establishing an AHOD district and need of a public hearing for construction of a modular home. Chairman Perry noted that the AHOD Ordinance does not specify the requirement of a public hearing, however, he added that he felt a procedure to regulate should be handled through a public hearing. City Engineer Reel related that property owners in the area could be notified and given opportunity for input. Discussion ensued and it was recommended that house plans be made available for the public hearing in December. City Engineer Reel related that inspections regarding insulation and wiring will be accommodated for by the manufacturer. Commissioner Lester moved, seconded by Commissioner Brannen to host a public hearing regarding the establishment of an AHOD District on Sycamore Street. Discussion ensued and it was determined that an AHOD District is established through a public hearing process by the Planning Commission and then ratified by the City Council. The question then arose if in using the AHOD provisions does it further require a public hearing on each individual basis. City Engineer Reel stated that it is his understanding that once the AHOD District is established, approval on an individual basis is not necessary. 4 J 000183 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 8, 1999 7:00 P.M. -8:10 P.M. City Attorney Bamburg clarified that the only time there would be a need for a public hearing regarding individual basis would be if it involved a variance for setback etc. which would be addressed in a variance public hearing. MOTION CARRIED. UPDATE: Master Sidewalk Plan Director of Administration Murice Green related that as requested he is providing additional information regarding sidewalk width and buffer zones. He clarified that the suggested standards are recommended by the Roadway Cross Section Design Standards which were developed by CARTS (Central Arkansas Regional Transportation Study) formed in 1990 with Metroplan and several other cities including Jacksonville. He related that these standards were presented and approved by the Technical Coordinating Committee and the Technical Transportation Advisory Council. He related that standard designs were prepared for use by all jurisdictions to incorporate into locally adopted plans such as Master Street Plans, Subdivision Regulations in accordance with the CARTS agreements. He related that these standards were developed to provide regional continuity and protect development of the overall transportation system. He related that Class III through V requires a minimum of 5' sidewalks on both sides which must be ADA compliant with a minimum of 4' buffer zones except in central business districts. He further related that it also depends on new sidewalk construction or retro-fitting areas that do not meet specific requirements. He then reviewed the Functional Classifications of Classes I through VI, he pointed out that these classes were adopted in the 1980 Master Street Plan. He pointed out the different sidewalk requirements of either one or both sides for each class. He then reviewed the guidelines for installing sidewalks as published by the Federal Highway Administration in 1998, pointing out that those requirements for existing streets follow the Master Sidewalk Plan adopted by the City in 1980. He then pointed out that the new standards require sidewalks on both sides including local classification streets. He related that minimum requirements stated that basic clear width for walkways should be 5 ft. exclusive of the curb and a minimum 4 ft. buffer zone for low travel and low speed areas. He said that as the traffic level and speed increases the buffer zone requirement increases up to 10 feet. He stated that the survey from the Public Works Association 5 CCD18· CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 8, 1999 7:00 P.M. -8:10 P.M. for low density residential areas tend to range from four to six feet with five feet being the most common sidewalk width. He then related that buffer zone recommendations are four to ten feet with six feet being the most desirable minimum. He related that buffer zones increase safety for children and provide for placement of curbside mailboxes. He related that minimum requirements from the Federal Register of Rules and Regulations ADA in 1990 recommends that the minimum clear width of an accessible route for wheel chairs is three feet and the passing spaces require a 5 by 5 pad every 200 feet with certain slope requirements . He stated that the Federal Highway Administration supports the same minimum requirement for clear width and passing space. He pointed out that drive-ways can count as a passing space but must be flat or meet slope requirements. He related that his recommendation is for five foot sidewalks with a four feet buffer zone which applies to Classes III through V and that the Class VI (residential) is not eligible for federal funding. He related that current sidewalks being federal grant funded will be five foot, adding that sidewalk construction by the f"'1...:"-"'"' .... ,....:11 """,,....,....... h" -F~"trt::l -F.o.a+-~~~z ~~~~ w~~~ ~~ ~~-~ ~~~~· He stated that as a minimum he '·"·'oulcl not recommend sidewalk width under four the City. He stated need for increased resurgence of a pedestrian society. foot for any location in sidewalks width with the He presented the following outline for implementation into the Master Sidewalk Plan for required locations, adding the new classification of Commercial. Sidewalk--Required Locations Street Classification Class II, Expressway Class III, Arterial Principal Class IV, Arterial Minor Class V, Collector Class IV, Local Commercial Street Side walk Requi rement As recommended by AHTD Both Sides of Street Both Sides of Street One Side of Gtreet One Side of Street Both Sides of Street He presented color maps of the proposed Master Sidewalk Plan, mentioning other areas for sidewalk consideration. Discussion ensued as to recommendation for Manufacturing areas and ADA compliance. 6 ) CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 8, 1999 7:00 P.M. -8:10 P.M. Commissioner Gray questioned requirements for streets which feature a culdesac. He then stated that he appreciates the work to provide sidewalks, pointing out that Stonewall Subdivisions is one of the best examples of a well laid out subdivision in the Central Arkansas, adding that the practicality of a five foot sidewalk on a major collector or arterial could be subjective in determination. Director of Administration Murice Green stated that the Master Street Plan identifies each street. Commissioner Gray said in is his opinion the Planning Commission does not want to over burden the developer and would recommend that the Commission accept four foot sidewalks as a minimum, adding that he very much opposed to the mandatory five foot sidewalks except in the arterial areas. Commissioner Piggee concurred with Commissioner Gray. Chairman Perry clarified that the four feet sidewalk is for residential and addressed buffer zones. Director of Administration Murice Green related that a buffer zone of less than two feet represents maintenance problems. Commissioner Gray stated that it needs to be developed as planned with recommended buffer zones, adding that the minimum widths on the sidewalks could be known figures but the buffer zone recommendations could be drawn and developed with each development and varianced if needed. City Engineer Reel pointed out the need for a buffer zone wide enough behind the sidewalk to the right-of-way line to accommodate sidewalk maintenance and utilities. Discussion ensued regarding the Engineering Department make determination and be addressed in the preliminary plat as built specifications for Planning Commission review. Further that the determination could allow for placement of the sidewalk depending on right-of-way considerations for utilities providing some leeway in that. City Engineer requested that 12 foot front yard easements adjacent the front lot line for utilities be make a part of the development plan regarding the buffer zone. 7 ,• CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 8, 1999 7:00 P.M. -8:10 P.M. Commissioner Brannen entered discuss.ion regarding placement of homes on corner lots regarding sidewalk and buffer zone. It was noted that most set backs are 35 feet and will not present a problem. Further mentioned were all utilities including cable and electric which are buried, and the actual mechanics of sidewalk construction before or after completion of the home were discussed. Commissioner Gray offered that the City Engineer be allowed some provisions regarding escrow for the City to build the sidewalks. He noted that there might be