12 NOV 01.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 1, 2012
7:00 P.M. – 7:09 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City
of Jacksonville, Arkansas met in regular session on November 1, 2012 at the regular meeting place of the City Council. Alderman Howard delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Sansing, Ray, Rinker, Stroud, Robinson, and Howard answered roll call. Mayor Fletcher
also answered ROLL CALL declaring a quorum. PRESENT SEVEN (7), ONE SEAT OPEN. ABSENT (2).
Others present for the meeting were: City Attorney Robert Bamburg, Finance Director Cheryl
Erkel, Police Chief Gary Sipes, Director of Administration Jim Durham, Fire Chief John Vanderhoof, Human Resource Director Jill Ross, IT Director Barbara McDaniel, CDBG Director Theresa
Watson, Assistant Parks and Recreation Director Kevin House, 911 Communications Director Tabby Hughes, Pastor Ricky Allen, Planning Commissioner Jim Moore, Glenda Fletcher, Rizzell Aaron,
Mary Twitty, Roger Sundermeier, Freddie Booker, Barbara Mashburn, Johnny Simpson, interested citizens, and members of the press.
Mayor Fletcher introduced and welcomed Ms. Jody Love
as the new CEO for North Metro Hospital.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting of October 18, 2012 for approval and/or correction
at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Howard that the minutes of the regular City Council
meeting of 4 October 2012 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION
DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a. ORDINANCE 1463 (#25-2012)
AN ORDINANCE AMENDING THE 2012 FISCAL BUDGET; MAKING MODIFIED APPROPRIATIONS AND AUTHORIZING
EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT AND THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, AND SERVICES; COVERING GENERAL FUND OPERATIONS; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 1, 2012
7:00 P.M. – 7:09 P.M.
Finance Director Cheryl Erkel recalled the Resolution adopted previously by the City Council
authorizing the closing of the Sales Tax and 911 Funds, moving those activities into the General Fund. She explained that Ordinance 1463 amends the budget to reflect those revenues
being brought into the General Fund. She then added that it would also reflect that the majority of those revenues are being transferred to the Capital Improvement and Capital Equipment
Funds.
Alderman Elliott moved, seconded by Alderman Ray that Ordinance 1463 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Sansing, Ray, Rinker, Stroud, Robinson, and Howard
voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1463.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1463
on FIRST READING and to suspend the rules and place Ordinance 1463 on SECOND READING. ROLL CALL: Aldermen Elliott, Sansing, Ray, Rinker, Stroud, Robinson, and Howard voted AYE. NAY
(0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1463.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1463 on SECOND READING
and to further suspend the rules and place Ordinance 1463 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Sansing, Ray, Rinker, Stroud, Robinson, and Howard voted AYE. NAY
(0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1463.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1463 be APPROVED AND ADOPTED.
ROLL CALL: Aldermen Elliott, Sansing, Ray, Rinker, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Elliott that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen Elliott, Sansing, Ray, Rinker, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND
NUMBERED 1463 THIS 1st DAY OF NOVEMBER 2012.
b. RESOLUTION 687 (#13-2012)
A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY SPECIFIED CITY DEPARTMENTAL RECORDS; AND, FOR OTHER PURPOSES.
Finance Director Cheryl Erkel related that this is the annual Resolution for the destruction of City records. She explained that records are kept for ten years, adding that this is
a housekeeping measure.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution 687 (#13-2012). MOTION CARRIED. City Attorney Bamburg read the heading of Resolution 685
(#11-2012).
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 1, 2012
7:00 P.M. – 7:09 P.M.
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution 687 (#13-2012) in its
entirety. MOTION CARRIED.
b. RESOLUTION 688 (#14-2012)
A RESOLUTION AUTHORIZING THE ADOPTION OF FIXED ASSETS POLICIES AND PROCEDURES IN COMPLIANCE WITH ACA § 14-59-107; AND, FOR OTHER
PURPOSES.
Finance Director Cheryl Erkel related that according to State statutes the City needs to adopt fixed assets policies and procedures. She stated that this Resolution would
satisfy legal requirements.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution 688 (#14-2012). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Resolution 688 (#14-1012).
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution 688 (#14-2012) in its entirety. MOTION CARRIED.
d. Request to accept bid: Shooting
Range
Mayor Fletcher explained that bids were opened today for the Shooting Range, relating that they came in over budget. He stated that the bid will be processed again and the City
will meet with the Game and Fish Foundation in an effort to discuss either cuts or additional funding. He related that there were four bidders, saying that he would provide additional
information as it becomes available.
APPOINTMENT(S):
ANNOUNCEMENT(S): Jacksonville Municipal Offices will be closed November 12th in observance of Veterans Day.
ADJOURNMENT:
Without objection, Mayor Fletcher adjourned the meeting at approximately 7:09 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan
L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer