12 OCT 18.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 18, 2012
7:00 P.M. – 7:28 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on October 18, 2012 at the regular meeting place of the City
Council. Alderman Howard delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Rinker, Traylor,
Stroud, and Howard answered roll call. Mayor Fletcher also answered ROLL
CALL declaring a quorum. PRESENT EIGHT (8), ABSENT (0), ONE SEAT OPEN.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Finance Director Cheryl Erkel,
Fire Chief John Vanderhoof, City Engineer Jay Whisker, Public Works
Director Jim Oakley, Police Captain Kelley Smiley, IT Director Barbara
McDaniel, Human Resource Director Jill Ross, CDBG Director Theresa
Watson, 911 Communications Director Tabby Hughes, Parks and Recreation
Director Kristen Kennon, Parks and Recreation Asst. Director Kevin House,
Rizzell Aaron, Planning Commissioner Jim Moore, Freddie Booker, Johnny
Simpson, Marie Fletcher, Glenda Fletcher, Darlene Durham, Tommy Dupree,
Robin Baker, Mary Twitty, Tammy Bourdo, Helen Stroud, Roger Sundermeier,
Tommy Bond, Alderman Elect Barbara Mashburn, interested citizens, and
members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of October 4, 2012 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Stroud moved, seconded by Alderman Ray that the minutes of the
regular City Council meeting of 20 September 2012 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the Regular
Monthly Report for September 2012 regarding annual crime statistical
comparisons.
Code Enforcement for September 2012
Assigned Calls 78
Self Initiated Calls 436
Follow up meetings/court 264 Basketball goals 0
Hearings attended 83 Structures inspected 9
Citations/Warnings Issued 1 Rental properties inspected 10
Notices/Letters written 69 Properties red tagged 6
Vehicles tagged 7 Search warrants served 2
Vehicles towed 0 Structures rehabbed 0
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 18, 2012
7:00 P.M. – 7:27 P.M.
Lots posted 96 Structures condemned 2
Signs removed 105 Houses demolished by City 3
Trash cans tagged 47 Houses demolished by owner 7
Parking violations 65
Grass letters 36
Grass mowed 45
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the regular
monthly report for September 2012 from the Jacksonville Fire Department,
reflecting a fire loss of $144,000.00 and a savings total of $169,000.00.
ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Rinker, Traylor,
Stroud, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: a. Request to accept bid for evidence locker
Alderman Ray moved, seconded by Alderman Stroud to accept the bid from
Southwest Solutions in the amount of $36,776.54 with funds to be drawn
from the Capital Improvement funds.
In response to a question from Alderman Traylor, Captain Smiley explained
that there is only one company in Arkansas that specializes in these
types of lockers. He related that the locker is accessed in the front by
the police officer with rear access by the property custodian. He added
that through research he learned that other police departments have used
the same company for their evidence lockers. He then answered that the
amount was in line with expectations.
At this time, MOTION CARRIED.
b. Request to accept bid for office & training room furniture
Captain Smiley noted that the bid from Today’s Office was short by 27
chairs, if the chairs were added back in the bid would not be the low
bid.
Alderman Ray moved, seconded by Alderman Sansing to reject the low bid
from Today’s Office in the amount of $61,694.13 for not meeting
specifications and award the bid to the next lowest bidder Pettus Office
Supply in the amount of $63,025.00 with funds to be drawn from the
General Fund. MOTION CARRIED.
STREET DEPARTMENT:
SANITATION DEPARTMENT:
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 18, 2012
7:00 P.M. – 7:27 P.M.
PARKS & RECREATION: ORDINANCE 1461 (23-2012)
AN ORDINANCE AMENDING JMC § 6.040.040(C) REGARDING DOGS IN CITY PARKS;
AND, FOR OTHER PURPOSES.
Parks and Recreation Director Kristen Kennon stated that the amendment
would allow dogs on park walking trails, pointing out that currently dogs
are restricted only to the dog park area. She noted that the dogs would
still be required to be on a leash and owners would be responsible for
waste removal.
Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1461 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1461.
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1461 on FIRST READING and to suspend the rules and place Ordinance 1461
on SECOND READING.
City Attorney Bamburg clarified that ADA service animals are allowed in
any area of the Parks. He noted that ADA is a Federal law and would
supersede local laws.
ROLL CALL: Aldermen Elliott, McCleary, Sansing, Ray, Rinker, Traylor,
Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1461.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1461
on SECOND READING and to further suspend the rules and place Ordinance
1461 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1461.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1461 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION
CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1461 THIS 18 DAY OF OCTOBER
2012.
PLANNING COMMISSION: ORDINANCE 1459 (#21-2012)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS
(GENERAL LOCATION 1701 GENERAL SAMUELS); AMENDING ORDINANCE NUMBERS 213
AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND,
FOR OTHER PURPOSES.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 18, 2012
7:00 P.M. – 7:27 P.M.
City Engineer Whisker related that the Landmark Baptist Church on the
corner of Marshall Road and General Samuels, has sold the north half of
their property to the Arkansas Federal Credit Union, who is requesting to
rezone the property and use the existing building on the property as
administrative offices. He specified that it is the north half of the 10
acres where the Church building is currently located.
Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1459 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1459.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1459
on FIRST READING and to suspend the rules and place Ordinance 1459 on
SECOND READING. ROLL CALL: Aldermen Elliott, McCleary, Sansing, Ray,
Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1459.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1459
on SECOND READING and to further suspend the rules and place Ordinance
1459 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1459.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1459 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION
CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1459 THIS 18 DAY OF OCTOBER
2012.
GENERAL: a. ORDINANCE 1458 (#20-2012)
AN ORDINANCE FOR THE PURPOSE OF LEVYING ONE (1) MILL, ONE (1) MILL, AND
ONE (1) MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF
THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF LEVYING ONE (1)
MILL, ONE (1) MILL, AND ONE (1) MILL AGAINST ALL REAL PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE
OF EFFECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE
TAX LEVIED; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1458 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1458.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 18, 2012
7:00 P.M. – 7:27 P.M.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1458
on FIRST READING and to suspend the rules and place Ordinance 1458 on
SECOND READING. ROLL CALL: Aldermen Elliott, McCleary, Sansing, Ray,
Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1458.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1458
on SECOND READING and to further suspend the rules and place Ordinance
1458 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1458.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1458 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION
CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1458 THIS 18 DAY OF OCTOBER
2012.
b. ORDINANCE 1460 (#22-2012)
AN ORDINANCE AMENDING JMC §§ 12.04.020, 12.06.020, AND 18.06.020
MODIFYING THE COMPREHENSIVE LAND USE PLAN AND THE MASTER STREET PLAN;
AND, FOR OTHER PURPOSES.
City Engineer Whisker related that the amendments and modifications were
reviewed by the Planning Commission with recommendation for adoption by
the City Council. He related that in the northeast area it is
recommended that Coffelt be expanded running east and west and eventually
up to Republican Road. He then noted that in the southeast corner there
are some extensions regarding Valentine and Wooten Roads.
Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1460 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1460.
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1460 on FIRST READING and to suspend the rules and place Ordinance 1460
on SECOND READING.
City Engineer Whisker responded that there were no major changes to the
Land Use Plan; he related that commercial land use is proposed for the
annexed area in the north corridor. He related that there are some
locations in that area zoned industrial, which may develop later as
commercial. He then answered Alderman Ray, that there are some
agricultural areas that are shown as commercial.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 18, 2012
7:00 P.M. – 7:27 P.M.
ROLL CALL: Aldermen Elliott, McCleary, Sansing, Ray, Rinker, Traylor,
Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1460.
Alderman Ray moved, seconded by Alderman McCleary to APPROVE Ordinance
1460 on SECOND READING and to further suspend the rules and place
Ordinance 1460 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott,
McCleary, Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1460.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1460 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. NAY (0). MOTION
CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1460 THIS 18 DAY OF OCTOBER
2012.
c. Request to set public hearing regarding various condemnations within
the City of Jacksonville
Alderman Elliott moved, seconded by Alderman McCleary to set a public
hearing regarding condemnations at the regularly scheduled City Council
meeting on November 15, 2012 @ 7:00 p.m. MOTION CARRIED.
d. Request to accept bid regarding shooting range
Mayor Fletcher noted that the bid opening was earlier today, adding that
the bid came in significantly higher than budgeted. He stated that it is
believed that one factor regarding this was because of the time
constraints regarding the completion of construction.
Mr. Tommy Bond related that three contractors had called before the bid
opening requesting that the letting of the bid be delayed. He stated
that part of the reason for that request was because the contractors had
not been successful in getting a dirt contractor price. He related that
the one bid that did come in was almost double the estimate. He stated
that his suggestion would be to reject the bid received and readvertise
to open bids two weeks from Sunday on November 1, 2012.
Mayor Fletcher stated that there was a meeting with the Game and Fish
officials today and he feels they understand the complications of having
a March deadline.
Mr. Bond noted that since setting the bid date and construction period it
was discovered that the first tournament would not occur until April 26,
2013, pointing out that the original completion date was March 1, 2013.
He stated that this will offer an additional 40 days to complete the
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 18, 2012
7:00 P.M. – 7:27 P.M.
project, which will make a significant difference to the contractors who
are bidding the project. He added that one suggestion was to phase the
completion, having the trap ranges ready by that date, while other facets
could phase in later. He related that a large concern for the contractors
was that it would create a hardship to have the project completed by the
st
March 1 deadline.
Alderman Elliott moved, seconded by Alderman McCleary to reject the bid
received and readvertise. MOTION CARRIED.
APPOINTMENT(S): PUBLIC FACILITIES BOARD
Alderman Elliott moved, seconded by Alderman Ray to approve the
reappointment of Paul Payne for a term to expire 10/24/2017. MOTION
CARRIED.
ANNOUNCEMENT(S): Beans & Cornbread Luncheon at the Jacksonville Senior
Wellness & Activity Center October 24, 2012 from 11:00 a.m. to 1:00 p.m.
tickets are $6.00
Pumpkin Patch Plunge will be hosted by Jacksonville Boys & Girls Club at
the Community Center Pool for ages 5 thru 12 on October 29, 2012 from
6:00 p.m. to 8:30 p.m. tickets are $5.00.
ndrd
Early voting begins Monday, October 22 thru November 3.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:27 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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