a situation that allows for an entire neighborhood to be developed properly with sidewalks by the developer and the City administer the actual construction of it. City Engineer stated that he was aware of different ways to achieve sidewalk construction and offered additional information for the December meeting to guarantee funding of the sidewalks at some point in development to be sure that they are built. Other discussion continued regarding continuity, quality and maintenance if repairs to utilities are involved. It was noted that the new homeowners should not have to wait for the entire cubdivision to be developed to have sidewalks. Commissioner Gray moved, seconded Piggee to have completed recommendations presented to the Planning Commission at the regularly scheduled meeting of December. MOTION CARRIED. ANNOUNCEMENTS : Chairman Perry noted that Aldermen Gentry and Fletcher would be serving on a Green Ordinance committee along with volunteers Duane Reel, Bonita Round, Tommy Bond. Commissioner Piggee moved, seconded by Commissioner Brannen to nominate John Hardwick to serve as representative for the Planning Commission on the Green Ordinance Committee. MOTION CARRIED. ADJOURNMENT: Commissioner Piggee moved, seconded by Commissioner Brannen to adjourn the meeting at approximately 8:10 p.m. Respectfully, ~.\~~~ Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 8 j 1. 2. 3. 4 . 5 . 6. 7 . JACKSONVILLE PLANNING COMMISSION 000187 AGENDA OPENING REMARKS: ROLL CALL: SERVICE APPRECIATION PLAQUES: 7:00P.M. DECEMBER 13, 1999 Former Chairman Bob Walker APPROVAL AND/OR CORRECTION OF MINUTES: Regular Planning Commission Meeting November 8, 1999 PUBLIC HEARING(S): 7:00 p.m. a. REZONING of property located adjacent to 1412 Stanphill Rd. Petitioner: Mr. Leroy Akridge b. REZONING of property located at 1412 Stanphill Road Petitioner: Stephanie Thomas c. AHOD designation of Sycamore Street BUILDING PERMIT(S): a. Senior Residences of Jacksonville east end of Martin Street Represented by Bond Engineering REQUEST TO APPROVE PLAT(S): b. 1513 Stanphil Road Petitioner: Sammy Crook REPLAT: Lots 10, 11, 12, 16 & 17 Lambs Second Subdivision Petitioner: Marion Street Church of Christ 8. REQUEST/STREET OR ALLEY CLOSING: 9. GENERAL: ADJOURNMENT Approval & Recommendation of Master Sidwalk Plan to City Council (Ord. avail. at meeting) 0001.8-s OPENING REMARKS: C,ITY OF JACKSONVILLE , ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. -8:20 P.M. Chairman Perry opened the meeting at approximately 7:25 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bill Corroum, Bobby Lester, Bart Gray, Jr., Art Brannen, Lester Piggee, John Hardwick, answered ROLL CALL. Chairman Mark Perry also answered ROLL CALL and declared a quorum. PRESENT seven (7) , ABSENT (0) . Others present for the meeting were City Engineer Reel, Director of Administration Murice Green, Engineering Assistant Melissa Reedy, Alderman Kenny Elliott, Mr. Tommy Dupree, Patriot Reporter Peggy Koury, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Nabors moved, seconded by Commissioner Lester that the minutes of the 8 November 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. PUBLIC HEARINGS: a. REZONING of Property located adjacent to 1412 Stanphill Road Legally described as follows: Part of the SE1/4 of Section 29, T-3-N, Range 10 West, Pulaski County, Arkansas, more particularly described as follows: Commencing at the SE corner of the SE 1/4 of Section 29; thence North along the East line of said quarter section 478.7 feet; thence West 666.0 feet; thence North 501.3 feet; thence North 83 degrees 00 minutes West 508.0 feet to the point of beginning; thence North 83 degrees 00 minutes West 169 feet; thence North 25.0 feet; thence North 83 degrees 00 minutes West 150.0 feet to the East line of Stanphill Road; thence Northerly along said Stanphill Road 123.6 feet; thence South 81 degrees 00 minutes East 319.0 feet; thence Southerly parallel to said Stanphill Road 140.2 feet to the point of beginning. At approximately 7:27 p.m. Chairman Perry opened the public hearing. Mr. Leroy Akridge requested a rezoning from R-3 to R-4 for the purpose of developing the property for manufactured housing. Mr. Johnny Bradley of 1329 Southeastern stated that Mr. Akridge is his neighbor and would like to speak on his behalf as a proprietor. He expressed that Mr. Akridge maintains a good manufactured housing business with very little problems. 1 r ' J 000189 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. -8:20 P.M. With no opposition, Chairman Perry closed the public hearing at approximately 7:30 p.m. In comment to Commissioner Piggee, City Engineer Reel related if rezoned he would work an agreement regarding density with Mr. Akridge and feels this will not be a problem. Mr. Akridge related that the property is located directly west of the existing mobile home park on the south side of Lemac Drive and continues to Stanphill Road. Commissioner Nabors moved, seconded by Commissioner Corroum to approve the request to rezone the tract of land afore legally described and generally located adjacent to 1412 Stanphill Road. MOTION CARRIED. b. REZONING of p roperty located at 1412 Stanphill Road At approxima tely 7:32p.m. Chairman Perry opened the public hearing. Mr. Akridge related that in speaking with neighbors concerning the possible rezoning of his property, Ms. Stephanie Thomas of 1412 Stanphill told him that she had previously spoken with City Engineer Reel regarding the rezoning of her property for a manufactured home. He then related that Ms. Thomas' house is in bad repair and needs to be torn down. Mr. Akridge stated that he and Ms. Thomas joined together in the request to rezone the property as per the City Engineer. With no opposition, Chairman Perry closed the public hearing at approximately 7:35 p.m. Commissioner Brannen questioned the removal of the present house and suggested that in the absence of Ms. Thomas that the item be tabled until such time she could be present. Chairman Perry invited Mr. Akridge to answer question on her behalf. In response to a question from Commissioner Brannen, Mr. Akridge stated that he was sure Ms. Thomas would remove the existing house but was unable to provide a time frame for that action. He further related that the 75' by 160' lot is located south and adjacent to his property on Stanphill Road. Commissioner Piggee expressed legal concerns regarding the rezoning of 1412 Stanphill in the absence of petitioner to represent. 2 000190 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. -8:20 P.M. Secretary Davitt related that the original rezoning request was filed and signed solely by Mr. Akridge. She then related that she requested that the joint petitioner (Stephanie Thomas) also sign the original request as a matter of record and consent. Chairman Perry noted that the original request is signed by both parties. Commissioner Hardwick questioned the possibility of creating an island zone if her property is not rezoned. Mr. Akridge presented pictures of Ms. Thomas' house to demonstrate dilapidation. Commissioner Corroum questioned if an unusual hardship exist which prevents Ms. Thomas from appearing that should be taken into consideration, otherwise she should appear before the Commission as petitioner. Mr. Akridge explained that she has a day job and then an additional job at night. Commissioner Corroum moved, seconded by Commissioner Brannen to table the rezoning until it can be determined if a hardship exist regarding pO?titionll2!r being present. MOTION CARRIED. c. AHOD designation for Sycamore Street At approximately 7:42 p.m. Chairman Perry opened the public hearing. City Engineer Reel reviewed the request to place a modular home on Sycamore Street. He explained that a modular home is built off-site and then assembled on-site with a crane. He related that the only provision which allows this type of construction is the designation of an Affordable Housing Overlay District. He stated that the dimension of the house is sixteen hundred square feet with a garage and will fit the decor of the area. He stated that the public hearing process allows neighbors in the area opportunity for input. With no opposition, Chairman Perry closed the public hearing at approximately 7:44 p.m. Commissioner Gray commented that it is not a rezoning but will enable her to bring in a manufactured home. He stated that he personally envisioned AHOD as being a neighborhood or area designation as opposed to a one lot determination. He added that he is not in opposition to the proposal because it will serve a purpose but is probably in opposition to being achieved through 3 J 000191 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. -8:20 P.M. the AHOD process. He stated that he will vote in favor of the action, but feels that the AHOD purpose for the community needs to have its scope of use broadened. Commissioner Brannen moved, seconded by Commissioner Piggee to approve the AHOD designation on Sycamore Street. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMITS: a. SENIOR RESIDENCES OF JACKSONVILLE (east end of Marti n Street) Chairman Perry related that Bond Engineering is representative and will be addressed by City Engineer Reel. City Engineer Reel related that he has questions regarding the plot plan as presented because it prevents access to property located east of the development. He stated that in his opinion Martin Street should be continued pass the development into the property east and behind the development, otherwise that property owner is isolated without proper access. He then stated that once that issue is resolved, it should be resubmitted as a preliminary plat to make sure it meets utility requirements. He related that units of the development will be rented or leased by elderly couples. In response to a question from Commissioner Brannen, City Engineer Reel related that continuation of Martin Street could eliminate one lot in the design plan and require the architect to re-envision his plot plan to achieve the same number of units. He then related that parking will also need to be re-addressed. Discussion ensued as to PUD (Planned Unit Development) guidelines and off-street parking which is required for AHOD districts. City Engineer Reel related problems with extending the end of Martin Street as a private drive into the development regarding water lines and other requirements by the Fire Marshall. He stated that if the street is developed as a public thoroughfare there would be public rights-of-way which would require revision of the proposed parking. It was noted that the property is zoned R-3. Commissioner Brannen moved, seconded by Commissioner Gray to request the submittal of a sketch plat depicting a completed street showing access to the east and re-adjustment of structure and parking. Commissioner Gray pointed out that the property consist of 4 0 acres leaving another potential development for 30 acres behind the current proposed development. He stated that Martin Street needs to show how it can be extended to service further development of the remaining acreage. 4 000192 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. -8:20 P.M. At this time the MOTION CARRIED with the suggestion that the Fire Marshall be contacted for input. b. 1513 Stanphill Road Mr. Sammy Crook related the desire to build a home on property adjacent to two other parcels he owns. In response to questions from Commissioner Gray, Mr. Crook related that he does not have intentions to sell any of the property and responded that the land is not subdivision but was purchased separately at different times, thus has three separate legal descriptions which makes up the entire property. Commissioner Gray suggested that the property proposed for development be recorded as a one lot subdivision. He pointed out that there are two homes already located on the property and the request is for a third home. In response to a question from Commissioner Gray, Mr. Cook stated that he did not intend to further divide the property and a one lot subdivision of that tract would not hinder future plans for the property he owns. Commissioner Gray stated that a one lot subdivision would be much more in line with requirements by the Planning Commission of petitioners of the same nature. Commissioner Hardwick questioned the need for a one lot subdivision if the property is deeded separately. It was noted that utili ties are available. Commissioner Gray moved, seconded by Commissioner Lester to approve the building permit stipulating that the petitioner formally plat and record the property. MOTION CARRIED. It was noted that the if the plat is approved by the City Engineer it can then be forwarded directly to the City Council. REQUEST TO APPROVE PLATS: REPLAT/LOTS 10 thru 12, 16 & 17 LAMBS SECOND SUBDIVISION Chairman Perry announced the item of business and it was noted petitioner was not present to represent. Commissioner Brannen moved, seconded by Commissioner Hardwick to table the item of business until petitioner can be present. MOTION CARRIED. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. -8:20 P.M. 000193 GENERAL: Recommendation of Master Sidewalk Plan to City Council. Director of Administration Murice Green related that as directed by the Planning Commission at the previous meeting he has changed the two items requested. He rated that the first change is regarding the original recommended width of all sidewalks from five feet to four feet in residential and secondly the buffer zones in residential areas reads as follows -"Walkways should be located as far as practicable from travel lanes. Factors such as utility placement, vehicle speeds, traffic mix, and right-of-way should be considered for placement of sidewalks. He then stated that in his review of the code, sidewalks were mentioned in five different chapters in eleven different areas, adding that the proposal incorporates all scattered information into the Master Sidewalk Plan. He related that he discovered in his review that certain codes regarding sidewalks in residential areas has been changed several times over. Discussion ensued and it was noted that new subdivision plats will carry sidewalk requirements for review by the Planning Commission. Commissioner Piggee moved, seconded by Commissioner Corroum to approve the Master Sidewalk Plan as modified and present to the City Council. MOTION CARRIED with some concerns voiced by Commissioner Gray. Director of Administration Murice Green relating that all surrounding cities have adopted sidewalk plans. Mr. Tommy Dupree stated that he is not opposed to the sidewalk in general but is opposed to sidewalks requirements on local street and further stated concerns for additional cost to developers as well as construction convenience regarding the home building process. He continued with concerns regarding slow housing starts and housing starts in the 1980's. Further discussion ensued as to developing with additional cost and the lot cost as a result. Commissioner Brannen stated that he feels Jacksonville is a very progressive community and pointed out that slow development is due to a lack of annexed property. He stated that additional cost will be absorbed by the buyer not the contractor, adding that he feels the buyer would be willing to pay the additional cost for the property. 6 OCO:l94 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. -8:20 P.M. Jacksonville resident Susan Dollar explained that in moving to the area she was sold on Stonewall Subdivision because of the sidewalks, she further related that there is a close atmosphere in the neighborhood because of the use of sidewalks by the residents. Chairman Perry thank everyone for their participation. ADJOURNMENT: Without objection Chairman Perry adjourned the meeting at approximately 8:17 p.m. Respectfully, Planning Commission Secretary CITY CLERK-TREASURER 7 000195 JACKSONVILLE PLANNING COMMISSION Susan L. Davitt ANNUAL REPORT -1999 MEMBERSHIP ROSTER ANNEXATIONS AHOD DESIGNATIONS REZONING PROPOSALS SUBDIVISIONS REPLA TS/LOT SPLITS SKETCH PRELIMINARY FINAL SITE PLANS CONDITIONAL USES MISCELLANEOUS BUILDING PERMITS BOARD OF ADJUSTMENT JACKSONVILLE PLANNING COMMISSION CITY OF JACKSONVILLE, ARKANSAS 0 0 01.96 JACKSONVILLE PLANNING COMMISSION MEMBERSHIP ROSTER 1999 NAME: ADDRESS: John Hardwick*** 14 Foxfire Cove Ken Nabors 107 Tecumseh Trail filling unexpired open term Mr. Bob Walker* 515 Cheshier Court resigned Mr. Bill Corroum #7 Foxboro Cove Mrs. Dana Nixon 1412 Graham Road resigned Bobby Lester 824 Christy Cove filing un-expired term of Dana Nixon Mr. Mark Perry** appointed chairman* Bart Gray, Jr. appointed B.O.A chairman** Lester Piggee Art Brannen*** * Denotes Chairman #6 Foxboro Cove 200 Red Fox Lane 1107 Steeple Chase 605 South Hospital TERM EXPIRATION 01/01/2002 01/01/2002 01/01/2001 10/11/1999 01/01/2000 01/01/2000 09/28/1999 01/01/2000 01/01/2000 11/08/1999 01/01/2001 11/08/1999 01/01/2001 01/01/2001 ** Denotes Vice-Chairman and Chairman of the Board of Adjustment *** Denotes 1999 Board of Adjustment Members 2 000197 ANNEXATIONS DATE DESCRIPTION P.C. COUNCIL 3 OC0198 DATE 12/13/99 AHOD DESIGNATIONS DESCRIPTION Sycamore Street 4 P.C. APPROVED 12/13/99 COUNCIL DATE 12/13/99 12/13/99 REZONINGS DESCRIPTION P. C. Property located on Stanphill Road Pet: Mr. Leroy Akridge 000199 COUNCIL Part of the SE1/4 of Section 29, T-3-N, Range 10 West, Pulaski County, Arkansas, more particularly described as follows: Commencing at the SE corner of the SE 1/4 of Section 29; thence North along the East line of said quarter section 478.7 feet; thence West 666.0 feet; thence North 501.3 feet; thence North 83 degrees 00 minutes West 508.0 feet to the point of beginning; thence North 83 degrees 00 minutes West 169 feet; thence North 25.0 feet; thence North 83 degrees 00 minutes West 150.0 feet to the East line of Stanphill Road; thence Northerly along said Stanphill Road 123. 