12 NOV 01.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 1, 2012
7:00 P.M. – 7:09 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on November 1, 2012 at the regular meeting place of the City
Council. Alderman Howard delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Sansing, Ray, Rinker, Stroud, Robinson, and
Howard answered roll call. Mayor Fletcher also answered ROLL CALL
declaring a quorum. PRESENT SEVEN (7), ONE SEAT OPEN. ABSENT (2).
Others present for the meeting were: City Attorney Robert Bamburg,
Finance Director Cheryl Erkel, Police Chief Gary Sipes, Director of
Administration Jim Durham, Fire Chief John Vanderhoof, Human Resource
Director Jill Ross, IT Director Barbara McDaniel, CDBG Director Theresa
Watson, Assistant Parks and Recreation Director Kevin House, 911
Communications Director Tabby Hughes, Pastor Ricky Allen, Planning
Commissioner Jim Moore, Glenda Fletcher, Rizzell Aaron, Mary Twitty,
Roger Sundermeier, Freddie Booker, Barbara Mashburn, Johnny Simpson,
interested citizens, and members of the press.
Mayor Fletcher introduced and welcomed Ms. Jody Love as the new CEO for
North Metro Hospital.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of October 18, 2012 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Howard that the minutes of the
regular City Council meeting of 4 October 2012 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a. ORDINANCE 1463 (#25-2012)
AN ORDINANCE AMENDING THE 2012 FISCAL BUDGET; MAKING MODIFIED
APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS
DEPARTMENTS OF CITY GOVERNMENT AND THE PURCHASE OF MATERIALS, SUPPLIES,
EQUIPMENT, AND SERVICES; COVERING GENERAL FUND OPERATIONS; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 1, 2012
7:00 P.M. – 7:09 P.M.
Finance Director Cheryl Erkel recalled the Resolution adopted previously
by the City Council authorizing the closing of the Sales Tax and 911
Funds, moving those activities into the General Fund. She explained that
Ordinance 1463 amends the budget to reflect those revenues being brought
into the General Fund. She then added that it would also reflect that
the majority of those revenues are being transferred to the Capital
Improvement and Capital Equipment Funds.
Alderman Elliott moved, seconded by Alderman Ray that Ordinance 1463 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, Sansing, Ray,
Rinker, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1463.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1463
on FIRST READING and to suspend the rules and place Ordinance 1463 on
SECOND READING. ROLL CALL: Aldermen Elliott, Sansing, Ray, Rinker,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1463.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1463
on SECOND READING and to further suspend the rules and place Ordinance
1463 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Sansing,
Ray, Rinker, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1463.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1463 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Sansing, Ray, Rinker,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Elliott that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen Elliott, Sansing,
Ray, Rinker, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED.
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ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1463 THIS 1 DAY OF NOVEMBER
2012.
b. RESOLUTION 687 (#13-2012)
A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY SPECIFIED CITY
DEPARTMENTAL RECORDS; AND, FOR OTHER PURPOSES.
Finance Director Cheryl Erkel related that this is the annual Resolution
for the destruction of City records. She explained that records are kept
for ten years, adding that this is a housekeeping measure.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution 687
(#13-2012). MOTION CARRIED. City Attorney Bamburg read the heading of
Resolution 685 (#11-2012).
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 1, 2012
7:00 P.M. – 7:09 P.M.
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution
687 (#13-2012) in its entirety. MOTION CARRIED.
b. RESOLUTION 688 (#14-2012)
A RESOLUTION AUTHORIZING THE ADOPTION OF FIXED ASSETS POLICIES AND
PROCEDURES IN COMPLIANCE WITH ACA § 14-59-107; AND, FOR OTHER PURPOSES.
Finance Director Cheryl Erkel related that according to State statutes
the City needs to adopt fixed assets policies and procedures. She stated
that this Resolution would satisfy legal requirements.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution 688
(#14-2012). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 688 (#14-1012).
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution
688 (#14-2012) in its entirety. MOTION CARRIED.
d. Request to accept bid: Shooting Range
Mayor Fletcher explained that bids were opened today for the Shooting
Range, relating that they came in over budget. He stated that the bid
will be processed again and the City will meet with the Game and Fish
Foundation in an effort to discuss either cuts or additional funding. He
related that there were four bidders, saying that he would provide
additional information as it becomes available.
APPOINTMENT(S):
ANNOUNCEMENT(S): Jacksonville Municipal Offices will be closed November
th
12 in observance of Veterans Day.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:09 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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