6 feet; thence South 81 degrees 00 minutes East 319.0 feet; thence Southerly parallel to said Stanphill Road 140.2 feet to the point of beginning. Ms. Stephanie Thomas 1412 Stanphill Road 5 APPROVED 12/13/99 TABLED 12/13/99 ceo~ co DATE 02/08/99 02/08/99 02/08/99 02/08/99 02/22/99 03/08/99 03/08/99 04/12/99 08/09/99 08/09/99 10/11/99 11/08/99 SUBDIVISIONS DESCRIPTION REPLAT BELZ-BURROW COMMERCIAL ADDITION PLOT 4 & 5 LRAFB MAIN GATE DEVELOPMENT REPLAT PHASE II OF PLOT 7 LRAFB MAIN GATE DEVELOPMENT SKETCH PLAT PARKVIEW SUBDIVISION PRELIMINARY PLAT NORTHLAKE SUBD PH VII REPLAT BELZ-BURROW COMMERCIAL ADDITION PRELIMINARY & FINAL JACKSONVILLE SHOPPING CENTER LOT 1 PRELIMINARY PLAT PARKVIEW SUBDIVISION PRELIMINARY PLAT LIBERTY SUBDIVISION PH III REPLAT LOTS 11, 12, 13 & 14 BUSHWOOD PH II SITE PLAN JACKSONVILLE SHOPPING CENTER LOT 1 FINAL PLAT PARKVIEW SUBDIVSION PRELIMINARY & FINAL PATHFINDER SUBDIVISION PHASE I 6 P.C. APPROVED W/STIPS 02/08/99 APPROVED W/STIPS 02/08/99 APPROVED 02/08/99 APPROVED 02/08/99 COURTESY ITEM TO P/C APPROVED W/S/IPS 03/08/99 APPROVED 03/08/99 APPROVED 04/12/99 APPROVED 08/09/99 APPROVED W/OVERFLOW PARKING STIPS 00/09/99 APPROVED 10/11/99 APPROVED AS METES AND BOUNDS BLDG. PERMIT COUNCIL APPROVED 11/18/99 000201. ~ I ! SUBDIVISIONS continued: DATE DESCRIPTION P.C. COUNCIL 11/08/99 PRELININARY PLAT COLLENWOOD SUBDIVISION APPROVED PHASE II 11/08/99 12/13/99 REPLAT LOTS 10, 11, 12, 16 & 17 LAMBS SECOND TABLED SUBDIVISION 12/13/99 ' l 7 DATE 01/11/99 02/08/99 02/22/99 03/08/99 ()L!/1?/QQ ........ , ...... .__, ..... - 05/10/99 06/14/99 08/09/99 10/11/99 CONDITIONAL USES DESCRIPTION Property adjacent to Foxwood Country Club and Northwood Acres Recreational Facility in Residential zoning Pet. Mike Moran 1412 Graham Road Special Events Facility Pet. Wally & Dana Nixon 2000 John Harden Drive Wal-Mart Development C-2 in C-3 zone 201 Elm Street Lots 5 thru 8 Gallaway Addn. Community Facility for Care Channel 110 McC r a w Street R-4 in R-1 under AHOD considerations 212 and 216 South First Street R-4 in C-2 for a personal residence Pet: Bill Adams 115 West Hickory R-4 in C-2 for a personal residence Pet: Arnold Koester 211 South James Car-Mart C-3 in C-2 1904 McArthur Drive Temporary use for RV parking Pet: Hope Lutheran Church 8 P .C. APPROVED W/STIPS 01/11/99 APPROVED 02/08/99 APPROVED 02/22/99 APPROVED W/STIPS 03/08/99 APPROVP.D W/STIPS 04/12/99 APPROVED 05/10/99 TABLED PENDING PLANS FOR RELOCATION OF HWY 161 06/14/99 APPROVED 08/09/99 APPROVED 10/11/99 DATE 02/22/99 03/08/99 04/12/99 04/12/99 04/12/99 04/12/99 05/10/99 05/10/99 06/14/99 06/14/99 12/13/99 12/13/99 MISCELLANEOUS DESCRIPTION CLOSING a portion of Bailey Blvd. BUILDING PERMIT 2000 John Harden Drive Wal-Mart Development BUILDING PERMIT 201 Elm Street BUILDING PERMIT 725 Jetta Drive Bushwood Subdivsion AGREEMENT Belz-Burrow and the City of Jacksonville BUILDING PERMIT 2000 John Harden Drive authority to sign plat BUILDING PERMIT 400 North First Street First Baptist Church ALLEY CLOSING 304 & 312 E. Main St. TOWER USE PERMIT John Harden & Marshall Rd. ABANDON UTILITY EASEMENT 236 Pearl Jacksonville Baptist Temple Church BUILDING PERMIT Senior Residences of Jacksonville east end of Martin Street BUILDING PERMIT 1513 Stanphil Road 9 P.C. RECOMMENDED to City Council APPROVED W/STIPS 03/08/99 APPROVED 04/12/99 APPROVED as a final plat ACCEPTED W/STIPS 04/12/99 APPROVED 04/12/99 APPROVED W/STIPS 05/10/99 PETITIONER WITHDREW DENIED W/STIPS Represent as subdivided plat 12/13/99 APPROVED W/STIPS 12/13/99 000203 COUNCIL APPROVED OC0l04 MISCELLANEOUS continued: DATE DESCRIPTION 12/13/99 MASTER SIDEWALK PLAN 10 P .C. APPROVED 12/13/99 COUNCIL DATE 01/14/98 l BOARD OF ADJUSTMENT DESCRIPTION WhiteCo Outdoor Advertising 629 -109th Street Arlington, TX 76011 variance for distance and height for placement of three billboards 11 oo ozos ACTION APPROVED 1,000 FT. DISTANCE 50 FT. HEIGHT